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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 20, 2013 FBO #4226
SOLICITATION NOTICE

Q -- Non personal service ER physician services - SOW

Notice Date

6/18/2013
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

621111 — Offices of Physicians (except Mental Health Specialists)
 

Contracting Office

Department of Health and Human Services, Indian Health Service, Northern Navajo Medical Center, PO Box 160, US Highway 491 North, Shiprock, New Mexico, 87420-0160
 

ZIP Code

87420-0160
 

Solicitation Number

SSU-FY13-334-PS(2)
 

Archive Date

7/10/2013
 

Point of Contact

Philoma Singer, Phone: 5053687031
 

E-Mail Address

philoma.singer@ihs.gov
(philoma.singer@ihs.gov)
 

Small Business Set-Aside

N/A
 

Description

This is a solicitation for Physician Services; namely, Emergency Medicine Physician in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. SOCIO-ECONOMIC CONSIDERATION: As provided in FAR 19, 19.201, General policy: (a) It is the policy of the Government to provide maximum practicable opportunities in its acquisitions to small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns. Such concerns must also have the maximum practicable opportunity to participate as subcontractors in the contracts awarded by any executive agency, consistent with efficient contract performance. GENERAL INSTRUCTIONS: CV/Profiles, candidate direct contact telephone number, three recent (WITHIN 3 years) reference letters with valid, working phone numbers and availability dates of the candidate shall be submitted by EMAIL as an attachment on one PDF file. Other company information such as cover letter, pricing, quote, certificate of liability, status etc. shall be submitted by EMAIL as a second PDF file attachment. Please respond to the solicitation as an "Interested Vendor". Solicitation number: SSU-FY13-334-PS. DESCRIPTION of SERVICE Requirements: This is a non-personal service contract for the provision of providing Emergency Medicine Services for one physician contractor position to Northern Navajo Medical Center patients. Applicant MUST have completed an Emergency Medicine residency and be Board Certified in Emergency Medicine. Contractors are sought to help fill the difficult gaps in the ER schedule. They are often put on the schedule for nights, weekends, holidays, and are often grouped into several shifts when needed during a short period of time. Sometimes, they are not scheduled for an extended period of time to ensure the other permanent doctors get enough shifts for their any -80- requirements. Sometimes, there is a need of several shifts to be filled within a short period of time. Even though not convenient, they frequently have to cover single shifts when needed. This can result in significant expense for those traveling a long distance, but cannot always be avoided. We aim to group shifts into at least two days in a row, but often that cannot be arranged. Contractors could have single shifts far apart from any other shift. TOUR OF DUTY: We have 10 hour shifts. There is single coverage, except for 4-5 PM and 9PM-2AM. Day shift is 7AM-5PM. Evening shift is 4PM-2AM. Night shift is 9PM-7AM. Available shifts can come from a combination of weekday, weeknight and/or weekend shifts, including Holidays (Rates to be all inclusive). On the average, there will be 4 ten-hour shifts per pay period (two weeks), but that is only an average. This can vary greatly, depending on everyones schedule and availability. PERIOD OF PERFORMANCE: Upon success credential and fingerprint clearance to December 31, 2013 Fill Dates: Day, Tues., 7/16/13 Night, Wed., 7/17/13 Night, Thur., 7/18/13 Day, Tues., 7/23/13 Evening, Wed., 7/24/13 Day, Thur., 7/26/13 Night, Fri., 7/27/13 Evening, Mon., 7/29/13 Evening, Tues., 7/30/13 Evening, Wed., 7/31/13 Evening, Thur., 8/1/13 OR Night, Thur., 8/1/13 Night, Fri., 8/2/13 Night, Sat., 8/3/13 Night, Sun., 8/4/13 Evening, Fri., 9/13/13 Evening, Sat., 9/14/13 Evening, Sun., 9/15/13 Evening, Thur., 9/19/13 Evening, Fri., 9/20/13 Evening, Sat., 9/21/13 Evening, Sun., 9/22/13 DUTIES: Subspecialties we have for backup - we have backup from Family Medicine, Internal Medicine, Behavioral Health, OB/GYN, Pediatrics, General Surgery, Orthopedics and Podiatry. Type of cases that get shipped: we send out major trauma, orthopedics (when not on call), ophthalmology and psychiatry (when not on call) to nearby Farmington or Albuquerque, New Mexico. -The contractor shall provide direct clinical care to patients presenting or referred to the emergency department including patient evaluation, management, specialty consultation, clinical procedures and follow up/referrals. -The contractor shall provide consultation to providers and/or direct clinical care to patients in the walk-in clinic when directed by the Chair of Emergency Medicine or designee. -The contractor shall respond to in-hospital codes and provide emergency care as needed until relieved by the on-call attending or other appropriate hospital staff. -The contractor shall document all clinical encounters on the Emergency Room visit (VR) in accordance with the department of health records, polices, procedures and JCAHO standards. -The contractor shall review all laboratories and radiology reports referred to the