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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 13, 2013 FBO #4219
SOURCES SOUGHT

U -- Contractor shall assist Religious Programs Office as a professional facilitator assists the CREDO staff to provide command support to meet mission of Fleet, Fighter and Family. Draft PWS attached.

Notice Date: 6/11/2013
Notice Type: Sources Sought
NAICS: 813110 — Religious Organizations
Contracting Office: N68836 NAVSUP Fleet Logistics Center Jacksonville Naval Air Station Building 110, 3rd Floor 110 Yorktown Rd Jacksonville, FL
ZIP Code: 00000
Solicitation Number: N6883613R0055
Response Due: 6/17/2013
Archive Date: 8/31/2013
Point of Contact: Mattie Washington 904-542-4452 email: mattie.washington@navy.mil
Small Business Set-Aside: N/A
Description: Commander, Navy Region Southeast (CNRSE), N00R, Religious Programs Office Professional Services Contract Task Order for CHAPLAIN RELIGIOUS ENRICHMENT DEVELOPMENT OPERATION (CREDO). The services to be rendered under this Performance-based Work Statement (PWS) shall be performed in the areas of NSB Kings Bay, GA; NS Mayport, FL; NAS Jacksonville, FL; NS Guantanamo Bay, Cuba; NAS Pensacola, FL; NCBC Gulfport, MS; NASJRB New Orleans, FL; and NAS Corpus Christi. STATEMENT OF WORK 1.Solicitation and Contract Award: This is a single contract award with option years; This is a firm fixed price performance-based contract in compliance with FAR/DFARS Parts 16 for educational non-commercial services. The base period of performance for this task order shall commence upon award and shall conclude on XX XXX 2013. Contingent upon availability of Government funding, subsequent options will commence at the close of the previous period and shall not exceed 12 months in length. Period of Performance: FY13 is the base year, 01 AUG 2013-31 JUL 2014. Option year is FY14. 2.Objective Task Explanation: The Contractor is directly responsible for ensuring the accuracy, timeliness and completion of all tasks assigned under this order. The contractor shall assist CNRSE Religious Programs Office as a professional facilitator to assist the CREDO staff at in providing command administrative consulting support to meet its mission of strengthening Fleet, Fighter and Family. This effort includes: Researching and developing pastoral care health of the force retreats, workshops, and seminar training modules to address: sexual assault prevention, suicide prevention and response, domestic violence prevention, healthy professional and interpersonal boundaries, ethical behavior and spiritual resiliency; Collecting relevant data and perspective on spiritual needs and interests of single Sailors, and those with young families; Co-facilitating pilot test of CREDO retreats, seminars, workshops, and a CREDO Facilitators care support groups to address emerging command or geographic area pastoral care requirements; Identifying and defining additional capabilities and initiatives that can be delivered by CREDO under the four Chaplain Corps professional capabilities: Facilitate, Provide, Care, and Advise; Making appropriate referrals to a chaplain or other helping professionals within the Navy system when trauma and traumatic loss needs arise, especially with wounded, ill and injured service members, and their families; Using the Navy Chaplain Ministry Support Tool (NCMST) to capture measures of performance and measures of effectiveness regarding the impact of CREDO programs in order for Echelon I, II, III and IV commands and other stakeholders to have ready access to professional business processes, data and trend analysis; and, Promoting knowledge sharing between other caring professions within the Navy system through collaborative ventures that increase professional cross-pollination in prevention and intervention pastoral care services for Sailors and their families. Contractor will maintain professional certifications, credentials and ethical standards required in the field of pastoral care and/or social work; and immediately report moral breaches to the COR and/or the KSME. Contractor shall comply with station and government policies and regulations regarding identification badges, parking, professional decorum, and U.S. Navy Information Assurance. 3.Background Description of Services / Introduction: This statement of work for this new requirement includes a portion of the required manpower needed to expand access to CREDO pastoral care programs which sustain the Fleet, enable the Fighter and support Families. CREDO is a Secretary of the Navy Flagship program which has a 41 year history of proactively delivering specialized pastoral/spiritual care to address issues affecting readiness and resilience. The facilitation of professional pastoral care service provided by this contract is very similar to clergy contracts that the Department of the Navy and other Department of Defense Services already uses with the exception that the focus of effort is on assisting with the research and development, facilitation, testing and evaluation of CREDO programs versus provision of faith- specific worship services. In direct support of this new Flagship program requirement, the contractor shall provide direct support to Government Personnel assigned to NRSE CREDO, NAS Jacksonville, FL. The contractor shall be a credentialed subject matter expert with the knowledge, skills and abilities of seminary-trained professional clergy, or Licensed Clinical Social Worker, or a Certified Life-Coach with a Masters Degree. Two years of professional experience leading groups in a pastoral care or nurturing, supportive context is a minimum requirement. That level of expertise is critical to creating safe emotional space for CREDO participants (many suffer from varying degrees of operational stress, post-traumatic stress, battle fatigue, and others forms of visible and invisible wounds) in varied CREDO program formats: be it a retreat, workshop, or seminar. 