SOLICITATION NOTICE
T -- Heavy Preparation Litigation Scanning
- Notice Date
- 5/30/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 518210
— Data Processing, Hosting, and Related Services
- Contracting Office
- Government Printing Office, Customer Services Department, Seattle Regional Printing Procurement Office, Federal Center South, 4735 East Marginal Way South, Seattle, Washington, 98134-2397
- ZIP Code
- 98134-2397
- Solicitation Number
- 678089
- Archive Date
- 6/19/2013
- Point of Contact
- Willie O Anderson III, Phone: 206-764-3726 ext 6
- E-Mail Address
-
wanderson@gpo.gov
(wanderson@gpo.gov)
- Small Business Set-Aside
- N/A
- Description
- May 29, 2013 Specifications by WOA Jacket: 678-089 SEALED BID SPECIFICATIONS U. S. Government Printing Office 4735 E. Marginal Way So., Suite 1111 Seattle, WA 98134-3297 BIDS WILL BE PUBLICLY OPENED AT 2:00PM, PREVAILING TIME, June 4, 2013 Facsimile bids are permitted. FACSIMILE BIDS: (a) Definition. "Facsimile bid," as used in this solicitation, means a bid, modification of a bid, or withdrawal of a bid that is transmitted to and received by the Government via electronic equipment that communicates and reproduces both printed and handwritten material. (b) Bidders may submit facsimile bids as responses to this solicitation. These responses must arrive at the place and by the time specified in the solicitation. (c) Facsimile bids that fail to furnish required representations or information or that rejects any of the terms, conditions, and provisions of the solicitation will be excluded from consideration. (d) Facsimile bids must contain the required signatures. (e) The Government reserves the right to make award solely on the facsimile bid. However, bidders agree to promptly submit the complete original signed bid. (f) Submit facsimile bid to FAX No. (206) 764-3301, one bid per facsimile. (g) If the bidder chooses to transmit a facsimile bid, the Government will not be responsible for any failure attributable to the transmission or receipt of the facsimile bid including, but not limited to, the following: (1) Receipt of garbled or incomplete bid. (2) Availability or condition of the receiving facsimile equipment. (3) Incompatibility between the sending and receiving equipment. (4) Delay in transmission or receipt of bid. (5) Failure of the bidder to properly identify the bid. (6) Illegibility of bid. (7) Security of bid data. Facsimile bids are acceptable and must be submitted on GPO Form 910. Fax Number: (206) 764-3301. ***GPO FORM 910 CAN BE ACCESSED FROM THE INTERNET USING THE FOLLOWING WEB ADDRESS: http://www.printlaw.com/GPO_Contract_Docs/BID_FORM_910.pdf NOTE: Do not enter pricing on the GPO Form 910. Use page 4 of these specifications to submit all pricing, and attach page 4 to the GPO Form 910. EMAIL bids will be accepted, and must be submitted on GPO Form 910. Send email bids to infoseattle@gpo.gov - 2 - Quotations may also be delivered to: U.S. Government Printing Office Suite 1111 4735 E. Marginal Way So. Seattle, WA 98134-2397 Include the Jacket number and opening date on the face of the envelope. Direct questions concerning these specifications to Willie O. Anderson III, wanderson@gpo.gov or (206) 764-3726 ext.6. No collect calls. PRODUCT: GPO CONTRACT TERMS: subject to GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 6-01)) and Quality Assurance Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979, (Rev. 12-92)). SUBCONTRACTING: TITLE: QUALITY LEVEL: QUANTITY: TRIM SIZE: PAGES: RESTRICTION ON LOCATION OF PRODUCTION FACILITY: The production facility used in the manufacture of this product must be located within 60 mile radius of the Seattle, WA metropolitan area. SECURITY WARNING FOR PROPER HANDLING: Warning: The following documents are of a highly sensitive and confidential nature. ALL materials MUST be picked up directly by the contractor. Materials may not be picked up using an overnight via a 3rd party (i.e. FedEx, UPS, or courier service). ALL materials MUST be picked up using contractor owned vehicle. The contractor must take all necessary precautions to insure against loss of forms or other reproducible at any time prior to delivery to destination. Proper control and handling must be maintained at all times to prevent and information or materials required to produce the product ordered under these specifications from falling into unauthorized hands. Unless otherwise indicated herein, all extra copies, materials, waste, etc., must be destroyed on site. Due to the sensitive nature of the documents furnished to the contractor, it is imperative that the contractor understand that all materials received must be kept confidential, in accordance with Rule 6(e)(3) of the Federal Rules of Criminal Procedure. You are being given access to those material for the sole purpose of assisting the government attorneys involved in the performance of - 3 - their duties to enforce federal law. This information is not for public consumption and should be handled with extreme care (i.e. not left out for public display). The unauthorized disclosure of matters is punishable by contempt proceedings. In addition, all materials received by the contractor from the Agency must be kept in pristine condition, that is, all originals must be returned to us exactly as they are received including any fasteners, notes, folders, etc. NOTE: PRIOR TO AWARD, THE CONTRACTOR WILL BE REQUIRED TO SUBMIT A WRITTEN EXPLANATION AS TO HOW THE CONTRACTOR WILL SAFEGUARD THE DATA PROVIDED BY THE AGENCY. EXPLANATION MUST BE SUBMITTED VIA EMAIL (wanderson@gpo.gov, and infoseattle.gpo.gov) OR FAX (206) 764-3301. DESCRIPTION: The contractor will scan and OCR approx 500,000 pages to pdf files and remove the blank pages. This is litigation scanning that will consist of various size pages, some in color and some in B&W. The contractor will disassemble and reassemble the originals as delivered. This will include removing and replacing sticky notes, staples, paper clips; base litigation breaks per file folder and name the pdf image after the image key prefix: case number-date-sequential number. Create a load file that is IPRO software compatible and a ASCII data and image load file also. Scan sticky notes separately preceding it's actual page. On snap-out-sets scan only one copy if all parts are the same. Any over-sized scanning (like the face and back of file folders)must be reduced to fit 8-1/2 X 11". Scan all stapled documents as one pdf file with multiple pages. Electronic Bates Stamping will be assigned to the image keys based on the following naming method: case number-location--date.sequential number. Bates Stamping must not print when printing pages from the load file. Produce four sets of DVDs disc of the final load files and print the case number on the face on each DVD disc. Contractor must contact Kari Hemp (206) 553- 1269, or Jennifer Gueye (206) 553-1306 for the starting numbers. PACKING ASSEMBLY REQUIREMENTS: Furnished originals: Re-box and re-pack the furnished originals exactly the same way that they were furnished. NOTE: No guarantee can be made as to the total number of furnished pages. It is anticipated that approximately 500,000 originals will be furnished from approximately 90 boxes. Upon completion of order, the contractor must submit the final actual number of pages produced and a final cost to the Seattle GPO where any adjustment in the estimated cost will be made via a contract modification. The contractor's invoice for billing to the GPO - Washington, DC MUST include a contract modification confirming the actual number of scans completed, before payment is made. GOVERNMENT TO FURNISH: Approximately 90 boxes containing approximately 500,000 pages to be picked up in Seattle. Contact Kari Hemp, 206-553-1269 or Jennifer Gueye, 206-553-1306, to arrange pick up of the GFM. GFM is located at: DEA, 300 Fifth Ave, Suite 1300, Seattle, WA. Driver must have current valid photo ID, and can sign a confidentiality agreement in behalf of the contractor, Seattle. Prior to picking up the GFM the contractor will be required to have a secure location for storage of all GFM while project is in process. A Federal Marshall or DEA agent may accompany the driver that picks up the GFM and may stay at contractor's plant while project is in progress and/or may inspect storage and production area to see if it meets DEA requirements prior to work being started. - 4 - * * * * * * * * * NOTE: Pick up, and delivery of all originals, and final DVDs must be by contractor's "in-house" personnel. No third party messenger or commercial courier services acceptable. * * * * * * * * * CONTRACTOR TO FURNISH: "Government to Furnish," necessary to produce the product(s) in accordance with these specifications. DETERMINATION OF AWARD: The Government will determine the lowest bid by applying the prices quoted in the "Schedule of Prices" to the following units of production which are the estimated requirements to produce work under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may be ordered for the term of this contract. (a) 1. 222,500 2. 222,500 (b) 1. 27,500 2. 27,500 (c) 1. 500,000 2. 500,000 SCHEDULE OF PRICES: Prices quoted shall include the cost of all required materials and operations necessary, for the complete disassemble, reassemble, scanning, OCR, indexing with Bate numbers, burning to DVD, packing and distribution of the products listed in accordance with these specifications. (a) Gray-scale scanning: (1) Limited preparation, cost per scan. $________________ (2) Glass-Work, cost per scan. $_________________ (b) Color scanning: (1) Limited preparation, cost per scan. $________________ (2) Glass-Work, cost per scan. $_________________ (c) Additional Operations: (1) Cost per OCR scan. $_______________ (2) Bates Stamping cost per stamp. $_________________ Company Name: _________________________________________________ GPO Contractor's Code: ___________________________ Bidder's Name: ________________________________________ PROOF: INK: - 5 - MARGINS: BINDING PACKING: LABELING AND MARKING: container with Jacket Number, Contents, and quantity. QUALITY ASSURANCE LEVELS AND STANDARDS: shall apply to the product ordered under these specifications: Product Quality Levels: (a) Printing Attributes - Level III (b) Finishing - Level III Inspection Levels (from ANSI/ASQC Z 1.4): (a) Non-destructive Tests - General Inspection Level I (b) Destructive Tests - Special Inspection Level S-2. Special Standards: The specified standards for the attributes requiring them shall be: Attribute Specified Standard P-7. Type Quality and Uniformity Camera Copy P-8. Halftone Match (Single and Double Impression) Camera Copy P-9. Solid or Screen Tints Color Match Camera Copy DISTRIBUTION: Pick up and deliver to: DEA Seattle Field Division 300 Fifth Ave, Suite 1300 Seattle, WA 98104 NOTE: Pick up, and delivery of all originals, and final DVDs must be by contractor's "in-house" personnel. No third party messenger or commercial courier services acceptable. All expenses incidental to returning originals and final produced discs must be borne by the contractor. SCHEDULE Deliver all items On-Or-Before 08/02/2013. OFFERS: ordered in accordance with these specifications. In addition, a price must be submitted for each The price for additional quantities must be based on a continuing run, additional 100 copies. exclusive of all basic or preliminary charges and will not be a factor for determination of award : Furnished Materials will be available for pickup by 06/07/2013 Offers must include the cost of all materials and operations for the total quantity F.O.B. Destination The following levels and standards Use GPO Form 905 to mark all shipping containers. Mark each See "Description" section. : See "Description". See "Description:. Black on the face of each DVD disc. None. All materials and operations, other than those listed under See "Description". See "Description". See "Description". 4 LITIGATION SCANNING - (HEAVY PREP LITIGATION SCANNING). Subcontracting of any portion of this project is not acceptable. Any contract which results from this Invitation for Bid will be Heavy Preparation Litigation Scanning
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/GPO/PPD/SeattleWA/678089/listing.html)
- Place of Performance
- Address: seattle, Washington, 98134, United States
- Zip Code: 98134
- Zip Code: 98134
- Record
- SN03075525-W 20130601/130530235129-776db8e525b710496c53b0d167aa0ca8 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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