SOLICITATION NOTICE
B -- Evaluation of USAID’s Food For Peace Pre-Position Program - Solicitation
- Notice Date
- 7/3/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541614
— Process, Physical Distribution, and Logistics Consulting Services
- Contracting Office
- Agency for International Development, Washington D.C., USAID/Washington, 1300 Pennsylvania Avenue, NW, Room 7.10-006, Washington, District of Columbia, 20523, United States
- ZIP Code
- 20523
- Solicitation Number
- TRN-13-038
- Archive Date
- 8/20/2013
- Point of Contact
- John J. Abood, Phone: 202-567-4641, Prince Boateng,
- E-Mail Address
-
jabood@usaid.gov, PBoateng@USAID.gov
(jabood@usaid.gov, PBoateng@USAID.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- Solicitation TRN-13-038 RFP for Evaluation of USAID's Food For Peace Pre-Position Program U.S. Agency for International Development (USAID) - Office of Acquisition and Assistance General Information Document Type: Combined Synopsis / Solicitation Solicitation Number: TRN-13-038 Posted Date: July 3, 2013 Response Date: August 5, 2013 Classification Code: B - Special Study and Analysis Cost Benefit Analysis NAICS Code: - 541614 Process, Physical Distribution, and Logistics Consulting Services Contracting Office Address United States Agency for International Development, M/OAA/T, Room 859-I, SA-44, 1300 Pennsylvania Avenue, N.W., Washington, D.C., 20523 I. General Description USAID Authorized Geographic Code is 937. This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR subpart 12.6, as supplemented with additional information and requirements in this notice. This announcement constitutes the only solicitation - Proposals are requested and a separate written solicitation will not be issued. The solicitation number is USAID-RFP-TRN-13-038 and is issued as a Request for Proposals (RFP). This solicitation incorporates Federal Acquisition Regulation provisions and clauses in effect through Federal Acquisition Circular 2005-05-56. Incorporated by reference are Federal Acquisition Regulations: FAR 52.212-1, Instructions to Offerors-Commercial Items; FAR 52.2l2-2, Evaluation- Commercial Items (see the evaluation factors below); FAR 52.212-3, Offeror Representation and Certifications-Commercial Items - (Include a completed copy of 52.212-3 with your proposal or provide a statement that: "The offeror completed the annual representations and certifications electronically via the ORCA website at http://orca.bpn.gov. After reviewing the ORCA database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________." ; FAR 52.212-4, Contract Terms and Conditions-Commercial Items; FAR 52.212-5, Contract Terms and Conditions-Commercial Items Required to Implement Statutes or Executive Orders-Commercial Items. The following clauses in 52.212-5 are checked by the contracting officer: 52.203-3, Gratuities (APR 1984); 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (APR 1991); 52.203-12, Limitation of Payments to Influence Certain Federal Transactions (June 2003); 52.219-6, Notice of Total Small Business Set-Aside (June 2003); 52.225-13, Restrictions on Certain Foreign Purchases (MAR 2005); 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003). The following clauses also apply to this acquisition: FAR 245-2 Government Property (MAY 2004); FAR 52.247-5 Familiarization with Conditions; FAR 52.247-8 Estimated Weights or Quantities Not Guaranteed; FAR 52.247-21 Contractor Liability for Personal Injury and/or Property Damage; FAR 52.249-2 Termination for Convenience of the Government (Fixed Price); FAR 52.249-8 Default (Fixed Price Supply and Service) plus Alternate I. The above clauses are available on the internet at WWW.ARNET.GOV Copies of the clauses are also available from the contracting office. The Contractor is reminded that U.S. Executive Orders and U.S. law prohibit transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of the contractor/recipient to ensure compliance with these Executive Orders and laws. This provision must be included in all subcontracts/sub-awards issued under this contract/agreement. This procurement is set aside for small business. Large businesses may submit proposals, but the government will only award to a large business if no small businesses are determined to be responsive and responsible by the contracting officer. The North American Industrial Classification System (NAICS) code is stated above, with a small business size standard of $14 million in annual receipts for the company and its affiliates (See FAR Part 19 definitions). One contract award for evaluation and cost benefit analysis is expected under this USAID solicitation. Contract award will require the contractor to conduct their evaluation and analysis and provide their written report to the government as required by the contract scope of work. The contract will be awarded on the basis of the best value for the government with technical evaluation of greater importance than price evaluation. II. STATEMENT OF WORK: A. BACKGROUND The United States Agency for International Development (USAID) Title II Food Aid Program is established under Public Law 480 entitled, "Food for Peace Act." The Office of Food for Peace (USAID/FFP) manages the Title II Food Aid Program. The USAID/FFP makes available P.L. 480 Title