MODIFICATION
99 -- Gravel Purchase Chickasaw NWR
- Notice Date
- 6/3/2013
- Notice Type
- Modification/Amendment
- NAICS
- 212321
— Construction Sand and Gravel Mining
- Contracting Office
- FWS, DIVISION OF CONTRACTING AND GR1875 CENTURY BOULEVARDSUITE 310ATLANTAGA30345-3310US
- ZIP Code
- 00000
- Solicitation Number
- F13PS00523
- Response Due
- 6/6/2013
- Archive Date
- 7/6/2013
- Point of Contact
- Constance Fields
- E-Mail Address
-
constance_fields@fws.gov
(bryan_hagood@fws.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- Changes as follows: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with no additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a small business set-aside Request for Quote (RFQ). I. Solicitation number 0040083776 is issued as an invitation for request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-58. II. This procurement is for 33C Limestone Class A, Grade D per TDOT Gravel specification; 4 to 6 Gabion Stone; Red Rock (road based material) for multiple locations at the U.S. Fish & Wildlife Service (Chickasaw National Wildlife Refuge) in/near Ripley, Tennessee. III. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. IV. This requirement is being procured in accordance with FAR Part 12, Acquisition of Commercial Items and an award will be made in accordance with FAR Part 13, Simplified Acquisition Procedures. Buyer intends to issue award using a fixed priced purchase order or delivery order. Bids from Sellers unable to accept purchase orders or delivery orders will not be considered for award. V. This action is being solicited as a small business set-aside. A firm-fixed price commercial order will be issued. NAICS Code: 212321, Size Standard: 500 employees VI. Offerors are cautioned that a warranted Contracting Officer is the only authorized Government Representative to make any contractual changes once an award is made. No oral statement of any person whomsoever shall, in any manner or degree modify or otherwise affect the terms of this Purchase Order. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the Purchase Order price to cover any increase in costs incurred as a result thereof. The CO for this order is bryan_hagood@fws.gov. VII. Contracting Officer Representative: Authorized Government Point of Contact for this order is Demetra Rust at demetra_Rust@fws.gov. He/she/they shall not, however, have the authority to make any changes in the purchase order. (a.) RFQ due date: June 11, 2013 (b.) RFQ due time: 11:00 A.M.; Local Eastern Time (c.)The anticipated award date is June 17, 2013 or earlier. Please do not request award status prior to this date. VIII. Description: (a.) Line Item 0010: 33c Crushed Limestone; Class A, Grade D per TDOT (b.) Quantity: 1263 Tons (c.) This work entails furnishing all necessary management, supervision, labor, materials, and equipment to supply 1263-tons of 33c, crushed limestone for spot dump with a minimum of 15 to 25 trucks per day for delivery. The contractor shall ensure total for all amounts supplied does not exceed the amount noted in the contract line items. (d.) Line Item 0020: Gabion 4-6 (e.) Quantity: 203 Tons (f.) This work entails furnishing all necessary management, supervision, labor, materials, and equipment to supply 203-tons of Gabion for spot dump with a minimum of 15 to 25 trucks per day for delivery. The contractor shall ensure total for all amounts supplied does not exceed the amount noted in the contract line items. (g.) Line Item 0030: Red Rock- Road based material (h.) Quantity: 912 Tons (i.) This work entails furnishing all necessary management, supervision, labor, materials, and equipment to supply 912-tons of Red Rock for spot dump with a minimum of 15 to 25 trucks per day for delivery. The contractor shall ensure total for all amounts supplied does not exceed the amount noted in the contract line items. IX. Delivery Requirements: Delivery will be at the Chickasaw NWR. From Ripley and Highway 51, proceed approximately 6 miles north on Edith-Central Road (becomes Edith-Nankipoo after passing through 4-way stop at Edith). Turn left on Hobe Webb road and proceed approximately 1.5 miles to first road on the right. Turn right on Sand Bluff Road and proceed to the bottom of bluff. Refuge headquarters will be on the left. Please reference attached Roadway/Gravel Surface Material sheet, attached map for detail of exact locations, and contact the technical point of contact (Randy Cook, 731-287-0650 or randy_cook@fws.gov) for exact location specification. Once delivery begins, the Contractor shall deliver at a rate of not less than 15 truckloads per day during regular working