MODIFICATION
R -- Dose Reconstruction and Related Activities for Energy Employees Occupational Illness Compensation Program Act (EEOICPA).
- Notice Date
- 6/6/2013
- Notice Type
- Modification/Amendment
- NAICS
- 541990
— All Other Professional, Scientific, and Technical Services
- Contracting Office
- Department of Health and Human Services, Centers for Disease Control and Prevention, Acquisition and Assistance Field Branch (Pittsburgh), Post Office Box 18070, Cochrans Mill Road, Pittsburgh, Pennsylvania, 15236-0070
- ZIP Code
- 15236-0070
- Solicitation Number
- 2013-N-15239
- Archive Date
- 6/1/2013
- Point of Contact
- Diane J Meeder, Phone: (412)386-4412
- E-Mail Address
-
DMeeder@cdc.gov
(DMeeder@cdc.gov)
- Small Business Set-Aside
- N/A
- Description
- The Centers for Disease Control and Prevention (CDC), National Institute of Occupational Safety and Health (NIOSH) Cincinnati, OH has a requirement for a base year, plus four (4) option years, Cost Plus Award Fee, Performance Based contract for "Dose Reconstruction and Related Activities for Energy Employees Occupational Illness Compensation Program Act (EEOICPA)." The objective of this acquisition is to allow NIOSH, through its Division of Compensation Analysis and Support (DCAS), to fulfill its obligations under the Energy Employees Occupational Illness Compensation Program Act (EEOICPA), performing dose reconstructions for claims referred by Department of Labor (DOL) and evaluating petitions for additions of classes to the Special Exposure Cohort (SEC). More specifically, the objectives are to obtain assistance in performing the following activities: • Identify data relevant to reconstructing radiation doses and evaluating SEC petitions • Claimant Communications • Dose estimation and reporting • Prepare Special Exposure Cohort petition evaluations • Technical and program management support References. The Energy Employees Occupational Illness Compensation Program Act of 2000 (EEOICPA or The Act), as Amended, established a compensation program for the civilian men and women who, over the past 50 years, have performed duties uniquely related to the nuclear weapons production and testing programs of the Department of Energy (DOE) and its predecessor agencies. http://www.cdc.gov/niosh/OCAS/pdfs/theact/eeoicpaall.pdf The Act (42 U.S.C. 7384 et seq.) was originally passed on October 30, 2000, and became effective on July 31, 2001. The National Defense Authorization Act for Fiscal Year 2002 (Public Law 107-107; Section 3151(b)) and the Ronald W. Reagan National Defense Authorization Act for Fiscal Year 2005 (Public Law 108-375; Section 3161) made several amendments to The Act Other references can be located on the Web such as 42 CFR 81(http://www.cdc.gov/niosh/OCAS/pdfs/42cfr81/frcll020612.pdf), 42 CFR 82 (http://www.cdc.gov/niosh/OCAS/pdfs/42cfr82/42cfr82.pdf), and 42 CFR 83 (http://www.cdc.gov/niosh/OCAS/pdfs/42cfr83/42cfr83b.pdf). DRAFT PERFORMANCE WORK STATEMENT Performance Work Statement The objective of this acquisition is to allow National Institute for Occupational Safety and Health (NIOSH), through its Division of Compensation Analysis and Support (DCAS), to fulfill its obligations under the Energy Employees Occupational Illness Compensation Act (EEOICPA), performing dose reconstructions for claims referred by DOL (Department of Labor) and evaluating petitions for additions of classes to the SEC (Special Exposure Cohort). More specifically, the objectives are to obtain assistance in performing the following activities: • Identify data relevant to reconstructing radiation doses and evaluating SEC petitions • Claimant Communications • Dose estimation and reporting • Prepare Special Exposure Cohort petition evaluations • Technical and program management support 2. References. Department of Health and Human Services (HHS), Centers for Disease Control and Prevention (CDC), National Institute for Occupational Safety and Health (NIOSH), Radiation Dose Reconstruction website: http://www.cdc.gov/niosh/OCAS/ocasppg.html The Energy Employees Occupational Illness Compensation Program Act of 2000 (EEOICPA or The Act), as Amended, established a compensation program for the civilian men and women who, over the past 50 years, have performed duties uniquely related to the nuclear weapons production and testing programs of the Department of Energy (DOE) and its predecessor agencies. http://www.cdc.gov/niosh/OCAS/pdfs/theact/eeoicpaall.pdf The Act (42 U.S.C. 7384 et seq.) was originally passed on October 30, 2000, and became effective on July 31, 2001. The National Defense Authorization Act for Fiscal Year 2002 (Public Law 107-107; Section 3151(b)) and the Ronald W. Reagan National Defense Authorization Act for Fiscal Year 2005 (Public Law 108-375; Section 3161) made several amendments to The Act Other references can be located on the Web such as 42 CFR 81 (http://www.cdc.gov/niosh/OCAS/pdfs/42cfr81/frcll020612.pdf), 42 CFR 82 (http://www.cdc.gov/niosh/OCAS/pdfs/42cfr82/42cfr82.pdf), and 42 CFR 83 (http://www.cdc.gov/niosh/OCAS/pdfs/42cfr83/42cfr83b.pdf). 