Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF JULY 05, 2013 FBO #4241
SOLICITATION NOTICE

70 -- Learning Content Management System - HSFE20-13-Q-0058 - Attachments

Notice Date

7/3/2013
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

511210 — Software Publishers
 

Contracting Office

Department of Homeland Security, Federal Emergency Management Agency, Preparedness Branch, Office of Acquisition Management, 16825 South Seton Avenue, Emmitsburg, Maryland, 21727, United States
 

ZIP Code

21727
 

Solicitation Number

HSFE20-13-Q-0058
 

Archive Date

8/16/2013
 

Point of Contact

James D. Suerdieck, Phone: 301-447-7244, Gary Patrick Topper, Phone: 301-447-7280
 

E-Mail Address

james.suerdieck@fema.dhs.gov, gary.topper@fema.dhs.gov
(james.suerdieck@fema.dhs.gov, gary.topper@fema.dhs.gov)
 

Small Business Set-Aside

N/A
 

Description

Attachment 3 - Workplace Attire Attachment 2 - Visitor Access to CDP Attachment 1 - Performance Work Statement Combined Synopsis/Solicitation This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation is Request for Proposal (RFP) number HSFE20-13-Q-0058. Provisions and clauses in effect through Federal Acquisition Circular 05-67 are incorporated. It is the contractor's responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: http://farsite.hill.af.mil/. The NAICS code is 511210, with a small business size of $35.5 million. This is an unrestricted full and open acquisition. All qualified vendors are encouraged to submit a quote. The Federal Emergency Management Agency request quotes from qualified sources capable of providing a Learning Content Management System (LCMS). All terms, conditions, requirements, clauses and provision herein shall apply to this combined synopsis/solicitation. All offerors shall submit a quote for all the following. PRICE/COST SCHEDULE: ITEM DESCRIPTION OF QTY UNIT UNIT AMOUNT NO. SUPPLIES/SVCS PRICE 0001 1.00 LOT ____________ _______________ Learning Content Management System (LCMS) (See attached Performance Work Statement (PWS)) - Base Period - 12 Months Includes: Software, Training, and Support 1001 1.00 LOT ____________ _______________ Learning Content Management System (LCMS) (See attached Performance Work Statement (PWS)) - Option Period 1 - 12 Months Includes: Software and Support 2001 1.00 LOT ____________ _______________ Learning Content Management System (LCMS) (See attached Performance Work Statement (PWS)) - Option Period 2 - 12 Months Includes: Software and Support 3001 1.00 LOT ____________ _______________ Learning Content Management System (LCMS) (See attached Performance Work Statement (PWS)) - Option Period 3 - 12 Months Includes: Software and Support 4001 1.00 LOT ____________ _______________ Learning Content Management System (LCMS) (See attached Performance Work Statement (PWS)) - Option Period 4 - 12 Months Includes: Software and Support If shipping cost is additional, please be sure to include any applicable shipping cost to the quote as delivered to Anniston, AL (36205). DELIVERY SCHEDULE: ITEM NUMBER QUANTITY PERIOD OF PERFRMANCE 0001 1.00 12 Months from Effective Date 1001 1.00 12 Months 2001 1.00 12 Months 3001 1.00 12 Months 4001 1.00 12 Months PLACE OF DELIVERY: DHS/FEMA Center for Domestic Preparedness (CDP) 61 Responder Drive Anniston, AL 36205 All applicable manufacturer commercial warranties shall be valid for all products. IDENTIFICATION OF GOVERNMENT OFFICIALS: The Government Officials assigned to this contract are as follows: Administrative Contracting Officer: Name: Gary P. Topper Phone: 301-447-7280 Email: gary.topper@fema.dhs.gov Administrative Contract Specialist: Name: James Suerdieck Phone: 301-447-7244 Email: james.suerdieck@fema.dhs.gov Technical Point of Contact hereby delegated authority to accept goods and services and review and approve invoices for this contract: Name: TBD Phone: TBD Email: TBD TYPE OF CONTRACT: The Government contemplates award of a Firm Fixed Price contract resulting from this combined synopsis/solicitation. PROVISIONS AND CLAUSES: FAR 52.212-1, Instructions to Offerors---Commercial Items, apply to this acquisition with the exception of (d), (h), and (i) of the clause, which are RESERVED; FAR 52.212-2 Evaluation-Commercial Items. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: See EVALUATION FACTORS FOR AWARD below. The merits of the work plan (Factor 1) and management plan (Factor 2) are both equal in value and more important than the merits of the other technical factors (to include past performance). Staffing plan and key personnel, experience and past performance are all of equal importance. The technical factors and price are of equal importance. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. FAR 52.212-3, Offeror Representations and Certifications-Commercial Items; FAR 52.212-4, Contract Terms and Conditions---Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items. In compliance with said clause, the following FAR clauses apply: 52.203-6, Restrictions on Subcontractor Sales to the Government; 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards; 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment; 52.219-8, Utilization of Small Business Concerns; 52.219-9 with Alternate II, Small Business Subcontracting Plan; 52.219-16, Liquidated Damages - Subcon-tracting Plan; 52.219-28, Post Award Small Business Program Rerepresentation; 52.222-3, Convict Labor; 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Veterans; 52.222-36, Affirmative Action for Handicapped Workers with disabilities; 52.222-37, Employment Reports on Veterans; 52.222-40, Notification of Employee Rights Under the National Labor Relations Act; 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration. FAR 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications; HSAR 3052.212-70, Contract Terms and Conditions Applicable to DHS Acquisition of Commercial