SOURCES SOUGHT
P -- Salvage and Recovery Requirements for National Library of Medicine (NLM) Collections Damaged During Disasters
- Notice Date
- 7/9/2013
- Notice Type
- Sources Sought
- NAICS
- 562910
— Remediation Services
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Library of Medicine, 6707 Democracy Blvd., Suite 105, Bethesda, Maryland, 20894, United States
- ZIP Code
- 20894
- Solicitation Number
- NIHLM2013776-UHP
- Archive Date
- 8/2/2013
- Point of Contact
- Uyen H Phuong, Phone: 301-496-6127
- E-Mail Address
-
phuongu@mail.nih.gov
(phuongu@mail.nih.gov)
- Small Business Set-Aside
- N/A
- Description
- This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended strictly for Market Research. The National Library of Medicine (NLM) is conducting a market survey to help determine the availability and technical capability of qualified small businesses, veteran-owned small businesses, service-disabled veteran-owned small businesses and/or HUBZone small businesses capable of serving the needs identified below. Background The National Library of Medicine (NLM) is the biomedical library of record for the United States. The Library has a Congressional mandate to preserve the biomedical literature. Dating from 1962, NLM (Building 38 on the National Institutes of Health (NIH) campus) is a complex, multi-level facility designed with foot-thick limestone walls surrounding over 50 miles of below-grade shelving and a collapsible roof designed to protect collections from possible Cold War threats. The Library's print collections include a large number of items that would be difficult or impossible to replace in the event they were damaged beyond recovery in a disaster. Recovery and salvage of print originals in the event of a disaster is critical to the Library's mission. By definition, manuscripts are irreplaceable. Rare, historic and valuable printed medical works are likely to be either irreplaceable or replaceable only at great cost. Replacement copies are not widely available for modern medical texts, particularly those in highly specialized areas of research. The Library's media collections include both polyester and acetate microforms, acetate motion picture films, legacy photographic prints and slides, obsolete magnetic tape formats and a variety of digital formats. NLM has an ongoing duplication program to migrate content from obsolete media and store originals offsite, but a large quantity of as yet unprocessed historic items still on site may be irreplaceable. Vendor Requirements Independently, and not as an agent of the Government, the Contractor shall furnish all necessary labor, materials, supplies, equipment, and services needed to complete this project according to the work proposed below. All work performed under this procurement shall be monitored by NLM Project Officer. The National Library of Medicine (NLM) needs to have a salvage and recovery contingency plan in place with a professional disaster response service in the event that a large-scale disaster overwhelms available NLM response capabilities. In such an event NLM would require rapid response: to assess the situation and craft a plan of action; to minimize damage to its collections; to quickly and safely remove wet materials from up to four levels (three of which are below ground) while handling NLM material without causing further damage; to follow NLM procedures for dealing with a variety of materials including general collection and historical collection printed works on coated and non-coated paper, vellum and parchment manuscripts and bindings, leather bindings, boxed archive materials, flat paper objects, photographic prints and negatives, microfilms, motion picture films and magnetic tapes; to properly inventory and pack wet items for transport to freezer facilities; to provide transport, including freezer trucks as needed, from NLM to freezer facilities; to safely and properly store frozen NLM materials in secure freezer facilities as needed; to work with NLM staff to develop a recovery plan specific to each type of material; to freeze-dry materials that can be safely dried in this manner; to recover film and tape media within recommended time limitations; to safely and properly recover a variety of materials using subcontracted professional recovery services as needed that can meet NLM's requirements; to track all salvaged NLM materials removed from the Library for recovery; to coordinate and properly invoice for all subcontracted work (if any), including submission of samples as required; to arrange for all recovery work to be scheduled and done in a timely manner; to comply with all NLM and NIH visitor and parking regulations during disaster response; to conduct annual site visits to NLM to review response procedures; to properly prepare and submit itemized invoices for payment. This is a Small Business Sources Sought Notice. This is not a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding: (1) the availability and capability of qualified small business sources; (2) whether they are small businesses; HUBZone small businesses; service-disable, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses; and (3) their size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. This Sources Sought notice is not a Request for Proposals (RFP), nor is an RFP available. Interested firms responding to this sources sought notice must adhere to the following: (a) Provide a capability statement demonstrating relevant experience, skills and ability to fulfill the Government's requirements for the above. The capability statement should contain enough sufficient detail for the Government to make an informed decision regarding your capabilities; however, the statement should not exceed 10 pages. (b) The capability statement must identify the responder's small business type and size; DUNS number; NAICS code; and technical and administrative points of contact, including names, titles, addresses, telephone and fax numbers, and email addresses. (c) All capability statements must be submitted electronically no later than 4:30pm Eastern Standard time on Friday July 18, 2013 to Ms. Uyen Phuong at phuongu@mail.nlm.nih.gov. Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/NIH/OAM/NIHLM2013776-UHP/listing.html)
- Record
- SN03110514-W 20130711/130709234623-1f5070a9af90a5cdae63f4894fdc99cd (fbodaily.com)
- Source
-
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