3. Scope and Requirements: The support services that the dose reconstruction contractor shall be expected to provide are listed below. It is expected that this level of support shall be required during the base year and during each option year. While the number of cases to be processed on an annual basis is subject to fluctuation, offerors shall prepare their proposals assuming that 3,320 dose reconstructions shall be required each year (64 per week for 52 weeks). Additionally, the contractor shall be required to review previously completed dose reconstruction reports to determine if changes made in methodology or new data affects the outcome of the case. These reviews do not require a fully documented dose reconstruction unless the claim's compensability decision is likely to switch from non-compensable to compensable. It should be assumed that a weekly average of approximately 25 such evaluations need to be completed. It should be understood that this is not a guarantee of this level of effort, but a target value that will facilitate comparison of proposals. Offerors should assume that, for each year of the contract, 5 SEC petitions shall be filed, and claims shall be received from 5 sites with no claims previously submitted. Site research shall be required for those situations. Technical approaches and some calculational tools from sites that have been researched prior to this award will be made available to the successful offeror by NIOSH. All documents that describe radiation exposures, radiological operations, radiological conditions, and other information useful to performing dose reconstruction, evaluating SEC petitions, or performing other functions of the project will be stored in the SRD (Site Research Database). The SRD contains documents that relate to U.S. DOE and AWE (Atomic Weapons Energy) sites. These documents can include, but are not limited to, general overview documents, publications for a site that describe a particular process or operation, or reports from a site addressing particular issues such as specific contaminants to which some workers might have been exposed. Project personnel populate and use the database to develop and write Technical Basis Documents (TBDs) and Technical Information Bulletins (TIBs), as well as to perform dose reconstructions. Information relevant to individual claims will be stored in the NIOSH OCAS (Office of Compensation Analysis and Support) Claims Tracking System (NOCTS). NOCTS was developed to track the claims made under EEOICPA. The NOCTS application tracks claimant data and documents, and is thus a central repository for all information related to each claim. The web-based interface allows the application to be accessed by any computer equipped with Internet connection and browser software. The primary goal of NOCTS is to facilitate the processing of claims in an efficient and accurate manner. The application also provides an instrument for effective and timely communications with claimants during this process. Another goal is to establish and maintain interagency communications among all the parties involved in the claims process. 1.0 Identify data relevant to reconstructing radiation doses and evaluating SEC petitions 1.1 Data collection related to claims and petitions: The contractor shall collect all known sources of recorded dosimetry, radiation data, and relevant information applicable to completing dose reconstructions for individual claimants and evaluating SEC petitions from classes of employees. This task shall include the following: 1.1.1 NIOSH will request from DOE and provide to the contractor individual exposure information for claimants. In coordination with NIOSH and with the cooperation of DOE, the contractor shall request from DOE (as necessary) and other entities supplemental information applicable to individual claims or petitions to supplement any such information in the NIOSH claims database. The collection of this information shall be conducted under a Memorandum of Understanding that has been established between HHS and DOE (http://www.cdc.gov/niosh/OCAS/ocasdoe.html#mou or http://www.cdc.gov/niosh/OCAS/pdfs/misc/moudoe.pdf). 1.1.2 The contractor shall synthesize information related to dose reconstruction feasibility into Professional Judgment Papers and Petition Evaluation Reports, providing the basis for the feasibility or infeasibility of constructing radiation dose. Professional Judgment Papers evaluate the bases provided with the SEC petition to determine if they meet the criteria in 42 CFR 83 for a valid petition, i.e. to determine if the petition qualifies. Petition Evaluation Reports are prepared once petitions are qualified and they evaluate the existing information to determine if it is sufficient to perform dose reconstructions for the proposed class. Additional information about the SEC process and examples of Petition Evaluation Reports can be found at http://www.cdc.gov/niosh/ocas/ocassec.html. 1.1.3 The contractor shall maintain a local office in Cincinnati, Ohio to abstract, enter, or migrate necessary information from DOE and other records into the Site Research Database or NIOSH OCAS Claims Tracking System for use in dose reconstructions or other purposes. 