SOLICITATION NOTICE
58 -- Purchase of Motorola Items & Parts
- Notice Date
- 7/10/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 423690
— Other Electronic Parts and Equipment Merchant Wholesalers
- Contracting Office
- Department of Homeland Security, United States Coast Guard (USCG), Commanding Officer (C2CEN), USCG Command and Control Engineering Center, 4000 Coast Guard Boulevard, Portsmouth, Virginia, 23703-2199, United States
- ZIP Code
- 23703-2199
- Solicitation Number
- HSCG44-13-Q-PCZ692
- Archive Date
- 8/3/2013
- Point of Contact
- James A Lassiter, Phone: (757)686-2149
- E-Mail Address
-
james.a.lassiter@uscg.mil
(james.a.lassiter@uscg.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information in this notice. This announcement constitutes the ONLY solicitation and no other solicitation document will be issued. This solicitation is issued as a Request for Quote (RFQ) number HSCG44-13-Q-PCZ692. This number is for tracking purposes only. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-68. This procurement will be processed in accordance with FAR Parts 12 and FAR Parts 13. The North American Industry Classification System (NAICS) is 423690. The SBA size standard is 500 employees. This is NOT a Small Business Set-Aside IAW the Non-Manufacture Rule FAR 19.502(c). The items are to be "Named Brand" manufactured by Motorola. Substitute proposed brands will NOT be considered for Award. See Justification for Other than Full and Open competition (JOTFOC) below. The USCG Command, Control and Communications Engineering Center (C3CEN) located in Portsmouth, Virginia 23703 intend to purchase "Motorola Parts" the items are listed below in Schedule B. Any Authorized Motorola Distributor Contractor that can provide the items as described below is encouraged to provide a Response/Quotation to this RFQ Posting. *NOTE* The USCG/Government reserves the right to Award on an All or None Basis that is the Government may issue a Purchase Order (PO), to the Offeror that submits the Lowest aggregate price rather than issue a (PO) to each Offeror on the basis of the lowest Quotation on each item. The Coast Guard does not own nor can they obtain specifications, drawings, plans or other technical data for these items. Request for drawings/specs will be disregarded. Items are to be new items. Used or Refurbished items are not acceptable. Substitute proposed Brands will not be considered for Award. Any Contractors that are authorized Motorola Distributors are encouraged to provide a Firm Fixed Price quotation IRT Fed-Biz-Ops Solicitation. The Government intends to award a contract resulting from this solicitation to the responsible bidder quotation conforming to the solicitation which will be most advantageous and Best Value to the Government, price and other factors considered. The Required Delivery date is 30 Days ARO. All items are required to be shipped to USCG C3CEN EFR, 2401 Hawkins Point Road, Baltimore, MD 21226. *PLEASE NOTE* Interested Offeror's are to provide Firm Fixed Price Proposals by 19 July 2013 @ 7:00AM EST. Firm Fixed Price Proposals may be submitted on company letterhead stationery and must include the following information: (1) Cost Breakdown, (2) Unit Price, (3) Extended Price, (4) Total Price, (5) Payment Terms, (6) Discount offered for prompt payment, (7) Company DUNS and Cage Code. Email quotes to the POC William Bossa, Contract Specialist, William.D.Bossa2@uscg.mil. Anticipated Award Date is 19 July 2013, this date is approximate and not exact. SCHEDULE B Line Item 1: One (1) each: Motorola Housing Eliminator, XTS5000 PN:8180384M64. Line Item 2: Two (2) each: Motorola Housing/Casting Separate Tool (Tool Removal XTS) PN: 6685833D01. Line Item 3: Two (2) each: Motorola Vacuum Pump Test Kit PN: NLN9839. Line Item 4: Two (2) each: Motorola Vacuum Adaptor with Gasket Kit PN: NTN9279. Line Item 5: Two (2) each: Motorola Pressure Pump Test Kit PN: NTN4265. The Government intends to award a contract resulting from this solicitation to the responsible bidder proposal conforming to the solicitation which will be most advantageous and BEST VALUE to the Government, price and other factors considered. PROVISIONS / CLAUSES • The Following FAR Provisions and Clauses apply to this Acquisition: FAR 52.212-1 -- Instructions to Offerors -- Commercial Items (Feb 2012) FAR 52.212-2 -- Evaluation -- Commercial Items (Jan 1999). Award will be made to the Offeror proposing the Best Value to the Government considering specification, price, delivery, past performance and quality. FAR 52.212-3 -- Offeror Representations and Certifications -- Commercial Items (Dec 2012) to include Alt I (Apr 2011). These certifications must be included with quote and can be accessed and downloaded via FedBizOps with this RFQ. Contractors are encouraged to submit through http://orca.bpn.gov. FAR 52.212-4 -- Contract Terms and Conditions -- Commercial Items (June 2013) with the following addenda's. FAR 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jan 2013) FAR 52.252-2 -- Clauses Incorporated by Reference (Feb 1998), the full text of the clause may be accessed electronically at Internet address http://www.arnet.gov/far; A Data Universal Numbering System (DUNS) Number is the primary identifier in FAR 52.204-7 Central Contractor Registration (Dec 2012). Contractors are located and identified in SAM by their DUNS number. To facilitate payment via Electronic Funds Transfer - SAM, contractors should be registered in SAM. A DUNS number can be obtained via www.dnb.com and SAM registration can be obtained via www.sam.gov. • The following Clauses and others as indicated by the Contracting Officer as applicable shall apply to the awarded contract. FAR 52.222-3 -- Convict Labor (June 2003) FAR 52.222-19 -- Child Labor-Cooperation with Authorities and Remedies (Mar 2012) FAR 52.222-21 -- Prohibition of Segregated Facilities (Feb 1999) FAR 52.222-26 -- Equal Opportunity (Mar 2007) FAR 52.222-35 -- Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212) FAR 52.222-36 -- Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793) FAR 52.222-37 -- Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212) FAR 52.222-50 -- Combating Trafficking in Persons (Feb 2009) FAR 52.233-3 -- Protest after Award (Aug. 1996) FAR 52.233-4 -- Applicable Law for Breach of Contract Claim (OCT 2004) FAR 52.223-18 - Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) FAR 52.225-1 -- Buy American Act - Supplies (Feb 2009) FAR 52.225-13 -- Restriction on Certain Foreign Deliveries (Jun 2008) (E.O. 12722, 12724, 13059, 13067, 13121 and 13129) FAR 52.232-33 -- Payment by Electronic Funds Transfer--Central Contractor Registration (Oct. 2003) (31 U.S.C. 3332) • The above/following clauses are incorporated by reference, entire clause(s) available at http://www.arnet.gov/far; NOTICE TO OFFERORS CONCERNING REPRESENTATIONS AND CERTIFICATIONS: This solicitation contains FAR Clause 52.204-7, Central Contractor Registration and FAR Provision 52.204-8, Annual Representations and Certifications. In accordance with FAR 4.1201 (a) Prospective contractors shall complete electronic annual representations and certifications at ORCA accessed via https://www.acquisition.gov. Please ensure completion prior to submission of your quote. Also note that paragraph (b) of FAR 52.204-8, applies. Justification for Other Than Full And Open Competition 1. Agency and contracting activity: The Department of Homeland Security, U.S. Coast Guard Command, Control and Communications Engineering Center (C3CEN). 2. Nature/description of the action being approved: The U.S. Coast Guard C3CEN Electronics Repair Facility (ERF) has a requirement for the purchase of electronic repair and replacement parts to be used in centralized depot repair of U.S. Coast Guard Communications Equipment, specifically the Motorola XTS-5000 Radio. 3. Description of supplies/services: One (1) Housing Eliminator, P/N: 8180384M64; two (2) Hosuing/Casting Separation Tool, P/N: 6685833D01; two (2) Vacuum Pump Kit, P/N: NLN9839; two (2) Pressure Pump Kit, P/N: NTN4265; two (2) Vacuum Adaptor with Gasket Kit, P/N: NTN9279; manufactured by Motorola Incorporated, the original equipment manufacturer (OEM). The tools requested are specified by the OEM to be used in the repair of the XTS-5000 radio. Dollar Estimated $7700.00. 4. Identification of the justification and the rationale: This statutory authority permitting other than full and open competition is 10 USC 2304(c)(1) implemented by FAR Subpart 6.302-1, entitled "Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements". Items are required to be Brand Specific and Manufactured by Motorola. 5. Demonstration that the nature of the acquisition requires use of authority cited: The OEM specifications for the XTS-5000 radios are proprietary commercial property. The Coast Guard did not purchase this information when Motorola XTS-5000 radios were originally purchased. OEM designed tools are necessary to safely repair the radios and to maintain their FM 3605 Certification for use in hazardous environments. Adequate item information, documentation, and specifications are not available to develop an appropriate purchase description for full and open competition. Motorola Inc. is the only known manufacturer meeting system requirements for tool form, fit, function, configuration, records, and integration with the XTS-5000 radio. Any variances would have a negative impact by potentially impairing these radios from properly functioning, which would adversely impact safety and mission performance. 6. Description of efforts made to ensure that offers are solicited from as many potential sources as is practicable: In accordance with FAR Subpart 5.2, in an effort to solicit as many potential sources as practical will be posted on FEDBIZOPS with statement that, Any Authorized Motorola Distributor Contractor that can provide the items as described is encouraged to provide a Response/Quotation to this RFQ Posting. 7. Determination by the Contracting Officer that the anticipated cost to the government will be fair and reasonable: The Contracting Officer will determine fair and reasonableness based on competition on FEDBIZOPS. 8. Description of Market Research: Market research as prescribed in FAR Part 10 was conducted by the Contracting Officer's Technical Representative. The Internet was searched using part numbers and item names for a list of manufacturers/vendors that could provide XTS-5000 replacement parts. The market research showed that only Motorola Inc. replacement parts could meet the minimum technical specifications to ensure compatibility with existing electronic and mechanical circuitry and to ensure that safe operational parameters are maintained. 9. Any other facts supporting the use of other than full and open competition: The material technical specifications and supplementary data are proprietary to the OEM and cannot be provided to other manufacturers, which eliminates any opportunities for full and open competition. Radio communications is a basic, however vital, requirement for conducting safe navigation, immigration and other law enforcement operations. Without Motorola specific tools for these radios, the Coast Guard will need to send them for third party repair at a sizeable recurring yearly cost. 10. Listing of sources, if any, that expressed, in writing, an interest in the acquisition: No sources expressed an interest in this solicitation. 11. Statement of actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisitions for supplies or services required: Recommend no actions be taken at this time to overcome barriers barring full and open competition. 12. Contracting Officer's Certification: I certify that this requirement meets the Government's minimum need and that the supporting data, which forms a basis for this justification, is accurate and complete to the best of my knowledge. __________________________ James A. Lassiter, Contracting Officer Date ___________________________ ___________ Anthony S. Kritsings, Technical POC Date
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- Record
- SN03113159-W 20130712/130711000004-6af524fdef28e4c15d10eb1638df7348 (fbodaily.com)
- Source
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