SOLICITATION NOTICE
V -- Lodging Service/Sleeping Rooms - PWS
- Notice Date
- 6/13/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Other Defense Agencies, Defense Security Cooperation Agency, Defense Budget and Contracts, 201 12th Street, Suite 203, Arlington, Virginia, 22202-5408
- ZIP Code
- 22202-5408
- Solicitation Number
- HQ0013-13-NESADNAC30081
- Archive Date
- 7/3/2013
- Point of Contact
- Petra McPherson, , Woodrow Bell,
- E-Mail Address
-
petra.mcpherson@dsca.mil, woodrow.bell@dsca.mil
(petra.mcpherson@dsca.mil, woodrow.bell@dsca.mil)
- Small Business Set-Aside
- N/A
- Description
- PWS for sleeping rooms (i)This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii)This solicitation document, HQ0013-13-NESADNAC30081, is issued as a Request for Quote (RFQ). Under this requirement, the Defense Security Cooperation Agency (DSCA) intends to award a commercial, firm fixed price contract. (iii)This solicitation document incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2005-60, Effective July 26, 2012. It is the responsibility of the Offeror to review the web page for notice of amendments, updates or changes to the solicitation. (iv)This solicitation is issued under FAR Part 13-Simplified Acquisition Procedures. This requirement is to provide lodging/sleeping rooms for approximately 40 individuals in support of the Near East South Asia Center for Strategic Studies (NESA), Yemen National Security Management Workshop from 23 June - 4 July 2013. The North American Classification System (NAICS) code is 721110, size standard is $30 million. Award of this requirement will be in accordance with Federal Acquisition Regulation FAR Part 13, Simplified Acquisition Procedures. (v) Delivery of service is to be performed in Arlington Virginia area, preferably in the Crystal City location, no more than a 1 ½ mile radius to the Pentagon, within walking distance to a metro station and restaurants for the participants. (vi)This requirement is to provide Sleeping rooms as specified in the Performance Work Statement (PWS). DSCA intends to purchase the services under the following Contract Line Items (CLINs): CLIN SERVICE QUANTITY UNIT UNIT PRICE TOTAL 001 Sleeping Rooms 430 Days 23 June and 4 July - 30 single rooms (2 nights x 15 guests) 24 June- 3 July- 40 single rooms (10 total nights x 40 funded guests) A full, hot American breakfast buffet to be included in the rate for each lodger. (x) All prices MUST include all applicable fees, gratuities, and service charges. THE FEDERAL GOVERNMENT IS TAX EXEMPT. (xi) The Government will not execute any contract other than with the facility or venue proposed to hold the event and provide accommodations. Any offer from a source other than the hotel or lodging venue itself must include written evidence that the offeror is currently authorized to submit binding proposals on behalf of the venue whose accommodations and/or facility are being offered. Offers that fail to provide such evidence shall be deemed technically unacceptable and will not be considered for award. Any offer which requires the Government to execute an agreement that renders a hotel or facility provider as a third party or for lodging/hotel accommodations that cannot be provided at offeror's facility shall be deemed technically unacceptable and will not be considered for award. (vii) Clauses and Provisions. The provision at FAR 52.252-1, Instructions to Offerors Commercial Items, applies to this acquisition and is incorporated by reference. Provision at FAR 52.252-2, Clauses Incorporated by Reference (available at http://farsite.hill.af.mil) applies to this acquisition. Provision at FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation is the most advantageous to the Government, price and other factors is considered. (viii) Evaluation Factors: The selection decision uses a trade-off process and shall be based on an integrated assessment of each offeror's proposal. Proposals shall be evaluated based on the stated evaluation factors. An offer will be extended to the responsible vendor quoting the best value to the Government, price and non-price factors considered. The Evaluation Factors are 1) Technical Capability, 2) Past Performance and 3) Price Technical Capability: 1) Quality of Rooms, Services and Amenities and the availablity of rooms on the required dates; 2) Ability to meet dietary requirements of no pork or alcohol prepared/cooked foods for breakfast; 3) Location in Arlington, VA. with a radius of 1 ½ miles from the Pentagon. Past Performance: An evaluation of performance on similar efforts. Evaluated on how relevant (similar) and how well the work was performed. Price: The proposed price to address the requirements. Relative importance of factors: Technical Capability is the most important factor and is more important than Past Performance which is more important than Price. When combined the non-price criteria are more important than price. This process permits tradeoffs among cost