SOURCES SOUGHT
R -- Aviation Operations Director, Iraq - OF612
- Notice Date
- 7/9/2013
- Notice Type
- Sources Sought
- NAICS
- 541990
— All Other Professional, Scientific, and Technical Services
- Contracting Office
- Department of State, Bureau of International Narcotics and Law Enforcement Affairs, Grants, Acquisitions, Procurement and Policy Division (INL/RM/GAPP), SA-4 Navy Hill, South Building, 2430 E Street, N.W., Washington, District of Columbia, 20037, United States
- ZIP Code
- 20037
- Solicitation Number
- PSC-13-049-INL
- Archive Date
- 8/22/2013
- Point of Contact
- Victoria V. Stewart, Phone: 321-783-9860 x33478
- E-Mail Address
-
stewartVv@state.gov
(stewartVv@state.gov)
- Small Business Set-Aside
- N/A
- Description
- Form OF612 You have received this Personal Services Contractor (PSC) solicitation through the Department of State (DOS) Internet site. If you have any questions regarding this PSC, you may contact the DOS Official named in this solicitation. The Department is not responsible for any data and/or text not received when retrieving this document electronically. Amendments to solicitation documents generally contain information critical to the submission of an application. Aviation Operations Director (PSC), Baghdad, Iraq Issuance Date: 07/09/2013 Closing Date: 08/07/2013 SOLICITATION NUMBER: PSC-13-049-INL SUBJECT A solicitation for a Personal Services Contractor (PSC), Department of State (DOS), Bureau for International Narcotics and Law Enforcement Affairs (INL) The United States Government (USG), represented by the DOS, seeks applications from US citizens interested in providing PSC services as described in this solicitation. HOW TO APPLY Offeror's proposals shall be in accordance with the requirements stated in this solicitation at the place and time specified. A proposal will be determined non-responsive and ineligible for consideration unless all required documents and information are included in the submission. Offerors shall ensure their resume demonstrates their possession of the minimum qualifications outlined in this Solicitation, as well as their ability to fulfill all required duties. Proposals must include the following: 1) Form OF-612 (Completed and signed) 2) Resume 3) Three letters of recommendation, or three references including contact information 4) Reference the Solicitation Number, on all documents 5) Full Mailing Address and Phone Number Submit all proposals via e-mail or facsimile to the attention of: INL/Vicki Stewart Email: stewartVv@state.gov Fax: 321-799-3807 Direct questions regarding this solicitation to: INL/Vicki Stewart Email: stewartVv@state.gov INL will not accept late proposals unless it can be determined DOS mishandled the proposal. 1. SOLICITATION NUMBER: PSC-13-049-INL 2. ISSUANCE DATE: 07/09/2013 3. CLOSING DATE: 08/07/2013 4. TIME SPECIFIED FOR RECEIPT OF APPLICATIONS: 5 PM, EST 5. POSITION TITLE: Aviation Operations Director 6. MARKET VALUE: $99,628 - $129,517 (FS-1 Equivalent) 7. PERIOD OF PERFORMANCE: One year from date of award and four option years 7. PLACE OF PERFORMANCE: Baghdad, Iraq 8. JOB DESCRIPTION: See below GENERAL STATEMENT OF THE PURPOSE OF THIS CONTRACT AND RESPONSIBILITIES OF THE CONTRACTOR BACKGROUND The US Department of State (DOS), Bureau of International Narcotics and Law Enforcement Affairs, Office of Aviation (INL/A) provides aviation support, under Chief of Mission (COM) authority, to meet transportation and/or Foreign Assistance Aviation Program requirements. Aviation support includes fixed and rotary wing travel in support of COM personnel to multiple domestic and international locations. Flights, known as Embassy Air, originate from multiple hub locations, service numerous airfields, and helipads/heliports. In addition to air transportation missions, Embassy Air may be required to perform rotary wing security operations in support of COM personnel ground movements, reconnaissance missions, Search and Rescue (SAR) missions, Quick Reaction Force transport, interdiction missions and medical evacuations. Embassy Air uses a mixed fleet of fixed and rotary wing aircraft to accomplish its mission. Aircraft perform their missions anytime, day and night, as well as under visual and instrumental meteorological conditions. Some missions, supporting the US Mission require 24-hour a day aircraft and crew availability. Additionally, INL/A assumes responsibility for the management of designated Life Support Areas (LSAs), Embassy Landing Zones, and other aviation facilities. PURPOSE This personal services contract (PSC) provides for an Aviation Operations Director (AOD) for US Embassy Air missions. The Director serves as the senior in-country aviation advisor and provides program implementation, direction, mission execution, contract oversight, compliance, and evaluation in support of all DOS funded aviation transportation services. The Director serves in two broad roles as the 1) AOD and 2) Government Task Monitor (GTM). As the AOD, the Director is responsible for overall management, coordination, and execution of aviation resources under INL/A contracts. The GTM, in conjunction with subordinate Aviation Advisors, monitors and evaluates aviation support contractor performance in all aviation functional areas, to include operations, maintenance, safety, and logistics through performance of oversight duties ensuring contractor compliance with INL/A