SOURCES SOUGHT
R -- G-8 Financial Staff Support Services
- Notice Date
- 6/19/2013
- Notice Type
- Sources Sought
- NAICS
- 541618
— Other Management Consulting Services
- Contracting Office
- ACC - Rock Island (ACC-RI), ATTN: AMSAS-AC, Rock Island, IL 61299-6500
- ZIP Code
- 61299-6500
- Solicitation Number
- W52P1J-13-R-0107
- Response Due
- 6/21/2013
- Archive Date
- 8/18/2013
- Point of Contact
- Michelle Talbot, 309-782-7363
- E-Mail Address
-
ACC - Rock Island (ACC-RI)
(michelle.talbot@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- SCOPE: Major Levels of Effort: The Contractor shall support Theater Financial Management and Systems at required Continental United States (CONUS) and deployed AOR locations effective 16 January 2014 for a one year period with two option years. The Contractor will perform the following functions: Perform administrative Financial Management Staff Support Services in accordance with governing Department of Defense (DoD) and Army regulations, USARCENT policy directives, USARCENT policy directives, and USARCENT 1-06 processes and procedures. Applicable Documents. DoD Financial Management Regulation (DoDFMR) 7000.14-R, Defense Finance and Accounting Service - Indianapolis (DFAS-IN), Financial Management Regulation 37-1, FM 1-06, and USARCENT pub. 1-06. The above mentioned regulations are not all inclusive and it is the contractors' responsibility to follow all applicable regulations, policies, and guidance. SPECIFIC TASKS: Period of Performance: 16 January 2014 - 15 January 2015; with two (2) option periods. The contractor will provide Financial Management Staff Support to the USARCENT for specific capabilities as identified in paragraph five for the fiscal year with the possibility or rotating within the USARCENT Theater of Operations. The contractor will be required to perform the following tasks: Draft and maintain a Plan of Action and Milestones (POA&M) that shall be used as basis for providing USARCENT administrative support. Managerial Accounting: Provide thorough accounting support of USARCENT, deployed enduring sites, and deployed contingency locations. Collect USARCENT's financial transactions to reconcile the accounts, including Non Stock Fund Orders and Payables (NSFOP), Undelivered Orders (UDOs), Unliquidated Obligations (ULOs), Negative Unliquidated Obligations (NULOs), unmatched disbursement (UMDs), and mismatched disbursements. Information on financial transactions from this objective will be used to support the development of in-theater cost estimates and models. Provide program execution improvements throughout USARCENT by standardizing Fund Centers, Army Management Structure Codes (AMSCOs), and Cost Centers. Perform liaison duties with USARCENT and deployed locations. Review and assess USARCENT's processes for monitoring the execution of contracts, delivery orders, including Logistics Civil Augmentation Program (LOGCAP), and their process for ensuring the financial transactions associated with USARCENT's contracts and task orders are recorded accurately and expeditiously. Perform financial analysis and make recommendations to COR and Functional Representatives. Joint Reconciliation Program (JRP): Monitor completion of joint review between fund holder and DFAS. Provide feeder input for quarterly Video Teleconferences (VTCs). Monitor and report on Special Interest Items established by ASA FM&C. Current Year/Unexpired Funds Management and Control: Review financial transactions to ensure data is timely, accurate, and complete. Monitor, coordinate, and control to ensure clearance of abnormal conditions. Analyze obligations to identify abnormal balances and transactions at cost center and fund entity levels within activity or Program Director. 4.6.4 Perform financial trend analyses. 4.6.5 Perform analysis of Miscellaneous Obligation Documents. Canceled/Closed Year Funds: Provide support for budget, contracting, and Defense Finance and Accounting Service (DFAS) personnel to obtain replacement (current year) funds for bills citing canceled/closed year funds. Year-End Closeout and Fiscal Year Rollover: Through directives from ARCENT G-8 Functional Area Representatives and COR, monitor year-end closeout based on guidance received from Department of the Army (DA), DFAS, and locally developed agencies. Prepare special year-end accounting reports and schedules. Contracts/Vendor Payments: Provide support for resolving and correcting contract/vendor pay problems and issues. - Monitor accounts payable and liability balances. - Monitor Prompt Payment Act (PPA) payments. Accounts Receivables/Debts: Provide support to resolve and correct accounts receivable and debts. Monitor accounts receivable and debt balances. Analyze accounts receivable at customer number level to ensure receivables are not in a credit status and are current (less than 30 days old). Reimbursable Program: Provide support for Memorandums of Agreement (MOA)/Understanding (MOU), InterService Support Agreements (ISSAs), Cross Service Support Agreements (CSSA), North Atlantic Treaty Organization (NATO) Support Agreements, and Acquisition Cross Service Agreements (ACSA). Review reimbursable transactions to ensure data (e.g. funds, revenue recognition, billing, collection, write-offs, write-downs, and reporting) is timely, accurate, and complete. Review orders received which are 90 days or greater without earnings in order for the customer and Program Director to identify excess funds. Analyze and provide COR, and Functional Representative with a status of the reimbursable program. Managerial Accounting Analysis and Financial Reporting: Prepare both special (ADHOC) and recurring feeder financial reports as required by supported activities and USARCENT (e.g. contingent liabilities, Chief Financial Officer (CFO) requirements, ADA Violation reports, MOCAS Contract Closeout reports, etc.). Analyze financial processes to determine those that can be improved. Analyze financial data and trends to recommend better uses for available resources. Provide financial information and business expertise for the collection of data to support performance measurement and cost management programs (e.g. Activity Based Costing), CLS, and SSP. Support performance, review, and analysis programs. Reconcile labor and pay reports for assigned accounts or employees to resolve discrepancies in Defense Civilian Personnel System (DCPS). Provide quarterly cost of war report and analysis for USARCENT per the DoD Cost Breakout Structure (CBS) format. DFAS Interface, Coordination, and Liaison: Coordinate and monitor DFAS and United States Army Finance Command (USAFINCOM), finance, and accounting services provided to USARCENT posts, camps, and stations. Coordinate with DFAS to obtain financial data or reports for all customers. Monitor General Ledger Controls/Financial Statements: Ensure the general ledger accurately reflects the financial posture of the garrison and balances with the activity feeder systems. FM System/System Accountants: Assist USARCENT in the deployment, sustainment or maintenance of the Army and DoD's suite of financial and business management systems throughout the theater (reference paragraph 14), develop deployment plan, analyze sequence, and offer recommendations for transitioning to the systems and supporting the implementation of the systems after development. Provide recommendations for RM systems improvements using GFEBS, STANFINS and Operation Data Store (ODS) for analysis. Provide training support for General Fund Enterprise Business Systems (GFEBS). Provide unique data queries from financial systems to support financial reporting needs and resolve data discrepancies. Provide GEFBS helpdesk support. Maintain a help desk across the USARCENT AOR to include CONUS and Southwest Asia locations and maintain a log of issues and Subject Matter Expert (SME) tasking to resolve issues. Provide USARCENT, enduring, and deployed locations support agencies with all GFEBS concerns in a professional and courteous manner including but not limited to answering usage questions, assisting with BI/ECC data queries, and reporting system problems. Research questions using a variety of manuals or resources and work with COR and Functional Representatives to resolve issues. Respond to inquiries using appropriate communication medium. Provide support for data integrity verification and validate transactions in RMT and appropriate Army accounting system of record. Support Lean Sixth Sigma (LSS): Provide LSS support to USARCENT identifying process improvements to increase efficiency and effectiveness of support processes. Provide Master Black Belt certified trainers/analysts. Provide Subject Matter Experts (SME) analysts in specific areas of operations (e.g. LOGCAP, BASOPs, etc.). Extensive operational military experience (COL-MAJ) in the assigned functional area (LOGCAP, BASOPs) Provide training and advise/assist in LSS project management. Provide LSS project management administrative support. Assist USARCENT G-8: Assist the USARCENT G-8 in assessing Doctrine for Financial Management and Resource Management Operations in the AOR. Recommend process improvements for FM. Review current Army FM doctrine in FM 1-06 and recommend necessary changes. Incorporate approved changes into the redraft of FM 1-06. FM Cost analysis: Research and analyze budget issues related to Theater AOR. Provide support for USARCENT Coalition Acquisition Review Board (CARB) or other requirements review processes. Complete preparation and evaluation of requirements by cost centers, CBS, Work Breakdown Structure (WBS), or EOR level of detail for various locations in the USARCENT AOR. Research and analyze budget issues related to assigned locations or functional areas (e.g. G2, G3, G4, and G6). Provide recommendations, courses of action, and/or decision options on analytical results as required. Develop, analyze, and review the USARCENT and Army's portion of the supplemental funding appropriation. Place of Performance: Contractor personnel shall perform required tasks at the locations specified in Paragraph five (5). USARCENT will provide necessary workspace and conference room access as necessary to conduct meetings and presentations. This applies to all objectives and tasks identified in paragraph four (4). Period of Performance: Twelve (12) months from date of award with three one-year options as listed below: Base Period: 14 January 2014 through 13 January 2015 Option One: 14 January 2015 through 13 January 2016 Option Two: 14 January 2017 through 13 January 2018 Core Hours and Holidays: The contractor staff will be available to work either 40, 50, 60, or 72 hour weeks at the assigned locations or as determined by the requesting agency, excluding Federal holidays. All overtime must be pre-approved by the PCO. The operating hours are subject to change by the government based on mission requirements. Meal times are not compensated and therefore are in addition to the required hours to be worked. Please just submit your company's interest in this requirement.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/6d4969f352fd10b27e21ed87697a0d0c)
- Place of Performance
- Address: ACC - Rock Island (ACC-RI) ATTN: AMSAS-AC, Rock Island IL
- Zip Code: 61299-6500
- Zip Code: 61299-6500
- Record
- SN03093694-W 20130621/130620000041-6d4969f352fd10b27e21ed87697a0d0c (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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