MODIFICATION
X -- The Yellow Ribbon Family Program for the Colorado Army National Guard needs a quote for a conference being held August 9-10, 2013. This location must be a full service hotel not to exceed 50 miles of the Denver metro
- Notice Date
- 6/20/2013
- Notice Type
- Modification/Amendment
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- USPFO for Colorado, ATTN: Mail Stop 53, 660 South Aspen Street, Building 1005, Aurora, CO 80011-9511
- ZIP Code
- 80011-9511
- Solicitation Number
- W912LC13T0091
- Response Due
- 7/3/2013
- Archive Date
- 8/19/2013
- Point of Contact
- Adrienne Rochat, 720-847-8347
- E-Mail Address
-
USPFO for Colorado
(adrienne.c.rochat.ctr@mail.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) 12.6, and supplemental information included in this notice. The Colorado National Guard will be awarding a Firm-Fixed Price Contract. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a request for quotes (RFQ) in accordance with FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-55 Effective on January 1, 2013. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://farsite.hill.af.mil/. The solicitation W912LC-13-T-0091 is issued as a Request for Quote. This procurement is 100% small business set aside. The NAICS code for this acquisition is721110. The small business size standard for this NAICS code is $30 million. The Yellow Ribbon Family Program for the Colorado Army National Guard needs a quote for a conference being held August 9-10, 2013. This location must be a full service hotel not to exceed 50 miles of the Denver metro area; preferred location of Westminster/Broomfield area with restaurants available on premises or within 10 minutes of hotel (walking distance). I have attached a copy of solicitation which includes the Statement of Work in the solicitation. This will be a firm fixed priced contract. The contract will be awarded to lowest priced technically acceptable. A site visit to the hotel may be required prior to award. If third party vendors or event planners bid on this event, they must be present on location for the entire event at no additional expense to the government or hotel. Additionally they must be willing to attend planning meetings as required at no additional expense to the government or hotel. For quoting this event, be sure to follow the Line Item Structure listed below. I have attached a Quote Submission form which has the line items listed out and the green initiatives requirements. This form must be completed in order to be considered a responsive quote. Please also be sure to submit a sample menu for the meals. Remember that we are a tax exempt organization and we are not able to pay services fees or gratuity fees. The rates quoted must be at or below the per diem rate without any addition fees. To figure out the per diem rates go to http://www.gsa.gov/portal/category/100120 for lodging and meal allowances. To find the meals breakdown for each meal go to http://www.gsa.gov/portal/content/101518. Master Bill (ON CONTRACT) Line Item #1: Friday night/approximately 29 rooms (25 master billed and 4 individually billed) at or below per-diem. Quantity: 25 Unit of issue: Each Unit Price: $ _____ Line Item Total: $______ (We are unable to pay any taxes, service charges, gratuity or any other fees. Prices quoted must be at or below the per diem without any additional charges) Line Item #2: Saturday night/approximately 29 rooms (25 master billed and 4 individually billed) at or below per-diem. Quantity: 25 Unit of issue: Each Unit Price: $ _____ Line Item Total: $______ (We are unable to pay any taxes, service charges, gratuity or any other fees. Prices quoted must be at or below the per diem without any additional charges) Line Item #3: Child Care Rooms.7 hospitality or luxury suites for 0-5 year old child care for approximately 55 children. Each suite must contain a refrigerator, microwave, and spacious common room with hotel rooms attached on either side. Ability to remove furniture in common room (if applicable), at the discretion of child care provider (i.e. tables with sharp corners). Suites must be in close proximity to each other (i.e. across the hall or on the same floor). (Available for set-up Friday at noon and use Saturday) Quantity: 7 Unit of issue: Each Unit Price: $ _____ Line Item Total: $______ (We are unable to pay any taxes, service charges, gratuity or any other fees. Prices quoted must not have any additional charges) Line Item #4: Meeting Space - Meeting space - see SOW; Board/War room, adult meeting room spaces, vendor display area, break food and beverages (not to exceed incidental fee of $5 per adult,), parking, complimentary Wi-Fi, and vendor tables need to be included in meeting space cost. (Friday and Saturday) Quantity: 3 Unit of issue: Each Unit Price: $ _____ Line Item Total: $______ (We are unable to pay any taxes, service charges, gratuity or any other fees. Prices quoted must be at or below the per diem without any additional charges) Line Item #5: Breakout rooms. 5 additional rooms for breakout sessions, theater style set for 50 each from 1PM-5PM. (Saturday) Quantity: 5 Unit of issue: Each Unit Price: $ _____ Line Item Total: $______ (We are unable to pay any taxes, service charges, gratuity or any other fees. Prices quoted must not have any additional charges) Line Item #6: AV Support: AV support to include 8 LCD projectors with remote and sound system with 10 wireless microphones (2 handhelds and 8 lavalieres). Wiring and patches to incorporate laptop in sound system. 8 white screens for the LCD projectors. (One LCD projector and white screen in each room except job fair room). AV support needed for all rooms except job fair room. Complimentary Wi-Fi in board/war room, main meeting spaces, and non-hotel youth activity rooms to be included in room rental rate. (Fri Noon-Sat PM) Quantity:1 Unit of issue: Each Unit Price: $ _____ Line Item Total: $______ (We are unable to pay any taxes, service charges, gratuity or any other fees. Prices quoted must not have any additional charges) Line Item #7: Youth Rooms: 6 rooms (non-hotel) for youth activities for approximately 70 children. Youth rooms must be in close proximity to each other and restrooms. 