Items. In compliance with said clause, the following FAR clauses apply: 3052.209-70, Prohibition on Contracts with Corporate Expatriates; 3052.204-71, Contractor Employee Access; 3052.204-71 Alternate I, Contractor Employee Access; 3052.205-70, Advertisements, Publicizing Awards, and Releases; 3052.215-70, Key Personnel or Facilities: (a) The personnel or facilities specified below are considered essential to the work being performed under this contract and may, with the consent of the contracting parties, be changed from time to time during the course of the contract by adding or deleting personnel or facilities, as appropriate. (b) Before removing or replacing any of the specified individuals or facilities, the Contractor shall notify the Contracting Officer, in writing, before the change becomes effective. The Contractor shall submit sufficient information to support the proposed action and to enable the Contracting Officer to evaluate the potential impact of the change on this contract. The Contractor shall not remove or replace personnel or facilities until the Contracting Officer approves the change. The Key Personnel or Facilities under this Contract: (To be proposed of offeror) 3052.219-70 3052.242-72 3052.247-72 NOTICE OF FILING REQUIREMENTS FOR AGENCY PROTESTS: A. Preface Prior to submission of an agency protest, all parties must use their best efforts to resolve concerns raised by an interested party. FEMA offers, as an option for dispute resolution, Alternative Dispute Resolution (ADR). ADR in an informal, expeditious and inexpensive way to resolve contract issues and is designed to promote satisfying solutions and fair procedures. For more information on FEMA's ADR services, please contact FEMA's ADR office at the following address: Federal Emergency Management Agency Attn: Office of ADR 395 E Street, SW Patriots Plaza 1, Room 525 Washington, DC 20472-3215 If concerns cannot be resolved, protesters may use these procedures when a resolution is requested from the agency. These procedures have been designed to create an avenue for resolving third party grievances in connection with the acquisition process outside of formal processes through the Government Accountability Office (GAO) and the United States Court of Federal Claims (CFC). Filing an agency protest is not a prerequisite to filing at the GAO or CFC. If the protester files a protest through the GAO or CFC while their protest is pending at the agency level, FEMA may dismiss the agency protest. Pursuing an agency protest does not extend the time for obtaining a stay at GAO. These procedures are in addition to the existing protest procedures contained in FAR Subpart 33.103. B. Definitions. (1) "Agency protest," as used in this Synopsis/Solicitation, is one that may be filed with either the Contracting Officer or the officer responsible for the resolution of all agency protests filed at the level above the Contracting Officer. (2) "Ombudsman," as used in this Synopsis/Solicitation, is the agency official above the level of the Contracting Officer designated by the Director of the Acquisition Management Division to handle and issue the formal agency decision resolving the protest. Protesters using these procedures may protest directly to the Ombudsman. (3) "Day," as used in this Synopsis/Solicitation, is a calendar day. In computing a period of time for the purpose of these procedures, the day from which the period begins to run is not counted. When the last day of the period is a Saturday, Sunday or a Federal holiday, the period extends to the next day that is not a Saturday, Sunday or a Federal holiday. Similarly, when the Washington, DC offices of FEMA are closed for all or part of the last day, the period extends to the next day on which the Agency is open. C. Submission Guidelines. (1) Agency protests may be filed through the Contracting Officer or, at the level above the Contracting Officer, through the Ombudsman either by FAX transmission or by "Certified Mail" (Return Receipt Requested) as follows: a. Protests filed through the Contracting Officer or the Ombudsman must be mailed or faxed to: Gary P. Topper, Department of Homeland Security/FEMA Acquisition Preparedness Branch Building D 16825 South Seton Avenue Emmitsburg, MD 21727 -OR- DHS/FEMA Att: Anthony Martoccia Acquisition Operations Division 395 E Street, SW, Room 526 Washington, DC 20472-3215 b. The outside of the envelope or beginning of the FAX transmission must be marked "Agency Protest". c. If the protester submits the protest directly through the Ombudsman, the protester must also, within one (1) day of submitting the protest to the Ombudsman, submit a copy of the protest to the responsible Contracting Officer either by FAX transmission or by "Certified Mail" (Return Receipt Requested). (2) To be filed on a given day, protests and any subsequent appeals must be received by 4:30 PM, current-local time. Any protests received after that time will be considered to be filed on the next day. (3) Protest submissions will not be considered filed until all of the following information is provided: a. the protester's name, address, telephone number and fax number; b. the solicitation or contract number; c. a detailed statement of all factual and legal grounds for protests, to include an explanation of how the protester was prejudiced; d. copies of relevant documents; e. a request for ruling by the agency; f. a statement detailing the form of relief requested; g. all information establishing that the protester is an interested party for the purposes of filing a protest; and h. all information establishing the timeliness of the protest. (4) All protests must be signed by an authorized representative of the protester, and must be addressed to the Contracting Officer or the Ombudsman. D. Timeliness/Resolution of Protests. (1) Protests based upon alleged improprieties in a