SOLICITATION NOTICE
59 -- Combined Synopsis and Solicitation
- Notice Date
- 5/15/2013
- Notice Type
- Presolicitation
- NAICS
- 423610
— Electrical Apparatus and Equipment, Wiring Supplies, and Related Equipment Merchant Wholesalers
- Contracting Office
- SWPA (Tulsa)U.S. DEPT OF ENERGYSOUTHWESTERN POWER ADMINISTRATIONONE WEST THIRD STREETTulsaOK74103-3502US
- ZIP Code
- 00000
- Solicitation Number
- DE-SOL-0005630
- Response Due
- 5/30/2013
- Archive Date
- 6/29/2013
- Point of Contact
- Tamra D. Moreno
- E-Mail Address
-
tammy.moreno@swpa.gov
(tammy.moreno@swpa.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested in response to this notice and a written solicitation will NOT be issued. This solicitation is being issued as a Request for Quote (RFQ). Submit only written quotes for RFQ DE-SOL-0005630, Delivery of 161 kV Transmission Structure Hardware for AR Highway 167 Project. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-66. This is a 100% Small Business Set-Aside acquisition. The associated NAICS code is 423610, and the small business size standard is 100 employees. This RFQ contains fourteen (14) line items. The line item descriptions are reflected on the attached price schedule that must be completed and returned with your quote. 1MATERIALS 1.2GENERAL The items listed on the schedule above, include high voltage transmission structure hardware. All materials for meeting these specifications shall be new and of current manufacture. 1.3?OR EQUAL? MATERIALS ?Or equal? items must meet or exceed the specifications. QUOTES FOR ?OR EQUAL? ITEMS MUST INCLUDE SUPPORTING DOCUMENTATION (specifications sheets) 2DELIVERY: GENERAL REQUIREMENTS The contractor shall deliver all items in a single delivery. A shipping list shall be attached to each delivery. All items shall be furnished, delivered, and off-loaded. The shipping method shall be F.O.B Destination to the specified locations below. 2.1SCHEDULE All items shall be delivered no later than August 23, 2013 2.2SHIPPING In order for shipments to be properly received at the designated destination, notices of shipments, freight waybills, or other such documents shall contain sufficient instructions so that the delivery carrier shall notify the designated Southwestern official for the place of delivery. The Contractor shall provide the Southwestern Power Administration official a minimum of forty-eight (48) hours advance notice of the carrier, carrier's telephone number, carrier's shipment tracking number, the exact date, and the approximate time the shipment will arrive at the destination. The shipping notice shall also describe each shipment. Such notices can be accomplished by any media selected by the Contractor, including telephonic notice. If telephonic notice is utilized, the notice shall be confirmed in writing within twenty-four (24) hours. The Contractor shall also provide Southwestern with twenty-four (24) hours advance notice of the exact time of delivery. Southwestern will off-l oad the materials by forklift. To accommodate off-loading by forklift, the Contractor shall make delivery of all materials to the trailer's edge. Any special loading, routing, or drop shipments necessary to accomplish delivery to the required destination shall be the responsibility of the Contractor. Delivery shall take place between 7:30 a.m. and 4:00 p.m. local time, Monday through Thursday. The Maintenance Facilities are closed on Friday and Federal Holidays; therefore, deliveries will not be accepted on Friday or Federal Holidays. After-hour deliveries not provided for by contract may be refused until the next regular work day. Costs incurred by Southwestern for off-loading after normal work hours shall be charged to the Contractor unless prior approval has been provided by Southwestern. The Contractor shall provide with each shipment the Bill of Lading and a shipping notice which details the following: item description; quantity ordered; quantity shipped; maximum invoice quantity, carrier, and shipping instructions. Failure by the contractor to comply with these requirements may result in the government withholding sufficient monies from the amount due the contractor as reimbursement for costs incurred in making extraordinary arrangements for the receipt and/or unloading of the materials furnished hereunder. 2.3SHIPPING LOCATIONS & POINTS OF CONTACT Jonesboro Maintenance Facility 305 N. Floyd Street Jonesboro, Arkansas 72401 POC: Kenny Broadway 870.268.2509 (Direct Line) 870.972.4686 (Main Office Line) TERMS AND CONDITIONS This solicitation will result in a firm fixed price purchase order pursuant to the terms and conditions below. Terms and conditions other than those stated will not be accepted. The pricing is all inclusive. PROVISIONS: The following FAR provisions apply to this solicitation: FAR 52.212-1, Instructions to Offerors--Commercial Items; FAR 52.212-2 Evaluation --Commercial Items (completed as follows): (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Award will be made to the Lowest Price / Technically Acceptable Offer. Offerors submitting ?or equal? items must meet or exceed the specifications. YOU MUST SUBMIT SUPPORTING DOCUMENTATION (spec sheets) for any ?OR EQUAL? ITEM quoted. FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (the offeror should include a completed copy of this provision with their quote). CLAUSES: The following FAR clauses apply to this solicitation: FAR 52.212-4, Contract Terms and Conditions-Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (to include the following clauses sited): FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards; FAR 52.209-6, Protecting the Government?s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations; FAR 52.219-6 Notice of Total Small Business set-Aside; FAR 52.219-8, Utilization of Small Business Concerns; FAR 52.219-13, Notice of Set-Aside; FAR 52.219-28, Post Award Small Business Program Representation; FAR 52.222-3, Convict Labor; FAR 52.222-19, Child Labor-Cooperation with authorities and Remedies; FAR 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-36, Affirmative Action for Workers with Disabilities; FAR 52.222-40, Notification of Employee Rights Under the National Labor Relati ons Act; FAR 52.222-50, Combating Trafficking in Persons; FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving; FAR 52.225-1, Buy American Act?Supplies; FAR 52.225-3, Buy American Act?Free Trade Agreements?Israeli Trade Act; FAR 52.225-13, Restriction on Certain Foreign Purchases; FAR 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration; FAR 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels. The above Provisions and Clauses may be obtained via internet at http://farsite.hill.af.mil. Quotes must be signed, dated, and received no later than May 30, 2013, at 2:00 PM, Central Standard Time at the following address: SUBMIT QUOTES TO: Southwestern Power Administration Attn: Tammy Moreno One West Third Street Tulsa, OK 74103-3502 If submitting by mail, mark the outermost layer of packaging with the Solicitation Number DE-SOL-0005630. Email quotes will be accepted at the following email address: tammy.moreno@swpa.gov. Insert the Solicitation Number DE-SOL-0005630 in the subject line. LATE QUOTES: Quotes received at the address above after the exact time specified for receipt of proposals WILL NOT be considered. NO FAX QUOTES ACCEPTED. All contractors must be registered in the System for Award Management (SAM) database located at http://www.sam.gov prior to any contract award. Please submit the following information with each quote: Cage Code, DUNS number, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date quote expires, warranty, total price for each line item, total proposal price, and technical documentation for all CLIN?s in sufficient detail to determine technical acceptability (equipment specifications). Failure to provide sufficient technical detail may result in rejection of your quote. For additional information, please contact the Contract Specialist, Tammy Moreno at 918-595-6767 or by email at tammy.moreno@swpa.gov.
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