4.Purpose and Scope: The Contractor will be directly responsible for ensuring the accuracy, timeliness and completion of all tasks assigned under this new programmatic and technical support consulting order. This requirement enables the means to achieve reliable, sustainable, seamless, cost effective and timely delivery of CREDO services throughout the CNIC enterprise. 5. Key Requirements and Qualification: Under this new requirement, the vendor shall assist with developing, co-facilitating pilot tests, and evaluating new health-of-force CREDO initiatives in support of Fleet, Fighter and Family as outlined in sections 2 and 3. Common attributes for contractor's personnel performing under this new requirement will be: U. S. Citizen, English Language Proficient in writing and speaking, and Obtain /retain a Secret Security Clearance. Minimum qualifications, experience and skills required of contractor's employee facilitators-necessary to adequately perform the stated requirements: Education: Must have a master �s level degree in Divinity (accredited by Association of Theological Schools); or Social Work (accredited by the Council on Social Work Education); or Counseling/Mental Health fields accredited by the specific governing body for professional competencies in that professional expertise, or is Board Certified as a Life-Coach with a Master Degree in a related field. Licensure/Ordination/Certification: If a Religious Ministry Professional, must be certified by a Religious Organization recognized by Department of Defense as a duly designated representative of the faith. If a social worker, must be licensed and certified by a state to independently practice social work at the master �s degree level. If a mental health counselor or professional counselor, must be certified by governing body in their field. Hold licensure as an independent Professional Counselor, Marriage and Family Therapist, Social Worker or Psychologist of Professional Life-Coach. Clinical Pastoral Education: If a Religious Ministry Professional, must have completed 1 unit of Clinical Pastoral Education (CPE) or equivalent clinical training experience; or successfully completed clinical program(s) accredited by the Association for Clinical Pastoral Education (ACPE), the College of Pastoral Supervision and Psychotherapy (CPSP), or the National Association of Catholic Chaplains. Equivalent Training: 200 hours of supervised ministry in a formal education program that incorporated both ministry formation and pastoral care skills development or extensive clinical supervision in practicing listening, attending and caring skills in the context of individual and/or group work. Professional Experience: At least 2 years of professional experience, exhibiting: a.Ability to work as a part of a multidisciplinary team and provide insight and opinions to the Government Led teams; b.Professionalism, personal initiative and demonstrated good judgment; c.Knowledge and skills in facilitating training, and skills in attending to victims of emotional, psychological, spiritual or physical trauma or traumatic loss; d.Outstanding organizational skills, attention to details and the ability to prioritize, meet deadlines and work under constant pressure; e.Skills in applying complex fact-finding, analytical, and problem-solving methods and techniques; f.A high level of experience in coordinating a variety of retreats, workshops, seminars, conferences, symposia and overall project management; and, g.Ability to multi-task and to work simultaneous projects, communicate and brief senior Government Officials in a clear and concise manner. 6. Deliverables and Performance Goals include but not limited to: Provide 2,080 hours of professional services in the research, development, pilot testing and evaluation of expanded CREDO retreats, workshops, and seminars. The number of hours expended per month shall be commensurate with the effort needed to meet any time deadlines. The number of hours expended per month may fluctuate in pursuit of the technical objective, provided that such fluctuation does not result in the utilization of the total hours of effort prior to 30 Jun 2014. The contractor will be authorized paid absences (8 hours per day) for all official US Federal holidays, 14 days of annual leave, and 5 days of sick/family leave. Written reports are submitted as described below with an illustrative table indicating some reporting elements. Monthly task progress reports and data trend assessments by the CREDO FACILITATOR will be submitted using the Navy Chaplain Ministry Support Tool (NCMST). These deliverables include, but are not limited to, proposed draft documents, background papers, executive summaries, memos, briefs, and meeting notes. The contractor shall deliver the products to Contract Subject Matter Expert or COR designate, by the specified deadline in the Government-provided format. If no format is given, the contractor shall propose a format to be used, at the time of assignment, to be approved by CNIC Force Chaplain, or designate. The contract/task order number shall be used on all reports and correspondence presented in the performance of this task order. The deliverables are property of CNIC: All raw data as well as resulting tables, matrixes, reports, manuals, audio/visual aids and other such reports generated in execution of this task order shall become the property of CNIC Force Chaplain. Products to be in report, print, presentation, or other format as approved by CNIC Force Chaplain or designated representative. Contractor shall provide