solicitation which are apparent prior to bid opening or the time set for receipt of initial proposals shall be filed prior to bid opening or the time set for receipt of initial proposals. In procurements where proposals are requested, alleged improprieties which do not exist in the initial solicitation but which are subsequently incorporated into the solicitation must be protested not later than the next closing time for receipt of proposals following the incorporation. (2) Protests other than those covered by paragraph (1) of this section shall be filed not later than 10 days after the basis of protest is known or should have been known (whichever is earlier), with the exception of protests challenging a procurement conducted on the basis of competitive proposals under which a debriefing is requested and, when requested, is required. In such cases, with respect to any protest basis which is known or should have been known either before or as a result of the debriefing, the initial protest shall not be filed before the debriefing date offered to the protester, but shall be filed not later than 10 days after the date on which the debriefing is held. (3) Protests filed through the Contracting Officer. a. Within twenty (20) days after the protest is filed through the Contracting Officer, the Contracting Officer will send a written ruling and a summary of the reasons supporting the ruling to the protester by "Certified Mail (Return Receipt Requested)". b. Appeals i. Protesters who filed protests through the Contracting Officer may, within five (5) days of receipt of the Contracting Officer's written ruling, appeal to the Ombudsman. ii. Requests for Appellate Review must be submitted to the Ombudsman by FAX transmission or by "Certified Mail" (Return Receipt Requested). iii. The Ombudsman will send a written ruling and a summary of the reasons supporting the ruling to the protester by "Certified Mail (Mail Receipt Requested)" within ten (10) days of receipt of the request for appellate review of the Contracting Officer's decision. iv. In accordance with FAR 33.103(d)(4) and 4 C.F.R 21.2(a)(3), if there is an agency appellate review of the Contracting Officer's decision on the protest, it will not extend GAO'S timeliness requirements. Therefore, any subsequent protest to the GAO must be filed within ten (10) days of knowledge of initial adverse agency action. (4) Protests filed through the Ombudsman: a. If the protester protests directly through the Ombudsman, the Ombudsman will send a written ruling and a summary of the reasons supporting the ruling to the protester by "Certified Mail (Mail Receipt Requested)" within thirty-five (35) days after the protest was filed. b. Protests filed directly through the Ombudsman cannot be appealed within the agency. E. Dismissal of Protests. The agency may dismiss protests when protesters file protests through the GAO or CFC while their protests are pending at the agency level; and for failure to comply with any of the requirements of these agency protest procedures. For example, the agency may dismiss protests that are procedurally or substantively defective (e.g., the protest is untimely or the protest fails to clearly state legally sufficient grounds of protest). NARA RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract: 1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. 2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. 3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. 4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. 5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. 6. The Government Agency owns the rights to all data/records produced as part of this contract. 7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. 8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format (paper, electronic, etc.) or mode of transmission (e-mail, fax, etc.) or state of completion (draft, final, etc.). 9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. 10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. Offerors are reminded to include a completed copy of 52.212-3 with RFP response, or provide an affirmative response that the offeror is registered in ORCA and all information in ORCA is current and complete. All clauses shall be incorporated by reference or full text in the purchase order. Additional contract terms and conditions applicable to this procurement are: INVOICE INSTRUCTIONS: An invoice is a written request for payment under this contract for supplies delivered or for services rendered. Payment of invoices submitted under this contract shall be made in accordance with the terms and conditions of the Prompt Payment clause and in accordance with the provisions of other clauses in this contract. Failure or refusal to provide the following information on all invoices submitted under this contract may result in the invoice being considered improper for payment in accordance with the Prompt Payment clause. In order to be proper, an invoice must include, as applicable, the following: a. GENERAL INFORMATION 1. Name of Contractor 2. Invoice date 3. Contract number (including order number, if any), contract line item number, contract description of supplies or services, quantity, contract unit of measure and unit price, and extended total. 4. Shipment number and date of shipment (bill-of-lading number and weight of shipment will be shown for shipments on Government bills of lading). 5. Name, title, phone number and complete mailing address of responsible Official who can be contacted in the event of an improper invoice, if there are questions, or additional information is needed by this agency to process payment. 6. Any other information or documentation required by other provisions of the Contract (such as evidence of shipment). 