FBODaily.com | FedBizOpps: FILE | 65 | Scope Leases for the Hampton, Beckley, Durham, and Fayetteville VAMCs - Justification and Approval (J&A)

FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 14, 2013 FBO #4220
DOCUMENT

65 -- Scope Leases for the Hampton, Beckley, Durham, and Fayetteville VAMCs - Justification and Approval (J&A)

Notice Date: 6/12/2013
Notice Type: Justification and Approval (J&A)
NAICS: 339113 — Surgical Appliance and Supplies Manufacturing
Contracting Office: Department of Veterans Affairs;Network Contracting Office 6;100 Emancipation Drive;Hampton VA 23667
ZIP Code: 23667
Archive Date: 6/30/2013
Point of Contact: Amy K Pitts
E-Mail Address: 8-3144<br
Small Business Set-Aside: N/A
Award Number: V797P-2065D VA246-13-F-4378
Award Date: 5/31/2013
Description: LIMITED SOURCES JUSTIFICATION ORDER >$3,000 FAR PART 8.405-6(g) 2237 Transaction # or Vista Equipment Transaction #: 590-13-3-169-0086 This acquisition is conducted under the authority of the Multiple Award Schedule Program. The material or service listed in par. 3 below is sole source, therefore, consideration of the number of contractors required by FAR Subpart 8.4 - Federal Supply Schedules, is precluded for the reasons indicated below. Restricted to the following source: Provide original manufacturer's name for material or contractor's name for service. (If a sole source manufacturer distributes via dealers, ALSO provide dealer information.) Manufacturer/Contractor: Olympus American Inc. Mfgr/Contractor Address: 3500 Corporate Parkway, P.O. Box 610, Center Valley, PA 18034-0610 Dealer/Rep address/phone number: The requested material or service represents the minimum requirements of the Government. (1) AGENCY AND CONTRACTING ACTIVITY:Department of Veterans Affairs VISN 6 NCA_____________________ ___ ____ 27 Averill Dr.______________________ ______ Hampton, VA 23667 VISN:6 (2) NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED: This is an FSS order to Olympus American, Inc to continue endoscope leases for up to 14 months, which includes a 12 month base period and a 2 month option. (3) (a) A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY'S NEED: Lease Olympus manufactured Endoscope through Master Lease Agreement within Federal Supply Schedule (FSS), Contract Number V797P-4282a for the Hampton VAMC. (b)ESTIMATED DOLLAR VALUE: $ 136,657.22, or $9761.23 per month (c)REQUIRED DELIVERY DATE: 6/01/2013 (4) IDENTIFICATION OF THE JUSTIFICATION RATIONALE (SEE FAR 8.405-6), AND IF APPLICABLE, A DEMONSTRATION OF THE PROPOSED CONTRACTOR'S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED SUPPLY OR SERVICE. Specific characteristics of the material or service that limit the availability to a sole source (unique features, function of the item, etc.). Describe in detail why only this suggested source can furnish the requirements to the exclusion of other sources. _________________________________________________________________________________________ 0A patent, copyright or proprietary data limits competition. The proprietary data is: 0These are "direct replacements" parts/components for existing equipment. ____________________________________________________________________________ ____________________________________________________________________________ 1The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system. All facilities are set up on Olympus Endoscopic processors, monitors and light sources. Endoscopic scopes connect to the processor and only Olympus products can interface with the system. Requisition is to lease via own the endoscopes, based on VHA standardization directive (attached). Facilities have numerous scopes that connect to the processor and no other vendor can fill this requirement w/o purchasing new light sources, processors, reprocessors, and accessories that would cost over $10 million per station to replace. 0The new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures. 0An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays. (5) DESCRIBE WHY YOU BELIEVE THE ORDER REPRESENTS THE BEST VALUE CONSISTENT WITH FAR 8.4 TO AID THE CONTRACTING OFFICER IN MAKING THIS BEST VALUE DETERMINATION: If different scopes are leased, each VAMC must replace processors, monitors, light sources, and scopes, which represents a significant duplication of costs to the government. (6) DESCRIBE THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED: The Deputy Under Secretary for Health for Operations and Management has issued a directive for all Medical centers to lease their scopes from the Olympus and Pentax FSS contracts, based on existing equipment. (7) ANY OTHER FACTS SUPPORTING THE JUSTIFICATION: None. (8) A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE: None. This action is a result of a VHA standardization effort. ? LIMITED SOURCES JUSTIFICATION ORDER >$3,000 FAR PART 8.405-6(g) 2237 Transaction # or Vista Equipment Transaction #: 558-13-3-250-0007 This acquisition is conducted under the authority of the Multiple Award Schedule Program. The material or service listed in par. 3 below is sole source, therefore, consideration of the number of contractors required by FAR Subpart 8.4 - Federal Supply Schedules, is precluded for the reasons indicated below. Restricted to the following source: Provide original manufacturer's name for material or contractor's name for service. (If a sole source manufacturer distributes via dealers, ALSO provide dealer information.) Manufacturer/Contractor: Olympus American Inc. Address: 3500 Corporate Parkway, P.O. Box 610, Center Valley, PA 18034-0610 Dealer/Rep address/phone number: The requested material or service represents the minimum requirements of the Government. (1) AGENCY AND CONTRACTING ACTIVITY:Department of Veterans Affairs VISN 6 NCA_____________________ ___ ____ 27 Averill Dr.______________________ ______ Hampton, VA 23667 VISN:6 (2) NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED: This is an FSS order to Olympus American, Inc to continue endoscope leases for up to 16 months, which includes a 12 month base period and a 4 month option. (3) (a) A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY'S NEED: Lease Olympus manufactured Endoscope through Master Lease Agreement within Federal Supply Schedule (FSS), Contract Number V797P-4282a for the Durham VAMC. (b)ESTIMATED DOLLAR VALUE: $ 202,224.00, or $12,639.00 per month (c)REQUIRED DELIVERY DATE: 6/01/2013 (4) IDENTIFICATION OF THE JUSTIFICATION RATIONALE (SEE FAR 8.405-6), AND IF APPLICABLE, A DEMONSTRATION OF THE PROPOSED CONTRACTOR'S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED SUPPLY OR SERVICE. Specific characteristics of the material or service that limit the availability to a sole source (unique features, function of the item, etc.). Describe in detail why only this suggested source can furnish the requirements to the exclusion of other sources. _________________________________________________________________________________________ A patent, copyright or proprietary data limits competition. The proprietary data is: 0These are "direct replacements" parts/components for existing equipment. ____________________________________________________________________________ ____________________________________________________________________________ 1The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system. All facilities are set up on Olympus Endoscopic processors, monitors and light sources. Endoscopic scopes connect to the processor and only Olympus products can interface with the system. Requisition is to lease via own the endoscopes, based on VHA standardization directive (attached). Facilities have numerous scopes that connect to the processor and no other vendor can fill this requirement w/o purchasing new light sources, processors, reprocessors, and accessories that would cost over $10 million per station to replace. 0The new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures. 0An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays. (5) DESCRIBE WHY YOU BELIEVE THE ORDER REPRESENTS THE BEST VALUE CONSISTENT WITH FAR 8.4 TO AID THE CONTRACTING OFFICER IN MAKING THIS BEST VALUE DETERMINATION: If different scopes are leased, each VAMC must replace processors, monitors, light sources, and scopes, which represents a significant duplication of costs to the government. (6) DESCRIBE THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED: The Deputy Under Secretary for Health for Operations and Management has issued a directive for all Medical centers to lease their scopes from the Olympus and Pentax FSS contracts, based on existing equipment. (7) ANY OTHER FACTS SUPPORTING THE JUSTIFICATION: None. (8) A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE: None. This action is a result of a VHA standardization effort. ? LIMITED SOURCES JUSTIFICATION ORDER >$3,000 FAR PART 8.405-6(g) 2237 Transaction # or Vista Equipment Transaction #: 565-13-3-815-0010 This acquisition is conducted under the authority of the Multiple Award Schedule Program. The material or service listed in par. 3 below is sole source, therefore, consideration of the number of contractors required by FAR Subpart 8.4 - Federal Supply Schedules, is precluded for the reasons indicated below. Restricted to the following source: Provide original manufacturer's name for material or contractor's name for service. (If a sole source manufacturer distributes via dealers, ALSO provide dealer information.) Manufacturer/Contractor: Olympus American Inc. Address: 3500 Corporate Parkway, P.O. Box 610, Center Valley, PA 18034-0610 Dealer/Rep address/phone number: The requested material or service represents the minimum requirements of the Government. (1) AGENCY AND CONTRACTING ACTIVITY:Department of Veterans Affairs VISN 6 NCA_____________________ ___ ____ 27 Averill Dr.______________________ ______ Hampton, VA 23667 VISN:6 (2) NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED: This is an FSS order to Olympus American, Inc to continue endoscope leases for up to 16 months, which includes a 12 month base period and a 4 month option. (3) (a) A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY'S NEED: Lease Olympus manufactured Endoscope through Master Lease Agreement within Federal Supply Schedule (FSS), Contract Number V797P-4282a for the Fayetteville VAMC. (b)ESTIMATED DOLLAR VALUE: $ 95,118.08, or $5944.88 per month (c)REQUIRED DELIVERY DATE: 6/01/2013 (4) IDENTIFICATION OF THE JUSTIFICATION RATIONALE (SEE FAR 8.405-6), AND IF APPLICABLE, A DEMONSTRATION OF THE PROPOSED CONTRACTOR'S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED SUPPLY OR SERVICE. Specific characteristics of the material or service that limit the availability to a sole source (unique features, function of the item, etc.). Describe in detail why only this suggested source can furnish the requirements to the exclusion of other sources. _________________________________________________________________________________________ A patent, copyright or proprietary data limits competition. The proprietary data is: 0These are "direct replacements" parts/components for existing equipment. ____________________________________________________________________________ ____________________________________________________________________________ 1The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system. All facilities are set up on Olympus Endoscopic processors, monitors and light sources. Endoscopic scopes connect to the processor and only Olympus products can interface with the system. Requisition is to lease via own the endoscopes, based on VHA standardization directive (attached). Facilities have numerous scopes that connect to the processor and no other vendor can fill this requirement w/o purchasing new light sources, processors, reprocessors, and accessories that would cost over $10 million per station to replace. 