SOLICITATION NOTICE
D -- Communicator NXT Alerting System Service Support
- Notice Date
- 7/4/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541519
— Other Computer Related Services
- Contracting Office
- M62613 MARINE CORPS AIR STATION IWAKUNI CONTRACTING OFFICE PSC 561 Box 1872 MCAS Iwakuni FPO,
- ZIP Code
- 00000
- Solicitation Number
- M6261313T0029
- Response Due
- 7/19/2013
- Archive Date
- 8/3/2013
- Point of Contact
- Takashi Kamio 011-81-827-79-6875
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis / solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This procurement is not a small business set-aside. Therefore, any responsible source may submit a quote. This announcement constitutes the only solicitation. Therefore, quotes are being requested and a separate written solicitation will not be issued. Solicitation number M62613-13-T-0029 applies and is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-66 and Defense Acquisition Circular 91-13. The PSC code is D319 and the NAICS code is 541519. The Government is soliciting quotes for the contract of support service for Communicator NXT Telephone Alerting System. The Government intends to issue a single award to the responsible quote whose quote is the most advantageous to the Government considering Technical Acceptability and Price. This is Brand Name or Equal contract. The referenced brand name is not intended to be restrictive, but represent the Statement of Work of the Government. The salient physical, functional, or performance characteristics must be met in order for an "equal" service to be acceptable for award by the Government. It is the quoters responsibility to furnish sufficient information to the Government in order to determine acceptability of the quoted equal service. Therefore, if "equal" service is quoted, the quoter shall submit all technical specifications for the Government to review in order to determine technical acceptability. *All quotes shall be submitted in English.* Line Item 0001: Communicator NXT Service Support (Base Year), Period: 01-Aug,2013 through 31-Jul,2014 Provide a renewal to service support for the Communicator NXT Telephone Alerting System. See Statement of Work below Line Item 0002: Communicator NXT Service Support (Option Year 1), Period:01-Aug,2014 through 31-Jul,2015 Provide a renewal to service support for the Communicator NXT Telephone Alerting System. See Statement of Work below Line Item 0003: Communicator NXT Service Support (Option Year 2), Period:01-Aug,2015 through 31-Jul,2016 Provide a renewal to service support for the Communicator NXT Telephone Alerting System. See Statement of Work below Line Item 0004: Communicator NXT Service Support (Option Year 3), Period:01-Aug,2016 through 31-Jul,2017 Provide a renewal to service support for the Communicator NXT Telephone Alerting System. See Statement of Work below Line Item 0005: Communicator NXT Service Support (Option Year 4), Period:01-Aug,2017 through 31-Jul,2018 Provide a renewal to service support for the Communicator NXT Telephone Alerting System. See Statement of Work below STATEMENT OF WORK 1. Purpose. The purpose is to extend software maintenance service for the Communicator NXT telephone alerting system. The NXT server is the sole piece of equipment that has a software maintenance agreement with Cassidian Communication. Cassidian Communications liability on the PC s and server is strictly limited to software used to run applications pertinent to consoles call handling, database administration, and communication to Cassidian Communications provided hardware. 2. Duration of Services. 12 month for Base Year and (4) Optional Years maintenance service period: 01 Aug 2013 through 31 Jul 2018 3. Previous History and Background. The computers were purchased through Dialogic Communications Corporation with a one year maintenance agreement. The maintenance agreement on the server expired 31 March, 2012. 4. Service Location. MCAS Iwakuni, H&HS, Emergency Operations Center, PSC 561 Box 1876, FPO AP 96310-0019 Building 125, Phone: 011-81-827-79-5101. 5. Marine Corps Designate Representative. The activity designated as the requiring authority under this contract is: Emergency Management Specialist Bldg.125 Telephone: DSN (315) 253-5101 MCAS Iwakuni, Japan 6. Task Management. This SOW describes the requirements that are to be executed by the contractor for the stated period of time. 7. Permits. No permits are required for this contract. 8. Government Furnished Equipment. There is no government owned equipment to be furnished to the contractor for use under this contract. General Requirements 1) Contract Authority. Notwithstanding any other provision of this contract the Contracting Officer shall be the only individual authorized to redirect the effort or otherwise amend any of the terms of this contract. 2) Work Hours. This service contract is for over the telephone maintenance service calls. Hours of availability are 24 hours 7 days a week including holidays following the contractors policy for routine and emergency service. 