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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 21, 2013 FBO #4227
DOCUMENT

Q -- Plastic Surgery Attending- VAMC - Attachment

Notice Date

6/19/2013
 

Notice Type

Attachment
 

NAICS

621111 — Offices of Physicians (except Mental Health Specialists)
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 9;1639 Medical Center Parkway;Suite 400;Murfreesboro TN 37129
 

ZIP Code

37129
 

Solicitation Number

VA24913I0780
 

Response Due

6/28/2013
 

Archive Date

10/5/2013
 

Point of Contact

Carol Franklin
 

E-Mail Address

ail
 

Small Business Set-Aside

N/A
 

Description

The Department of Veterans Affairs, Network Contracting Office 9 on behalf of the VAMC Memphis has a requirement for Plastic Surgery Services to be performed on-site at the Memphis VA Medical Center. This RFP requires the provision of 0.6 FTE on-site physician coverage, with on-call coverage. The anticipated period of performance will be from the date of award through a one year period, with one, one (1) year option renewal period. Option periods are exercised at the sole discretion of the Government. See attached for a proposed Performance Work Statement. The associated North American Industrial Classification System (NAICS) code for this procurement is 621111 with a small business size standard of $10.0 million. To be considered for award of a Government contract, the offeror must be currently registered in System for Award Management (SAM) at www.sam.gov. Offerors are encouraged to go to the SAM database www.sam.gov and start the registration process as soon as possible to avoid possible delays should the contractor be selected as a prospective awardee. The point of contact for this action is Carol Franklin, Contracting Officer, NCO 9, via e-mail at carol.franklin@va.gov. ? Attachment 1 - Proposed Performance Work Statement 1.GENERAL DESCRIPTION: a. The VA Medical Center located in Memphis, Tennessee has a requirement to provide Veteran beneficiaries the services of board eligible/certified plastic surgeons to provide plastic surgery care. It is the Department of Veterans Affairs (VA) intention to solicit proposals in accordance with all terms, conditions, provisions, specifications, and schedules of this solicitation and award a contract on a competitive basis under the authority of 38 U.S.C. 8153. and Public Law 104-262. The Contractor shall provide Health Care Resources in accordance with the terms and conditions stated herein, and to furnish to and at the Department of Veterans Affairs Medical Center, Memphis, Tennessee the services and processes specified in the section entitled PERFORMANCE WORK STATEMENT of this solicitation. A board eligible/certified plastic surgeon, certified by the Board of Plastic Surgeons, shall serve as attending surgeon on all plastic surgery operations. The scheduling and staffing will be considered and requested by the Chief, Surgical Service to the Department of Veterans Affairs Medical Center Memphis. b. The Debarred List must be queried prior to recommending surgeons to provide these services and these queries must be negative. c. The National Practitioner Database will also be queried for any entries reported at the time a surgeon is recommended. 2. DESCRIPTION OF SERVICES PROVIDED: a.The Contractor shall furnish the services of 0.6 FTE (Full-time Equivalent) Plastic Surgeon. In addition, the Contractor's employee must be present at the VA facility and must perform the required services as specified in the contract. b.The Contractor shall be available to provide plastic surgery coverage 24 hours a day, seven days per week, and 365 days per year. The working hours of the facility are primarily between the hours of 8:00 AM and 4:30 PM, Monday through Friday. The Contractor shall be available to perform emergency or urgent specialized procedures, and provide follow-up to patients and new consults after normal working hours, weeknight, weekend, and holiday "on-call" services. The Contractor shall provide preoperative and postoperative evaluation and care associated with these procedures and related consultation without additional compensation. The Contractor shall be responsible for providing replacement staff at all times to ensure complete coverage. c.If for some unforeseen reason the contractor's employee is not present at the VA facility, a physician must be on-call and available to report to the VA facility within ten (10) minutes. If the contractor's employee is neither physically present, nor available on-call, the contract cost will be decreased accordingly, during each billing cycle. Although the services of a physician may not be required on any given day, the availability of a physician shall be provided at all times, as required by this contract. d.The Contractor's employee shall not supervise any VA employees and will perform only authorized contract work at the VA Medical Center in strict accordance with the schedule of Costs shown in the contract. Contractor may work with current VA full or part time surgeons that are not provided by the contractor. Contractor will provide, as needed, professional direction and oversight to support personnel employed by the VAMC, Memphis, TN. e.Upon request of the VA the Contractor shall be responsible for providing any or all of the following services: "Contractor shall provide plastic surgeon(s) to support plastic surgery clinic(s) and perform in-patient consultations as required, twelve hours per week (0.3 FTE). Contracted plastic surgeon(s) must be present at the VA and able to provide inpatient consultative services five days a week - Monday through Friday. Plastic Surgery Clinic hours will be designated by the VA (changes to accommodate veterans' needs will be made as quickly as possible but no later than four months of requested change). The contracted plastic surgeon will be required to operate the clinic, examine patients, and interpret reports as required by the VA. The contractor's employees will be required to work with VA staff. Every effort will be made to have in-patients seen in the clinic but some in-patient consultations will have to be performed in acute care settings (SCI unit, ICU, etc.). Contractor shall also assign a physician to perform Compensation and Pension (C&P) examinations for plastic surgery veterans in the clinic. "Contractor shall staff the Operating Room (OR) for all plastic surgery procedures