Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF JULY 05, 2013 FBO #4241
DOCUMENT

J -- Sterile Processing Service-Wall to Wall Inventory - Attachment

Notice Date

7/3/2013
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office;NCO 19;4100 E. Mississippi Avenue, Suite 900;Glendale CO 80246
 

ZIP Code

80246
 

Solicitation Number

VA25913R0727
 

Response Due

7/15/2013
 

Archive Date

7/30/2013
 

Point of Contact

Ronnie R. Jones
 

E-Mail Address

Contract Specialist
(Ronnie.Jones@va.gov)
 

Small Business Set-Aside

Total Small Business
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number for this requirement is VA259-13-R-0727 and is hereby issued as a Request for Proposal (RFP). The SAO West, Rocky Mountain Acquisition Center, NCO 19, 4100 E Mississippi Ave. Glendale, Colorado 80246, on behalf of the VA Eastern Colorado Health Care System, 1055 Clermont Street, Denver, Colorado 80220,the VA Salt Lake City Health Care System, 500 Foothill Drive, Salt Lake City, Utah 84148, the Grand Junction VA Medical Center, 2121 North Avenue, Grand Junction, Colorado 81501 and the Montana VA Medical Center, 3687 Veterans Drive, Fort Harrison, Montana 59636, has a requirement for the following services: Wall to Wall Inventory of all instrumentation for the Sterile Processing Service (SPS). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-68 effective June 26, 2013. The North American Industry Classification System (NAICS) code is 811219-Other Electronic and Precision Equipment Repair and Maintenance and the Small Business Size Standard is $19.0 million. This procurement will be a 100% Small Business Set-Aside. Women owned, Service Disabled Veteran Owned, Veteran Owned and Small Disadvantaged Businesses are strongly encouraged to submit quotes. The Government intends to issue a firm fixed price contract to the responsible Offeror's whose proposal is technically acceptable and conforms to the solicitation. Only technically acceptable offers will be considered. The Government intends to evaluate offers and make award without discussions; however, this does not preclude the Government from having discussions if it is in the best interest of the Government. All interested parties must bid on all CLINS. Provide a price quote for each of the following CLINS and total price (fill in the blanks). PRICING FOR: SCHEDULE FOR Wall to Wall Instrument Inventory(SPS) CLIN#FacilityAddressEstimated On-Hand Quantity of Instruments Price/Job 0001Eastern Colorado Healthcare System1055 Clermont St Denver, CO 80220 Approximately 75,000-100,000 0002Salt Lake City Healthcare System 500 Foothill Drive Salt Lake City, UT 84148 Approximately 50,000 0003Grand Junction VAMC2121 North Avenue Grand Junction, CO 81501 Approximately 10,000 0004Montana VAMC 3687 Veterans Drive Fort Harrison, MT 59636 Approximately 15,000 TOTAL COST: _________ Statement of Work Sterile Processing Service Wall to Wall Inventory General Information 1. Wall to Wall Inventory for the Sterile Processing Service VISN 19 The VA Eastern Colorado Health Care System, 1055 Clermont Street, Denver Colorado, 80220, the VA Salt Lake City Health Care System, 500 Foot Hill Drive, Salt Lake City, UT 84148 and The Grand Junction VA Medical Center, 2121 North Avenue, Grand Junction, CO 81501, VA Montana Health Care System, 3687 Veterans Drive, Fort Harrison, Montana, 59636, have a requirement for a wall to wall inventory for the Sterile Processing Service (SPS) for all reusable medical equipment to include but not limited to: all surgical instrumentation dental hand pieces, surgical hand pieces, power/pneumatic instruments and rigid scopes. 2. Scope of Work The Contractor shall inventory all instruments and instrument sets used throughout the Medical Facilities as per table 1. All instrumentation, to include sets will be provided and coordinated by the Sterile Processing Service staff. There will be a POC for each facility to coordinate the effort. The Contractor shall conduct a complete 100% wall to wall inventory of all reusable medical equipment to include but not limited to: surgical instrumentation dental hand pieces, surgical hand pieces, power/pneumatic instruments and rigid scopes. The Contractor shall provide all personnel, labor, and travel related expenses to perform this service. The contractor shall perform tasks within the confines of the current SPS process and be flexible to process variations. This will include four (4) VA Medical facilities (listed above). An individual bid must be submitted for each VA Medical facility based on the estimation of instruments provided. The contractor shall propose a plan to identify the equipment with the appropriate labels (not Etching) to identify instruments that have been already counted and are on the inventory sheets. The contractor shall provide this service with no interruptions to patient care. Each Medical Facility will provide scrubs and or appropriate attire for Contractor Personnel and will provide an area for Contractor Personnel to accomplish the work required. Table 1 FacilityAddressEstimated On-Hand Quantity of InstrumentsEstimated Start/Completion Date (TBD at Award) Eastern Colorado Healthcare System1055 Clermont St Denver, CO 80220 Approximately 75,000-100,000 August 12, 2013-September 13, 2013 Salt Lake City Healthcare System500 