hours. Hours are 7:00 A.M. to 3:30 P.M. The delivery will accompany spot dump with amount piled to be determined by the site manager at the designated location. Identified delivery location will be at designated boat ramp at Chickasaw National Wildlife Refuge. All deliveries will occur within an active jobsite or staging area that will accommodate highway compliant vehicles, required delivery trucks, etc. Drivers shall furnish certified scale tickets to FWS/government personnel upon delivery of each load to the delivery site. Required commencement date for delivery is on or about June 17, 2013. May be as soon the award date. Last day for delivery is August 15, 2013. For inquires on delivery site details and specifications, contact is Randy Cook 731-287-0650. NOTE: It is the Contractors responsibility to visit the site prior to bidding and know existing delivery and dumping conditions. X. Local conditions (bridge restrictions, weather conditions, water levels, road flooding, etc.) that may affect delivery: None. Contractor shall coordinate deliveries (including hours of delivery) with COR/Site Representative 48 hours in advance. XI. CCR & ORCA Registration - A prospective awardee shall be registered in the Central Contractor Registration (CCR) database prior to award. Information on registration may be obtained via the Internet at: http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757. It also required that any contractor doing business with the government under contract is required by to be registered in ORCA. All vendors must complete the electronic version of the Online Representations and Certifications (ORCA) at: http://www.bpn.gov and clicking on the Online Reps and Certs Application. Failure to do so will render your offer non-responsive. Registration has now transition over to System for Award Mangement (SAM). Website: www.sam.gov. XII. Telephone quotes will not be accepted. All quotes must be received at this office no later than June 11, 2013, 11:00 AM Local Eastern Time. ONLY EMAILED QUOTES WILL BE ACCEPTED. Email to constance_fields@fws.gov. Attention to: Constance Fields. Please reference/subject: solicitation number and Gravel Solicitation Chickasaw National Wildlife Refuge. Quotes should be attached document that is either Microsoft Word 97 compatible or PDF. XIII. All questions regarding this solicitation must be emailed to constance_fields@fws.gov. Any technical questions, contact Randy Cook at 731-287-0650. All questions must be submitted no later than June 6, 2013 by 11:00 AM local eastern standard time. XIV. All interested Contractors shall provide a quote as follows: (1)There is SF 1449 available for submitting quote. Parties responding to this solicitation may also submit their offer in accordance with their standard commercial practices (e.g. on company letterhead, formal quote form, etc.), but at the minimum include the following information: (2) Line Item 0010: 1,263 tons of 33c Crushed Limestone Price per Ton $________; Total Price $_______; Line Item 0020: 203 tons of Gabion Price per Ton $________; Total Price $_______; Line Item 0030: 912 tons of Red Rock Price per Ton $________; Total Price $_______; (3) Company's name, point of contact, address, phone number, fax number, email address, solicitation number, item Description/Specification (Descriptive literature if applicable), total price (itemize price per ton with final total price),and approximate daily delivery schedule ( include number of trucks, amount to be delivered, and total number of days to complete requirement). Price(s) should be for FOB Destination. (4) A list of three (3) most recent past performance references for a similar purchase including name/point of contact, address, phone number, and email address; (5) Statement confirming registration in SAM (www.sam.gov). Statement confirming Representation and Certification completion within SAM. Provide account expiration date, cage code, DUNs number, and taxpayer ID number; (6) Statement confirming that you will accept electronic payment through IPP. (www.ipp.gov) NOTE: Any quotes not received by the due date and time specified in this synopsis/solicitation will be rejected. Additionally, any incomplete quote not containing the required information as stated in this solicitation may also be rejected. NOTE: The final quoted price(s), both total and individual, MUST include all applicable fees, gratuities, commissions, service charges, etc. THE FEDERAL GOVERNMENT IS TAX EXEMPT. XV. Provisions, Clauses, and Additional Requirements: FAR 52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/vffara.htm FAR 52.252-2 Clauses