SOURCES SOUGHT
16 -- Rotors and Vehicle Management Systems (VMS)
- Notice Date
- 5/30/2013
- Notice Type
- Sources Sought
- NAICS
- 541712
— Research and Development in the Physical, Engineering, and Life Sciences (except Biotechnology)
- Contracting Office
- ACC-RSA-AATD - (SPS), ATTN: AMSRD-AMR-AA-C, Building 401, Lee Boulevard, Fort Eustis, VA 23604-5577
- ZIP Code
- 23604-5577
- Solicitation Number
- W911W6-13-P-0010
- Response Due
- 7/15/2013
- Archive Date
- 7/29/2013
- Point of Contact
- Genie S. Williams, 7578784078
- E-Mail Address
-
ACC-RSA-AATD - (SPS)
(genie.s.williams.civ@mail.mil)
- Small Business Set-Aside
- N/A
- Description
- Using the Broad Agency Announcement (BAA) process in accordance with Federal Acquisition Regulation (FAR) 6.102(d)(2) and 35.016, and the Department of Defense Grants and Agreements Regulations (DoDGRS) (DoD 3210.6-R), 32 Code of Federal Regulation (CFR) 37.400, the Aviation Applied Technology Directorate (AATD) is soliciting technical and cost proposals to conduct a 6.2 Applied Research effort in support of the Rotors and Vehicle Management Systems (VMS) technology objectives. The Proposals are required to be submitted in accordance with the guidelines set forth herein. This BAA constitutes the total solicitation. There will be no other solicitation issued in regard to this requirement. Offerors should be alert for any BAA amendments. DESCRIPTION: The Innovative Rotors/VMS Technologies for Advanced Concepts and Configurations BAA supports the Rotors and Vehicle Management Systems (VMS) technology objectives by demonstrating enabling technologies to support current and future Army Aviation platforms. SOLICITATION TOPICS: There is one topic under this announcement: TOPIC 01-2013: Innovative Rotors/VMS Technologies for Advanced Concepts and Configurations Next generation Army rotorcraft are envisioned to be high speed, highly efficient configurations. These configurations may have off-loaded or slowed rotors, multiple auxiliary lifters and/or propulsors, active rotor system components, coaxial rotor systems, or other quote mark non-conventional quote mark attributes. The maturation of applied VMS/rotors technologies (6.2) to improve performance (lift, cruise, maneuverability), alleviate adverse forces (drag, download, and high oscillatory loads), and improve capability in operational environments is being solicited to enable these advanced configurations. Technologies of interest include, but are not limited to, low drag and low weight hub configurations, control architectures to limit structural loads to prevent damaging loads, control architectures of advanced and/or active rotor systems (address safety critical control information), safety critical power supply and distribution, reliable and safety critical actuators/hubs/controls for swashplateless rotors (to include the potential for HHC/IBC), co-axial rotor plane separation reduction and control, and autorotation improvement. Scaled wind tunnel testing and testing of actuators and/or other components under representative dynamic loading and failure modes may be appropriate. ANTICIPATED FUNDING LEVEL AND PERFORMANCE PERIOD: Anticipated Government funding is $2.55M (FY13/ FY14 $1.525M, FY15 $1.025). The Period of Performance for Topic 01 is expected to be between 18 to 30 months. Offerors should clearly depict their proposed schedule. The topic has the potential for multiple awards, which may address only part of the topic's objectives. Any government award is subject to the availability of funds. TYPE OF FUNDING INSTRUMENT: A variety of funding instruments are available pursuant to this announcement depending upon the proposed effort, the entity submitting the successful proposal(s), and statutory and regulatory requirements the Government must satisfy. Such instruments include conventional contracts under the authority of the Armed Services Procurement Act and the Federal Acquisition Regulation, as supplemented, and Technology Investment Agreements (TIAs) (Cooperative Agreement under 10 U.S.C 2358) or Other Transaction (OT) for Research (10 U.S.C. 2371), which are more flexible than traditional Government funding instruments. Under TIA's, either as Cooperative Agreements or OTs, it is DoD policy to obtain, to the maximum extent practical, cost sharing of half of the cost of the project to ensure the recipient has a vested interest in the project's success. Cost participation may be in the form of cash or in-kind contributions, where cash is considered of significantly higher quality in demonstrating commitment to the project. Cost sharing will be evaluated in accordance with the DoDGRS 32 CFR 37.524 to 37.555 Contract type is a subject for negotiation, but the offeror's desire should be clearly stated in the cost proposal. DATA ITEMS / DELIVERABLES: All awards under this announcement will require a kickoff meeting following award. All awards under this Announcement will require delivery of the following data items: (1) Program Management Plan, (2) Test Plan (if applicable), (3) Bi-Monthly Performance and Cost Reports (4) Final Report, and (5) Technology Maturation and Transition Plan. All awards will include a requirement to present the results of the work in a final briefing at Ft. Eustis, Virginia upon completion of all technical effort. SECURITY REQUIREMENTS: Performance will require access to and/or generation of technical data the export of which is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec. 2751 et. seq.) or the Export Administration Act of 1979, as amended, Title 50, U.S.C. App. 2401 et. seq. Prior to award, the successful offeror(s) will be required to provide an quote mark Export-Controlled DoD Data Agreement quote mark certification number issued in accordance with DoD Directive 