1.1.4 The contractor shall monitor the completeness and timeliness of record/information acquisition from DOE and other sources, inform NIOSH, on a monthly basis, of delays, their causes, and involve NIOSH as necessary to obtain their timely resolution. 1.2 Dose reconstruction research: The contractor shall research the conditions, processes, practices, and incidents at DOE and AWE facilities relevant to conducting dose reconstructions. This task shall include the following: 1.2.1 The contractor shall review and analyze records from DOE and AWEs, which will be useful to interpret recorded dosimetry information, to evaluate the adequacy and completeness of dosimetry information, and to substitute for unavailable or incomplete dosimetry information. Plans for site visits and the research to be performed during a site visit must be approved by NIOSH. It is likely that 50 site data capture visits may be required each year. 1.2.2 With the cooperation of DOE and assistance of worker representatives and others, the contractor shall identify and interview current and former DOE/AWE facility line managers, radiation protection personnel, individual workers, and others as appropriate, and analyze the results of these interviews to interpret recorded dosimetry information, to evaluate the adequacy and completeness of dosimetry information, and to substitute for unavailable or incomplete dosimetry information. The extent of these efforts shall be coordinated with and approved by NIOSH prior to initiation of contact with DOE or DOE contractor personnel. 1.2.3 As agreed upon between NIOSH and the contractor, the contractor shall develop statistical procedures and assumptions based on dose reconstruction research that can be applied in multiple dose reconstructions, including but not limited to dose reconstructions for employees in specific jobs, performing specific tasks, employed in specific facilities or sites, and related to specific time periods of employment. These statistical procedures will include methods to estimate the uncertainty distributions surrounding internal and external dose reconstructions on a facility specific and time-dependent basis. NIOSH will review and approve such procedures and assumptions. Technical Information Bulletins ORAUT-OTIB-0019 Rev-01, "Analysis of Coworker Bioassay Data for Internal Dose Assignment," and ORAUT-OTIB--0020 Re-03, "Use of Coworker Dosimetry Date for External Dose Assignment," describe these techniques ( http://www.cdc.gov/niosh/OCAS/tibsnum.html). 1.2.4 The contractor shall produce and submit to NIOSH reports summarizing methods, data sources, and findings of research on facilities on a schedule specified by NIOSH as the need for the report is identified. 1.2.5 The contractor shall research and analyze information pertaining to sites, claims, and dose reconstruction processes in response to questions and technical issues raised about the EEOICPA program by the Advisory Board on Radiation and Worker Health. Results of these efforts will be provided as scheduled by NIOSH. 2.0 Claimant communications 2.1 As directed under 42 CFR 82 and consistent with NIOSH technical guides and procedures, conduct, record, transmit to NIOSH, and report to claimants the results of computer assisted telephone interviews (CATIs) with claimants and, as appropriate, with co-workers and other potential witnesses. Three scripts that cover interviews with claimants who are covered employees, survivors, or co-workers have been prepared. They can be found under Attachments in Section J - J.6. Since these scripts have been reviewed and approved by the Office of Management and Budget (OMB) under the requirements of the Paperwork Reduction Act of 1995, any substantive changes shall require approval by OMB. NIOSH will provide a usable computerized version of these scripts. The contractor may, however, with review and approval from NIOSH, convert these scripts to a computer program that facilitates more efficient data storage and retrieval. 2.2 The contractor shall produce and provide for review by the claimant/interviewee reports of interviews, and enter final reports and their elements as a case file into the claims database no less frequently than weekly. 2.3 The contractor shall obtain and enter into the claimant interview case file and research database additional information as may be provided by the claimant in writing to supplement the claim record. 2.4 The contractor shall conduct close-out interviews with claimants once they have received their draft dose reconstruction reports in order to answer questions about the dose reconstruction and to explain the next steps in the claim process. 2.5 Although not part of the interview process, the contractor must provide a toll free telephone line to address claimants questions within 30 days of award. This shall be in addition to the claimant telephone support service that NIOSH is currently offering. 2.6 The contractor shall correspond with claimants informing them that their dose reconstruction has been scheduled once all the information necessary to perform the dose reconstruction has been received, but not before. 