1 of the 6 rooms must be 2000 sq. ft or more. Youth rooms will need to have self service goldfish crackers, sliced fruit, cookies, brownies, lemonade and water station to be included in room rental rate and not to exceed incidental fee of $5 per child; available during youth activities from 8AM-5PM. (Available for set-up Friday at noon and use Saturday) Quantity: 6 Unit of issue: Each Unit Price: $ _____ Line Item Total: $______ (We are unable to pay any taxes, service charges, gratuity or any other fees. Prices quoted must be at or below the per diem without any additional charges) Line Item #8: Lunch buffet set in common area for approximately 300 adults and 115 children from 1130-1PM. Adult lunch buffet to include a salad, main course with bread and desert, lemonade, iced tea and water to be provided at or below the government per-diem meal rate. Children/youth lunch buffet will be set-up in one of the youth rooms. Children/Youth friendly meal to consist of foods such as chicken fingers/hamburger/pizza, macaroni and cheese, fries, fruit, vegetable sticks, drinks and dessert (no soda or caffeine) at or below the government per-diem meal rate. Quantity: 415 Unit of issue: Each Unit Price: $ _____ Line Item Total: $______ (We are unable to pay any taxes, service charges, gratuity or any other fees. Prices quoted must be at or below the per diem without any additional charges) Grand Total: $____________ The following FAR/DFAR clauses and provisions are applicable to this acquisition: 52.202-1 Definitions JAN 2012 52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees APR 1984 52.203-7 Anti-Kickback Procedures OCT 2010 52.204-3 Taxpayer Identification OCT 1998 52.204-6 Data Universal Numbering System Number DEC 2012 52.204-7 Central Contractor Registration DEC 2012 52.212-1 Instructions to Offerors--Commercial Items FEB 2012 52.212-2 Evaluation - Commercial Items JAN 1999 52.212-3 Offeror Representations and Certification--Commercial Items DEC 2012 52.212-4 Contract Terms and Conditions--Commercial Items FEB 2012 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items JAN 2013 52.216-24 Limitation Of Government Liability APR 1984 52.216-25 Contract Definitization OCT 2010 52.222-1 Notice To The Government Of Labor Disputes FEB 1997 52.222-3 Convict Labor JUN 2003 52.222-19 Child Labor -- Cooperation with Authorities and Remedies MAR 2012 52.222-21 Prohibition Of Segregated Facilities FEB 1999 52.222-26 Equal Opportunity MAR 2007 52.222-35 Equal Opportunity for Veterans SEP 2010 52.222-36 Affirmative Action For Workers With Disabilities OCT 2010 52.222-37 Employment Reports on Veterans SEP 2010 52.222-41 Service Contract Act Of 1965 NOV 2007 52.222-50 Combating Trafficking in Persons FEB 2009 52.223-6 Drug-Free Workplace MAY 2001 52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving AUG 2011 52.225-1 Buy American Act--Supplies FEB 2009 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications. DEC 2012 52.232-1 Payments APR 1984 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration OCT 2003 52.233-2 Service Of Protest SEP 2006 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.243-1 Changes--Fixed Price AUG 1987 52.244-6 Subcontracts for Commercial Items DEC 2010 52.247-34 F.O.B. Destination NOV 1991 52.252-2 Clauses Incorporated By Reference FEB 1998 252.203-7002 Requirement to Inform Employees of Whistleblower Rights JAN 2009 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items MAR 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012 To be awarded this contract, the offeror must be registered in the SAM. (https://www.sam.gov/portal/public/SAM/). All vendors MUST have a publicly visible registration in the System for Award Management (SAM). Duns & Bradstreet, CAGE Code & Federal Tax ID numbers MUST be submitted with offer. If you need any additional assistance getting registered, please send me an email and I will send you additional instructions. All questions, quote submission form, sample menus and hotel information in response to this notice must be submitted by email to adrienne.c.rochat.ctr@mail.mil. The contract will be awarded to lowest priced technically acceptable. A site visit to the hotel may be required prior to award. The deadline for quotes is July 3rd, 2013 by 8AM MST. Questions and Answers. All questions must be submitted by email to adrienne.c.rochat.ctr@mail.mil by July 1st, 2013 by 8:00 AM MST in order to ensure a response. Question: Wanted to ask if the rooms will be double, single or family occupancy. This will help us understand if we are dealing with a rate that will fall under one per diem lodging rate or multiple per diem lodging rates. Answer: It is stated in the Statement of Work that the rooms will be either single or double occupancy. The per diem is a flat rate and doesn't change no matter how many people are staying in the room. Each per diem rate is based on location and it gives out the maximum cost per room. The rates quoted must be at or below the per diem rate without any addition fees. To figure out the per diem rates go to http://www.gsa.gov/portal/category/100120 for lodging and meal allowances. To find the meals breakdown for each meal go to http://www.gsa.gov/portal/content/101518.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA05/W912LC13T0091/listing.html)
- Place of Performance
- Address: USPFO for Colorado ATTN: Mail Stop 53, 660 South Aspen Street, Building 1005 Aurora CO
- Zip Code: 80011-9511
- Zip Code: 80011-9511
- Record
- SN03094906-W 20130622/130620235029-ed6beccf7aa4127b16e80ea99be776f0 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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