SOURCES SOUGHT
70 -- Adding Dugway Proving Ground to the Redstone Scientific Information Center's Unclassified Symphony/Portfolio integrated library system.
- Notice Date
- 7/3/2013
- Notice Type
- Sources Sought
- NAICS
- 511210
— Software Publishers
- Contracting Office
- MICC - Dugway Proving Ground, Division of Contracting, Building 5330 Valdez Circle, Dugway, UT 84022-5000
- ZIP Code
- 84022-5000
- Solicitation Number
- W911S6-13-X-SS06
- Response Due
- 7/15/2013
- Archive Date
- 9/1/2013
- Point of Contact
- Sandra Johnson, 435-831-2756
- E-Mail Address
-
MICC - Dugway Proving Ground
(sandra.j.johnson90.civ@mail.mil)
- Small Business Set-Aside
- N/A
- Description
- The Mission and Installation Contracting Command (MICC), Dugway Proving Ground (DPG) is seeking sources that can add DPG's West Desert Technical Information Center (WDTIC) unclassified document metadata, document full-text, and monograph metadata to the Redstone Scientific Info Center (RSIC) unclassified Symphony and Portfolio databases. Background: RSIC, an Army Materiel Command technical library hosts the integrated library system (ILS), Sirsidynix Symphony/Portfolio, and invites other AMC and non-AMC Army libraries to join. In an effort to save money and reduce the number of data centers, WDTIC is opting to partner with AMC libraries and adopt the RSIC Symphony/Portfolio ILS as its own ILS solution. Description of Service/Supplies: The contractor shall provide SirsiDynix software license to add DPG to RSIC's existing Symphony / Portfolio unclassified ILS. The contractor shall travel to DPG to extract book metadata, roughly 3,000 bibliographic records, from DPG's existing Horizon system. DPG will arrange to have the book metadata sent to RSIC. DPG will also send to RSIC roughly 57,000 document metadata (bibliographic) records, and 57,000 document full-text data (PDFs) extracted from the prior shared unclassified library catalog. The contractor will then travel to RSIC to convert, migrate and load the data. The contractor shall provide six internet-delivered instructor-led classes within 12 months of the implementation date, that is, when the Symphony / Portfolio unclassified ILS is available for operational use for normal daily business. Symphony/ Portfolio maintenance and support will also be available for 12 months after the implementation date. A detailed Statement of Work is provided below. Responses: Qualified companies are encouraged to respond. Responses should provide the following information in response to this Sources Sought Announcement: 1.Business name and address, 2.Name of company representative and his/her business title, 3.Pertinent details and experience of performing this type of service, 4.Business size as it relates to the NAICS code and size standard stated in this sources sought announcement, 5.Contract types typically used for these types of services (e.g. firm-fixed price, cost reimbursable, indefinite-delivery indefinite-quantity, etc.), and 6.Other contract vehicles that would be available to the Government for the procurement of these services, to include General Service Administration (GSA) federal Supply Schedules and/or any other Department of Defense contracts. Interested sources are also encouraged to submit product literature in response to this RFI. Any submission of such product literature or catalog cut sheets will be treated separate from, and will have no bearing on, any subsequent evaluation of proposals submitted in response to any resulting future formal Request for Proposal. Interested parties should provide a statement of interest on company letterhead (not to exceed 20 pages in length) via email to sandra.j.johnson90.civ@mail.mil or via facsimile to Sandra Johnson at 435-831-2085 (email is preferred). The point of contact concerning this sources sought action is Sandra Johnson, contract specialist at 435-831-2756 or via email at Sandra.j.johnson90.civ@mail.mil. No basis for claim against the Government shall arise as a result of a response to this Sources Sought or Government use of any information provided. Elaborate proposals or pricing information are neither required nor desired. Any innovative and new conceptual ideas to achieve the stated objective are encouraged. No solicitation document exists for this request for Sources Sought. This notice is for informational purposes only; it is not a request for proposals nor should it be construed as a commitment by the Government. The Government will not pay for any effort expended into responding to this Sources Sought Announcement. Responses must be submitted no later than 5:00 PM (local prevailing time at U.S. Army Dugway Proving Ground, Utah), Monday, July 15, 2013 via email (Sandra.j.johnson90.civ@mail.mil) or via facsimile (435-831-2756). The point of contact concerning this sources sought action is Sandy Johnson, Contract Specialist at 435-831-2756 or via email at Sandra.j.johnson90.civ@mail.mil. Scope of Work: 1. General: This is a non-personal services contract to add Dugway Proving Ground (DPG) to Redstone Scientific Information Center's (RSIC) Unclassified Symphony/Portfolio integrated library system (ILS). 