SOURCES SOUGHT
U -- Services shall consist of the development and implementation of religious youth ministries for the middle school and high school youth communities of the Navy Southeast Region. Description below.
- Notice Date
- 6/11/2013
- Notice Type
- Sources Sought
- NAICS
- 813110
— Religious Organizations
- Contracting Office
- N68836 NAVSUP Fleet Logistics Center Jacksonville Naval Air Station Building 110, 3rd Floor 110 Yorktown Rd Jacksonville, FL
- ZIP Code
- 00000
- Solicitation Number
- N6883613R0063
- Response Due
- 6/17/2013
- Archive Date
- 8/31/2013
- Point of Contact
- Mattie Washington 904-542-4452
- E-Mail Address
-
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- Small Business Set-Aside
- N/A
- Description
- PERFORMANCE-BASED WORK STATEMENT ECUMENICAL YOUTH OUTREACH MINISTRY (EYOM) SERVICE Disclaimer: The issuance of this Performance-based Work Statement (PWS) is not an endorsement by the US Government of any church, denomination, or organization. 1.DESCRIPTION OF SERVICES/GENERAL INFORMATION. The services to be rendered under this Performance-based Work Statement (PWS) shall consist of the development and implementation of religious youth ministries for the middle school and high school youth communities of NSB Kings Bay, GA; NS Mayport, FL; NAS Jacksonville, FL; NS Guantanamo Bay, Cuba; NAS Pensacola, FL; NCBC Gulfport, MS; NASJRB New Orleans, FL; and NAS Corpus Christi. The contractor shall provide all employees, non-personal services, and materials (except as otherwise provided for in this contract) and shall develop and implement senior high (grades 9-12) and middle school (grades 6-8) youth outreach ministry organization and direction, adult volunteer development and training, parent support group coordination, planning meetings, reports, senior high and middle school leadership training retreats and camps in support of each above-named communities. The contractor or duly-assigned employee (hereinafter referred to as the contractor) will provide all volunteer help and attending youth with spiritual development programs and activities. Sensitivity and respect for other faith groups will be maintained. The program shall have a Christ-centered content and be structured so that youth will meet, learn, and grow in spiritual and ethical values, character building, social issues awareness, and life-style choices. The contractor will ensure all activities are coordinated with the respective installation s Command Chaplain. 1.1Program Development. The contractor shall develop a program that is designed to meet the community needs based on the Performance-based Work Statement requirements to ensure an effective youth ministry program. This program must address the following areas: a.An annual calendar of events to establish planning b.An annual budget estimate for each scheduled activity c.A core curriculum developing social, ethical, and religious topics to develop life skills d.Appropriate advertising of weekly, monthly, and special events e.Properly screen and train adult and youth leaders f.Database of parents/participants g.Summer youth events h.Service projects The contractor shall submit in writing all planning items listed above to the respective Command Chaplains for approval no later than the 5th day of the second month after the effective date of the contract. No advertisement of proposed event or activity, either printed or verbal, will be released until approved by the respective Command Chaplain. Plans shall include the following events at a minimum: 1.Senior High Youth Meetings: The contractor shall conduct 36 weekly senior high school (9-12th) grades youth meetings. These meeting will last at least one (1) hour, and shall have a Christ-centered content and be structured so that youth will meet, learn, and develop spiritual and ethical values, character building, social issues awareness, and life-style choices. The same emphasis shall be applied to the small group meetings, day events, and retreats. 2.Senior High Small Group Meetings: The contractor shall conduct 36 weekly small group meetings. These meetings will be with senior high students (9-12th grades) and will last at least 1 hour. 3.Senior High Day Events: The contractor shall conduct at least three (3) all day senior high day activities for senior high (9-12th grades). 4.Senior High Leadership Retreat: The contractor shall develop, coordinate, and implement one (1) annual weekend retreat that will enable the students to fellowship, share experiences and struggles with other teens, be given appropriate religious instruction, and be taught about character building and leadership development. All planning, advertising, and coordination for this shall be at no additional cost to the Government. Other related costs are to be handled per paragraph 1.14 below. 5.Senior High Service Project: The contractor shall plan, coordinate, and conduct a service project. An extended service project may be considered upon the approval of the respective Command Chaplain. All planning, advertising, and coordination for this shall be at no additional cost to the Government. Other related costs are to be handled per paragraph 1.14 below. 6.Middle School Youth Meetings: The contractor shall conduct 24 weekly middle school (7-8th grades) youth meetings. These meetings will last at least one (1) hour, and shall have a Christ-centered content and be structured so that youth will meet, learn, and develop spiritual and ethical values, character building, social issues awareness, and life-style choices. The same emphasis shall be applied to the small-group meetings, day events, and retreats. 7.Middle School Small Group Meetings: The contractor shall conduct 24 weekly small group meetings. These meetings will be with middle school students (6-8th grades) and will last at least 1 hour. 8.Middle School Day Events: The contractor shall conduct at least three (3) all day middle school day activities for middle school (7-8th grades). 9.Middle School Leadership Retreat: The contractor shall develop, coordinate, and implement one (1) annual weekend retreat that will enable students to fellowship, share experiences and struggles with other teens, be given appropriate religious instruction, and be taught about character building and leadership development. All planning, advertising, and coordination for this shall be at no additional cost to the Government. Other related costs are to be handled per paragraph 1.14 below. 10.Middle School Service Project: The contractor shall plan, coordinate, and conduct a local service project. All planning, advertising, and coordination for this shall be at no additional cost to the Government. Other related costs are to be handled per paragraph 1.14 below. 11.Ministry of Presence: The contractor shall be present with the youth on a variety of occasions, by visiting schools, sporting events, lunches, and/or social activities where youth are expected to assemble or congregate. The purpose is to make and build relationships with youth and to demonstrate that the youth ministry program is accessible to all youth. 12.Volunteer Training Retreat: The contractor shall conduct one (1) overnight, two-day training retreat designed to train adult volunteers in particular areas of youth ministry. The contractor is responsible for all planning, advertising, and coordination for this, which shall be at no additional cost to the Government. Other related costs are to be handled per paragraph 1.14 below. 13.Volunteer Training/Planning Sessions: The contractor shall conduct monthly volunteer training and planning sessions, at least ninety minutes each, consisting of training in youth ministry principles, and planning for upcoming meetings and events. 14.Youth Ministry Reports: The contractor shall provide monthly Youth Reports of meetings and events to the respective Command Chaplain and to any other recipients deemed appropriate by the same. These monthly reports will be both quantitative and qualitative in nature. The reports will include as a minimum: a.An account of every meeting that took place, including the number in attendance, what took place, and the contractor s evaluation of the effectiveness of each meeting. b.A brief evaluation by the contractor regarding important issues, goals, problems, etc. 15.Community Youth Ministry Publicity: A Youth Newsletter shall be published, one (1) per month, with the purpose of informing parents of successes and plans for the future. The contractor will provide sufficient publicity efforts prior to key youth activities in order to adequately keep parents and the general community informed. The contractor may use methods including, but not limited to, weekly bulletin announcements, the Internet, yearly and monthly calendars, and verbal pulpit announcements. 16.Community Support Group: At least quarterly, the contractor shall conduct Community Support Group meetings to provide guidance on how parents may assist the youth ministry staff. The contractor shall seek to maintain a harmonious relationship with the Community Support Group and will provide monthly updates to them on youth ministry. 1.2. REGULATIONS. The contractor shall comply with all applicable DoD regulations, Navy Instructions, and local instructions for financial management and accounting, facility use, maintenance, and security. 1.3. GOVERNMENT FACILITIES. The contractor will be responsible to safeguard all government property in assigned work areas and to clean-up facilities after events. Facilities and equipment will be secured upon completion of each service performed. 1.4. KEYS. The contractor will ensure that all keys issued are safeguarded against loss or use by unauthorized persons and will immediately report any loss or unauthorized use of keys to the Leading Petty Officer of the chapel and the Contracting Office. 1.4.1. In the event keys, other than master keys, are lost or duplicated, the contractor may be required upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due to the contractor. In the event a master key is lost or duplicated, the government shall replace all locks and keys for that system and the total cost deducted from the monthly payment due the contractor. 1.5. CONTRACTOR FURNISHED PROPERTY AND SERVICES. Except for the property and services specifically cited in paragraph 3 to be Government-furnished, the contractor shall furnish everything required to perform this contract in accordance with all of its terms. 1.6. COORDINATION. The contractor shall coordinate all support requirements with the appropriate chapel staff member(s). 1.7. SPECIAL EVENTS. The contractor s requirements concerning off-site retreats, special events, or training: a. After action reports (see Appendix 1) are required to be submitted to the respective Command Chaplain within ten (10) days following the completion of the event. Continuity folders will be maintained with these reports incorporated into them. b. The contractor will ensure a parent brief prior to any overnight activity conducted away from chapel facilities. Permission slips will be signed by a parent or legal guardian and be in hand before the contractor will allow any child to proceed on a retreat or special event. c. Parents will receive emergency contact instructions for each stage of the itinerary. In case of deviations en route, contractor will advise the supervising chaplain. d. Special events will be conducted at least quarterly. 1.8. CONTINUITY OF SERVICE. The contract representative shall be responsible for designating a qualified replacement (i.e., a trained volunteer leader to provide leadership and implementation of scheduled program activities) during any required absence on his or her part. The contractor will provide home phone numbers for after-duty contact. The contractor will provide contact information for contact in the event of an emergency. Personal vacation days will be coordinated at least 14 days in advance with the respective Command Chaplain. 