5230.25. This certification may be requested from the Defense Logistics Services Center, ATTN: DLSC-FBA Federal Center, Battle Creek, MI 49017-3084, Telephone 1-800-352-3572. This Announcement is available only to U.S. firms. GOVERNMENT FURNISHED PROPERTY/FACILITIES/INFORMATION: It is the offeror's responsibility to identify, coordinate, and furnish supporting documentation for use of any Government furnished property, facilities, and/or information. DATA RIGHTS: The Government desires, at a minimum, quote mark Government Purpose Rights quote mark as defined by the DFARS 252.227-7013, to all technical data, deliverables, and computer software to be delivered based upon the use of both Government and recipient funding. It is the offeror's responsibility to clearly acknowledge or take exception to the Government's desire for at least quote mark Government Purpose Rights. quote mark The Contractor should propose legends for each data item identified as other than unlimited rights. ANTICIPATED AWARD DATE: The Government anticipates award in the September to October 2013 time period. Funds for a September 2013 award are not presently available. PREPARATION & SUBMISSION INSTRUCTIONS Proposals are required to be submitted in accordance with the guidelines set forth herein. Proposals: The proposal shall consist of two volumes, a technical volume and a cost volume. In presenting the proposal material, prospective Offerors are advised that the quality of the information is significantly more important than quantity. Offerors should confine the submissions to essential matters providing sufficient information to define their offer and establish an adequate basis for the Government to conduct its evaluation. If an Offeror wishes to propose multiple technologies and/or concepts, they should be included in a single proposal as the Government reserves the right to fund a proposal in whole or make a partial award. In such cases, cost proposals should be segregated by technology to support funding of partial awards. PROPOSAL TECHNICAL VOLUME: The technical volume of the proposal shall provide detail that justifies the benefits of the proposed technology relative to the topic objectives. The technical volume shall also include a clear statement of the technical objectives, the specific approach (including analysis tools) to be pursued and supporting background experience. It shall contain a Statement of Work (SOW), milestones, a biographical section describing key personnel, a description of the facilities and/or data sources to be employed in the effort, and a draft program management plan. Offerors shall identify and substantiate the beginning and ending Technology Readiness Levels. Volume I (Technical) shall be written and shall consist of a maximum of thirty pages exclusive of title page, section dividers, table of contents, list of figures/tables, glossary of terms, list of references, and cross-referencing indices. The evaluators will read only up to the maximum number of pages specified. Submission shall be limited to the number of pages specified, total inclusive of any drawings, charts, etc. Type shall be no smaller than a font size of ten (10) and shall be at least single spaced. Page size shall not exceed 8 quote mark x 11 quote mark. Fold-out illustrations required for reader ease are allowed, however, illustration shall be counted in 8 quote mark x 11 quote mark increments (e.g., a 11 quote mark x 17 quote mark document will count as two pages). PROPOSAL COST VOLUME: Within the Cost Proposal, offerors shall indicate the proposed funding instrument (e.g., FAR-based contract and type (cost-share, cost-plus-fixed-fee, cost reimbursable, etc.) or TIA). The Cost Proposal should include a funding profile (a cost breakout by month), cost breakdown providing man-hours with justification and monthly costs by task, all pricing rates used, travel and equipment and materials listings, if applicable. Subcontractor proposals, including pricing rate details, should be provided concurrent with the prime contractor's submission. Any cost share will be calculated as follows: contractor cash plus in-kind contribution divided by project value. Any resulting agreement value will exclude recipient's quote mark sunk quote mark costs of prior research as cost match. Only additional resources that will be provided by the recipient to carry out the current project will be counted. This BAA includes a draft TIA available for offeror download. If the offeror proposes use of a TIA, either as a Cooperative Agreement or OT, the offeror shall submit this draft TIA as part of the Cost Proposal with any changes it seeks marked with tracked changes. Any proposed changes to the draft TIA will be included as part of discussions. SUBCONTRACTING PLAN: Not applicable if proposing award under a non-FAR instrument (i.e. Technology Investment Agreement) or if the offeror is a SMALL BUSINESS CONCERN. Pursuant to the requirements of FAR part 19.702(a)(1), if the total amount of the proposal exceeds $650,000, and there are subcontracting possibilities, offerors must submit a subcontracting plan. FAR part 52.219-9 defines a subcontracting plan and its requirements. Offerors shall incorporate the subcontracting plan as part of the offeror's proposal submission. DFARS 226.370-8 discusses subcontracting incentive and goals with the Historically Black Colleges and Universities and Minority Institutions. DFARS 219.708(b)(1)(A) and (B), discusses the appropriate use of DFARS Clauses 252.219-7003 and 252.219-7004 in solicitations and contracts related to small, small disadvantaged and women-owned small business subcontracting plans. Offerors are cautioned that in solicitations where subcontracting opportunities exist, the Government will not execute