SOLICITATION NOTICE
99 -- Disaster Resolution Pilot Program - combined synopsis
- Notice Date
- 5/21/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541199
— All Other Legal Services
- Contracting Office
- Department of Homeland Security, Federal Emergency Management Agency, Grants Management Branch, 500 C Street SW, Patriots Plaza -- 5th Floor, Washington, District of Columbia, 20472, United States
- ZIP Code
- 20472
- Solicitation Number
- HSFE80-13-R-0008
- Archive Date
- 6/27/2013
- Point of Contact
- LaShawn Smith, Phone: 202-646-4306, Monique Waddell, Phone: 202-212-4876
- E-Mail Address
-
LaShawn.Smith@fema.dhs.gov, Monique.Waddell@fema.dhs.gov
(LaShawn.Smith@fema.dhs.gov, Monique.Waddell@fema.dhs.gov)
- Small Business Set-Aside
- N/A
- Description
- Labor Rate Table Past Performance Questionnaire SOW U.S. Department of Homeland Security/Federal Emergency Management Agency Public Assistance Division has a requirement for Arbitration Service for the Dispute Resolution Pilot Program (DRPP). Section 1105 of the Sandy Recovery and Improvement Act (SRIA), Public Law 113-2, directed FEMA to establish procedures for a DRPP. The DRPP is available to applicants for Presidentially-declared disasters (which authorize PA) that occurred on or after October 30, 2012. This is a combined Synopsis/Solicitation for commercial item (services) prepared in accordance with the format in FAR Subpart 12.603, and guidance of FAR Part 12 and FAR Part 15 as supplemented with additional information included in this notice. This announcement constitutes the only Solicitation that will be published; proposals are being requested and a written Solicitation will not be issued. This combined Synopsis/Solicitation will be provided electronically only. The Request for Proposal (RFP) HSFEHQ-R-13-0008 is advertised to obtain for Arbitration Service for the DRPP. The Department of Homeland Security (DHS) /Federal Emergency Management Agency (FEMA) anticipate a single award of an Indefinite Delivery Indefinite Quantity (IDIQ) Firm Fixed-Price (FFP) contract as a result of this RFP. This requirement is being advertised as a Full and Open Competition. This solicitation is not set-aside for only small business firms. The applicable NAICS is 541199 - All other Legal Services. The Solicitation HSFEHQ-R-13-00008 is a request for a Technical Proposal and a Price Proposal. The anticipated award date will be no later than July, 2013. The Solicitation document, the incorporated provisions and the clauses are those in effect through Federal Acquisition Circular (FAC) 2001-12. All offerors wishing to submit a technical and price proposal must be registered in the System for Award Management (SAM) registration can be accomplished at the following website: www.sam.gov. All Price Proposals will be evaluated on Commercial Firm Fixed Price basis. A contract award will be issued as a Firm Fixed Price Contract with a one year Base Period with two (2) one (1) year Option Periods. A complete listing of tasks that the offeror shall perform is identified in the Statement of Work (SOW) - see Attachment A. This announcement includes the following Attachments: Attachment A: Statement of Work Attachment B: Past Performance Questionnaire Attachment C: Labor Rate Table The following clauses from the Federal Acquisition Regulation (FAR) apply to this synopsis/solicitation 52.204-9 Personal Identity Verification of Contractor Personnel 52.209-9 Updates of Publicly Available Information Regarding Responsible Matters Provision 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. Please provide your response to this Request for Technical and Price Proposal by 12:00 PM Eastern Standard Time (EST) on Wednesday Jun 12, 2013. An offeror are required to submit their proposals in two separate volumes as follows: An offeror shall submit one (1) original and three (3) copies of both Volume I (Technical Proposal) and Volume II (Price/Business) proposal. The content of the technical proposal must not exceed 20 single space pages using a font size of 12. Each "page" is one sheet, 8 ½" x 11", with at least one inch margins on all sides, using Times New Roman font. Pages shall be consecutively numbered. Page numbers, notation of proprietary information, and any other identifying information printed on each page are excluded from the margin requirements. Any foldout pages shall not exceed either 8 1/2" x 22" or 17" x 11", which when folded in half will be no larger than 8 1/2" by 11". The foldout will count as two pages. The Government will not review content exceeding the 20 page limitations. Resumes are required but will not be counted against the page limitation. The technical proposal must not contain cost/price information. The cover page will contain a summary of the company's capability, DUNS number, NAICS, CAGE Code, and the corporate headquarter address. The technical and price proposals must be accompanied by a signed cover letter, by a company representative that is authorized to commit the company to a binding contract. All other terms and conditions will be in accordance with (IAW) the contract. This procurement will follow the ordering procedures established under the terms and conditions for commercial Items/Service. The FEMA Contracting Officer has the authority to cancel or terminate this requirement for the convenient of the Government. Questions regarding the Statement of Work (SOW) should be directed to the Contracting Officer/Contract Specialist via email. E-mail addresses are provided towards the end of this document. Each proposal shall obtain the following: Cover page - shall indicate the following: Title of the proposal Proposal category (Technical or Price/Business) Volume number RFP number Name and address of Offeror Identification of copies bearing original Signatures Table of Contents - The table of contents allows for important elements to be easily located. The Table of Contents does not count against the 20-page limitation. NOTE: Also, the company's DUNS, CAGE Code and Tax ID numbers must be provided at submittal. Provision 52.212-2 EVALUATION - Commercial Items (OCT 2008) The Government intends to make award without discussions. However, the Government reserves the right to conduct discussions if it is determined to be in the best interest of the Government to do so. In such a case, the Government would establish a competitive range and conduct negotiations only with the offerors determined to be in the competitive range. Only the offerors in the competitive range would be allowed to submit revised proposals. The proposals received will be evaluated on a best value basis, with the evaluation areas listed below. The best value is represented by the most advantageous offer, price and other factors considered. However, price is not the determining factor. The proposal selected for award may not necessarily be the proposal offering the lowest price or receiving the highest technical rating. This process permits trade-off among cost or price and non-cost factors and allow the government to accept other than the lowest priced proposal. The perceived benefits of the higher priced proposal shall merit the additional cost, and rationale for the trade-off must be documented in the pre-award file. A rating of "Unsatisfactory" in Factors 1 through 2 will render the entire proposal technically unacceptable and, therefore, not be eligible for award. The non-price factors are listed below in descending order of importance. RATINGS Each offeror's technical proposals will be rated using the following Adjectival ratings: Superior Acceptable Unacceptable VOLUME I - TECHNICAL PROPOSAL FACTOR 1: PERSONNEL QUALIFICATIONS Each offeror shall outline their plan for maintaining a cadre of qualified personnel ready to support the functional areas against which they are bidding (either large business segment or small business segment as outlined in the technical approach). The offeror's academic, technical, and professional qualifications and the "sufficiency of personnel proposed" are the most important aspects of staffing. This portion of a proposal shall demonstrate the offeror's overall approach to meeting personnel qualifications. FACTOR 2: TECHNICAL APPROACH Each offeror shall state their delivery capabilities and adequately describe their plans/approach regarding supporting the DRPP in the functional areas of: 1) Case Management, including processing of each arbitration request, communications with FEMA and the Applicant; 2) teleconference coordination; 3) Panel appointment, coordination and support; 4) hearing coordination, including provision of a hearing space in Washington, DC; and 5) decision drafting and delivery. The offeror shall describe a plan/approach which provides the Government with a high level of confidence for ensuring success. Each offeror shall elaborate on how they will align full time employees (FTE) across the stated functional areas, and how individual resources might provide multifunctional support. FACTOR 3: MANAGEMENT APPROACH The offeror's approach to quality control shall identify processes, procedures, and metrics which are likely to result in a successful outcome within proposed costs and on schedule. This shall demonstrate the offeror's ability to plan and execute a program, and manage areas of schedule management, cost management, quality management, human resources management, quality assurance, configuration management, risk management, communications management, and the offeror's ability to assist the Government in establishing their reports with information held by the offeror and/or its personnel. FACTOR 4: PAST PERFORMANCE The past performance evaluation will examine the extent to which an Offeror has demonstrated their capability and capacity to perform the requirements of the SOW successfully. Accordingly, each separate instance of past performance will be evaluated for relevancy. A relevant contract is