and/or provide in-patient/post-operative care as indicated 8 hours per week (0.2 FTE). OR days are subject to change in concurrence with Chief of Surgery and Chief of Anesthesia. Contractor shall coordinate care with inpatient staff physicians to effect timely completion of medically necessary surgeries. Contractor surgeons will work closely with VA staff (surgeons, wound care nurses, etc.) to assure clinically appropriate post-operative care. "Contractor shall be available to provide off tour (nights, weekends, and holidays) call for rare emergencies and rounds on post-operative patients when clinically indicated (0.1 FTE). Emergencies are not expected to exceed 10 emergency cases per year. Contractor shall prepare monthly call schedules for coverage of these rare plastic surgery emergencies. A draft schedule shall be submitted to the office of the VA Chief, Surgical Service/Administrative Officer within five (5) working days prior to the end of each month. "The Contracting physicians shall provide care to both in-patients and out-patients with concentration in the following areas: Wound Care Flaps and Grafts Reconstructive surgeries (head, neck, trunk and breast) Maxillofacial reconstructive Minor burns Head and neck, trunk and breast surgeries Extremities, Hand Surgery Microsurgery Facial Trauma Congenital Defects Benign and Malignant Skin Lesions "Contractor shall designate a physician to attend and provide delegated responsibilities of Medical Center committee meetings as assigned by VA Chief of Staff or Chief, Surgical Service. "Contractor shall ensure that contract physicians contribute to the ongoing quality improvement programs in the organization as described in Medical Center Memorandum No. 00-12, Quality Management System may be accessed at the following URL: http://vaww.memphis.va.gov/docs/memo.aspx "In addition, the services to be performed by the Contractor will be done so in accordance with compliance with VA mandates, policies and procedures, The Joint Commission, Federal and State laws, and regulations of the Medical Staff by-laws of the VA Medical Center. "Note: Joint Commission Manuals may be reviewed online at the following URL: http://vaww.memphis.va.gov/performance/readiness/manuals.aspx "Medical Staff Bylaws may be found at the following URL: http://vaww.memphis.va.gov/clinical/index.aspx f.All surgeons will be required to work in collaboration with surgeons who are part-time or full time salaried by the VA including but not limited to sharing call, seeing patients and operating when on call and collaborating physician's patients. In general the responsibilities for inpatient care include, but are not limited to: 1.Plastic Surgery Inpatients: "Admit and/or consultations "Diagnosis "Develop Treatment Plan "Manage, including the performance of surgery, timely "Discharge "Including all needed medical record documentation 2. Surgical Intensive Care Unit Patients "Admit and/or consultations "Diagnosis "Develop Treatment Plan "Manage, including the performance of surgery, timely "Discharge/Transfer "Including all needed medical record documentation 3. Outpatient Care "Seeing all new patient referrals with accompanying medical record documentation in plastic surgery clinic "Seeing patients with new surgical complications "Approving proposed surgeries "Postoperative visits h.Provide professional direction to support personnel employed by the VAMC, Memphis, TN as well as affiliate trainees on rotation at our facility. i. The Contractor shall provide Plastic Surgeons with plastic surgery expertise for peer review of selected cases. This shall include, but not be limited to: tort claims, patient family complaints, peer review, surgical case reviews, and benefit appeals. j. The Contractor shall be responsible for the administration and management of all aspects of this contract and the health care plan covered hereunder. This includes responsibility for all Contractor employees, subcontracts, agents, and any action for or on behalf of the Contractor. 3. CONTINUITY OF CARE: The Contractor shall be responsible for the management of medical care and continuity of care for all patients through the following minimum functions: a.The Contractor shall work with VA staff physicians and wound care nurses to provide case management services. b.Contractor shall make rounds on a daily basis. c.The Contractor shall provide services which meet the standards as established by Federal and State Regulations and other review bodies, e.g. Joint Commission. d.The Contractor employee shall be responsible for the completion of all plastic surgery medical records documentation, including admission notes, operative notes, brief operation notes, consultation notes, discharge summaries, clinical notes, and shall use the Clinical Reminder system in the VA Memphis Computerized Patient Record System (CPRS) in accordance with Department of Veterans Affairs, Memphis policy. Failure to complete medical record documentation timely will result in reduced payment, as detailed herein. e. The Contractor employees shall complete all training as required and within timeline standards, under VA mandates, e.g. Privacy policy/HIPPA, Cyber Security Awareness, compliance and business integrity, emergency preparedness management, fire and life safety, green environmental management systems - GEMS, infection control, managing hazardous materials, medical center security, and no-fear, Statement of Commitment of Understanding. Additional requirements may be added.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/NaVAMC/VAMCCO80220/VA24913I0780/listing.html)
 

Document(s)

Attachment
 

File Name: VA249-13-I-0780 VA249-13-I-0780.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=822971&FileName=VA249-13-I-0780-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=822971&FileName=VA249-13-I-0780-000.docx

 

File Name: VA249-13-I-0780 Plastic Surgery - Attachment 1 - Proposed PWS.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=822972&FileName=VA249-13-I-0780-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=822972&FileName=VA249-13-I-0780-001.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Memphis VA Medical Center;1030 Jefferson Avenue;Memphis, TN 38104-2127

Zip Code: 38104
 

Record

SN03093229-W 20130621/130619235414-67ee6d429b712305bc23cbd2cd3127d6 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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