1.1 Description of Services/Introduction The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the work specified in Section 3. The contractor shall perform to the standards in this contract. 1.2 Background The technical library at DPG's West Desert Test Center (WDTC), the West Desert Technical Information Center (WDTIC), no longer has access to the unclassified proprietary library catalog that it has used for over 13 years. A replacement is critical to the continued operation of the WDTIC in support of the Dugway mission. In order to minimize cost and reduce the number of data centers in WDTC, WDTIC has opted to join the RSIC in the use of RSIC's existing Unclassified Symphony/Portfolio ILS. 1.3 Scope The contractor shall provide the SirsiDynix software license necessary to add DPG to RSIC's existing unclassified Symphony/Portfolio ILS. The contractor shall travel to DPG to extract monograph metadata, roughly 3,000 bibliographic records, from DPG's existing SirsiDynix Horizon system. DPG will ship the monograph metadata to RSIC. DPG will also ship roughly 57,000 document metadata (bibliographic) records, and 57,000 document full-text data (PDFs) records extracted from the unclassified proprietary library catalog to RSIC. The contractor will then travel to RSIC to convert and migrate the data. The contractor shall provide six internet-delivered instructor-led classes within 12 months of the implementation date. Post implementation SirsiDynix maintenance will also be available for 12 months. 1.4 Period of Performance The period of performance shall be for one (1) Base Year of 12 months and two (2) 12-month option years. The period of performance will begin upon contract award and is expected to be approximately as follows: Base Year: 8/15/2013 - 8/14/2014 Option Year 1:8/15/2014 - 8/14/2015 Option Year 2:8/15/2014 - 8/14/2016 Option years are subject to the availability of funding in accordance with FAR 52.232-18 and only include the annual software license and software maintenance. 2. General Requirements The following subsections specify general requirements. 2.1 Non-Personal Services The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. With the exception of the assigned COR, the Government will not assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (KO) immediately. 2.2 Business Relations The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel. 2.3 Contract Administration and Management The following subsections specify requirements for contract, management, and personnel administration. 2.3.1 Contract Management The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. 2.3.2 Contract Administration The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and contractor personnel assigned. The contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement. 2.3.2.1 Quality Control The contractor shall establish and maintain an effective Quality Control (QC) system in compliance with the solicitation and contract requirements. 2.4 Subcontract Management The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. 2.5 Contractor Personnel, Disciplines, and Specialties The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate mix of education, training, and experience as outlined in PWS section 3. The contractor shall provide the necessary resources to manage, perform, and administer the contract. 2.6 Location and Hours of Work Work on this contract will be conducted at DPG in Utah and at Redstone Arsenal in Alabama. Accomplishment of the results contained in this PWS requires work at DPG and at various contractor, subcontractor, and Government facilities throughout the Dugway AOR. United States Army Garrison (USAG) Dugway is located in a remote area. The main gate is approximately 90 miles Southwest of Salt Lake City, UT. Contractors may be required to travel up to 150 miles one-way from Salt Lake City, UT to reach some work sites. All employees are expected to be available during scheduled duty hours. The U.S. Army Dugway Proving Ground operates on a four (4) day work week, Monday through Thursday, from 6:50 A.M. to 5:20 P.M. (local time), except for recognized Federal Holidays (listed in paragraph 2.6.1 of this PWS). Unless otherwise specified herein, the contractors operations shall coincide with the Government's operations to ensure continuity of operations. SEQUESTRATION WORK HOURS: During a period of sequestration as implemented by the KO, U. S. Army Dugway Proving Ground will operate on a four (4) day work week, Monday through Thursday, from 7:00 am to 3:30 pm (local time)(32 hours) except for Federal Holidays (listed paragraph 2.6.1 of this PWS). A one-half hour (30 min.) lunch period will be taken between the hours of 11:00am and 1:00pm. Deliveries will be accepted on regular scheduled workdays between 7:10 am and 3:30 pm (local time). The Federal Holidays are the same as those listed in 2.6.1. When any of the holidays fall on a Sunday, the following Monday will be observed as the holiday; when a holiday