outputs associated with the taskings listed below to include, but not limited to, MS Power Point briefings, MS Word documents and reports, MS Excel spreadsheets, MS Access databases, emails and talking points. The contractor is required to provide the following deliverables under this new requirement task order: NoDescriptionPerformance ThresholdMethod of SurveillanceAddresseesDue Date 1.Transition Plan � Task OrderZero deficiencies � delivered on-time & revised as necessary.100% InspectionCOR10 days from new requirement award 2.Research and Develop retreats, workshops, and seminar modules to address from a pastoral care perspective: sexual assault prevention, suicide prevention and response, domestic violence prevention, healthy professional and interpersonal boundaries, and ethical behavior and spiritual resiliency; and pilot test and evaluate the above initiatives in: 9-retreats, 20-workshops, 20-seminars and 5 informational briefs.Zero deficiencies �delivered on time 2,080 -hours per year including evenings and weekends.Monitor Tasks & Deliverables and evaluate effectiveness rating by CREDO participants 80% favorable score is bench mark for minimum acceptable rating.COR / KSMEMonthly summary reports of work completed this period, work expected to be completed during the next report period, and participant evaluations are due the 10th day of every month to COR or KSME. 3.Facilitate 10-CREDO Peer Group/ACREDO Facilitators Care MeetingsDelivered on time with Zero deficiencies. Monitor Tasks, deliverables and evaluate effectiveness rating by CREDO participants 80% favorable score is bench mark for minimal acceptable rating.COR / KSMECREDO Facilitators Action Reports are due by COB Monday of each week. 4.Monthly Progress Reports and data trend assessments submitted in NCMSTZero deficiencies in submission time100% InspectionCOR10th day of every month to COR and TPOC 5.Travel Itinerary and claim documentation within JFTR/JTR guidelines. Zero deficienciesPeriodic InspectionCOR / KSMEProvide copy of Travel Itinerary with cost 14-days prior to travel; submit travel claim within 7 working days following completion of travel 7. Performance Goals and Standards: Contractor �s performance will be measured on his or her ability to provide the deliverable products in the specified format, on time, and within the ceiling amount of the order as outlined in sections 6 above. Professional performance of duties in co-facilitating small groups, Timely submissions of required paperwork, Work 40 hour weeks (including some weekends and evenings). The contractor must demonstrate ability to lift 20 pounds in addition to work involving sitting, standing, walking and carrying light items such as paper supplies and books. The below table is illustrative of performance reporting items but is not all inclusive: Report of ActivitiesNumber of AttendeesReferrals to Other Helping ProfessionalsFrequency of Reporting �Weekly with Monthly Roll Ups Facilitating Group Seminars Facilitating Weekend Groups Facilitating Workshops Professional Planning Sessions Programming Preparations 8. Transition Period: The contractor shall be granted 2 weeks transition period as applicable. However, the contractor shall be prepared to perform required duties without a transition period. Prior to the expiration of the period of performance, the contractor shall conduct a 2-week transition period to be used to train incoming personnel, in the event the incumbent is not awarded the follow-on performance requirement or the position is replaced by a Government employee. 9. Government Furnished Information The Government Furnished Information (GFI) shall include relevant proprietary material produced by various organizations in support of analytical and consulting services to discern key core competencies on-hand/required for executing identified CREDO core functions. CREDO retreat lesson plans and modules will be provided to the contractor. 10. Personnel Security Requirements: Contractor personnel performing under this new task order will be U.S. Citizens and are required to obtain / retain a security clearance in accordance with Part 4 of the base contract. Work under this task order is classified: 0UNCLASSIFIED 0CONFIDENTIAL 1SECRET 11. Hours of Operations: The customer �s hours of operation are between 0730 and 1700 based on local time zone, Monday through Friday. The 40 hour work week, includes some weekends and evenings, for CREDO facilitators. For this Firm Fixed Price new requirement, when the employees requires working outside of these hours, the contractor must obtain approval from the Government Task Order Manager prior to working hours in excess of those awarded under the new requirement. Contract employees must coordinate with the Government representative to ensure access is available. This includes both weekly and total working hours in excess of those approved under the contract. 12. Inspection and Acceptance The Contractor will review all assigned tasks with the Contracting Officer �s Representative (COR) and Contract Subject Matter Expert designate, prior to commencing the work and on a quarterly basis thereafter. Inspection and acceptance of services to be furnished hereunder shall be made, upon completion of the services, by the COR, or designate. 13. Level of Effort (Cost Type Contract): If at any time during the performance of this contract the contractor expends in excess of 80% of the available estimated man-hours of direct labor, the contractor shall immediately notify the Contracting Officer in writing. The contractor is not authorized to proceed with any work in excess of the amount funded or authorized on the contract. 