urgent care during the contractors shift and make appropriate interventions of follow up arrangement in abnormal results. -The contractor shall perform other duties as assigned by the chair of Emergency Medicine department, Chief of Staff, Clinical Director or their designee. -The contractor provision of Emergency Medicine will be monitored by the Northern Navajo Medical Centers quality assurance plan. ADDITIONAL INFORMATION: Indian Health Service or Veterans Administration experience preferred. The Contractor shall provide direct care services to NAIHS patients under the terms of this contract, appropriate and timely medical services in accordance with the Standards of Care established by recognized medical care organizations and in accordance with the policies and procedures of the SU's Medical Staff Bylaws, Rules and Regulations. 1. The Contractor shall be subject to supervision and direction of the designated Government official. 2. Contractor shall be responsible for meals, and transportation. 3. Contractor may be sent home if the patient load does not require their services. 4. All state, federal, local taxes are to be included in the hourly rate. 5. We DO NOT accept fingerprints conducted by the Veterans Administration. Fingerprinting of contractors will be cleared and done prior to coming on board at Northern Navajo Medical Center. 6. HOUSING IS NOT AVAILABLE. 7. Only the Northern Navajo Medical Center Acquisitions personnel are authorized to make commitment on behalf of the Federal government. 8. Contractor will no longer be needed if the vacant position they are occupying is filled with a permanent employee. The contractor is here on an "as needed" basis. 9. Contractor must abide to Standard Precautions. NNMC provides safety supplies for employees to use to protect themselves. 10. Mandatory requirements are completed the first day at Northern Navajo Medical Center, prior to working. 11. The identification tag provided by NNMC will be worn at eye level position during work hours. 12. The contractor will abide to all government regulations, policies and procedures, failure to follow any of these requirements could result in termination. 13. The contractor will have access to the internet to use the Electronic Health Record (E.H.R.). All documentation on patients will be completed prior to the contractor's shift is over. 14. Delinquent charts will be completed prior to the contractor completion of his/her contract at Northern Navajo Medical Center. If the delinquent chart is not completed the contract company will assume the responsibility of returning the contractor to Northern Navajo Medical Center to complete any outstanding delinquent charts. 15. Falsification of hours or any negative work performance, personal issues brought into the work site will not be tolerated while employed at NNMC. This practice could result in immediate termination of the contractor and the contract company will be notified through the Acquisition Office. 16. Complaints pertaining to the contractor will be submitted to the contracting company through the Acquisition Office for corrective actions and quality control purposes. CLINICAL PRIVILEGES The contractor must be credentialed and clinical privileges granted by the Northern Navajo Medical Center's clinical director or designee prior to providing services. The contractor must provide the following appropriate forms for privileging from the Northern Navajo Medical Center's credential's specialist upon award of this contract. 1) Completed Application for IHS Medical Staff Appointment 2) Privileges Request Form 3) Completed NPDB Query Form 4) Medicare/Medicaid Acknowledgement Form 5) Medical Staff Bylaws, Rules & Regulations Acknowledgement Form 6) All Hazards Plan Acknowledgement Form 7) Copies of ALL active state licenses (license must indicate an expiration date) 8) Copy of DEA Registration License / Controlled Substance 9) Copies of ALL Board Certifications 10) Copy of Medical School Degree 11) Copy of Residency Certificate(s) 12) Copy of NPI and UPIN Notification Letter 13) Copies of ECFMG (Educational Commission for Foreign Medical Graduates), if applicable 14) Copies of applicable BLS, ACLS, ATLS, PALS NRP (As indicated in Rules & Regulations) 15) Copies of CME (Continuing Medical Education) for past 2 years 16) Copy(s) of malpractice insurance 17) Current Photo (Driver's License or Passport) 18) Curriculum Vitae The contractor must retain certification and licensure status as defined below throughout the term of the contract. Current and valid documents shall be provided to the Northern Navajo Medical Center's Credentialing Coordinator upon renewal of said documents. Valid current full and unrestricted license in all State, District of Columbia, the Commonwealth of Puerto Rico, or a Territory of the United States. US Citizenship. Health status allowing physical and mental ability to carry out required functions. This is to be verified on an annual basis by the employing agency or a copy of a physical examination. The minimum requirements to obtain EM privileges at our site are (and these are also listed on our privileges): • Successful completion of an ACGME or AOA approved graduate training program in Emergency Medicine • Current ABEM or AOBEM certification • Or, expertise to emergency medicine