II resources to private voluntary organizations (PVOs), public international organizations, primarily the World Food Programme (WFP), and foreign governments to address food insecurity resulting from both short term emergencies and longer term development problems in food deficient countries. P.L. 480 Title II represents the largest amount of U.S. Government (USG) resources committed to global food insecurity, providing over $20 billion of commodity and transport assistance since 2000. In FY 2005, FFP began prepositioning commodities to respond to emergencies around the world. The 2008 Farm Bill authorizes USAID to maintain overseas warehouses for pre-positioning food aid commodities. The pre-positioning logistics contractors provide the government with warehousing, port operations, transport services, and other logistics-related services in the contracted regions. The purpose of the Food for Peace global food aid commodity pre-positioning warehouse program is to decrease the response time for the delivery of emergency food commodities to areas requiring food aid. Traditionally, USAID procured food aid products only after an immediate requirement was identified, resulting in food shipments taking four to six months to reach the recipient populations. USAID/ FFP currently operates five overseas pre-position warehouses and a domestic warehouse, enabling the program to purchase commodities in advance and pre-position up to 100,000 metric tons of food in strategic locations around the world. Approximately 20% of the food aid commodities programmed by FFP are programed through the pre-position program. The pre-position warehouses decrease the delivery time during USAID FFP responses to emergencies, by permitting increased flexibility in the procurement of commodities and in our ability to divert commodities that are in transit within the supply chain. B. OBJECTIVES USAID/ FFP requires a contractor conduct an independent analysis of the effectiveness of our pre-position supply chain and warehouse program by analyzing the costs incurred, and benefits realized, in addition to providing recommendations as to how to improve the efficiencies of the program. The contractor must, interview appropriate and knowledgeable representatives from USAID/DCHA/FFP, M/OAA/T, USDA/KCCO and the food aid logistics industry partners, and issue a final report of the analysis and findings. C. SCOPE OF WORK The purpose of this contract is to provide the government with an analysis of the effectiveness and efficiency of USAID FFP pre-positioning of emergency food aid in domestic and overseas locations. These services include, but are not limited to, impact and performance evaluations, qualitative research, surveys and data collection, cost/benefit analysis, effectiveness, and feasibility studies. Focus of the Study : Conduct research using both qualitative and quantitative analysis, and document an evaluation of the effectiveness of the USAID food aid pre-position program. This shall include: Cost-effectiveness analysis: An analysis of the cost of the flexibilities offered by operating a food aid supply chain which includes the pre-positioning of commodities in strategic locations around the world. Cost benefit analysis: Provide a cost-benefit analysis of the domestic and overseas pre-positioning warehouse operations, encompassing commodity procurement flexibilities, ocean transport diversions and commodity delivery time in emergency response. Analyze and evaluate the differences, in effectiveness and efficiency (costs and timeliness), between a food aid program supply chain with and without a pre-positioning mechanism. Evaluate the efficiency and effectiveness of FFP's pre-positioning program/supply chain up to the point that commodities are physically handed over to implementing partners / cooperating sponsors. Conduct an analysis on ways to improve the efficiency and effectiveness of the USAID/ FFP overseas pre-positioning program, including an analysis of the use of timely commodity purchases, inventory turnover schedules, and ocean vessel/freight diversion decisions. Cost of operation: Determine the actual cost of pre-positioning operations including cost of freight, storage, labor, re-exporting, and the risk associated with the loss and spoilage of commodities. A comparison, based on efficiency and effectiveness, between domestic and international pre-positioning, re-positioning, and the regular FFP/USDA procurement process. A comparison, based on efficiency and effectiveness, between pre-positioning and Local and Regional commodity procurement through FFP's Emergency Food Security Program. Recommendations regarding how to increase efficiency and effectiveness of FFP's pre-positioning program/supply chain. The final report shall be completed and delivered within 60 days from the beginning of the contract, including an executive summary and detailed report no more than 30 pages in length. III. EVALUATION CRITERIA FOR PROPOSALS: The following proposal elements (Price and Technical) will be evaluated by the government to determine the best value to the government, and to determine the contractor's ability to perform the scope of work at a high level of performance. Your proposal shall provide the government with your firm fixed price and