2.7 The contractor shall designate a point of contact within its organization who is responsible for resolving issues and answering questions from communications with claimants by either NIOSH or the contractor. This point of contact shall have the organizational authority necessary to resolve issues between sub-organizations within the contractor's organization in order to provide resolutions and answers. 2.8 When the contractor receives information from a claimant that affects the normal progress of the claim (e.g., identifies an additional cancer not listed on the claim, provides information that affects the draft dose reconstruction, etc.) the contractor shall notify NIOSH's Claimant Information and Communication Team of the reason for the interruption in claim progress. Information of this nature that is received by NIOSH will be communicated promptly to the contractor. In all cases the contractor shall communicate the resolution to the claimant. 2.9 Contractor shall provide CATI and close out interview for every claimant for whom a dose reconstruction is performed unless claimant declines to participate. Some claims have multiple claimants, so the number of claimants is larger than the number of dose reconstructions that must be completed. Contractor should plan to complete 1.5 CATIs and close out interviews per dose reconstruction, or 96 CATIs and close out interviews per week. 3.0 Dose estimation and reporting 3.1 As directed under 42 CFR Part 82 and consistent with NIOSH Implementation Guides for Internal and External Dose Reconstruction (located at http://www.cdc.gov/niosh/ocas/ocasdose.html#process), and Technical Information Bulletins and procedures (http://www.cdc.gov/niosh/OCAS/ocastbds.html http://www.cdc.gov/niosh/OCAS/ocasppg.html ), the contractor shall produce and report timely dose estimates, supporting methodology, and factual basis for each claim received by NIOSH from DOL under EEOICPA and for claims requiring re-work because of changes in claim information or changes in dose reconstruction policy (estimated at 3320 dose reconstructions and re-works annually). 3.2 The contractor shall collect and analyze all available information relevant to dose estimation/reconstruction for each individual claim and produce and transmit to NIOSH a draft report providing dose estimates, methods, and the factual basis upon which the doses were estimated, including a narrative explanation of this information understandable by claimants with a high school education. An example dose reconstruction report will be included as an attachment under Section J - J.7. 3.2.1 Internal and external radiation dose estimates shall be calculated for each organ that the claimant presents with a primary cancer. The annual dose to each organ shall be calculated from the time of first exposure at a covered facility to the date of cancer diagnosis. As appropriate, a separate dose shall be computed for each type of radiation exposure received by the individual, using the exposure types provide for in the NIOSH-Interactive Radio Epidemiological Program (IREP) program. These doses shall be reported as equivalent dose using the weighting factors provided in the NIOSH technical guides. As part of NIOSH's ongoing Quality Assurance (QA) program, the contractor may be provided blind test claims on a periodic basis. 3.2.2 Internal dose calculations shall be performed using standard metabolic models published by the International Commission on Radiological Protection (ICRP). These calculations shall be performed using a NIOSH supplied computer program entitled Integrated Module for Bioassay Analysis (IMBA) or other NIOSH approved programs. IMBA was specially created for NIOSH to perform internal dose calculations using the most recent physiologically based biokinetic models such as those contained in ICRP publications 56, 67, and 69. Inhalation intakes shall be evaluated using the respiratory tract model contained in ICRP publication 66. The contractor shall not have access to the source code. Any contractor developed software used for calculating internal dose must be approved by NIOSH prior to its use in dose reconstructions and NIOSH must have access to the program and source code. Any contractor purchased software used for calculating internal dose must be approved by NIOSH prior to its use in dose reconstructions. Within 30 days of award, NIOSH will provide training on the IMBA software for key contractor personnel who are not familiar with the software. Within 30 days after receiving training from NIOSH, the contractor shall be responsible for providing and documenting training to members of its technical team who shall be involved in conducting dose reconstructions and are not already familiar with the software. 3.2.3 Estimates of missed dose, due to technical limitations in monitoring technology, shall be evaluated and included in the claimant's dose reconstruction for both internal and external sources of exposure. In addition, any exposure to diagnostic x rays that were required as a condition of employment shall be estimated and included in the claimant's total organ dose. 3.3 The contractor shall review with NIOSH and revise dose reconstructions, as necessary, subject to NIOSH oversight of the dose reconstruction program. 