falls on a Friday or Saturday the preceding Thursday is observed as the holiday. The KO will notify the contractor, in writing, 21 days in advance, when the government anticipates implementing a reduced work schedule of 32 hours per week. The contractor shall conform to the reduced work schedule unless otherwise authorized by the contracting officer through the approval of overtime hours above the scheduled 32 hour per week. The KO will send a written notice of termination when the sequestration work schedule is no longer required. The contract will resume normal operations as soon as practicable after receipt of the termination notice. Accomplishment of the results contained in this PWS also requires work at Redstone Arsenal and at various contractor, subcontractor, and Government facilities throughout the Redstone AOR.. United States Army Redstone Arsenal is located approximately 5 miles west of Huntsville, Alabama. The U.S. Army Redstone Arsenal operates on a five (5) day work week, Monday through Friday, from 7:00 A.M. to 4:30 P.M. (local time), except for recognized Federal Holidays (listed in paragraph 2.6.1 of this PWS). Unless otherwise specified herein, the contractors operations shall coincide with the Government's operations to ensure continuity of operations. SEQUESTRATION WORK HOURS: During a period of sequestration as implemented by the Army, U. S. Army Redstone Arsenal will operate on a four (4) day work week, Monday through Thursday, from 7:00 am to 4:30 pm (local time)(32 hours) except for Federal Holidays (listed paragraph 2.6.1 of this PWS). Deliveries will be accepted on regular scheduled workdays between 7:10 am and 4:30 pm (local time). The Federal Holidays are the same as those listed in 2.6.1. When any of the holidays fall on a Sunday, the following Monday will be observed as the holiday; when a holiday falls on a Friday or Saturday the preceding Thursday is observed as the holiday. The KO will notify the contractor, in writing, 21 days in advance, when the government anticipates implementing a reduced work schedule of 32 hours per week. The contractor shall conform to the reduced work schedule unless otherwise authorized by the contracting officer through the approval of overtime hours above the scheduled 32 hour per week. The KO will send a written notice of termination when the sequestration work schedule is no longer required. The contract will resume normal operations as soon as practicable after receipt of the termination notice. 2.6.1 Holidays Except for work categorized as emergency, the contractor is not required to provide services on the following federal holidays listed below. Any of the holidays falling on a Sunday shall be observed on the following Monday. Any of the holidays falling on a Friday or Saturday shall be observed on the preceding Thursday. The Federal Government will designate all holiday dates. New Years Day 1st day of January Martin Luther King, Jr. Birthday 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Independence Day 4th day of July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11th day of November Thanksgiving Day 4th Thursday in November Christmas Day 25th day of December 2.7 Security The Contractor and their subcontractors shall be responsible for on-site security of the work area, equipment, and personnel. The Contractor shall integrate current AT/OPSEC, operational contract support and related HQDA, and local command policy and procedures AR 525-13, ATTP 4-10, ALARACT messages 110/2011, 340/2012 and guidance contained in Integrating Antiterrorism and Operations Security into the Contract Support Process and ensure that all applicable elements of the regulations and policies are flowed down to their subcontractors. Specifically these areas will be adhered to prior to award of the contract: Contracts requiring access to Army-controlled installations or facilities. The company and all subcontracts awarded above $25,000 will have a law enforcement background check completed for all employees who will be entering Army-controlled installations or facilities. Documentation of these checks will be made available to the COR upon request. The company will provide to the COR, seven days in advance of the event, names and Social Security numbers (or equivalent identification numbers for non-U.S.citizens) of all employees who will be entering Army-controlled installations or facilities. The company will ensure that its employees entering Army-controlled installations or facilities have obtained access badges and passes in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services. The company will return all issued U.S.Government Common Access Cards, installation badges, and/or access passes to the COR when the contract is completed or when a contractor employee no longer requires access to the installation or facility. The contractor has complied with all personnel identity verification procedures. FPCON impact on work levels. During FPCONs Charlie and Delta, services are discontinued. And services will resume when the FPCON level is reduced to level Bravo or lower. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://atlevel1.dtic.mil/at. Contractor and all associated sub contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. 3 Performance Requirements 3.1 Software License The contractor shall provide the Software License necessary for an additional institution, DPG, within the RSIC library consortium (for up to 70,000 titles). The license will cover SirsiDynix's Symphony and Portfolio software products. 3.2 Project Management The contractor shall provide Project Management Service for DPG to include coordination, scheduling, and follow-up. Specifically a project management resource will be provided during standard active implementation to act as the primary SirsiDynix POC, hold weekly progress calls with RSIC and DPG, coordinate other SirsiDynix resources, and transition DPG to client care under post implementation routine maintenance. 3.3 Support The contractor shall provide support to smooth the transition to a new ILS platform. Support shall include holding up to 15 hours of remote sessions with both RSIC and DPG to profile the new library. Expert guidance will be provided to the library project team members with setting up and configuring a comprehensive and concise policy structure. The policies will be entered in the ILS by a DPG trained staff member. The contractor will work with the library to review data as well as prepare the unclassified Symphony/Portfolio ILS for strategic core functions. This shall include assisting with setting up staff logins, reports, and customizing the OPAC. 3.4 Software Installation The contractor shall install an additional branch to administratively manage DPG's holdings within RSIC Symphony, yet separate from RSIC and other partner library holdings. Configuration shall include creation of new logins and policies. DPG will use the existing accountability module in the RSIC Symphony ILS to establish access limitations. The contractor shall install the Portfolio software if not yet installed. 3.5 Data Migration 3.5.1 Extract Files DPG will ship roughly 57,000 document metadata (bibliographic) records, and 57,000 document PDFs containing full-text data extracted from the unclassified proprietary library catalog (a non-SirsiDynix software product) to RSIC. These records will be made available to the contractor for conversion and migration. The contractor shall travel to DPG to extract cataloging records from DPG's existing SirsiDynix Horizon system. These include roughly 3,000 monograph metadata (bibliographic) records, plus authority records. There are no circulation records to be extracted from Horizon. DPG will ship the monograph metadata and authority records to RSIC to make it available to the contractor for migration. The contractor shall travel to RSIC to convert and migrate the data. 3.5.2 Data Conversion The Contractor shall create an xml import file from DPG's 57,000 document metadata (bibliographic) records extracted from the unclassified proprietary library catalog. The beginning of each record shall be the Site Holding Number which shall also become the identifier unless another label is specified by DPG. The contractor will assist DPG in identifying and mapping each extracted data field to a single Dublin Core field. Once the mapping is completed, the contractor will convert the data. The image name for the roughly 57,000 full-text PDF documents will be the Site Holding Number unless DPG specifies another label. The contractor will place all the extracted PDFs in one folder and compress into a zip file as needed, and complete the conversion of the data. The monograph metadata extracted from the SirsiDynix database will require minimal conversion, as will the authority records. 3.5.3 Data Load The contractor shall load the converted 57,000 document metadata records, the 3,000 monograph metadata records, and authority records into Symphony. The contractor will also load the 57,000 document PDF files into Portfolio. 3.6 Value Instructor-Led Subscription The Contractor shall provide a value instructor-led subscription for six internet-delivered instructor-led classes. Renewal of the internet-delivered instructor-led classes will be included as a line item for review in the annual license/maintenance renewal. This will include training on Portfolio. 3.7 Software Maintenance The contractor shall provide standard software maintenance post implementation. 3.8 Personnel Reporting The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ and then click on quote mark Department of the Army CMRA quote mark or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on quote mark Send an email quote mark which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/4a58e410bd5021e30791045664b80a18)
- Place of Performance
- Address: MICC - Dugway Proving Ground Division of Contracting, Building 5330 Valdez Circle Dugway UT
- Zip Code: 84022-5000
- Zip Code: 84022-5000
- Record
- SN03106880-W 20130705/130703234841-4a58e410bd5021e30791045664b80a18 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |