MODIFICATION
X -- Lodging/Meeting Space for a Youth Symposium to be held in Jefferson City, Missouri.
- Notice Date
- 7/1/2013
- Notice Type
- Modification/Amendment
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- USPFO for Missouri, 7101 Military Circle, Jefferson City, MO 65101-1200
- ZIP Code
- 65101-1200
- Solicitation Number
- W90T91-13-T-0001
- Response Due
- 7/8/2013
- Archive Date
- 8/30/2013
- Point of Contact
- Ryan L. Borgmeyer, 573-638-9632
- E-Mail Address
-
USPFO for Missouri
(ryan.l.borgmeyer.mil@mail.mil)
- Small Business Set-Aside
- N/A
- Description
- MODIFICATION 1JUL13 - Q&A: 1. Yes, we need both rooms all day Saturday as we are transporting youth to and from another event location. It is a round robin training activity (age appropriateness). 2. Can we use the same conference space for meals and activities? Yes. 3. Other requirements (#6): what does that include? 30 min stilt walker to greet attendees 30 min magic show 30 min circus workshops supplies 2 hours face painter or balloon artist 3 hours inflatable moon bounce (can adjust if needed) 3 hours inflatable 14 foot slide (can adjust if needed) 3 hours food items - (2) of either popcorn, cotton candy or sno cone 3 hours carnival games ($500)(includes 3 prize buckets and 100 prize bags per hour) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a combined synopsis/solicitation for Lodging and Meeting Space for a Youth Symposium to be held in Jefferson City, Missouri, 26-28 July 2013; hosted by the Child and Youth Program of the Missouri National Guard. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is being issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC 2005-60 effective 26 Jul 2012). The NAICS code is 721110 and the small business size standard is $30 million. It is incumbent upon the interested parties to review this site frequently for any updates/amendments to any and all documents. You will not be eligible to receive an award if you are not in the System for Award Management database. (Reference: DFARS 252.204-7004, Alt A Required Central Contractor Registration). SCOPE 1. Event Schedule Friday, 26 July 13, Staff set up from 4:00p-11:00p Friday, 26 July 13, Event conducted from 6:30a-9:30p Saturday, 27 July 13, Staff set up from 6:00a-7:00a Saturday, 27 July 13, Event conducted from 7:00a-5:00p 2. Sleeping Room Requirement Requesting 100 contracted rooms for 26-28 July 13 Room Block Title: MO National Guard Youth Program Room Drop Date: 22 July 2013 3. Meeting Room Requirements 26 July 2013 One Room -Stage area for 150 youth to watch the performance -Setup area for other activity stations 27 July 2013 Two Rooms Room A 7:00A-5:00 P - Eight Rounds w/10 Chairs in each room - Three 6' or 8' tables for each room - Two 6' or 8' tables outside the conference room for registration - Open space for circle group activities - Suitable for 75 Youth *Federal Law states must have 35 square feet per child - Wi-Fi accessible in the rooms - Large trash can each room - Water Service with plastic cups Room B 7:00A-5:00 P - Eight Rounds w/10 Chairs in each room - Three 6' or 8' tables for each room - Two 6' or 8' tables outside the conference room for registration - Open space for circle group activities - Suitable for 75 Youth *Federal Law states must have 35 square feet per child - Wi-Fi accessible in the rooms - Large trash can each room - Water Service with plastic cups 4. Food Service Friday, 26 July 13 Dinner -Buffet Style-150 Youth 17 Adults -Kid Friendly Meal Saturday, 27 July 13 Breakfast -Buffet Style-150 Youth 17 Adults -Kid Friendly Meal AM Snack -Brown Bag Snack provided for 150 youth - 8:00a - Fruit, granola bars, 100% juice and/or milk (must hold up well in heat) -Youth Program will provide coolers for beverage Lunch -Box Lunch-150 Youth 17 Adults -Ready at 8:00a (youth will be traveling on buses in 4 different groups from the hotel) -Youth Program will provide coolers for sandwich & beverage PM Snack - Brown Bag Snack provided for 150 youth - 8:00A - Apple/Banana/Cookie/Brownie and beverage (must hold up well in heat) -Youth Program will provide coolers for beverage *(All food/beverage items pay by consumption only and amount needed. As the event grows near the POC will be in touch to provide numbers and any special dietary restrictions.) 5. A/V Requirement Friday, 26 July 13 -AV Cart with Power and Power Stripes - Wireless Mic set up with tie-in to house sound Saturday, 27 July 13 -AV Cart with Power and Power Stripes - Wireless Mic set up with tie-in to house sound 6. Other Requirements (price out if charges apply): -Require Friday night vendor to be allowed to bring in all supplies -Parking cost for all staff at no additional charge. -Prefer all meeting space within close proximity of one another/all on one floor. -Prefer all meeting space to be close proximity to restrooms. -Prefer all meeting space to have all interior exits only. -Youth Program Staff will bring in their own laptops, projectors and projector screens. Hotel must not charge additional fees for bringing in own equipment. -Unlimited access to a copy machine and FAX machine at no additional charge. (In