Foothill Drive Salt Lake City, UT 84148 Approximately 50,000September 23, 2013 October 11, 2013 Grand Junction VAMC2121 North Avenue Grand Junction, CO 81501 Approximately 10,000October 14, 2013- October 25, 2013 Montana VAMC3687 Veterans Drive Fort Harrison, MT 59636 Approximately 15,000October 28,2013-November 8, 2013 REPATEPRI ® ENDO & LAPAROSCOPII 3. Schedule for Services Hours of Coverage: Normal hours of coverage are Monday through Friday from 8:00 a.m. to 5:00 p.m., excluding the federal holidays listed as follows: Federal Holidays: New Year's DayDr. Martin Luther King Jr's Birthday Presidents' Day Memorial DayIndependence Day Labor Day Columbus DayVeteran's Day Thanksgiving Day Christmas Day Any other day specifically declared a National Holiday by the President of the United States When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by US Government Agencies. The actual times and day(s) will be agreed upon by each designated facility. The Chief of the Sterile Processing Service, or Designee and contractor must all agree. 4. Specific Mandatory Tasks and Associated Deliverables Documentation/Reports: The Contractor shall submit electronic inventory reports. Electronic reports template will be provided by VA. Definitions: A. Critical RME: is a reusable object that enters sterile tissue or the vascular system and must be sterile because any microbial contamination could transmit disease. This category includes, but is not limited to, surgical instruments, implants and ultrasound probes used in sterile body cavities. Critical RME carry a high risk for transmitting infection if they are contaminated with any microorganisms. These items include objects introduced directly into the vascular system or sterile areas of the body. a. Inventory Listing Report #1 this inventory listing will be organized by individual tray and provide the following details. i.Manufacturer ii.Manufacturer Catalogue Part/Item or Order # iii.Vendor nomenclature iv.Common Name v.Criticality (Is it a critical item?) vi.Quantity vii.SPS count viii.Placement (Location within set) ix.OR Count x.OR staff count b. Inventory Listing Report#2 shall be a master listing of all surgical instrumentation to including dental hand pieces, surgical hand pieces, power instruments, rigid scopes. This listing will provide the following instrument details. i.Supplier ii.Manufacturer Catalogue Part/Item or Order Number iii.Product description - To include what type of surgical grade, size and service line. iv.Alias - Facility specific name v.Quantity vi.Acceptable Substitutions NOTE: Any additional charges to be claimed must have been approved by the Contracting Officer before service is performed. 5. Contractor Requirements A.Conformance Standards: All services provided under this contract must be performed in conformance with the National Fire Protection Agency (NFPA), Occupational Safety and Health Administration (OSHA), Joint Commission (JCAHO), VHA Directives and Original Equipment Manufacturer standards and specifications. B.Competency of Personnel: a.The Contractor's staff shall include a "fully qualified" Field Service Representative assigned to this area and a "fully qualified" Field Service Representative who shall serve as the backup. b."Fully qualified" is based upon training and experience in the field. For training, Field Service Representatives must have successfully completed a formalized training program for the equipment covered under this contract. For field experience, the Field Service Representatives must have a minimum of one (1) year of experience: Sterile Processing Service, Surgical Technician or Instrument Sharpening & Repair. c.Contractor must submit qualifications for all personnel that will be on-site for the wall to wall inventory with proposal. This shall include resumes and certifications. The contractor shall provide a minimum of 3 references listing customer's names, address, timeline of services and phone numbers of contacts. The contractor will also have a minimum of 2 years of experience providing these or similar services to Hospital or Major Medical Centers. 6. Safety Requirements: In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contracting Officer shall notify the Contractor of any safety issues and the action necessary to correct these issues. Such notice, when served on the Contractor or his representative at the work site, shall be deemed sufficient for the corrective actions to be taken. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work, and hold the Contractor in default. 7. Identification, Parking, Smoking and VA Regulations: The Contractor shall coordinate with SPS, sign in with the VA Police, and wear visible identification at all times while on the premises of the VAMC. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Smoking is prohibited inside any buildings at the VAMC. Possession of weapons is prohibited on VAMC property. An ID badge will be issued by the VA Police which needs to be presented by contractor's employee at the VA entrance security check points. The issued badge is for official pickup and deliveries of surgical instruments and trays. GOVERNMENT PRIMARY POINTS OF CONTACT (POC's): Submit offers or any questions to the primary POC Ronnie R. Jones 303-603-3254 or email: Ronnie.Jones@va.gov DEADLINES: Submit questions and offers to the primary POC. All questions or requests for information must be in writing and are due by 12:00 P.M. MST.on July 9, 2013. It is acceptable to submit proposals by email NLT July 15, 2013 @ 4:00 P.M. MST. OTHER PERTINENT SUBMISSION INFORMATION: The proposal must list the Company name, address, DUNS number, CAGE code, Federal TIN, and point of contact to include phone number and email address. If you need to obtain or renew a DUNS number or CAGE code, please visit www.SAM.gov. Also, in order to be eligible for the award the company must be registered in SAM. Please send RFP to: Ronnie.Jones@va.gov PROVISIONS/CLAUSES: The following Federal Acquisition Regulation (FAR), provisions and clauses apply to this solicitation and are incorporated by reference (provisions and clauses may be obtained via the internet: http://farsite.hill.af.mil): The provision at 52.212-1 Instructions to offerors- Commercial applies to this acquisition 52.212-2 Evaluation-Commercial Items (Jan 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, technical, past performance and price considered. The following factors shall be used to evaluate offers: BASIS OF AWARD: 1) The government intends to issue a firm fixed price contract to the responsible Offeror whose proposal conforms to the solicitation evaluation factors. EVALUATION FACTORS FOR AWARD: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the Offer that meets the technical aspects of the solicitation. Competing offeror's technical aspects will be evaluated as significantly more important than past performance and price considerations. The lowest price proposal may not necessarily be selected; likewise, the proposal receiving the highest technical rating may not necessarily be selected. Offeror's who propose to perform the work for an unrealistically low price will not be considered for award. Where applicable, the techniques and procedures described under FAR 15.404-1 will be the primary means of assessing proposal reasonableness. An offeror's proposal shall represent the offeror's best efforts to respond to the solicitation. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. All such offers shall be treated equally except for their prices and performance records. Failure to meet a requirement may result in an offer being determined technically unacceptable. Offeror's must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The evaluation process shall proceed as follows: A.Technical: Technical can be measured by the offeror's ability to perform requirements to meet technical, specifications, contract terms and conditions, and all local, state, and federal regulations as related to performing projects. B. Past Performance Confidence Assessment: 1) Past Performance, the offeror shall provide relevant performance information on all offeror's based on (1) the past and present references provided by the offeror and (2) data independently obtained from other government and commercial sources as well as questionnaires. Relevant performance includes performance of efforts involving contracting support that is similar or greater in scope, magnitude and complexity than the effort described in this solicitation. Past Performance that does not meet the recency requirement, will be excluded from evaluation. 2) Past performance will address areas pertaining to the following attributes to which an assessment will be made: 3) Quality: The quality of work can be measured by how well the offeror conformed to or met contract requirements, specifications and standards of good workmanship (e.g. commonly accepted technical professional, environmental, or safety and health standards.). TABLE 1- PERFORMANCE CONFIDENCE ASSESSMENTS Rating Description SUBSTANTIAL CONFIDENCE Based on the offeror's performance record, the government has a high expectation that the offeror will successfully perform the required effort. SATISFACTORY CONFIDENCE Based on the offeror's performance record, the government has an expectation that the offeror will successfully perform the required effort. LIMITED CONFIDENCE Based on the offeror's performance record, the government has a low expectation that the offeror will successfully perform the required effort. NO CONFIDENCE Based on the offeror's performance record, the government has no expectation that the offeror will be able to successfully perform the required effort. UNKNOWN CONFIDENCE No performance record is identifiable or the offeror's performance record is so sparse that no confidence assessment rating can be reasonably assigned. 4) Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will be considered as highly as past performance information for the principal offeror. Offeror's with no relevant past or present performance history shall receive the rating ?Unknown Confidence, meaning the rating is treated neither favorably nor unfavorably. 5) In evaluating past performance, the Government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this RFP. For each effort evaluated, a relevancy determination of the offeror's present and past performance, including joint ventures, subcontractors and/or teaming partners, will be made. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. Relevancy will be assessed for contracts that are most similar to the effort, or portion of the effort, for which that contractor is being proposed, and may contribute to an overall higher relevancy determination for the offeror. The Government is not bound by the offeror's opinion of relevancy. The following relevancy definitions apply: VERY RELEVANT: Past/present performance programs involved essentially the same magnitude of effort and complexities this solicitation requires. RELEVANT: Past/present performance programs involved much of the magnitude of effort and complexities this solicitation requires. SOMEWHAT-RELEVANT: Past/present performance programs involved some of the magnitude of effort and complexities this solicitation requires. NOT RELEVANT: Past/present performance programs did not involve any magnitude of effort and complex. 6) Recent past performance is defined as past performance on contracts within the last three years from the issue date of this solicitation. Past performance for contracts exceeding the timeframe for this definition of recency will be excluded from evaluation. 7) If the lowest priced evaluated offer is judged to have a ?Substantial Confidence? performance rating, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers. (a) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Offeror to include a completed copy of the provision at 52.212-3, Offeror Representation and Certifications-Commercial Items, Offeror must submit a completed copy of this provision with its proposal for the proposal to be considered. See https://orca.bpn.gov/ for online submittal); The clause at 52.212-4, Contract Terms and Conditions--Commercial Items; applies to this acquisition with following addendum: The following FAR clauses apply to this solicitation and are incorporated in full text: The following VA Acquisition Regulation (VAAR) clause applies and is incorporated in full text: VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008) The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor (End of Clause) VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984) The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/ she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of Colorado, Utah and Montana. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from. (End of Clause) 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (Nov 2012) (a) Definitions. As used in this clause- (1) Contract financing payment has the meaning given in FAR 32.001. (2) Designated agency office has the meaning given in 5 CFR 1315.2(m). (3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests. (4) Invoice payment has the meaning given in FAR 32.001. (5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract. (b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required. (c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following: (1) VA's Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.) (2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats. (d) Invoice requirements. Invoices shall comply with FAR 32.905. (e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail; the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for: (1) Awards made to foreign vendors for work performed outside the United States; (2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information; (3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies; (4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or (5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.. (End of Addendum to 52.212-4) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders-Commercial Items applies to this acquisition, the following clauses apply: FAR 52.203-6, Restrictions on Subcontractor Sales to the Government (SEPT 2006), with Alternate I (OCT 1995), FAR 52.204-10 Reporting Executive Compensation & First Tier Subcontracts Awards (FEB 2010), 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Dec 2010), FAR 219-6, Notice of Total Small Business Set-Aside (NOV 2011), FAR 52.219-8, Utilization of Small Business Concerns (JAN 2011), FAR 52.219-14, Limitations on Subcontracting (NOV 2011), FAR 52.219-28, Post Award Small Business Program Representation (APR 2012), FAR 52.222-3, Convict Labor (JUN 2003), FAR 52.222-26, Equal Opportunity (MAR 2007), FAR 52.222-35, Equal Opportunity for Veterans,(SEP 2010), FAR 52.222-36, Affirmative Action for Workers with Disabilities (OCT 2010), FAR 52.222-37, Employment Reports on Veterans(SEP 2010), Far 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010), FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011), FAR 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008), FAR 52.232-34 Payment By Electronic Funds Transfer-other than Central Reference, FAR 52.222.51, Exemption from Application of Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment- Requirements (NOV 2007).
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VARMCCC/VARMCCC/VA25913R0727/listing.html)
 

Document(s)

Attachment
 

File Name: VA259-13-R-0727 VA259-13-R-0727.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=851934&FileName=VA259-13-R-0727-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=851934&FileName=VA259-13-R-0727-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03107658-W 20130705/130703235544-051cc10caea4dcbf1f0e217cc3651c40 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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