Incorporated by Reference. (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/vffara.htm DIAR 1452.201-70 Authorities and delegations. (SEP 2011) The terms and conditions to this cause are determined by the contracting officer to be necessary for this acquisition and consistent with customary practices. FAR 52.212-1 Instructions to Offerors - Commercial Items. (FEB 2012) The terms and conditions for this provision applies to this acquisition with addendums found within the solicitation guidelines. FAR 52.212-2 Evaluation - Commercial Items. (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) technical capability of the item offered to meet the Government requirement and compliance with active SAM.gov account with the ability to accept payment through IPP.gov; (ii) price; (iii) past performance (see FAR 15.304); (iv) Must be small disadvantaged business participation; (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offers specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) FAR 52.212-3 Offeror Representations and Certifications-Commercial Items. (APR 2012) The terms and conditions for this provision applies to this acquisition with addendums found within the solicitation guidelines. FAR 52.212-4 Contract Terms and Conditions - Commercial Items. (FEB 2012) The terms and conditions for this provision applies to this acquisition. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items. (APR 2012) The terms and conditions for this provision applies to this acquisition with addendums as follows: (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (FEB 2012) (Pub. L. 109-282) (31 U.S.C. 6101 note). (12)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644). (23) 52.219-28, Post Award Small Business Program Representation (APR 2012) (15 U.S.C. 632(a)(2)). (26) 52.222-3, Convict Labor (JUN 2003) (E.O. 11755). (27) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (MAR 2012) (E.O. 13126). (28) 52.222-21, Prohibition of Segregated Facilities (FEB 1999). (29) 52.222-26, Equal Opportunity (MAR 2007) (E.O. 11246). (38) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011). (E.O. 13513). (39) 52.225-1, Buy American Act - Supplies (FEB 2009) (41 U.S.C. 10a-10d). (45) 52.232-29, Terms for Financing of Purchases of Commercial Items (FEB 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)). (47) 52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration (OCT 2003) (31 U.S.C. 3332). (a) Quote submission: All quotes submitted shall be good for 30 days after RFQ closed date. (b) Limited Area: Contractors wishing to bid on this posting must reside within a 60 mile radius of Ripley, TN NWR, zip code 38063, in order to be deemed responsive. Vendors outside of the 60 mile radius area, with suppliers who are inside of the 60 mile radius area required for this posting, may submit a bid. Include local vendors name, vendor representative name, address, email address, and phone number in quote. (c) New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty. (d) DOI Policy: Electronic Invoicing and Payment Requirements Internet Payment Platform (IPP) (September 2011) - Payment requests must be submitted electronically through the U. S. Department of the Treasury's Internet Payment Platform System (IPP). (f) "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov. (g) Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: Company letterhead invoice and other supporting documents. (h) The Contractor must use the IPP website to register, access, and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in CCR) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131. (i) If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation. Reference website for policy and supporting documentation: http://www.doi.gov/archive/pam/DIAPR_2011-04_Amendment_2.pdf. Preference will be given to those that are able to receive payment through IPP. Please note: being unable to accept payment through IPP, will rank you lower in consideration from others that are able to accept payment through IPP. (j) Evaluation Criteria/Basis of Award: Pursuant to applicable acquisition regulations and/or departmental guidelines, Buyers may use criteria other than price to evaluate offers. Accordingly, please note that, unless otherwise specified in the Buy Terms, to the extent required by applicable regulations and/or guidelines, award will be made to the responsible Seller whose offer conforming to the solicitation will be most advantageous to the Buyer on the basis of price, technical capability, delivery, and past performance. (End of Synopsis /Solicitation)
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