Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 23, 2013 FBO #4229
SOLICITATION NOTICE

D -- Physical Control Access System

Notice Date

6/21/2013
 

Notice Type

Presolicitation
 

NAICS

561621 — Security Systems Services (except Locksmiths)
 

Contracting Office

General Services Administration, Public Buildings Service (PBS), East Philadelphia Field Office (3PSNE), William J. Green Jr. FOB, Room 4200, 600 Arch Street, Philadelphia, Pennsylvania, 19106-1161, United States
 

ZIP Code

19106-1161
 

Solicitation Number

3PSNE-13-Sol-002
 

Archive Date

8/14/2013
 

Point of Contact

Karen M. Sims, Phone: (215) 861-1222, Thomas Rufo, Phone: 215-446-4573
 

E-Mail Address

karen.sims@gsa.gov, Thomas.Rufo@gsa.gov
(karen.sims@gsa.gov, Thomas.Rufo@gsa.gov)
 

Small Business Set-Aside

Total Small Business
 

Description

•1. PHYSICAL ACCESS CONTROL SYSTEM SERVICE CONTRACT SCOPE OF WORK Pre-Bid Walk Thru will be held 7/23/13 @ 10:00 am, GSA, William J. Green, Jr. FB, 600 Arch Street, Room 4200, Philadephia, PA 19106 •1. BACKGROUND : The General Services Administration (GSA) owns and operates the Byrne/Green Complex & U.S. Custom House federal buildings, both located in Philadelphia, PA. The facilities share a Physical Access Control System (PACS), which utilizes the GE Facility Commander Operating System (Edition 7.6 Professional Client / Operating on a Dell Precision T1500). •2. PURPOSE : The GSA East Philadelphia Field Office requires a Contractor to provide on-call repair and routine maintenance services in support of its Physical Access Control located at the Byrne Green complex & U.S. Custom House. •3. SCOPE OF WORK FOR BASE CONTRACT : The Contractor shall provide all labor, travel, parts, materials, transportation, equipment, tools, training, supplies, management, required software updates and supervision and all other items and services necessary to perform service calls repair and routine maintenance services in support of the respective equipment at both the Byrne Green Complex and the U.S. Custom House. This includes recommended software checks, recommending upgrades, testing card readers, changing system batteries, responding to service calls (normal operating hours and after-hours services). Additional equipment and requirements are attached to this scope of work. 3.1: TYPE OF CONTRACT: The government is anticipating a firm fixed price contract with a monthly cost for the service coverage based on the commitment. No legal liability on the part of the Government shall arise for; (i) work performed or items supplied by the Contractor for which is not within the scope of this agreement nor (ii) for requests for work to be performed or item(s) to be supplied that are not placed by an authorized official. (see Section 3.6 below). 3.2 PERIOD OF PERFORMANCE: This contract will include a 12 month base year plus four 12 month options. Services are anticipated to begin on 10/1/2013. 3.3 PLACEs OF PERFORMANCE: Services are to be performed on-site at the following Government locations; 600 Arch St Philadelphia, PA 19106 200 Chestnut Street Philadelphia, PA 19106 Some work may require performance at the Contractor facility. In such instances, the Contractor shall notify the Contracting Officer Representative (COR) and/or authorized designee and obtain all necessary approvals for removal of equipment. (see Section 7 below) 3.4 DATE, TIME, AND HOURS: The Contractor is responsible for appropriately coordinating and scheduling services with the COR or authorized designee. As a result, services may need to occur after GSA's standard hours of operation, on weekends, and Federal Holidays. The GSA's standard hours of operation is Monday through Friday 7:00AM to 5:00 P.M. Eastern Standard Time. However, the building itself remains operational 24x7x365, including all Federal Holidays. A current listing of Federal Holidays can be located via the following website; https :// www. opm. gov / fedhol /. 3.5 GSA AUTHORIZED PERSONNEL: The GSA will provide a list to the Contractor of designated personnel other than the Contracting Officer who are authorized to request services under the terms and conditions of this agreement. 3.6 GSA WORKING RESTRICTIONS: When performing services at the place of performance such work must be performed without: •1. Interfering with Government business; •2. Unduly restricting traffic; •3. Causing unsafe conditions for employees and visitors; and •4. Adversely affecting the operation of the GSA Facility. •5. Non-compliance with security regulations. Failure to adhere to this requirement may be considered grounds for termination. In addition, if the GSA determines that the Contractor is performing work in violation of any of the above, the Contractor shall be required to perform the work at such time and under such conditions as are in the best interest of the GSA at no additional cost to the Government. The directions of the Contracting Officer under these circumstances shall be binding and shall be executed by the Contractor at no additional cost to the Government. 3.7 TRAVEL: Travel will not be reimbursed by the Government under this effort. 3.8 PARKING: The Government will not be responsible for providing parking for Contractor personnel performing under this effort. 3.9 INVOICE AND PAYMENT INSTRUCTIONS: Will be documented on associated Contract/Purchase Order 3.10 Quality Assurance: The Government will perform quality assurance reviews of the Contractor's performance under this contract using the methods of surveillance/monitoring specified in its Quality Assurance Surveillance Plan ("QASP"). The Government's QASP is not a substitute for Quality Control by the Contractor. The Government reserves the right to choose the inspection methods to be used in implementing its QASP and to vary inspection methods utilized during the work, without notice to the Contractor. In addition, the Government reserves the right to modify the QASP during performance. 