7. Invoices shall be prepared and submitted to the following addresses: Original and 2 copies of invoice should be sent to: Director, Business Operations Department of Homeland Security Federal Emergency Management Agency Center for Domestic Preparedness P.O. Box 5100 61 Responder Drive Anniston, AL 36205-0100 Another copy of invoice should be sent to: Department of Homeland Security Federal Emergency Management Agency FEMA Finance Center P.O. Box 9001 Winchester, VA 22604 In addition to the hardcopy invoices mailed to the addresses above, contractors may also submit a copy electronically to the following address: FEMA-Finance-Vendor-Payments@fema.dhs.gov AND CenterforDomesticPreparedness-FinanceOffice@fema.dhs.gov b. ELECTRONIC FUNDS TRANSFER (EFT) INFORMATION 1. To receive payment, the contractor shall submit their EFT information to the Government. EFT information may be submitted by EFT form, through Central Contractor Registration (CCR), or on invoice. Failure to provide the EFT information or failure to notify the Government of changes to this EFT information may result in delays in payments and/or rejection of the invoice in accordance with the Prompt Payment clause of this contract. EFT forms may be submitted directly the FEMA Finance Center, or to the Contracting Office. 2. If submitting EFT information on invoice/voucher, the following EFT information should be submitted: (a) Routing Transit Number (RTN) - The contractor shall provide the current 9-digit RTN of the payee's bank (b) Payee's account number (c) Contractor's Tax Identification Number (TIN) (The EFT information submitted must be that of the contractor unless there is an official Assignment of Claims on file with the payment office.) If at any time during the term of this contract, the contractor changes any EFT information, (i.e. financial agent, RTN, account number, etc.) the new EFT information must replace the old EFT information on subsequent invoices submitted under this contract, through CCR, or by submission of a new EFT form. ATTACHMENTS: Attachment 1 - Performance Work Statement (PWS) Attachment 2 - CDP 649-1-00 Visitor Access to CDP Facilities Attachment 3 - CDP 256-1-00 Workplace Attire PROPOSAL PREPARATION INSTRUCTIONS: A. GENERAL INSTRUCTIONS 1. Any resultant contract shall include the general provisions applicable to the selected offeror's organization and type of contract awarded. Any additional clauses required by public law, executive order, or acquisition regulations, in effect at the time of execution of the proposed contract, shall be included. 2. The proposal shall be prepared in two (2) parts: a "Technical Proposal" and "Business Proposal". Each of the parts shall be separate and complete in itself so that evaluation of one may be accomplished independently from evaluation of the other. The technical proposal (Volume 1) must not contain reference to price; however, resource information (such as data concerning labor hours and categories, materials, subcontracts, etc.) must be contained in the technical proposal so that the contractor's understanding of the performance work statement may be evaluated. The two parts shall be organized as follows: Volume 1: Technical Proposal Section 1 Work Plan Section 2 Management Plan Section 3 Staffing Plan & Key Personnel Section 4 Experience Section 5 Past Performance Volume 1, Technical Proposal Sections 1 through 3, is limited to 50 single sided total pages. Double sided pages will count against the 50 page limit as two pages for each double sided page. Resumes of proposed key personnel (limited to 3 pages each) under section 3, the experience (limited to 5 pages each) under section 4, and past performance (limited to 5 pages each) under section 5 will not be counted towards the 50 page limitation of the Technical Proposal. Pages submitted in excess of the limitations specified above may not be evaluated by the Government. Volume 2, Business Proposal, has no page limit and shall include: 1) fixed price, as set forth in the CLIN structure under Section Price/Cost Schedule above, 2) a copy of the offeror's Representations, Certifications, and Other Statements of Offerors (FAR 52.212-3), 3) evidence of responsibility, 4) letters of commitment (key personnel and subcontractors), 5) information to support consent to subcontractors, and 6) Small Business Participation and Subcontracting Plan. All of the above business proposal information must be provided to be considered for contract award. Each volume shall be marked with proposal number, title and Offeror's name. Pages shall be numbered. Front matter (title pages, tables of contents, cross-reference matrices, acronym lists, and glossaries) may be provided solely for the purpose of easing evaluation. The typewritten or printed letters shall be no smaller than Courier 12 point or equivalent as the minimum size standard, with no reduction permitted except organization charts or other graphic illustrations; in those instances where reduction is allowable (no smaller than 10 point recommended). Offerors shall ensure that the print is easily readable. Each page shall have not less than one-inch margins on each side of the page. Header/footer information (which does not include any information to be evaluated) may be included in the 1" margin space. Each 8 and 1/2 by 11 inch "sheet" shall count as one page. Foldouts for complete spreadsheets and/or organization charts are permissible up to 11" by 17" and shall count as two pages. 3. Amendments to Proposal - Any changes to a proposal made by the offeror after its initial submittal (i.e., in the final revised proposal) shall be accomplished by replacement pages. Changes from the original page shall be indicated on the outside margin by vertical lines adjacent to the change. The offeror shall include the date of the amendment on the lower right corner of the changed pages. 