1.9. MEETINGS. The contractor will attend all weekly chapel staff meetings, planning days, and Parish Advisory Council meetings or as directed by the respective Command Chaplain. 1.10. QUALIFICATIONS OF CONTRACTOR S EMPLOYEES. The contractor s employees providing youth ministry shall have earned a Bachelor degree or have a minimum of three (3) years experience working directly with youth in established youth organizations, having been cleared and endorsed through necessary training and background clearance to work with youth. Each employee will have an in-depth working knowledge of military youth, ethical values, social issues, and military lifestyles. Each employee must be able to work within a military structure and environment. 1.11. LIMITATIONS. The US Navy Chaplain Corps supports religious pluralism and provides for the free exercise of religion. The contractor shall provide an ecumenical Christian program in an atmosphere of religious sensitivity to all youth participating in the program. The sensitivity does not limit youth from sharing their faith, moral values, religion, or any other issues. However, the contractor shall ensure that no effort or coercion for the youth to conform to a particular religious denomination or faith group shall be manifested directly or indirectly by any staff member or volunteer. Although this is a Christ-centered youth ministry, proper respect for all religious faith groups will be maintained. 1.12. SECURITY REQUIREMENTS. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the installation, shall abide by all security regulations of the installation. When an employee no longer works for the contractor at the installation, the contract manager shall return any government-furnished identification card to quality assurance personnel or Security Forces. 1.12.1. Base Passes: The contractor will ensure that all youth workers obtain and maintain a base pass. The contractor is required to meet all US Navy security, traffic, safety, and health requirements and instructions. All passes may be obtained from the Contracting Officer or designated representative. The contractor shall inform all assigned workers that they may be subject to search, at the discretion of the installation commander, when entering or leaving the installations. Installation passes will be returned immediately to the Issuing Officer when: (1)Pass has expired. (2)The contractor no longer employs a pass holder. (3)Contract is completed. (4)Contracting Officer so directs. 1.12.2. Background Checks: The applicant must be able to submit the following items: a. Criminal Background Check: In accordance with DODI 1402.5, the Government will conduct a criminal history background check on the contractor personnel working with children. Contractor personnel receiving an unfavorable criminal background check status shall not perform the work under this contract. Consent to the background check is mandatory. Failure to consent to the background check will be grounds for immediate cancellation of the contract at no further cost to the Government. In the event that a criminal history is found, the contract will be terminated at no further cost to the Government. b. Child Care National Agency Checks with Inquiries (CNACI) and Fingerprint Check: The completion of an FBI fingerprint check with favorable results and submission of a Child Care National Agency Check with Inquiries to the Office of Personnel Management (OPM), or a DOD-determined equivalent investigation is required for all contractors working directly with children. The government shall perform security investigations on the contractor personnel in accordance with DoD 5200.2-R, Personal Security Program. Contractor personnel shall submit a request for CNACI to the designated government official (the Unit Security Manager) within five working days from the individual s first duty day. Contractor personnel receiving an unfavorable CNACI status shall not be allowed to perform the work under this contract. c. The contractor shall provide a list of specified volunteers who are over the age of 18 and will be working with children under 18 years of age. These volunteers are defined as those volunteers whose contact with youth is extensive, frequent, and over a period of time; to include, but not limited to, one-to-one interaction, extended travel, and/or overnight activities. 1.12.3. BASE COMPUTER NETWORK ACCESS. Contractor personnel are required to have access to the government LAN. The completion of a FBI fingerprint check with favorable results and submission of a National Agency Check with Inquiries to the Office of Personnel Management (OPM), or a DoD-determined equivalent investigation is required for all contractors requiring access to Government computer systems. The Government shall perform the security investigations on the contractor employees in accordance with DoD 5200.2-R, Personal Security Program and AFI 33-119, Electronic Mail Management and Use. The contractor personnel shall submit a request for required investigations to the designated government official (the Unit Security Manager) within 5 working days from the contractor s first duty day. The government and the contractor shall follow the requirements for Common Access Cards for Contractor Personnel, to obtain CAC(s) for contractor personnel. 1.13. PHYSICAL SECURITY. In the interest of installation security, all vehicles and personnel entering and operating on the installation are subject to search at any time. 1.14. FUNDING AND OPERATING COSTS. Unless specifically states below, all services required by this Performance-based Work Statement shall be provided for in the contract price. Operating costs for regular and/or special programs, service projects, and retreats (including registration fees, transportation costs, and other expenses) are to be developed and submitted for approval by the contractor as delineated in paragraph 1.1. 