as demonstrated by the exclusive practice of emergency medicine at a single site for at least two years and the recommendation of the chair of that department that the practitioner has the experience and skills required, current emergency medicine CME, current ACLS, PALS and ATLS. CLIENT BACKGROUND Many of the patients served may only speak a native language and reside on the reservation. The contractor should be able to show sensitivity to cross-cultural and languages differences and have the ability to work through interpreters as necessary for non-English speaking patients. In situation where interpretation is required, the Northern Navajo Medical Center's staff will provide these services. ****FINGERPRINTING CARD FBI-FD 258 (PROVIDED BY THE FEDERAL GOVERNMENT) FINGERPRINTING MUST BE CLEARED AND APPROVED PRIOR TO THE START DATE. SOLICITATION: The solicitation number for this procurement is SSU-FY13-334-PS and is a Request for Quotation (RFQ). The North American Industry Classification System (NAICS) is 621111 - Offices of Physicians (except Mental Health Specialists). The Government anticipates award of a Firm Fixed Price contract. The Government intends to evaluate proposals based on compliance with solicitation requirements, technical capabilities, prior performance and cost. The Government intends to award one contract as a result of this solicitation. An award will made based on the requirements and evaluation factors. It is the firm's or individuals' responsibility to be familiar with applicable provisions and clauses. APPLICABLE PROVISIONS AND CLAUSES The following Federal Acquisition Regulation (FAR) provisions and clauses apply to this acquisition (the full text of a clause may be accessed electronically at this address: FAR: https://www.acquistion.gov): The following Provisions and Clauses apply to this solicitation and are incorporated by full text: 52.252-2 CLAUSES INCORPORATED BY REFERENCE (Feb 1998)This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text upon request the Contracting Officer will make their full text available. 52.202-1 Definitions (Jul 2004) 52.203-3 Gratuities (Apr 1984) 52.203-5 Covenant Against Contingent Fees (Apr 1984) 52.203-7 Anti-Kickback Procedures (Jul 1995) 52.204-3 Taxpayer Identification (Oct 1998) 52.204-7 Central Contractor Registration (Apr 2008) 52.222-3 Convict Labor (Jun 2003) 52.223-6 Drug-Free Workplace (May 2001) 52.229-3 Federal, State, and Local Taxes (Apr 2003) 52.232-1 Payments (Apr 1984) 52.232-8 Discounts for Prompt Payment (Feb 2002) 52.232-18 Availability of Funds (Apr 1984) 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration. (Oct 2003) 52-233-1 Disputes (Jul 2002) 52.237-3 Continuity of Services (Jan 1991) 52.243-1 Changes - Fixed Price (Aug 1987) 52.246-4 Inspection of Services - Fixed Price (Aug 1996) 52.249-1 Termination for Convenience of the Government (Fixed-Price) (Short Form) (Apr 1984) 52.249-4 Termination for Convenience of the Government (Services) (Short Form) (Apr 1984) 52.249-8 Termination for Default (Fixed-Price Supply and Service) (Apr 1984) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) (a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201. (b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government; (1) When no longer needed for contract performance. (2) Upon completion of the Contractor employee's employment. (3) Upon contract completion or termination. (c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements. (d) The Contractor shall insert the substance of clause, including this paragraph (d), in all subcontracts when the subcontractor's employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer. Additional Health & Human Service Acquisition Regulation (HHSAR) clauses: 352.202-1 Definitions 352.224-70 Confidentiality of information 352.232-9 Withholding of contract payments 352.249-14 Excusable delays 352.270-5 Key personnel 352.270-11 Privacy Act 352.270-13 Tobacco-free facilities 352.270-18 Crime Control Act - Requirement for background checks 352.270-19 Electronic information and technology accessibility GENERAL INSTRUCTIONS (repeat) CV/Profiles, candidate direct contact telephone number, three recent (WITHIN 3 years) reference letters with valid, working phone numbers and availability dates of the candidate shall be submitted by EMAIL as an attachment on one PDF file. Other company information such as cover letter, pricing, quote, certificate of liability, status etc. shall be submitted by EMAIL as a second PDF file attachment. Please respond to the solicitation as an "Interested Vendor". Solicitation number: SSU-FY13-334-PS. Documents are to be submitted to Philoma Singer, Contract Specialist, Acquisitions Department at Northern Navajo Medical Center, US HWY 491 North, Shiprock, NM, 87420 or via email to Philoma.singer@ihs.gov. Final proposals are due NO LATER THAN June 25, 2013 by 2:00PM Mountain Standard Time.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/IHS/GPO16835/SSU-FY13-334-PS(2)/listing.html)
 

Place of Performance

Address: US Hwy 491 North, Shiprock, New Mexico, 87420, United States

Zip Code: 87420
 

Record

SN03092628-W 20130620/130618235024-4752263e7b7f475bc1d4b5c95e714df2 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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