standards of performance. RELATIONSHIPS The Director works under the direct supervision of the Assistant Chief of Mission or his/her designated Federal representative; however, the individual exercises wide latitude for independent action by initiating projects and executing approved new programs under general supervision. The Director coordinates directly with the INL/A staff in performance of contract oversight, compliance, and issuing direction to the aviation support contractors to ensure compliance with INL/A policies and procedures and USG mandated regulatory guidance for Federal Aviation programs. In conjunction with subordinate Aviation Advisors, the Director performs oversight duties at all INL/A contractor locations. DUTIES AND RESPONSIBILITIES: 1. Provide oversight and guidance to fixed wing and rotary wing operations, maintenance, and logistics to ensure efficient and safe support for Post's need; 2. Interface with respective embassy stakeholders to ensure support for their respective aviation missions 3. Draft Post aviation standard operating procedures (SOPs) and other post documentation pertaining to the Embassy Air program 4. Optimize passenger scheduling to ensure maximum aircraft utilization 5. As directed, act as the Post Aviation Officer; interface with other agencies and departments, such as UN organizations, Department of Defense (DOD), and host country officials, in the coordination of actions to further Post objectives 6. Perform oversight and evaluation of contractor operations, maintenance, logistics, and safety programs. Oversight includes, but is not limited to, ensuring compliance with INL/A policies/procedures/directives, reviewing and recommending approval of waivers to published directives, authorizing use of program aircraft, reviewing contractor flight operations procedures, and monitoring contractor pilot proficiency 7. Submit regular written reports of contractor performance and activities to INL/A and provide comprehensive monthly award term input to the Contracting Officer's Representative (COR) regarding contractor performance 8. Direct and coordinate aircraft and personnel deployments in support of COM 9. Act as a point of contact for facilities construction and O&M facility support coordination in support of aviation operations 10. Manage Embassy Landing Zone and aviation hubs 11. Develop, coordinate, organize, implement, and ensure compliance with comprehensive operational systems and procedures in support of Post's aviation missions; compliance documentation for operational systems and procedures include, but are not limited to, the DOS Aircrew Training Program, Aviation Operations Directives, Guide to Aviation Training and Standardization, Aircrew Training Manuals, Safety Directives, INL/A approved maintenance and logistics procedures, and INL/A and country-specific SOPs 12. Develop operational tactics and new training procedures (in conjunction with INL/A and contractor staff); this includes, but is not limited to, night vision goggle (NVG) operations, helicopter employment tactics, fixed wing passenger and cargo operations, rules of engagement, and aerial gunnery 13. Serve as a Government Task Monitor; provide operational direction and guidance to contract personnel; prioritize allocation of contractor efforts and workload to meet post requirements, assess contractor manning by skill level against contract requirements, recommend modifications as needed, plan work, set, and/or negotiate deadlines and completion dates, review and accept/reject final work, and evaluate contractor performance per the Aviation Support Services contract Quality Assurance Surveillance Plan 14. Delegate work to subordinate aviation advisors based on priorities, assignment difficulty, and employee capabilities; provide advice and instruction on technical and administrative matters; identify developmental and training needs, determine ways to improve work quality, and enhance overall performance standards for both USG and contractor personnel 15. Collect, review, and disseminate data on aviation tactics, techniques, and employment; frequently liaise with INL/A, DOD, DOS, Diplomatic Security, other US Government (USG) agencies, and the US Federal Aviation Administration (FAA) to keep abreast of current policies, procedures, and rules pertaining to aviation operations MINIMUM REQUIREMENTS: 1. US Citizen, able to obtain/maintain a DOS security and medical clearance 2. Designation as a Military aviator or a minimum of ten (10) years commercial aviation management experience, including experience in a hostile environment with threats to aircraft and ground personnel 3. Senior level management experience in a medium to large size aviation organization, government, civil, or military, with experience dealing with diverse stakeholders with differing goals 4. Demonstrated experience coordinating programs within the interagency or international community 5. Demonstrated knowledge of US FAA regulations, including, but not limited to, the Federal Acquisition Regulations (FAR) Part 1, 61, 67, 91, 135, 137, 141, 143, and NTSB 830 6. In-depth knowledge of fixed and rotary wing aircraft tactical employment in aviation operations, including knowledge of INL/A aircraft capabilities, limitations, and techniques 7. Broad knowledge and experience in formulating plans and policies pertaining to operations and unit level flight training activities; basic knowledge of command communications, government intelligence procedures, and flight operations procedures 8. Specialized skill in operating an aircraft as a pilot 9. Demonstrated proficiency in Microsoft Office Suite PREFERRED KNOWLEDGE AND SKILLS: 1. Knowledge of USG contract administration procedures 2. Successful completion of a military or civil senior officer/manager training program 3. Basic knowledge of the FAR 4. Previous experience within the DOS, serving in an embassy, or in a joint or combined staff in the US military COMPLEXITY: 1. Analyze all facets of aviation operations management and involve a fleet of fixed wing and rotary wing, tactical and transport aircraft, which function within an integrated program of diverse airlift, including Security Operations, Quick Reaction Force operations, interdiction operations, Search and Rescue Operations, and intra and inter-theater aviation operations 2. With subordinate aviation advisors assistance, provide oversight, guidance, and direction to contract personnel flying and supporting aircraft; the Director applies specialized and professional knowledge to supervise flight standardization, aviation maintenance and logistics, and aviation and ground safety 3. On a daily basis, interface with DOS officers and prepare written correspondence and briefings for senior Foreign Service officers on request 4. Perform continuous analysis of interrelated issues with the purpose of improving aviation operations efficiency and safety in support of Embassy missions. PHYSICAL DEMANDS: Work is physical and sedentary in nature and involves activity at the main and field locations. Physical exertion and dexterity is a possibility. The Director must possess the ability to perform fieldwork independently in remote areas for extended periods without assistance. The use of Personal Protective Equipment is a frequent occurrence. WORK ENVIRONMENT: Primarily, the Advisor works in an office or aircraft hangar with some travel in the field for meetings, conferences, activity reviews, field inspections, and program evaluations. The Director is in significant risk when servicing in field sites declared hazardous duty locations by the DOS due to hostile activities of armed groups. EVALUATION CRITERIA: Factor 1: Aviation Program Officer - 25% Offeror's ability to: a. Interface with Embassy officers and stakeholders to assist, define, and clarify aviation requirements; assist in allocating of resources and identifying needs to meet requirements, aid in prioritizing requirements, and manage aviation fleet centrally to meet requirements safely and efficiently b. Represent post management, as directed, with other USG agencies, host nation representatives, or international organizations to ensure the accomplishment of USG goals c. Develop, coordinate, organize, and implement comprehensive operational systems and procedures in support of Embassy Air Missions and post requirements Factor 2: Contract Oversight - 25% Offeror's ability to: a. Perform oversight and evaluation of contractor performance in all functional areas, to include ensuring compliance with policies/procedures/directives, review and recommend approval of waivers to published directives, authorize use of aircraft, review contractor flight operations procedures, and monitor contractor pilot proficiency b. Provide operational direction and guidance to contractors in the execution of all aviation operations that comprise the mission set; approved by INL/A c. Prepare and coordinate periodic reports, both orally and in writing Factor 3. Develop Operational Tactics, Techniques, and Procedures - 25% Offeror's ability to: a. Develop operational tactics and new training procedures for emerging mission sets approved by INL/A b. Develop non-tactical passenger and cargo handling systems to sustain and improve service to stakeholders Factor 4: Past Performance - 25% Offeror's previous experience and quality of performance Evaluator may use all evaluation information available at the time of the evaluation, whether provided by the applicant or obtained from references. E. COMPENSATION For award, INL will negotiate for this contract based on the following: • Entry-level salary is at Step 1 of the grade range assigned to solicitation • Consideration given for experience relevant specifically to the solicitation requirements • Level and extent of experience dictates the salary level within the grade range F. BENEFITS AND ALLOWANCES AS A MATTER OF POLICY, INL NORMALLY AUTHORIZES THE FOLLOWING BENEFITS AND ALLOWANCES Benefits • Employee's FICA Contribution • Contribution toward Health and Life Insurance • Pay Comparability Adjustment • Annual Increase • Eligibility for Worker's Compensation • Annual & Sick Leave • 401K Plan Allowances • Temporary Quarters Subsistence Allowance • Living Quarters Allowance • Post Allowance • Supplemental Post Allowance • Separate Maintenance Allowance • Education Allowance • Education Travel • Post Differential • Payments during Evacuation/Authorized Departure • Danger Pay
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/State/INL/INL-RM-MS/PSC-13-049-INL/listing.html)
- Place of Performance
- Address: US Embassy Baghdad, Iraq
- Record
- SN03111438-W 20130711/130709235545-64fd5f41c22afb793dfe5258d1dc56f3 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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