0The new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures. 0An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays. (5) DESCRIBE WHY YOU BELIEVE THE ORDER REPRESENTS THE BEST VALUE CONSISTENT WITH FAR 8.4 TO AID THE CONTRACTING OFFICER IN MAKING THIS BEST VALUE DETERMINATION: If different scopes are leased, each VAMC must replace processors, monitors, light sources, and scopes, which represents a significant duplication of costs to the government. (6) DESCRIBE THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED: The Deputy Under Secretary for Health for Operations and Management has issued a directive for all Medical centers to lease their scopes from the Olympus and Pentax FSS contracts, based on existing equipment. (7) ANY OTHER FACTS SUPPORTING THE JUSTIFICATION: None. (8) A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE: None. This action is a result of a VHA standardization effort. ? LIMITED SOURCES JUSTIFICATION ORDER >$3,000 FAR PART 8.405-6(g) 2237 Transaction # or Vista Equipment Transaction #: 517-13-3-084-0319 This acquisition is conducted under the authority of the Multiple Award Schedule Program. The material or service listed in par. 3 below is sole source, therefore, consideration of the number of contractors required by FAR Subpart 8.4 - Federal Supply Schedules, is precluded for the reasons indicated below. Restricted to the following source: Provide original manufacturer's name for material or contractor's name for service. (If a sole source manufacturer distributes via dealers, ALSO provide dealer information.) Manufacturer/Contractor: Olympus American Inc. Address: 3500 Corporate Parkway, P.O. Box 610, Center Valley, PA 18034-0610 Dealer/Rep address/phone number: The requested material or service represents the minimum requirements of the Government. (1) AGENCY AND CONTRACTING ACTIVITY:Department of Veterans Affairs VISN 6 NCA_____________________ ___ ____ 27 Averill Dr.______________________ ______ Hampton, VA 23667 VISN:6 (2) NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED: This is an FSS order to Olympus American, Inc to continue endoscope leases for up to 16 months, which includes a 12 month base period and a 4 month option. (3) (a) A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY'S NEED: Lease Olympus manufactured Endoscope through Master Lease Agreement within Federal Supply Schedule (FSS), Contract Number V797P-4282a for the Beckley VAMC. (b)ESTIMATED DOLLAR VALUE: $ 53,023.68, or $3,313.98 per month (c)REQUIRED DELIVERY DATE: 6/01/2013 (4) IDENTIFICATION OF THE JUSTIFICATION RATIONALE (SEE FAR 8.405-6), AND IF APPLICABLE, A DEMONSTRATION OF THE PROPOSED CONTRACTOR'S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED SUPPLY OR SERVICE. Specific characteristics of the material or service that limit the availability to a sole source (unique features, function of the item, etc.). Describe in detail why only this suggested source can furnish the requirements to the exclusion of other sources. _________________________________________________________________________________________ A patent, copyright or proprietary data limits competition. The proprietary data is: 0These are "direct replacements" parts/components for existing equipment. ____________________________________________________________________________ ____________________________________________________________________________ 1The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system. All facilities are set up on Olympus Endoscopic processors, monitors and light sources. Endoscopic scopes connect to the processor and only Olympus products can interface with the system. Requisition is to lease via own the endoscopes, based on VHA standardization directive (attached). Facilities have numerous scopes that connect to the processor and no other vendor can fill this requirement w/o purchasing new light sources, processors, reprocessors, and accessories that would cost over $10 million per station to replace. 0The new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures. 0An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays. (5) DESCRIBE WHY YOU BELIEVE THE ORDER REPRESENTS THE BEST VALUE CONSISTENT WITH FAR 8.4 TO AID THE CONTRACTING OFFICER IN MAKING THIS BEST VALUE DETERMINATION: If different scopes are leased, each VAMC must replace processors, monitors, light sources, and scopes, which represents a significant duplication of costs to the government. (6) DESCRIBE THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED: The Deputy Under Secretary for Health for Operations and Management has issued a directive for all Medical centers to lease their scopes from the Olympus and Pentax FSS contracts, based on existing equipment. (7) ANY OTHER FACTS SUPPORTING THE JUSTIFICATION: None. (8) A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE: None. This action is a result of a VHA standardization effort.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/notices/bdf40618cadb3b7aa30e56151411f6d5)
Document(s): Justification and Approval (J&A); File Name: V797P-2065D VA246-13-F-4378 V797P-2065D VA246-13-F-4378_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=806236&FileName=V797P-2065D-006.docx); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=806236&FileName=V797P-2065D-006.docx; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Record: SN03087358-W 20130614/130612235357-bdf40618cadb3b7aa30e56151411f6d5 (fbodaily.com)
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65 -- Scope Leases for the Hampton, Beckley, Durham, and Fayetteville VAMCs - Justification and Approval (J&A)