3.11 Delivery Information: 3.11.1 Facility: Items needed to be delivered to the facility in advance of the servicing or repair shall be delivered to the following address ; The General Services Administration 600 Arch St, Suite 4200 Philadelphia, PA 19106 Or The General Services Administration 200 Chestnut Street, Suite 222 Philadelphia, PA 19106 Receiving hours for deliveries are 8:00 a.m. to 4:00 p.m., local time, Monday through Friday, excluding U.S. Government holidays and GSA year-end shutdown (which normally occurs between December 24 and January 1). The Contractor shall call the GSA representative at (215) 861-3400 at least twenty-four (24) hours in advance to schedule approximate delivery times. The appointment line is staffed from 8:30 am to 4:30 pm. Monday through Friday. A voice mail message maybe left after normal working hours. The following information should be provided; - Name of supplier/manufacturer - Contact Person with phone number - Contract/Purchase Order Number - Total number of cartons or pallets - Total weight - Date and Time of Delivery •4. SCOPE OF WORK FOR ABOVE STANDARD SERVICES: UNIT PRICING The U.S. General Services Administration requests unit pricing for the below above standard services. Please provide this information in Section B: Electronic Offer Sheet for the base year and each option period. 4.1: Computer System and Program Upgrades 4.2: Cost to install additional reader and associated wiring for one reader 4.3: Cost to install additional micros and associated wiring for one micro 4.4: Cost for regular services calls; Hourly Rate (Monday through Friday - 7:00AM - 6:00PM) 4.5: Cost for after-hours service calls (Response time within 1 Hour) •5. CONTRACTOR RESPONSIBILITIES: The Contractor is responsible for the following, but not limited to: 5.1: Providing all labor, travel, parts, materials, transportation, equipment, tools, training, supplies, management, software updates and supervision and all other items and services necessary to perform on-call repair and routine maintenance services in support of the respective equipment. "Base" services shall include routine diagnostic of the software, batteries, and annual testing of card readers to ensure operability. Additional services, including service calls, shall be offered at unit prices and may be ordered as needed. See attached bid sheet. 5.2 RESPONSE TIME : Responding within four hours of receipt of a call for this service for on-call repairs and accomplishing a routine maintenance on schedule. i.e. changing batteries in the micros, etc. 5.3 CONTRACTOR AVALILABILITY : Having qualified personnel available to respond to requests for services within the time frame described in Section IV.4.2 above 24x7x365. In addition, the Contractor shall provide a telephone number(s) available 24x7x365 throughout performance, for receiving requests for services. If at any time during the performance of this effort the telephone number is to be changed, the Contractor shall notify the GSA East Philadelphia Field Office COR via email or telephone at least three (3) business days prior to the number being changed. The COR's information is provided below in section 8.1. 5.4 KEY PERSONNEL POINT OF CONTRACT: Providing the GSA with a primary point of contact along with a back-up point of contract for the duration of the effort. Both individuals shall have the authority to act on behalf of the Contractor and be responsible for all matters regarding the contract. Refer to Section VI. below for further requirements. 5.4.1 Notifying the GSA via email within five (5) business days of any change to the designated individuals performing as either the primary or back-up point-of contact. 5.5 REGULATIONS/PUBLICATIONS/CODES: Complying with and performing all services associated with this effort in accordance with any and all applicable Regulations/Publications/Codes. Regulations/Publications/Codes means any and all applicable Federal, State, City, Local and Organizational laws, regulations, codes, ordinances standards, and conditions (e.g. Department of Transportation (DOT), Environmental Protection Agency (EPA), and NFPA 70), public and occupational health, safety, and environmental, etc), original equipment manufacturer specifications, requirements and standards as well as any and all GSA policies, procedures, guidelines and requirements that govern the performance of the services as prescribed by the contract. The Contractor is solely responsible for ensuring it is complying with and performing in accordance with any such amendments, supplements to such Regulations/Publications/Codes as well as any and all superseding documents issued or enacted during the period of performance of the work. The Government reserves the right to request copies of the company license(s) and other certification documentation that demonstrate their company and personnel have the ability to perform the services at any time during performance. The Contractor shall provide the requested information within five (5) business days of the request. 5.6 PERSONNEL QUALIFICATIONS: Contractor personnel shall be competent, dependable, knowledgeable, trained, inclusive of any necessary or applicable certification and/or license and experience, thereby qualifying them to perform their specific duties in supporting this effort. The Government reserves the right to request copies of the individual's qualifications (e.g. resume, license(s), etc) at any time during performance). The Contractor shall provide the requested information within five (5) business days of the request. 