4. The Government will evaluate proposals in accordance with the evaluation criteria set forth in Evaluation Factors for Award section of this combined synopsis/solicitation. Failure to respond or follow the instructions regarding the organization and content of the Technical and the Business Proposals may result in the Offeror's proposal being removed from further consideration. B. TECHNICAL PROPOSAL INSTRUCTIONS/CONTENT (VOLUME 1) Offeror shall provide sufficient written technical documentation including, but not limited to: Work Plan, Management Plan, Staffing Plan & Key Personnel, Experience, and Past Performance, sufficient enough to explain their ability to meet the requirements of the Performance Work Statement and to allow for thorough evaluation of the proposal. The following content is required: Section 1 - Work Plan The work plan shall fully describe the offeror's proposed solution to achieve requirements of the PWS and address the offeror's technical approach and methodology to successfully achieve the requirements of the PWS. The technical approach shall adequately describe how the offeror will accomplish the requirements of the PWS in a clear, concise, specific, and convincing manner. The work plan shall be specific, detailed and complete enough to demonstrate the offeror has a thorough understanding of the requirements in the PWS. At a minimum, the offeror shall address the functions and disciplines involved for each objective, skill levels, quantity of resources and methods of operation required for each contract period of performance (base period and option periods). The plan shall describe the proposed allocation of resources (i.e., distribution of staff, types of labor, categories, subcontractors, proposed contractor owned equipment, etc.) It shall include a complete list of major equipment (over $1,000) which the offeror proposes to utilize in the performance of this contract. The work plan shall include a phase-out plan that fully describes how the offeror will transfer the duties and responsibilities of all PWS requirements to an incoming new contractor by the expiration of the contract. Section 2 - Management Plan The management plan shall demonstrate the offeror's ability to direct and control the operation of this requirement both programmatically and on a daily basis in an efficient manner. As part of the management plan, the offeror shall include a risk management plan. The risk management plan shall address how the offeror will manage risks (including both identifying and mitigating risks). The management plan shall include copies of current organizational chart(s) and lines of authority and supervision pursuant to management of this effort, including the designation of an Executive Vice President (equal or higher position) for a management point of contact. Corporate management systems shall be described, indicating how this contract will fit into the organization's overall business plan and the extent of corporate support, involvement and oversight. The management plan shall address schedule controls, project cost accounting and tracking, and management of multiple work order assignments. The plan shall describe how the work orders will be managed to ensure they are efficiently processed in a timely manner. The plan shall include a detailed discussion on how any subcontracted work will be managed and integrated to ensure efficient and effective services are provided. Section 3 - Staffing Plan and Key Personnel The staffing plan shall include a detailed description on how the offeror will staff the contract in order to successfully meet all requirements of the PWS. The description shall address both "key personnel" and other than key personnel. The staffing plan shall include a description on how the offeror will recruit, retain, train, supervise, and coordinate its staff. The plan shall describe the proposed labor mix for each work breakdown structure element and demonstrate that the proposed staff will have the necessary skills and expertise necessary for successful contract performance. The offeror shall identify and present resumes of key personnel who will be assigned to this contract and the rationale for positions designated as key (i.e., why the offeror determined the position(s) to be key). The offeror shall demonstrate that the proposed key personnel have an understanding of the program scope and objectives as well as relevant experience. The offeror shall demonstrate an understanding of the importance of assigning experienced, key personnel in the completion of the contract. The offeror shall provide resumes for all proposed key personnel. Letters of commitment shall be provided for key personnel that are not currently employees of the offeror or its proposed subcontractors. Resumes shall be limited to 3 pages each. Section 4 - Experience The offeror shall describe its experience on similar and/or relevant projects and endeavors. The offeror shall provide the information listed below for prime contracts or subcontracts under which it performed work similar in nature and complexity to the subject requirement. This information may include the experience of predecessor companies, major subcontractor, or proposed key personnel. Each experience shall be limited to 5 pages. A. Contracting Agency (Company), address and phone number. B. Contract number and type of contract. C. Date of contract, period of performance, and place of performance. D. Address and phone number of contracting and technical officers. E. Size of contract (average number full time equivalents provided per year) and dollar value. F. Brief description of contract work and responsibilities. G. Applicability of subcontracting plans. H. Indicate comparability of each project to the immediate one. It is not sufficient to merely state that a project is comparable in magnitude and scope. Rationale must be provided to convince the Government that a project is indeed similar. The Government will consider the above information, as