case of last minute-need purpose only). -Lodging offered at the government rate. -Bid must address ALL criteria above to be considered. -Master account tax exempt where applicable. (Can provide letter upon request) -Please send hotel layout with bid -Must provide 6 easels for Youth Program to guide participating youth. Note: The Contracting Officer reserves the right to award to other than the low bidder based on the following items in the respective order: Technical acceptability compared to price resulting in the best overall value for the Government. Offerors shall submit their quote on letterhead stationery, provide unit prices with a grand total, and the contractor must remit a completed copy of the REPRESENTATIONS AND CERTIFICATIONS at FAR 52.212-3. The government will not accept incomplete proposals/quotations. Offers will be evaluated on technical acceptability and price for the overall best value. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. If an offer cannot comply with every requirement, that offer will not be technically acceptable, and therefore will not be considered. Once an offer has been determined to be technically acceptable, and in compliance with all directions in this solicitation, the Government will award to the offeror with the best overall value. Additionally the following clauses and provisions apply to this acquisition: 52.204-7 Central Contractor Registration 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations -- Representation 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.212-1 Instructions to Offerors - Commercial Items 52.212-2 Evaluation - Commercial Items 52.212-3 Offeror Representations and Certification - Commercial Items 52.212-4 Contract Terms and Conditions Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, and includes the following clauses as cited: (b) 5, 16, 17, 18, 19, 20, 24(i), 24(ii), and 31 52.214-34 Submission of Offers in the English Language 52.214-35 Submission of Offers in U.S. Currency 52.219-1 Small Business Program Representations 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns 52.219-28 Post - Award Small Business Program Representation 52.222-3 Convict Labor 52.222-19 Child Labor - Cooperation with Authorities and Remedies 52.222-21 Prohibition of Segregated Facilities 52.222-22 Previous Contracts and Compliance Reports 52.222-25 Affirmative Action Compliance 52.222-26 Equal Opportunity 52.222-35 Equal Opportunity for Veterans 52.222-36 Affirmative Action for Workers with Disabilities 52.222-37 Employment Reports on Veterans 52.222-50 Combating Trafficking in Persons 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13 Restrictions on Certain Foreign Purchases 52.225-18 Place of Manufacture 52.225-20 Prohibition on Conducting Restricted Business Operations in Sudan -- Certification 52.225-25 Prohibition on Engaging in Sanctioned Activities Relating to Iran-- Certification 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 52.242-15 Stop- Work Order 52.247-34 F.O.B. Destination 52.252-1 Solicitation Provisions Incorporated By Reference 52.252-2 Clauses Incorporated by Reference 52.252-6 Authorized Deviations in Provisions 52.252-6 Authorized Deviations in Clauses Applicable DFARS clauses included: 252.203-7000 Requirements Relating to Compensation of Former DOD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DOD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7004 Alt A Central Contractor Registration (52.204-7) Alternate A 252.204-7006 Billing Instructions 252.204-7008 Export-Controlled Items 252.204-7011 Alternate Line-Item Structure 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items provisions 252.225-7001 Buy American and Balance Of Payments Program 252.225-7002 Qualifying Country Sources As Subcontractors 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area Workflow Payment Instructions 252.232-7010 Levies on Contract Payments 252-247-7023 Alt III Transportation of Supplies by Sea The full text of a clause may be accessed electronically at http://farsite.hill.af.mil/. Offers must be received NLT 10:00 A.M. (CST), 8 July 2013. Quotes can be faxed (in accordance with FAR provision 52.214-13 TELEGRAPHIC BIDS) to the attention of CPT Ryan Borgmeyer at (573) 638-9619 or emailed to ryan.borgmeyer@us.army.mil; if facsimile is the preferred method then a follow-up email or phone call is requested to ensure receipt. Offers received after this date and time will be considered as late submissions in accordance with 52.212-1(f) and will not be evaluated or considered. Please refer any questions to the above at ryan.borgmeyer@us.army.mil. Contracting Office Address: 7101 Military Circle Jefferson City, Missouri 65101 United States Primary Point of Contact.: CPT Ryan Borgmeyer ryan.borgmeyer@us.army.mil
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA23/W90T91-13-T-0001/listing.html)
- Place of Performance
- Address: USPFO for Missouri 7101 Military Circle, Jefferson City MO
- Zip Code: 65101-1200
- Zip Code: 65101-1200
- Record
- SN03105047-W 20130703/130701235318-9840e9ac7d214dee28f7d65258db283f (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |