SOLICITATION NOTICE
V -- Yellow Ribbon, National Harbor, MD
- Notice Date
- 5/23/2013
- Notice Type
- Combined Synopsis/Solicitation
- Contracting Office
- Phipps Road, Bldg. 10, Picatinny Arsenal, NJ 07806
- ZIP Code
- 07806
- Solicitation Number
- W15QKN-13-T-5102
- Response Due
- 6/3/2013
- Archive Date
- 11/30/2013
- Point of Contact
- Name: Client Services, Title: Client Services, Phone: 1.877.933.3243, Fax: 703.422.7822
- E-Mail Address
-
Clientservices@fedbid.com;
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.The solicitation number is W15QKN-13-T-5102 and is issued as an invitation for bids (IFB), unless otherwise indicated herein.The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-66. The associated North American Industrial Classification System (NAICS) code for this procurement is 721110 with a small business size standard of $30.00M.This requirement is a [ Small Business ] set-aside and only qualified offerors may submit bids.The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2013-06-03 11:00:00.0 Eastern Time or as otherwise displayed at www.FedBid.com.FOB Destination shall be in the Place of Performance. The ACC - New Jersey requires the following items, Meet or Exceed, to the following: LI 001: Yellow Ribbon Lodging ? See Performance Work Statement (PWS) for specifics FFP Staff Lodging = 20 Doubles for 3 nights= 60 Room /Nights CHECK IN DATE ? 11 July 2013 CHECK OUT DATE ? 14 July 2013 VIPs/SMEs (Staff) = 52 King/Queen rooms for 2 nights = 104 Room/Nights CHECK IN DATE ? 12 July 2013 CHECK OUT DATE ? 14 July 2013 Others with families = 260 Double Rooms for 2 nights = 520 Room/ Nights CHECK IN DATE ? 12 July 2013 CHECK OUT DATE ? 14 July 2013 Others with Families = 173 King/Queen rooms for 2 nights = 346 Room/Nights CHECK IN DATE ? 12 July 2013 CHECK OUT DATE ? 14 July 2013 TOTAL = 1,030 Room/Nights The Government will not be responsible for room service charges, long distance phone calls, movie rental charges, laundry, room service, etc. The Government will only pay for rooms actually needed. All rooms must be at or below the Government per diem rate. FOB: Destination, 1030, EA; LI 002: Full Hot Breakfast Meal to accommodate 770 participants (buffet type ?preferably) for 13 July 2013 and 14 July 2013 for a total of 1,540 full hot breakfasts? See Performance Work Statement (PWS) for specifics, 1540, EA; LI 003: Full Hot Lunch Meal to accommodate 760 participants (buffet type ?preferably) for 13 July 2013 for a total of 760 full hot lunch? See Performance Work Statement (PWS) for specifics, 760, EA; LI 004: Bag Lunch Bag Lunch provided to staff members for 13 July 2013 for a total of 10 bag lunches? See Performance Work Statement (PWS) for specifics, 10, EA; LI 005: General Session Room One (1) General Session Room for 13 July 2013 from 7:00am to 5:00pm. One (1) General Session Room for 14 July 2013 from 7:00am to 2:00pm. Set up with round style tables to host breakfast, and lunch -See Performance Work Statement (PWS) for specifics FOB: Destination, 2, EA; LI 006: Breakout Rooms Eight (8) large breakout rooms, setup classroom style are required to accommodate at least 60 - 80 people for 13 July 2013 from 7:00 am to 5:00 pm and for 14 July 2013 from 7:00am to 2:00pm. -See Performance Work Statement (PWS) for specifics, 16, EA; LI 007: Administrative office One (1) operation room is required to be used as the Staff Adm Office and to secure equipment for use from 11 July 2013 through 14 July 3013 for a total of 4 days - See Performance Work Statement (PWS) for specifics, 4, EA; LI 008: Counseling Rooms Four (4) parlor style rooms for individual counseling with 1 small table and 2 small chairs for use on 13 July 2013 and 14 July 2014 -See Performance Work Statement (PWS) for specifics, 8, EA; LI 009: Youth and Teen Activity Room The rooms shall be available on 13 July 2013 from 7:00 am to 5:00 pm and 14 July 2013 from 8:00 am to 1:00 pm - See Performance Work Statement (PWS) for specifics, 4, EA; LI 010: Registration Area A registration area is required at the main check-in counter in the lobby on 12 July 2013 from 3:00 pm to 7:30 pm and 13 July 2013 from 6:30 am to 8:00 am - See Performance Work Statement (PWS) for specifics, 2, EA; LI 011: Registration Area A registration area is required at the main check-in counter in the lobby on 12 July 2013 from 3:00 pm to 7:30 pm and 13 July 2013 from 6:30 am to 8:00 am - See Performance Work Statement (PWS) for specifics, 3, EA; LI 012: Visual Equipment Audio/Visual equipment consisting of eight (8) 10x10 foot screens needed for 13 July 2013 and 14 July 2013- See Performance Work Statement (PWS) for specifics, 5, EA; LI 013: Audio/Visual Equipment Audio/Visual equipment consisting of eight (8) 10x10 foot screens needed for 13 July 2013 and 14 July 2013- See Performance Work Statement (PWS) for specifics, 2, EA; LI 014: Manpower, 1, EA; LI 015: Small Meeting Space Meeting Space will be used for the Child Care Contract(Awarded Separately) Min of 1500 square, 1, EA; LI 016: Large Meeting Space Min of 3000 square feet to accommodate 100 people in moveable seating arrangements, 1, EA; Solicitation and Buy Attachments ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** For this solicitation, ACC - New Jersey intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. ACC - New Jersey is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids.All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com.Offerors that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at clientservices@fedbid.com. Offerors may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process.Should offerors require additional clarification, notify the point of contact or FedBid at 877-9FEDBID (877-933-3243) or clientservices@fedbid.com.Use of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. Bid MUST be good for 45 calendar days after close of Buy. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. EFFECTIVE JAN 2005, all offerors are required to use ?Online Representations and Certifications Application (ORCA) to respond to federal solicitations. To register in ORCA, please go to www.bpn.gov/orca. You must be active in the Central Contractor Registration (www.ccr.gov) and have a Marketing Partner Identification Number (MPIN), to register in ORCA. Failure to register in ORCA may preclude an award being made to your company. The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of the referenced FAR clauses may be accessed electronically at http://www.acqnet.gov/far. Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. The Government intends to award a firm fixed-price (FFP) contract resulting from this solicitation. Award will be made on all or none basis. Award shall be made to a single contractor. Quotes must include prices for each item listed in order that quotes may be properly evaluated. Failure to do so shall be cause for the offeror to be considered non-responsive. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and is found to be most advantageous to the Government, price, and other factors considered. The following factors shall be used to evaluate offers: 1. Facility Assessment: The minimum requirements have been met if the Offerors Facility Assessment clearly illustrates a list of the facility amenities consisting of cleanliness, security, amenities, and conformance with solicitation terms and conditions in accordance with PWS specifically paragraphs 3.4. Safety/Security, 3.11. Miscellaneous, and 3.12. Family Recreational Activities. 2. Price Factor: The Government will utilize the unit prices proposed by Offerors and quantities stated in Section B to determine the total price. Proposed prices will be evaluated for reasonableness in accordance with FAR 15.4. The proper format consists of QUANTITY * UNIT AMOUNT = NET AMOUNT for evaluation purposes. Price Inconsistencies: In the event there is a difference between a unit price and the extended total, the unit price will be held to the intended price. If the offeror shows only the total price but fails to enter a unit price, the total divided by the estimated quantity will be held to be the intended price. To be considered for award, an offeror must be rated Acceptable for the non-priced factor. To be rated Acceptable, proposal clearly must meet the minimum requirements of the solicitation. To be rated Unacceptable, proposal does not clearly must meet the minimum requirements of the solicitation. The Government may award a contract on the basis of initial offers received, without discussions. Therefore, each initial offer should contain the offer or?s best terms. The Government reserves the right to conduct discussions if later determined necessary by the Contracting Officer. In the event revised offers are requested, the offeror shall submit a complete replacement offer. Failure to submit any information requested by the solicitation may be cause for unfavorable consideration. See PWS 1. QUOTES MUST INCLUDE THE FOLLOWING INFORMATION: Offerors shall provide information by addressing each Factor in the solicitation. The Facility Assessment Factor will be evaluated on an Acceptable or Unacceptable basis. The Factor identifies the minimum requirements that are key to successful contract performance. An Offeror must receive an Acceptable rating for the Facility non-priced Factor to be considered for award. The proposal must provide documentary evidence explaining how contract requirements will be met. Each proposal shall address the following factors: 1. Facility Assessment - A list of the facility amenities consisting of cleanliness, security, amenities, and conformance with solicitation terms and conditions in accordance with PWS specifically paragraphs 3.4., Safety/Security, 3.11., Miscellaneous, and 3.12., Family Recreational Activities. 2. Price: Unit pricing, net total pricing for each line item and overall net total for entire requirement. The proper format consists of QUANTITY * UNIT AMOUNT = NET AMOUNT.
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- Place of Performance
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- Record
- SN03071243-W 20130525/130524000127-f0b3e0a0f9f10efe2436c04dcf112e64 (fbodaily.com)
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