well as information obtained from any other sources, when evaluating the offeror's experience. The Government will not restrict its consideration to the information provided in the proposal and may consider any other available information. In determining the rating for experience the Government will give greater consideration to the experience which is most relevant to the solicitation. The evaluation of experience will focus on the relevance, complexity, and scope of the noted experience. Section 5 - Past Performance The offeror shall submit three (3) past performance references for itself, and three (3) each for any major subcontractor(s), if applicable. The submitted past performance experiences shall be of contractual work that is similar to the requirements set forth in this solicitation. If the offeror has no relevant corporate or organizational past performance, the offeror may substitute past performance of a predecessor company or of the offeror's proposed key personnel who have relevant experience. Offerors shall provide a list of any contracts terminated for convenience or terminated for default within the last three years. Also list any contracts for which the customer did not exercise an option to continue the contract within the last three years with an explanation as to why the option was not exercised. Past experience summaries shall be for projects completed in the last five years or currently in process, which are of similar size, scope, complexity, or, in any way, are relevant to the effort required by this solicitation. Contracts listed may include those entered into by the Federal Government, agencies of State and local governments, and commercial customers. Contracts with the parent or an affiliate of the offeror may not be used. Each past performance reference shall be limited to 5 pages. The following information shall be provided for each referenced contract: a. Administrative Data 1. Program title or product name 2. Contract number 3. Contract type b. Relevance 1. Brief synopsis of work performed 2. Brief discussion of how the work performed is relevant to this solicitation 3. Contract Value c. Compliance with subcontracting plans. d. Information on problems encountered on each contract and corrective actions taken to resolve those problems. e. Experience gained on these projects that will be made available to accomplish the required services. f. Address and phone number of contracting and technical officers. The Government will consider the above information, as well as information obtained from any other sources, when evaluating the offeror's past performance. The Government will not restrict its consideration to the information provided in the solicitation and may consider any other available information. In determining the rating for past performance the Government will give greater consideration to successful past performance that is the most relevant to the solicitation. The evaluation of past performance will focus on how well the offeror completed work performed under its experience. The offeror will not be evaluated either favorably or unfavorably if it lacks relevant past performance. C. BUSINESS PROPOSAL INSTRUCTIONS (Volume 2) 1. Price/Cost Schedule - The offeror shall propose price (base and all options). The proposed price shall be based on the requirements of the PWS. 2. Representations, Certifications, and Other Statements of Offerors (FAR 52.212-3). This shall be completed and submitted as part of the Business Proposal, or included the offeror's registration in the System for Award Management (SAM) - www.sam.gov. 3. Evidence of Responsibility The offeror must submit sufficient evidence of responsibility for the Contracting Officer to make an affirmative determination of responsibility pursuant to the requirements of FAR Subsection 9.104-1. However, in the case of a small business offeror, the Contracting Officer will comply with FAR 19.6. Accordingly, prime offerors should seriously address each element of responsibility. To be determined responsible, a prospective contractor must: a. Have adequate resources, including financial, facilities, equipment and personnel, to perform the contract, or the ability to obtain them (see FAR 9.104-3(a)); b. Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental commitments; c. Have a satisfactory performance record (See FAR 9.104-3(b) and Subpart 42.15). A prospective contractor shall not be determined responsible or non-responsible solely on the basis of a lack of relevant performance history, except as provided in FAR 9.104-2; d. Have a satisfactory record of integrity and business ethics; e. Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors). (See FAR 9.104-3(a)); f. Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them (See FAR 9.104- 3(a)); and g. Be otherwise qualified and eligible to receive an award under applicable laws and regulations (e.g., Equal Opportunity, Clean Air and Water, Small Business Subcontracting, etc.). 4. Letters of Commitment (Subcontractors) - if applicable The Business Proposal shall include a letter, on subcontractor letterhead, and signed by an authorized representative of each subcontractor, which specifically indicates the subcontractor's agreement to be included in the offeror's proposed teaming arrangement. 5. Information to Support Consent to Subcontractors - if applicable The offeror must address each of the elements in FAR 44.202-2 in order for proposed subcontractors to be considered by the contracting officer for consent of subcontractors to be granted with the initial award. 