or price and non-cost factors and allows the Government to accept other than the lowest price proposal. (ix)Provision at FAR 52.212-2, Evaluation Commercial Items, applies to this acquisition. The Government will evaluate offers in response to this request in accordance with FAR Part 13.106 procedures and award a purchase order/contract to the responsible offeror whose offer conforming to this request, will be most advantageous to the Government considering price and the ability to meet all of the solicitation requirements. (x)Provision at FAR 52.212-3, Alt1 Offeror Representations and Certifications Commercial Items, Alternate I applies. Offerors shall be registered in the Online Representations and Certifications Application (ORCA) at http://orca.bpn.gov. Also in accordance with the clause, all prospective Offerors must be actively registered in the Central Contractor Registration prior to award. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition and is incorporated by reference. The following clauses cited within FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items, apply: 52.222-3, Convict Labor (JUN 2003) 52.222-19, Child Labor-Cooperation with authorities and Remedies (MAR 2012) 52.222-21, Prohibition of Segregated Facilities (FEB 1999) 52.222-26, Equal Opportunity (MAR 2007) 52.222-35, Equal Opportunity for Veterans (SEP 2010) (38 U.S.C. 4212) 52.222-36, Affirmative Action for Workers with Disabilities (OCT 2010) (29 U.S.C. 793) 52.222-37, Employment Reports on Veterans (SEP 2010) (38 U.S.C. 4212) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7404(g)) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (FEB 2009) (41 U.S.C. 351, et seq.) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (OCT 2003) (31 U.S.C. 3332) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) 52.246-4, Inspection of Services - Fixed Price 52.249-1, Termination for the Convenience of the Government (Fixed Price) (Short Form) 252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.204-7003, Control of Government Personnel Work Product 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.243-7001, Pricing of Contract Modifications 252.243-7002, Request for Equitable Adjustment 252.247-7023, Transportation of Supplies by Sea (xi)Other FAR/DFARS provisions/clauses are incorporated by reference and include DFARS 212.212-7000, Offeror Representations and Certifications-Commercial Items and DFARS 212.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items. The full text of the clauses or provisions may be accessed electronically at one of the following links://www.deskbook.osd.mil, http://farsite.hill.af.mil, http://www.arnet.gov/far. (xii) Invoicing WIDE AREA WORK FLOW (WAWF): All contractor invoices and receiving reports are required to be submitted electronically in accordance with DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Contractors shall submit invoices through the WAWF System at https://wawf.eb.mil/. The Government will be using WAWF to accept/approve invoices and receiving reports. Payment will not be made unless and until both the contractor and the Government WAWF submissions are submitted and processed correctly. (xiii)Submission Requirements: 1. Offerors shall provide descriptive literature to include information on the services and amenities of hotel, to include star-rating of the hotel, availability of Full American hot breakfast, and the location of the hotel to the Pentagon, metro and restaurants. 2. Offerors shall provide past performance information (e.g. letters of recommendation, customer evaluations, etc) indicating the quality of hotel and service during the past year. Additionally, offerors shall provide at least one reference for which the hotel provided services for a group similar in size and tasks to this requirement within the past three years. Contact information shall include the name, e-mail and phone number of each reference. 3. Offerors shall provide their cancellation policy and associated fees with the price submission. 4. Offers shall be submitted by 18 June 2013, no later than 10:00am EST. Offerors shall provide a quote using the pricing schedule provided in the performance work statement of this combined synopsis/solicitation. (xiv)Submission of Quotes: Quotes shall be forwarded to Mrs. Petra McPherson via email to: petra.mcpherson@dsca.mil and a copy to Woodrow Bell at woodrow.bell@dsca.mil. Facsimile submission will not be accepted. (xv)The point of contact (POC) for this acquisition is Mrs. Petra McPherson and Woodrow Bell. (xvi)A detailed requirement description is attached.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/ODA/DSCA/DBC/HQ0013-13-NESADNAC30081/listing.html)
- Place of Performance
- Address: Arlington VA within 1 1/2 mile from Pentagon, United States
- Record
- SN03088962-W 20130615/130613235725-7f3de1e7a1becad348bc17d9be474aa3 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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