5.7 SECURITY: All technicians identified by the company will be processed for a security clearance. Once a "preliminary favorable" adjudication is received, the employee will be issued a security badge and escorted by Government authorized personnel as necessary. Visitor security badges shall be worn by contractor employees above the waist, clearly visible, with picture or front side front forward at all times. Visitor security badges are to be returned upon leaving the site. In the event that an unfavorable final adjudication for the security clearance is received, the individual will be removed from the site and/or barred from access to the controlled work space. •6. SYSTEM OPERATIONAL STATUS: 6.1 OPERATIONAL STATUS: The system needs to remain operational at all times. If the Contractor needs to remove any part or component from the system for any reason, they shall obtain the necessary approvals from the COR prior to removal. If the Contractor needs to take a piece of equipment back to their facility for diagnosis and/or repair the Contractor is responsible for the equipment while in their possession. 6.2 PARTS: After market or refurbished parts are not be used in support of this effort. However, if it is determined by the Contractor that Original Equipment Manufacturer ("OEM") new parts are not available, then OEM refurbished or used parts would be acceptable. In these instances, the Contractor shall notify the COR or authorized designee that new parts are not available and as a result OEM refurbished parts or used parts will need to be used. The Contractor shall obtain approval from the COR or authorized designee prior to ordering any such parts. •7. DELIVERABLES: The Contractor shall provide the following deliverables within the time frames identified below; 7.1 TELEPHONE NUMBER: The telephone number(s) to be contacted for this service. This Deliverable is to be provided within five (5) business days after award. 7.2 KEY PERSONNEL POINT OF CONTACT INFORMATION: The name of an individual along with their corresponding contact information (e.g. telephone number, fax number, address and cell number) who will perform as the Contractor's primary point of contact in support of this effort, along with a back-up point of contact as well. This Deliverable is to be provided within five (5) business days after award and within five (5) business days after any changes. 7.3 SERVICE SUPPORT: A report detailing, including but not limited to; the date and time of the service was performed, the technician's name, a description of the work performed, including a breakdown of the number of hours and materials provided and warranty information, if applicable. This Deliverable is to be provided within twenty-four (24) hours upon completion of the work. 7.4 INSURANCE CERTIFICATE: A certificate of insurance reflecting the amounts specified in Section 7.3 below. This Deliverable is to be provided to the Contracting Officer ("CO") within thirty (30) business days after award. •8. ADDITIONAL INFORMATION 8.1 CONTRACTING OFFICER REPRESENTATIVE (COR) INFORMATION: 8.1.1 The COR is as follows: Name : Thomas Rufo Address: U.S. Custom House 200 Chestnut Street, Suite 222 Philadelphia, PA 19106 Phone No: 215-446-4573 8.1.2 Performance of work under this contract must be subject to the notifying or identifying of a problem by the COR identified above, or a representative designated in writing. The term ″technical direction" includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily. 8.1.3 Technical direction must be within the scope of the work statement of the contract. The COR does not have authority to issue technical direction that: 8.1.3.1 Constitutes a change of assignment or additional work outside the work statement of the contract 8.1.3.2 In any manner causes an increase or decrease in the contract price, or the time required for contract performance 8.1.3.3 Changes any of the terms, conditions, or the work statement of the contract 8.1.3.4 Interferes with the Contractor's right to perform under the terms and conditions of the contract 8.1.3.5 Directs, supervises or otherwise controls the actions of the Contractor's employees. 8.1.4 Technical direction may be oral or in writing. The COR shall confirm oral direction in writing within five (5) business days, with a copy to the CO. 8.1.5 The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR, or his/her designee, falls within the limitations in 7.2.3, above, the Contractor shall immediately notify the CO no later than the beginning of the next Government work day. 8.1.6 Failure of the Contractor and the CO to agree that technical direction is within the scope of the contract shall be subject to the terms of the subparagraph dealing with Disputes in the FAR Clause 52.212-4. 8.2 Insurance Requirements: IAW FAR 52.228-5 Insurance -- Work on a Government Installation (Jan 1997): Insurance of the following kinds and minimum amounts shall be provided and maintained during the period of performance of this contract: (a) Worker's compensation and employer's liability. The contractor shall, as a minimum, meet the requirements specified at FAR 28.307-2(a). (b) General liability. The contractor shall, as a minimum, meet the requirements specified at FAR 28.307-2(b). (c) Automobile liability. The contractor shall, as a minimum, meet the requirements specified at FAR 28.307-2(c). •9. APPENDIX SECTIONS: Appendix 1- Access Card Summary Report Appendix 2- Access Card Reader Description, Locations, and Procedures Appendix 3- Micro Locations Appendix 4- Electronic Bid Sheet Appendix 5A- Green Federal Building Floor Plans Appendix 5B- Byrne Courthouse Floor Plans Appendix 5C- Custom House Floor Plans
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/GSA/PBS/3PPFE/3PSNE-13-Sol-002/listing.html)
 

Place of Performance

Address: 3.3 PLACEs OF PERFORMANCE: Services are to be performed on-site at the following Government locations;, 600 Arch St, Philadelphia, PA 19106, 200 Chestnut Street, Philadelphia, PA 19106, Philadelphia, Pennsylvania, 19106, United States

Zip Code: 19106
 

Record

SN03097001-W 20130623/130621235219-778d960ec8ae0ec81bccd9a79ab2d658 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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