one that is of similar scope, magnitude, and complexity to the requirements set forth in this solicitation and SOW. A lack of relevant past performance history will result in an adjectival rating of "Neutral" and will not count against an offeror's proposal. An offeror who describes similar contracts and subcontracts should provide:  A detailed explanation demonstrating the similarity of their contract(s) to the requirements stated within the solicitation;  A detailed description of the work performed for their specific contract(s); and  The role performed, including whether the offeror acted as a prime or a subcontractor. They shall also provide the name of the contracting and technical person(s) to be contacted with their full name, title, agency, telephone, and email address. The Government reserves the right to contact references for verification or additional information and to consider other relevant past performance information other than the information submitted by the offeror. FEMA does not assume the duty to cure any problems it finds in the information provided by the offerors- the burden of providing thorough and complete past performance information remains with the offeror. As previously mentioned, a lack of relevant past performance will be given a "Neutral" rating. The Government also reserves the right to draw from Government databases (e.g. Past Performance Information Retrieval System, Contractor Performance Assessment Reporting System, etc.) for past performance consideration. All offerors shall provide the attached past performance questionnaire and cover letter to three (3) references as part of their bid submission. The offerors shall instruct the references in the cover letter to complete and return the questionnaires to the attention of LaShawn Smith at Lashawn.smith@fema.dhs.gov no later than 1:00 PM EST Monday June 3, 2013. For each reference, state the contract number, the Government agency or firm's name placing the contract, point of contact, contact telephone number, the type of contract, and a brief description of the work. Note: Any offerors who send Past Performance Questionnaires directly to the Contracting Officer on behalf of their references will not be accepted. VOLUME II - PRICE/COST PROPOSAL Non-Technical Factors: FACTOR 5: PRICE The Offeror will complete the Labor Rate table (Attachment C) with full-loaded hourly labor rates for each year and labor category. The Labor Rate table will be incorporated into the issuing task order and the Offeror may not exceed these rates during task order performance. This process permits trade-off among cost or price and other non-cost factors that allow the government to accept other than the lowest priced proposal. Factors 1 and 2 are of equal importance, and are individually more important than either Factor 3 or Factor 4. Factors 3 and 4 are listed in order of descending importance. A rating of UNACCEPTABLE in either Factors 1 or 2 will render the entire proposal technically unacceptable and, therefore, not eligible for award. The offeror shall indicate in its proposal the extent to which its proposed labor rates represent a discount from the firm's standard rates. For fixed price rates, Item 0001, the offeror shall propose a price per labor hour. The fully burdened rate for the offeror shall be the price per FTE (hourly), profit, overhead, and G&A. All requested Other Direct Costs (ODC) require prior Justification & Approval from the Contracting Officer (and all applicable receipts shall be submitted w/ invoices). There is no required format for the submission of supporting information. The proposed rates shall be evaluated to determine fairness and reasonableness and shall be evaluated on the basis of the best value to the Government. For evaluation purposes, the government will ONLY calculate the Labor Category for the Base Period and all Options Periods. Upon contract award a ceiling will be established for the Travel and ODC CLINs. The Government will evaluate offers for award purposes by evaluating prices for the Base Period, as well as all Option Periods. Evaluation of options will not obligate the Government to exercise the options. Rating Definitions Adjectival Technical & Implementation: Superior The Superior Factor response is expected to contribute to the superior achievement of the objectives with minimal or no risk to the Government. A SUPERIOR rating indicates that the submission contains significant strengths, no weaknesses, and no deficiencies. Acceptable The Evaluation Factor response is expected to introduce moderate risk in achieving the objectives. An ACCEPTABLE rating indicates that the submission contains considerable strengths, minor weaknesses, and very minor deficiencies. Unacceptable The Evaluation Factor response is expected to introduce excessive risk making it highly unlikely that performance would meet the objectives. An UNACCEPTABLE rating indicates that the submission contains few