3.4 The contractor shall develop statistical procedures and assumptions that may have application for multiple dose reconstructions, including but not limited to dose reconstructions for employees in specific jobs, performing specific tasks, employed in specific facilities or sites, and related to specific time periods of employment. NIOSH will review and approve these procedures and assumptions before they are used to complete dose reconstructions. 4.0 Prepare Special Exposure Cohort petition evaluations 4.1 In accordance with 42 CFR 83 and procedure OCAS-PR-004 Rev. 1, "Internal Procedures for the Evaluation of Special Exposure Cohort Petitions," (http://www.cdc.gov/niosh/ocas/secmisc.html or http://www.cdc.gov/niosh/ocas/pdfs/dr/dc-ig-005-r0.pdf) the contractor shall process and evaluate petitions received from individuals for the addition of classes to the SEC, and shall initiate the addition of classes when there is not adequate information to reconstruct radiation doses with sufficient accuracy. 4.2 The contractor shall process and evaluate petitions received from individuals for additions of classes to the SEC (the 83.13 process). 4.2.1 With the approval of NIOSH, the contractor shall communicate with the petition submitter as necessary in order to obtain the information required in 42 CFR 83 for a petition. Some petitions may be sufficient upon initial receipt, but NIOSH expects that every petition will require communication of this type to obtain information required by 42 CFR 83. 4.2.2 The contractor shall determine whether the information ultimately submitted with a petition meets the requirements in 42 CFR 83 and therefore qualifies for evaluation. Contractor shall document the basis for this determination in a professional judgment and submit it to NIOSH. 4.2.3 For petitions that qualify for evaluation, the contractor shall provide a list of the types of apparent data deficiencies that could potentially make dose reconstructions infeasible, along with the research efforts that the contractor shall pursue to remedy each apparent data deficiency, and shall submit the list to NIOSH for review and approval. The schedule for delivering the list will be established by NIOSH upon qualification of a petition, depending on the complexity of the petition. 4.2.4 The contractor shall research information relevant to the feasibility of the dose reconstruction for members of the class; reach determinations about the feasibility of reconstructing doses for members of the class and the potential that members of the class were harmed by their exposure; document those determinations in a petition evaluation report; and submit the petition evaluation report to NIOSH for review and approval. The petition evaluation report must be completed and approved by NIOSH within 180 days from the date the petition was originally submitted to NIOSH, not counting days when NIOSH and the contractor are awaiting additional information from the submitter in order to fulfill the petition qualification requirements of 42 CFR 83. 4.2.5 The contractor shall provide additional research and revision to petition evaluation reports to respond to questions raised by the Advisory Board on Radiation and Worker Health ("the Board"). NIOSH anticipates that every petition evaluation report will prompt questions from the Board. Such questions have required detailed follow-up analysis of complex issues such as monitoring program adequacy, technical performance of internal and external dosimetry systems, and characterization of the radiation fields present at sites being evaluated. 4.3 The contractor shall identify classes of workers for whom there is inadequate information to perform dose reconstruction with sufficient accuracy, and initiate adding those classes to the SEC (the 83.14 process). 4.3.1 The contractor shall identify potential classes for whom dose reconstruction is not feasible, and shall document the basis for that determination. Classes may comprise any portion of the employees at a covered facility and any portion of the duration of the covered period. The class definition and basis for finding it infeasible to reconstruct radiation doses shall be submitted to NIOSH for review and approval. 4.3.2 The contractor shall propose a representative claimant from each 83.14 class for NIOSH approval. Upon NIOSH approval of a representative claimant, contractor shall prepare communications to that claimant about the infeasibility of dose reconstruction and the 83.14 SEC process. 4.3.3 The contractor shall prepare a petition evaluation report that documents the basis for finding dose reconstruction infeasible for members of the class and submit the petition evaluation report to NIOSH for review and approval. 4.3.4 The contractor shall provide additional research and revision to petition evaluation reports to respond to questions raised by the Advisory Board on Radiation and Worker Health. NIOSH expects that every petition evaluation report will prompt questions from the Board. 