1.15. QUALITY CONTROL. The Government shall rely upon the contractor to implement a contractor- designed Quality Control Plan that ensures that service will be performed in accordance with this contract, commercial standards, and applicable laws. The Quality Control program shall implement procedures that identify, prevent, and/or ensure the non-reoccurrence of defective services and should describe in detail an inspection system to cover all aspects of the services listed in the Service Delivery Summary. The Quality Control Plan shall clearly present: responsibility for surveillance, a description of records kept, methods for identifying and preventing defects, and the availability of these records to the government upon request. The contractor s Quality Control Plan must be submitted and accepted in writing by the Contracting Officer before implementation or whenever changed. 1.16. QUALITY ASSURANCE. The government will periodically evaluate the contractor s performance in accordance with the contractor s Quality Control Plan. 1.17. OFFICIAL US HOLIDAYS. No regular meetings will be required during the below US official holidays: New Year s DayJanuary 01 Martin Luther King3rd Monday of January Presidents Day3rd Monday of February Memorial DayLast Monday of May Independence DayJuly 04 Labor Day1st Monday of September Columbus Day2nd Monday of October Veterans DayNovember 11 Thanksgiving Day4th Thursday of November Christmas DayDecember 25 However, if special events or counseling sessions are scheduled on these dates they will be performed IAW the PWS at no additional cost to the government. 1.18. ORGANIZATIONAL ACTIVITIES. If determined appropriate by the Commander, contractor personnel may be invited to participate in organizational events (i.e., organization days, grand openings, etc.) at their place of duty in a paid status. Participation is subject to contractor approval. Contract personnel are not entitled to participate in morale and welfare activities and be paid by the government. The contractor can allow their employees to participate at company expense and have the contract amount reduced. 1.19. NON-CONFORMING SERVICES FORMULA. In conjunction with the Contract Terms and Conditions Commercial Items clause, FAR 52.212-4 the government reserves the right to make a monetary adjustment for non-conforming service and inadequate Quality Control. The Government shall utilize the following method for determining monetary adjustments: a. Determine monthly line item cost-per-unit by using the bid schedule and/or contractor s pricing documents. b. Determine the quantity of the service performed per month. c. Determine the quantity of unacceptable service. d. Divide the quantity of unacceptable service by quantity of service performed per month. e. Multiply the percentage of unacceptable service by the line item cost per month for the monetary adjustment. 1.20. GOVERNMENT REMEDIES. The contracting officer shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for contractor s failure to perform satisfactory services or failure to correct non-conforming services. 1.21. EMPLOYEES. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. In addition, the contractor shall not employ any person who is an employee of the Department of the Defense if such employment would be contrary to policy. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. The abrupt absence of these personnel shall not constitute an excuse for non-performance under this contract. 1.21. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER. Contractor access to the installation may be denied during a national emergency or crisis situation called by the National Command Authorizes, or overseas combatant commanders. Such circumstances are deemed beyond the government s control and access to the installation may be limited in such circumstances on the basis of public safety and installation security. Should limited access be necessary, the responsible installation representative will inform the contractor in writing and identify the date when services may resume, if possible. The contractor will not be held liable for lost time during these situations. 2. SERVICES SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission-essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. Performance ObjectivePWS ParaPerformance Threshold Program Development. Contractor shall design a program to ensure they provide a structured, effective youth ministry program that will ensure youth community concerns and needs are met. Para. 1.1100% of program development criteria met and implemented. Special Events. Contractor conducts all coordination, approvals, briefings, permission slips, and arraignments are made in a timely manner. After action reports submitted within time frames. Para. 1.795% of all events coordinated and executed on time and adequate resources available for event. 3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. 3.1. GOVERNMENT FURNISHED FACILITIES. The contractor will be provided a computer and an office space identified after award to conduct duties in accordance with this contract. The contractor will be required to maintain this facility as similar facilities occupied by the Government. The security of any contractor-owned property shall be the responsibility of the contractor and the government is not liable for losses or damage incurred by the contractor. 3.2. GOVERNMENT FURNISHED UTILITIES. Electricity, heat, water, telephone services, refuse collection, and use of the Official Mail Center for any business correspondence relating specifically to work performance under this contract.
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