14. Government Furnished Property, Material, and Services: The Government will furnish necessary workspace for the contractor: providing direct programmatic and technical support consulting facilitation service support on this new requirement outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment. Details of tasks are outlined in section 2 �Objective Tasks Explanation �. 15. Place of Performance: Most support by the contractor for this new task will be provided in the following settings: office, classrooms, chapels, and retreat facilities within 250 miles. 16. Period of Performance: The base period of performance for this task order shall commence upon award and shall conclude on 31 JUL2014. Contingent upon availability of Government funding, subsequent options will commence at the close of the previous period and shall not exceed 12 months in length. Period of Performance: FY13 is the base year, 01 AUG 2013-31 JUL 2014. Option year is FY14. 17. Travel and Other Direct Costs (ODC): This contract does not claim responsibility for relocation nor dislocation allowance for the contractor. The Contractor may be required to travel within CONUS or OCONUS. Contractor travel shall be consistent with the amounts and limitations specified in the Joint Travel Regulations (JTR), as they are amended from time to time and the limitation of funds specified in this contract. If travel is required, it shall be pre-approved by the COR and will be reimbursed on a time and materials basis. Travel, if required, is for travel and subsistence associated with performance under the orders which will be reimbursed in accordance with the clause entitled �Reimbursement of Travel Costs (OCT 1998) � found in the base contract. ODCs, if required, is for Other Direct Costs, incidental material and special materials as defined in the PWS for the task order and the Section C clause entitled, "Allowability of Material and General Business Expenses." The Contractor shall propose estimated travel and other direct cost (ODC). Prior to the commencement of travel, the contractor shall obtain written approval from the task order manager, or his/her representative, and provide substantiated documentation along with the monthly invoice. Copies of all invoices and receipts for travel must accompany the invoice for which the charges are claimed. 18. Other Requirements: Reason for immediate cancellation of this contract: If contractor is absent > 30 days. 19. Proposal Submission: Submissions will follow the same basic guidelines as spelled out in the base contract, except as annotated herein. The contractor should address all required items in the PWS with sufficient information to allow the Government to adequately evaluate their ability to successfully complete the proposed work. The proposal should be specific to the required PWS. There is no limit to the size of the proposal, but the contractor is encouraged to exercise brevity in the creation of the proposal. 20. Evaluation Factors: The following factors will be used in evaluating this proposal: 1 Past Performance � Contractor is required to provide between 1-3 past performance references using approved contract level past performance form, which demonstrates the contractor's extensive background in working with Navy personnel and their families in a pastoral care context as well as the ability to perform work of similar size, scope, and complexity as spelled out in the new requirement task order PWS. 1 Technical Approach � Contractor should address specifically how they meet the technical requirements of the PWS to include, but not limited to: Professional pastoral care skill level and technical skills and capabilities in terms of working with Navy personnel and their families in a pastoral care context. 1 Price � The quote shall include the price along with any costs that would be associated with the locality. Travel and ODCs will be priced as explained in section 17 above. This task order will be awarded based on the following priority: Past Performance; Technical Approach; and Price. Past military experience in working with Navy personnel and their families in a pastoral care context and the technical skills of the offeror's subject matter expertise are equally important to delivering this new CREDO professional service requirement. 21. Invoicing and Payment Instructions: All invoices, including travel documentation, should be coordinated with the KSME or COR prior to submission. Invoices for goods received or services rendered under this contract shall be submitted electronically through the Wide Area Work Flow system and 2 copies provided to the Government (1 to the COR and 1 to the KSME). The vendor shall have his or her cage code activated by calling 866-618-5988. Once activated, the vendor shall self-register at the web site https://wawf.eb.mil. Vendor training is available on the Internet at http://www.wawftraining.com. Additional support can be obtained by calling the NAVY WAWF Assistance Line: 1-800-559-WAWF (9293). WAWF Vendor �Quick Reference � Guides are located at the following web site: http://www.acquisition.navy.mil/navyaos/content/view/full/3521. Select the invoice type within WAWF as specified below. Back up documentation (such as timesheets, receiving reports etc.) can be included and attached to the invoice in WAWF. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF. Total limit for each file is not to exceed 2MB. Multiple attachments are allowed. 22. Cancellation: Either party giving thirty (30) days written notice prior to termination may cancel this service contract without liability.
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U -- Contractor shall assist Religious Programs Office as a professional facilitator assists the CREDO staff to provide command support to meet mission of Fleet, Fighter and Family. Draft PWS attached.