5.0 Technical and program management support 5.1 Technical support: Provide information and analyses to NIOSH to review individual dose reconstructions, dose reconstruction procedures and practices, or SEC petition evaluations, or to respond to requests by DOL, the Advisory Board on Radiation and Worker Health, Congress, or other stakeholders, and to support NIOSH management in the dose reconstruction and SEC petition evaluation program. This task shall include the following: 5.1.1 The contractor shall prepare and provide analyses, information and reports to NIOSH in response to reviews of individual dose reconstructions requested by DOL in the adjudication of claims. NIOSH expects four of these requests per year. 5.1.2 The contractor shall prepare and provide analyses, information, and reports to NIOSH in response to reviews of dose reconstructions, dose reconstruction procedures, technical documents such as Technical Information Bulletins or technical basis documents, or SEC petition evaluations under EEOICPA by the Advisory Board and other external organizations that may conduct scientific or technical reviews, such as the National Academy of Sciences and the Government Accountability Office. NIOSH expects that the Advisory Board will review and comment on 60 dose reconstruction reports, 8 technical basis documents, and 15 procedures and Technical Information Bulletins (combined) each year. Total requests from other bodies is expected to be four per year. 5.1.3 The contractor shall prepare and provide analyses, information, and reports to NIOSH in support of Congressional briefings and in response to Congressional inquiries. NIOSH expects to request contractor assistance for responding to one Congressional inquiry per week and six briefings per year. Inquiries address individual cases, while briefings address program status and site specific information for a single or few sites (e.g., those from a single state). 5.1.4 Within 30 days of award, the contractor shall establish practices for using the NIOSH OCAS Claims Tracking System (NOCTS). Any supplementary tracking system established by the contractor must be compatible with and provide current information to NOCTS to support reporting of dose reconstruction process status to claimants. 5.1.5 The contractor shall provide records to NIOSH such that NIOSH can comply with requests for records under the Freedom of Information Act and Privacy Act. NIOSH expects to request contractor assistance in approximately twelve such requests per year. 5.2 Program management support: The contractor shall provide comprehensive program management support to NIOSH. This task shall include the following: 5.2.1 Within 60 days of award, the contractor shall develop and implement a written project management plan and submit it to NIOSH for review and approval. The project management plan shall define the organizational structure, management approach, requirements, and tools for planning, implementing, and monitoring work practices which shall be used to complete radiation dose reconstructions and to evaluate submissions and petitions for the addition of classes to the SEC. 5.2.2 Within 90 days of award, the contractor shall develop, implement and maintain a written quality assurance program for the overall project. The quality assurance program documentation shall describe the organizational structure, functional responsibilities, levels of authority, and interfaces for those personnel managing, performing, and assessing the adequacy of work performed as part of this contract. 5.2.3 Within 90 days of award, the contractor shall develop and enact procedures for implementing "NIOSH Policy on the Appearance of Bias for the EEOICPA Program & General Conflict of Interest Requirements", (http://www.cdc.gov/niosh/OCAS/ocascobs.html or http://www.cdc.gov/niosh/OCAS/pdfs/dr/aobplcy-v2.pdf). Copies of those procedures shall be provided to NIOSH at that time. 5.2.4 The contractor shall prepare and submit to NIOSH monthly performance reports and quarterly cost reports covering all tasks under this contract. The monthly performance report shall include but need not be limited to: the number of dose reconstruction reports submitted to NIOSH for approval; a list of the procedures, technical information bulletins, technical basis documents, or other documents submitted to NIOSH for approval; A list of SEC professional judgment papers and petition evaluation reports submitted to NIOSH for approval; any other products delivered; a status report of information gathering efforts (those completed, underway, and planned), to include document capture efforts, site visits, worker and site expert interviews; a description of issues that must be addressed in order to complete required activities; and a description of thework accomplished and work in progress under the contract. 5.2.5 The contractor shall participate in person or by teleconference in project status meetings with DCAS and other topical meetings convened by DCAS. Project status meetings shall be scheduled at mutually agreeable times but shall be no less frequent than bi-monthly. 5.2.6 The contractor shall conduct semiannual program reviews and provide the results of these reviews to NIOSH. 6.0 EEOICPA Performance Objectives Performance objectives will be used to measure contractor performance for work performed under this contract in accordance with the PWS and the Performance Based Award Fee Plan found under attachments in Section J - J.8. The Performance Based Award Fee Plan may cover a specific period and may also be subject to revision as the performance needs under this contract change. Performance Objective Performance Threshold Surveillance Method Completion and Submission of Dose Reconstruction Reports Dose Reconstruction Reports that are accurate and complete so that they are approved by DCAS without the need for revision or without comment 95% of the time. 100% inspection Submit First Draft of the text for consultation phone call, or DOL employment/survivor verification request for SEC process. Within 10 working days of receipt of Form B SEC submission, 90% of the time. 100% inspection Schedule of initial consultation phone call for a Form B SEC submission Within 10 working days of receipt of approval by DCAS of the consultation phone call text, 90% of the time. 100% inspection Submit draft professional judgment of SEC. Within 20 working day from the receipt of a SEC petition, 90% of the time. 100% inspection Submit detailed evaluation plan in an SEC production Gantt chart. Within 10 working days of from the qualification of a petition, 90% of the time. 100% inspection Submit high quality draft SEC petition evaluation report and completed evaluation issues matrix. In accordance with SEC petition Gantt chart, 90% of the time. 100% inspection 7.0 Reporting Schedule Contractor shall provide monthly performance reports to NIOSH covering all tasks under this contract. The monthly performance report shall include but need not be limited to: the number of dose reconstruction reports submitted to NIOSH for approval; a list of the procedures, technical information bulletins, technical basis documents, or other documents submitted to NIOSH for approval; A list of SEC professional judgment papers and petition evaluation reports submitted to NIOSH for approval; any other products delivered; a status report of information gathering efforts (those completed, underway, and planned), to include document capture efforts, site visits, worker and site expert interviews; a description of issues that must be addressed in order to complete required activities; and a description of the work accomplished and work in progress under the contract. Contractor shall provide either with the monthly invoice or within a week of submitting the invoice a Monthly Financial Report breaking out costs by budget category for each Work Breakdown Structure element (e.g., for each task) listing costs by reporting period and cumulatively for the contract. 8.0 Special Considerations Much of the information obtained and generated during this project is protected by the Privacy Act. All personnel on the project with access to such information must receive Privacy Act training before being allowed access to such information. The Privacy Act training shall include the information described in attachments Section J - J.9. All work and work assignments on the project must conform to NIOSH's Conflict of Interest Policy. On occasion the contractor's work will influence, and will be influenced by, the work of other NIOSH contractors. This will be particularly true regarding the technical support contractor for the Advisory Board on Radiation and Worker Health (ABRWH). Interaction with other NIOSH contractors should occur in the presence of NIOSH unless NIOSH specifically authorizes the separate contact. 9.0 Government Furnished Property The Government will furnish office furniture, computer servers, personal computers, and accessories, which are currently located at 4850 Smith Road, Suite 200, Cincinnati, Ohio. An inventory of the servers and summary of the personal computers that will be available is included under Attachments in Section J - J.11. However, the personal computers will be at or near their expected replacement time at the start of this contract, so the contractor should anticipate procuring replacement items during this contract. This requirement is being solicited on an unrestricted basis as full and open competition. The CDC expects a single award, Performance Based, Cost Plus Award Fee, with a base year plus four (4) option years. No attachments will be available with this synopsis. The complete solicitation document, and reference material, if applicable, will be available for downloading at www.fedbizops.gov on or about May 17, 2013 and proposals will be due on or about June 19, 2013. No verbal or written requests for copies will be accepted. ***********RFP may be available on June 6, 2013 with proposals due on or about July 9, 2013.************ It is the responsibility of perspective offerors to stay abreast of additional postings regarding this solicitation at the FedBizOpps internet sit
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