technical capabilities and resources relating to the scope of work: •A. Technical •· Factor 1 - Technical Approach to the Analysis and Report •· Factor 2 - Technical Analysis Resources and Capability •· Factor 3 - Key Person Education and Résumé •· Factor 4 - Past Performance Information Technical factors, when combined, are more important than price. The Technical Evaluation Criteria are tailored to the requirements of this particular RFP. The offerors shall note that these criteria serve to: (a) outline specific items which the offerors shall address in their proposal and (b) set the standard against which all proposals will be evaluated. FACTOR 1 - Technical Approach The offeror's approach to technical implementation of the program will be evaluated. The Technical Approach criteria will be based on the following: General Technical Approach The quality of the technical approach will be evaluated based on the feasibility and technical appropriateness as well as responsiveness to the objectives detailed in Section C, and likelihood of achieving the intended results. The proposal will be evaluated on the demonstrated ability to perform the scope of work and provide the deliverable to the government. Additionally, the technical approach will be evaluated on the quality of the offeror's methodology for conducting the analysis within the parameters defined in Section C. Planning, Monitoring, and Reporting Evaluation of this criterion includes the overall project planning, monitoring, and reporting system both the quality and effectiveness. In addition, the quality and demonstrated understanding of site-level monitoring will be evaluated. Overall data management and knowledge management systems will be evaluated for quality, appropriateness, and effectiveness. Project Management The project management plan relates to the offeror's plan to manage the contract efficiently and effectively. It will be evaluated on realism, ambitiousness, effectiveness, and in terms of relationship to the technical approach. FACTOR 2 - Technical Analysis Resources and Capability The offeror's resources and technical capability will be evaluated. FACTOR 3 - Key Person Evaluation of this criterion includes the evaluation of the résumé of the key analyst. FACTOR 4 - Past Performance Offerors will be evaluated for superior past performance on similar programs and projects as evidenced by performance records and the testimony of clients. USAID will evaluate the demonstrated relevance of the offeror's past performance in relationship to the work required in this RFP statement of work. Offerors shall provide at least three references: Client/Agency Name; Address/City/State/Zip Code; Point of Contact; Phone Number; Email Address; Brief description of the study or analysis completed. The offeror shall propose a firm fixed price to perform the SOW analysis and deliver the final report to the government. The Government will determine which proposal represents the "best value" to the Government by considering a combination of price and technical factors. "Best value" is defined as the offer that results in the most advantageous acquisition decision for the Government. The Government reserves the right to make an award to other than the lowest priced offeror, if the Contracting Officer determines that to do so will result in the best value to the Government. [Note: USAID may use past performance information obtained from other than the sources identified by the offeror. USAID shall determine the relevance of similar past performance information. Past performance information will be used for both the responsibility determination and best value decision.] Proposals shall include sufficient information and documentation to indicate your ability to perform the above scope of work and meet the evaluation factors required to perform this contract at a high level. Evaluation: Price and Technical factors are important elements in the evaluation process as the government seeks best value. The combined technical evaluation scores are more important than price. IV. PROPOSAL: Potential contractors shall submit a written proposal to the government that provides information relating to and covering the above factors. The number of pages for each proposal shall not exceed 10 pages, including all text, photos and supporting documents. The proposal shall be submitted electronically, via email. V. DATE, TIME AND PLACE FOR RECEIPT OF OFFERS: Submit clean (all-inclusive) written proposal(s) (one copy) for the above requirement to USAID by 1600 hours on August 5, 2013 (Washington, D.C. local time). Only email and electronic submission of proposals is acceptable. Electronic submission of your proposal: Proposals may be submitted via email (doc or pdf format attachment) to the contracting officer at JAbood@USAID.GOV and to PBoateng@usaid.gov. Late proposals will not be considered except in accordance with FAR and agency provisions. After your proposal is submitted, and during our review of proposals, you may call (202) 567-4641 to determine the status of the procurement. The government expects to make an award during September 2013. Point of Contact John Abood, Contracting Officer, Phone 202-567-4641, Email jabood@usaid.gov
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