3) Security Requirements. a) The contractor will coordinate through the Emergency Management Specialist at telephone number 011-81-827-79-5101 prior to any attempt to remotely access the server via modem connection. Such connection shall remain disconnected and only made available to the contractor for a scheduled maintenance event. b) All contractor personnel performing work under this contract who require access to military installations shall coordinate the visit through the Emergency Management Specialist, Bldg. 125, and telephone number 011-81-827-79-5101. Such coordination should be 15 working days in advance to allow time to coordinate entry permits through SJA and PMO. Advance coordination requirements shall be waived for unscheduled responses to critical outages. c) The Station Commander has broad authority to remove or exclude any person in fulfilling his responsibility to protect personnel and property, to maintain good order and discipline, and to ensure the successful and uninterrupted performance of the Marine Corps mission. In the exercise of this authority, the Station Commander may refuse to grant personal entry passes or may bar contractor employees, including employees who have been granted a personal entry pass. Refusal to grant an employee a personal entry pass or debarment of an employee does not relieve the contractor of the responsibility to continue performance under this contract. d) The contractor s employees shall observe and comply with all base rules and regulations applicable to contract personnel, including those applicable to the safe operation of vehicles, and shall not be present in locations not required for the proper performance of this contract. e) Contractor personnel and equipment entering a military installation are subject to 100% security checks. Contractor personnel shall follow any direction given by Military Police or other security of safety personnel. In compliance with the above, the contractor must be prepared to provide proof of the following: - Valid Passport - Copy of Orders - Station Pass - Knowledge of the contract number they are performing under f) The contractor shall not employ any individual for the performance of this contraction in violation of DOD Joint Ethics Regulations (DOD Directive 5500.7-R) or if such employment would create a conflict of interest or an appearance of a conflict of interest. 9. Support Services Provided. The contractor must be able to provide support for Software currently approved and installed on the Communicator NXT. Support provided will be telephone contact with a service representative available for 24 hour emergency support. Routine support completed during the normal service support hours of the contractor is acceptable. Remote access to this system is not authorized in its current connection state. 10. Software Updates. The contractor must be able to provide application Software updates for the Communicator NXT Alerting System to address system vulnerabilities. The following clauses apply to this acquisition: FAR 52.204-7 System Award for Management (Jul 2006), FAR 2.212-4 Contract Terms and Conditions -- Commercial Items (Jun 2010), FAR 52.212-5(Dev) Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Apr 2012), FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011), FAR 52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008), FAR 52.225-14 Inconsistency between English Version and Translation of Contract(Feb 2000), FAR 52.225-17 Evaluation of Foreign Currency Offers(Feb 2000), FAR 52.232-1 Payments (Apr 1984), FAR 52.232-8 Discounts for Prompt Payment (Feb 2002), FAR 52.232-33 Payment by Electronic Funds Transfer (Oct 2003), FAR 52.233-1 Disputes (Jul 2002), FAR 52.233-3 Protest After Award (Aug 1996), FAR 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004), FAR 52.243-1 Changes- Fixed Price (Aug 1987), FAR 52.247-34 F.O.B. Destination (Nov 1991), DFAR 252.211-7003 Item Identification and Valuation (Aug 2008), DFARS 52.211-7006: Radio Frequency Identification (Feb 2007), DFARS 252.212-7000 Offeror Representations and Certifications Commercial Items (Jun 2005). DFARS 252.212-7001. Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Jan 2011), DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Mar 2008), DFARS 252.232-7008 Assignment of Claims (Overseas) (Jun 1997), DFARS 252.232-7010 Levies on Contract Payments (Dec 2006), DFARS 252.233-7001 Choice of Law (Overseas) (Jun 1997), and DFARS 252.243-7001 Pricing of Contract Modifications (Dec 1991). Responsible quoters must be active in the System Award for Management in accordance with DFARS 252.204-7004 alternate A (May 2013), and DFARS 252.232-7006 (JUN 2012) Wide Area Work Flow Payment Instructions. The following Provision apply to this RFQ: FAR 52.211-6 Brand Name or Equal (Aug 1999), FAR 52.212-1 Instructions to Offerors -- Commercial Items (Jun 2008), FAR 52.212-2 Evaluation-Commercial Items (Jan 1999), and FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items (Jan 2011). Note: Full text of each FAR and DFARS clause may be accessed electronically at http://farsite.hill.af.mil/ Payment shall be made electronically by DFAS Columbus, utilizing Wide Area Work Flow for CONUS quotes, and by DFAS Yokota Japan for local quotes. Quoters are instructed to include their DUNS number and CAGE code in a quote. Failure to provide the required information may result in your quote being considered non-responsive by the Government. Questions regarding this requirement must be submitted to takashi.kamio.jp@usmc.mil NLT 1900 (EST) on 19 Jul 2013. Quoters shall submit their response to this RFQ via email to takashi.kamio.jp@usmc.mil or via fax to 011-81-827-79- 6875. However, qouters are advised it is their responsibility to ensure all information pertaining to this RFQ is received in full by the Contracting Office USMC Iwakuni JAPAN NLT then the expiration of this RFQ. (End of RFQ)
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