strengths and significant weaknesses, and major deficiencies. Adjectival Past Performance: Outstanding The Vendor's record of past performance, as applicable, specifically relates to and suggests that DHS can expect superior performance and customer satisfaction for this effort with very low risk. Very Good The Vendor's record of past performance, as applicable, specifically relates to and suggests that DHS may expect highly satisfactory performance and customer satisfaction for this effort with minimal risk. Acceptable The Vendor's record of past performance, as applicable, specifically relates to and suggests that the DHS may expect satisfactory performance and customer satisfaction for this effort. The Vendor's past performance record reflects minimal prior DHS experience and suggests some risk. Marginal The Vendor's record of past performance, as applicable, suggests no prior experience and suggests that the Government may expect less than satisfactory performance and customer satisfaction for this effort. The Vendor's performance record presents a high degree of risk. Unacceptable The Vendor's record of past performance, as applicable, suggests that the Government may expect unsatisfactory performance and customer satisfaction for this effort. The Vendor's performance record, as applicable, suggests a high degree of risk. Neutral A "Neutral" rating indicates a Vendor without a record of past performance or for whom information on relevant past performance is not available. In evaluating past performance, the Government will consider information obtained from past and present customers. By past performance, the Government means the offeror's record of conformity to specifications and to standards of quality of service, timeliness of performance, business relations, compliance with safety and security requirements, and contractual considerations. An offer with no relevant past performance or for whom information on past performance is not available will receive a rating of neutral. The provisions of 52.212-3, Offeror Representations and Certifications - Commercial Items (Feb 2009) Alternate 1 (Apr 2002) applies to this acquisition. An offeror shall complete only paragraph (j) of this provision if the offeror has completed the annual representations and certifications electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (b) through (i) of this provision. The provisions of 52.212-4 Contract Terms and Conditions Commercial Items (OCT 2008), applies to this acquisition. The provisions of 52.212-5 Contract Terms and conditions required to Implement Statues Or Executive Order - Commercial Items (APR 2009), applies to this acquisition. This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of the clause may be accessed electronically at Internet address www.FAR.gov. 52.216-18 Ordering 52.516-19 Ordering Limitations 52.217-8 Option to Extend Services 52.218-9 Option to Extend the Term of the Contract 52.232-19 Availability of Funds for the Next Fiscal Year 52.252-2 Clauses Incorporated by Reference 52.222-54 Employee Eligibility Verification 52.232-25 Prompt Payment 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration 52.237-3 Continuity of Services 52.233 -3 Protest After Award HSAR 3009.108-7005 - Prohibition on Contracts with Corporate Expatriates HSAR 3052.242-72 Contracting Officer's Technical Representative Questions and Responses All questions regarding this requirement must be submitted in writing by email to the attention of LaShawn Smith at Lashawn.Smith@fema.dhs.gov, and Monique Waddell at Monique.Waddell@fema.dhs.gov. Questions are due no later than 12:00 PM EST on Friday May 31, 2013. The Contract Specialist will respond and forward all answers and questions to all of the offerors that have responding to this requirement. Questions submitted after the deadline will not be addressed. Each offeror shall acknowledge receipt of all amendments including those incorporating the questions and answers. If offeror does not acknowledge all amendments, that offeror will be considered non-responsive, and therefore ineligible for this award. In addition, offerors shall email LaShawn Smith at Lashawn.Smith@fema.dhs.gov and Monique Waddell at Monique.waddell@fema.dhs.gov acknowledging receipt of this request for proposal. All proposals must be delivered to FEMA Acquisition Division, Recovery Branch, 500 C. Street, SW, Washington, DC 20742; or Hand Carried to 395 E. Street, SW, Washington, DC 20742 to the attention of the below Point of Contacts. POINTS OF CONTACT La Shawn Smith, Contract Specialist, DHS/FEMA, Monique Waddell, Contract Specialist, DHS/FEMA
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DHS/FEMA/GASD/HSFE80-13-R-0008/listing.html)
- Place of Performance
- Address: CONUS, United States
- Record
- SN03067335-W 20130523/130521234357-e4fe0bb6c838fdfcea3077bd25789cdb (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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