6. Small Business Participation and Subcontracting Plan The offeror shall describe its subcontracting plan. The proposed subcontracting plan shall be provided as an appendix to the Business Proposal (Volume 2). The offeror shall provide its proposed approach to subcontracting, including providing subcontracting opportunities for small, small disadvantaged, women-owned, service-disabled veteran-owned, veteran-owned, and HUBZone small businesses. EVALUATION FACTORS FOR AWARD: FEMA intends to award one Firm Fixed Price Contract based on Best Value to the Government, price and other factors considered. The single award will be made to the Offeror whose proposal is determined to best meet the needs of the Government after consideration of all factors, that is, the proposal that provides the best value to the Government. Best value is defined as the offer that results in the most advantageous acquisition decision for the Government as determined by an integrated assessment and trade-off analysis among non-price and price factors. The Government may award any resulting contract to other than the lowest priced Offeror, or other than the Offeror with the highest non-price rating. The Government reserves the right to award without discussions. The Government reserves the right to make no award at all as a result of this solicitation. All information provided in the offeror's proposal will be evaluated in accordance with the following technical evaluation factors. Factor 1 Work Plan Factor 2 Management Plan Factor 3 Staffing Plan & Key Personnel Factor 4 Experience Factor 5 Past Performance The merits of the work plan (Factor 1) and management plan (Factor 2) are both equal in value and more important than the merits of the other technical factors (to include past performance). Staffing plan and key personnel, experience and past performance are all of equal importance. The technical factors and price are of equal importance. TECHNICAL EVALUATION FACTORS: Factor 1 - Work Plan The technical evaluation will consider the merits of the proposed technical approach/methodology. The merits of the work plan will be considered to determine the degree the proposed solution will successfully achieve the requirements of the PWS. The plan will be evaluated to assess the level of confidence that the offeror will successfully meet the requirements of the PWS that meet industry regulations and standards that are in full compliance with the applicable documents set forth in the PWS. The work plan will be evaluated to assess the offeror's understanding of the requirements of the PWS. Overall the, technical approach will be evaluated to determine how well the offeror will accomplish the requirements of the PWS. The work plan must be clear, concise, specific, efficient, and convincing. The work plan will be evaluated to determine the offeror understands of the requirements of the PWS. Consideration will be given to the proposed functions and disciplines involved for each objective, skill levels, quantity of resources and methods of operation required for each contract period of performance (base period and option periods). Consideration will be given to the proposed allocation of resources (i.e., distribution of staff, types of labor, categories, subcontractors, proposed contractor owned equipment, etc.). This will include consideration of all major equipment (over $1,000) the offeror proposes to utilize in the performance of the contract. Factor 2 - Management Plan The technical evaluation will consider the merits of the proposed management plan. Consideration will be given to the offeror's demonstrated ability to direct and control the operation of this requirement both programmatically and on a daily basis in an efficient manner. Consideration will be given to how the offeror will manage risks (including both identifying and mitigating risks). The management plan will be evaluated on how well the offeror demonstrates that it will successfully and efficiently manage the requirements of the PWS. Consideration will be given to the merits of the offeror's current organizational chart(s) and lines of authority and supervision pursuant to management of this effort. Consideration will be given to how well corporate management systems are described, indicating how this contract will fit into the organization's overall business plan and the extent of corporate support, involvement and oversight. Consideration will be given to how well the offeror addresses schedule controls and management of multiple work order assignments. Consideration will be given to how well the offeror describes how work orders will be managed to ensure they are efficiently processed in a timely manner. The evaluation will include the merits on how any subcontracted work will be managed and integrated to ensure efficient and effective services are provided. Factor 3 - Staffing Plan and Key Personnel The technical evaluation will consider the merits of the proposed staffing plan and key personnel. Consideration will be given to how the offeror will staff the contract in order to successfully meet all requirements of the PWS (including use of both "key personnel" and other than key personnel). Consideration will be given to how well the staffing plan demonstrates that the offeror will successfully and efficiently provide all required staffing and key personnel for the tasks identified in the PWS. Consideration will be given to how the offeror will recruit, retain, train, supervise, and coordinate its staff. Consideration will be given to the merits and realism of the proposed labor mix and how well the offeror demonstrated that the proposed staff will have the necessary skills and expertise necessary for successful contract performance. Consideration will be given to the merits of key personnel who will be assigned to this contract and the rationale for positions designated as key (i.e., why the offeror determined the position(s) to be key). Consideration will be given to how well the offeror demonstrates that the proposed key personnel have an understanding of the program scope and objectives as well as relevant experience. Consideration will be given to how well