a contract unless the Contracting Officer determines that the negotiated plan provides the maximum practicable opportunity for SBs, SDB, WOSB, HUBZone, and Veteran-owned Small Business concerns or HBCUs/MIs to participate in the performance of the contract. Offerors should note that DFARS 219.705-4 provides for a goal of 5% for SDB concerns and HBCUs/MIs. EVALUATION CRITERIA/BASIS FOR AWARD The selection of one or more sources for award will be based on a scientific and/or engineering evaluation of proposals (both technical and cost as it relates to technical effort) in accordance with the criteria set forth in this section. Proposals will be evaluated on their own merit without regard to other proposals submitted under this announcement. Each proposal will receive an adjectival rating supported by narrative. The ratings/narrative will be used to develop an order of merit listing for each topic. Proposed cost/cost to the Government will be evaluated as appropriate, for realism and reasonableness. The following evaluation criteria will apply: (1) Relevance of the Proposed Technologies. This will include the benefits of the constituent rotors and VMS technologies, how they address the issues associated with improving performance, alleviating adverse forces, and improving capability in operational environments, and their technology readiness timeline. (2) The Merit of the Proposed Technical Approach. This includes understanding of the problem and current technical challenges to include at a minimum, the service environment and rotorcraft system constraints (space, weight, and power), safety critical control and failure modes, how the proposed solution addresses those challenges, understanding of the current TRL level of the proposed technology, integration approach to include an understanding of integration constraints, the reasonableness of the proposed tasks (to include the test and evaluation approach, concept tradeoffs, and design optimization), a clear and reasonable risk mitigation and demonstration plan, and credible schedule to accomplish the scientific and technical objectives and metrics. (3) Ability to Transition Technology. This includes the extent to which the technology will be available for follow-on system development to include, at a minimum data rights, partnerships and teaming, capability to accomplish the technology transition to include the experience and qualifications of the proposed personnel, the suitability of the proposed facilities, rotorcraft / system level integration issues, and the availability of (or the ability to generate) required technical and test data to validate the technology. (4) The reasonableness of the proposed cost to the Government of the proposed tasks. This includes the realism of the proposed man-hours, materials and other costs to accomplish the proposed individual tasks and the overall effort. Any proposed cost share will be evaluated for its benefit in reducing program risk, achieving program objectives, and furthering the state-of-the-art. This also includes the cost to Government of any required Government furnished property, facilities, and/or information. Criteria (1), (2) are equal and more important than (3) which is more important than (4). Upon notification by the Government, offerors may request a debriefing. The debriefing process will follow the time guidelines set out in 10 USC 2305(b)(5), but the debriefing content will vary to be consistent with the procedures set out in FAR 35.016 governing BAAs and for awards of non-procurement instruments (TIAs). This announcement is an expression of interest only and does not commit the Government to pay any proposal preparation costs. No pre-proposal conference is to be held. Proposal will be considered valid until February 28, 2014, unless the proposal specifically states otherwise. Technical and Cost Proposals must be submitted in original, plus four (4) copies and one (1) electronic copy (CD ROM disk format). Facsimile proposal submission is not authorized under this announcement. The cost proposal electronic copy will be used for verification purposes and needs to be delivered in Excel or other compatible format. All proposals should be marked with the solicitation number and appropriate topic number and title and addressed to the Aviation Applied Technology Directorate, ATTN: CCAM-RDT, Ms. Genie Williams, Building 401, Lee Boulevard, Fort Eustis, VA 23604-5577. Offerors desiring an explanation or interpretation of this announcement must submit requests in writing at the above address, or email: genie.s.williams.civ@mail.mil. Oral explanations or instructions given before the award of any agreement / contract will not be binding. Any information given to a prospective offeror concerning this announcement which is necessary in submitting offers or the lack of which would be prejudicial to any other prospective offeror(s) will be published as an amendment to this announcement. Proposals received after the due date 15 July 2013, 2:00 p.m. local time will be handled in accordance with FAR 52.215-1, Instructions to Offerors - Competitive Acquisition. A copy of this provision may be obtained from http://farsite.hill.af.mil. This announcement is issued subject to the availability of funds. The Government's obligation is contingent upon the availability of appropriated funds for which payment for program purposes can be made.
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- Place of Performance
- Address: ACC-RSA-AATD - (SPS) ATTN: AMSRD-AMR-AA-C, Building 401, Lee Boulevard Fort Eustis VA
- Zip Code: 23604-5577
- Zip Code: 23604-5577
- Record
- SN03075492-W 20130601/130530235110-1a09809c4130711f29d3898129ee314e (fbodaily.com)
- Source
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