the offeror demonstrates an understanding of the importance of assigning experienced, key personnel in the completion of the contract. Resumes shall be provided for all proposed key personnel. Letters of commitment must be provided for all key personnel that are not currently employees of the offeror or its proposed subcontractors. Resumes shall be limited to 3 pages each. Factor 4 - Experience The technical evaluation will consider the merits of the offeror's experience on similar and/or relevant projects and endeavors. Consideration will be given to the information listed below for prime contracts or subcontracts under which it performed work similar in nature and complexity to the subject requirement. This information may include the experience of predecessor companies, major subcontractor, or proposed key personnel. A. Contracting Agency (Company), address and phone number. B. Contract number and type of contract. C. Date of contract, period of performance, and place of performance. D. Address and phone number of contracting and technical officers. E. Size of contract (average number full time full time equivalents provided per year) and dollar value. F. Brief description of contract work and responsibilities. G. Applicability of subcontracting plan. H. Indicate comparability of each project to the immediate one. It is not sufficient to merely state that a project is comparable in magnitude and scope. Rationale must be provided to convince the Government that a project is indeed similar. The Government will consider the above information, as well as information obtained from any other sources, when evaluating the offeror's experience. The Government will not restrict its consideration to the information provided in the proposal and may consider any other available information. In determining the rating for experience the Government will give greater consideration to the experience which is most relevant to the solicitation. The evaluation of experience will focus on the relevance, complexity, and scope of the noted experience. Factor 5 - Past Performance The technical evaluation will consider the merits of the offeror's past performance. Consideration will be given to the Past Performance References of past experience summaries for itself and any major subcontractor(s). The following will considered. The offeror shall submit three (3) past performance references for itself, and three (3) each for any major subcontractor(s). The submitted past performance experiences are of contractual work that is similar to the requirements set forth in this solicitation. The contractor has demonstrated compliance with subcontract plans under other contracts. If the offeror has no relevant corporate or organizational past performance, the offeror may have substituted past performance of a predecessor company or of the offeror's proposed key personnel who have relevant experience. The offeror shall provide a list of any contracts terminated for convenience or terminated for default within the last three years. The offeror shall also list any contracts for which the customer did not exercise an option to continue the contract within the last three years and the reason the option was not exercised. Past experience summaries are for projects completed in the last five years or currently in process, which are of similar size, scope, complexity, or, in any way, are relevant to the effort required by this solicitation. Contracts listed shall include those entered into by the Federal Government, agencies of State and local governments, and commercial customers. Contracts with the parent or an affiliate of the offeror shall not been used. The Government will not restrict its consideration of quality of past performance and experience to the information provided by the offeror and, when evaluating past performance and experience, the Government may consider any additional information available. Offerors with no relevant experience will be rated "neutral" for the past performance. PRICE EVALUATION FACTORS: Price proposals will be evaluated, but will not be assigned a rating. Adequate price competition is expected for this acquisition. The evaluated price will be based on the total price of all CLINS inclusive of options. The following factors will be used to evaluate price: (1) Complete. The business proposal will be evaluated to determine if all price information required by the Request for Proposal (RFP) has been submitted in accordance with Proposal Preparation Instructions. (2) Price reasonableness. Price reasonableness will be based on competitive quotations or offers. In the event of a single offer, price reasonableness will be evaluated based on the degree a prudent person would expect to incur for the same or similar services. Fixed prices, that are higher than the amount a prudent person would expect to pay for the services will be considered unreasonable. OFFEROR QUESTIONS: If you have any questions, please contact James Suerdieck by email to: james.suerdieck@fema.dhs.gov. Questions shall be submitted no later than July 22, 2013. No phone calls accepted. Questions submitted after this deadline may not receive a response. PROPOSAL SUBMISSION INSTRUCTIONS: Your Original Proposal (Volumes 1 and 2) including all supporting documentation shall be submitted electronically by email (using PDF, MS Word, and/or MS Excel) to James Suerdieck, james.suerdieck@fema.dhs.gov, not later than 1:00 p.m. (Eastern Standard Time) on August 1, 2013.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/DHS/FEMA/NETC/HSFE20-13-Q-0058/listing.html)
 

Place of Performance

Address: 61 Responder Drive, Anniston, Alabama, 36205, United States

Zip Code: 36205
 

Record

SN03108065-W 20130705/130703235937-5444bf57bc61e0e9e97bb85f5c53614b (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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