FBODaily.com | FedBizOpps: MOD | F | CARBON BED REGENERATION SERVICES

FBO DAILY - FEDBIZOPPS ISSUE OF JULY 13, 2013 FBO #4249
MODIFICATION

F -- CARBON BED REGENERATION SERVICES

Notice Date: 7/11/2013
Notice Type: Modification/Amendment
NAICS: 562910 — Remediation Services
Contracting Office: ACC-RSA-LEAD - (SPS), ATTN: AMSAM-LE-KO, 1 Overcash Avenue, Bldg 2, Chambersburg, PA 17201-4152
ZIP Code: 17201-4152
Solicitation Number: W911N2-13-T-0082
Response Due: 7/18/2013
Archive Date: 9/9/2013
Point of Contact: Kevin Duffy, 717 267-8938
E-Mail Address: ACC-RSA-LEAD - (SPS)
(kevin.duffy4@us.army.mil)
Small Business Set-Aside: N/A
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a Request for Quotation (RFQ) and the RFQ number for this procurement is W911N2-13-T-0082. This announcement will be issued as a combined synopsis/solicitation. This solicitation is an unrestricted RFQ. The anticipated award will be a Firm Fixed Price Contract; the award will be made based on the lowest price, technically acceptable. See Attachment II for the Performance Work Statement (PWS), and Performance Requirement Summary (PRS). The solicitation shall incorporate provisions and clauses that are in effect through Federal Acquisition Circular FAC 2005-51. The North American Industry Classification System (NAICS) code is 562910. The SB size standard for this code is 19 Million Dollars. Clin 0001- Carbon Bed Regeneration: Service/ Replacement of Carbon Bed as outlined in the PWS Ext- 04551D SIO- 4185049. 1EA Clin 0002 -Additional Virgin: Provide additional virgin carbon Ext- 04551D SIO- 4185049. 1 EA/Per Pound Clin 0003 -Contracting Manhour Reporting. I EA Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform the regeneration and return the regenerated carbon media to Letterkenny Army Depot. The carbon media is contained in three (3) vapor phase carbon absorption units used at the Letterkenny Ground Water Treatment Plant (GWTP) as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The Contractor will handle, remove, transport, regenerate and return the carbon media to Letterkenny Army Depot as RCRA (Resource Conservation and Recovery Act) hazardous waste. All services will include the pickup, transport, regeneration and return of the above referenced item for Letterkenny Army Depot, Chambersburg, PA 17201. Provision at FAR 52.212-1, Instruction to Offerors Commercial Items (JUN 2008) applies to this acquisition. The following addenda is provided to this provision: Request for Quotation should be submitted and shall contain the following information: Solicitation Number; Time Specified for receipt of offers; Name; Address; Telephone Number of Offeror; Terms of the expressed warranty; Price, Payment terms, Any discount terms, F.O.B. destination, CAGE code, DUNS number, Tax ID number and acknowledgement of all solicitation amendments. Quotes must indicate quantity, unit price and total amount. Offerors that fail to furnish the required information, or reject the terms and conditions of the solicitation may be excluded from consideration. Offerors shall electronically complete FAR 52.212-3 Offeror Representation and Certification- Commercial Items at www.bpu.gov/orca FAR 52.204-7 Central Contractor Registration (APR 2008) FAR 52.204-9 Personal Identity Verification of Contracting Personnel (SEPT 2007) FAR 52.212-1 Instructions to Offerors -- Commercial Items (JUN 2008); FAR 52.212-3 Offerors Representations and Certifications-Commercial Items (APR 2011); FAR 52.212-4 Contract Terms and Conditions-Commercial Items (JUN 2010); FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (MAY 2012) (DEVIATION) FAR 52.217-5 Evaluation of Options (JUL 1990) FAR 52.217-8 Option to Extend Services (NOV 1999) FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000) FAR 52.219-1 Small Business Representations (APR 2011); FAR 52.222-3 Convict Labor (June 2003); FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies (JUL 2010) (E.O. 13126); FAR 52.222-21 Prohibition of Segregated Facilities (FEB 1999); FAR 52.222-22 Previous Contracts And Compliance Reports (FEB 1999); FAR 52.222-26 Equal Opportunity (MAR 2007) (E.O. 11246); FAR 52.222-41 Service Contract Act of 1965 (NOV 2007); FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 1989); FAR 52.222-50 Combating Trafficking in Persons (FEB 2009); FAR 52.223-18 Contractor Policy to Ban Text Messaging While Driving (SEP 2010); FAR 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (OCT 2003)(31 U.S.C. 3332); FAR 52.233-3 Protest after Award (Aug. 1996); FAR 52.233-4 Applicable Law for Breach of Contract Claim FAR 52.247-34 F.O.B Destination (NOV 1991); FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) FAR 52.252-5 Authorized Deviations in Provisions (APR 1984) FAR 52.252-6 Authorized Deviations in Clauses (APR 1984) DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (JAN 2009); DFARS 252.212-7001 (Dev) Contract Terms and Conditions required to implement statutes or executive orders applicable to Defense Acquisitions of Commercial Items (MAR 2011); DFARS 252.225-7000 Buy American Act and Balance of Payments Program (OCT 2011) DFARS 252.225-7001 Buy American Act and Balance of Payments Program (OCT 2011); DFARS 252.225-7012 Preference for Certain Domestic Commodities (JUN 2010); DFARS 252.232-7003 Electronic Submission of Payment Requests (Mar 2008)(10 U.S.C.); DFARS 252.2327006 Wide Area Workflow Payment Instructions 9JUN 2012); DFARS 252.232-7010 Levies on Contract Payments (Dec 2006); DFARS 252.243-7001 Pricing Of Contract Modifications (Dec 1991); DFARS 252.247-7023 Transportation of Supplies by Sea (May 2002) DFARS 252.247-7023 ALT III Transportation of Supplies by Sea (May 2002) Facsimile and email offers will be accepted. Point of contact for this solicitation is Kevin Duffy, 717-267-8938, FAX: 717-267-9834, e-mail kevin.a.duffy4.civ@mail.mil. IMPORTANT NOTICES: 1) RFQ submission must be in accordance with solicitation; 2) Offerors must be registered in the Central Contractor Registry to be eligible for award (Ref. DFARS 252.204-7004, Required Central contractor Registration); 3) All Amendments, if applicable, must be acknowledged; 4) Questions concerning this notice should be submitted in writing to the Point of Contact as indicated in this announcement; 5) Contractors who respond directly to ASFI will not be considered responsive. Electronic funds transfer (EFT) is the method of payment. This can be established through Wide Area Work Flow (WAWF). Please refer to clause L19 for WAWF information and training. See Attachment I. Response Time- Request for Quotation will be accepted at Letterkenny Army Depot, Chambersburg, PA 17201 not later than 10:00 A.M. Eastern Daylight Standard Time on 12 July 2013. All quotes must be marked with RFQ number and title. Email quotes will be accepted. H2. INSURANCE (Fixed Price Contract) Pursuant to the requirements of the contract clause titled quote mark Insurance-Work on a Government Installation quote mark, the contractor shall obtain and maintain at least the following kinds of insurance and minimum liability coverage during any period of contract performance: a. Workmen's Compensation and occupational disease coverage as required by law except that, if this contract is to be performed in a state which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Workmen's Compensation Insurance shall extend to cover employers' liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000. b. Comprehensive General Liability Insurance in the minimum limit of $500,000 per occurrence for bodily injury liability. c. Comprehensive Automotive Liability Insurance with minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury, and a minimum limit of $20,000 per occurrence for property damage. L16CONTRACTOR MANPOWER REPORTING REQUIREMENT quote mark The office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site to capture all direct labor hours and direct labor dollars incurred by prime contractors and subcontractors required for performance of this contract. The prime contractor is required to provide the information addressed in the contractor user guide at the following web address: quote mark https://contractormanpower.army.pentagon.mil. quote mark The required information includes Contract Number, Delivery or Task Order Number (if applicable), Direct Labor Hours, Direct Labor Dollars, Country, State, Zip Code, City or Installation of Service, Total Obligated Dollars, Total Invoiced Amount, Contractor Company Name, Contractor Point of Contact First and Last Name, Phone Number and Email Address. The Contractor agrees to include, and require inclusion of, this term in sub-contracts at any tier under this Contract (except to vendors providing goods and no services other than incidental services). NOTE: Subcontractors will not enter any contract level information, only location data to include direct labor hours, direct labor dollars and location where provided. While the Contracting Officer's Representative (COR) will normally establish the contract record at the above web address, the prime contractor may establish the record. UNIT IDENTIFICATION CODES WHICH APPLY TO LETTERKENNY ARMY DEPOT ARE AS FOLLOWS: W0H91Q Field Office IMMC W0L6AA USA Depot Letterkenny W39Z02 OSC LEAD Munitions W459AA USA TMDE Attachment II PERFORMANCE WORK STATEMENT (PWS) FOR Carbon Bed Regeneration 1.0 General: 1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform the regenerate and return spent carbon media to Letterkenny Army Depot. Spent carbon media is contained in the three (3) vapor phase carbon absorption units used at the Letterkenny Ground Water Treatment Plant (GWTP) as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract. The Contractor will handle, remove, transport, regenerate and return the spent carbon media to Letterkenny Army Depot as RCRA (Resource Conservation and Recovery Act) hazardous waste. 1.2 Background: The Contractor will adhere to established Environmental Protection Agency (EPA) standards for licensed hazardous waste transportation of spent carbon media. Spent carbon media will be transported from Letterkenny Army Depot (LEAD) to the reactivation facility. Spent carbon media will be removed in accordance with the manufacturers' recommendations and EPA mandates concerning the reactivation of spent carbon media. Spent carbon media will also be removed in accordance with the specifications in this Performance Work Statement (PWS). The Contractor will provide necessary virgin carbon for the carbon loss which will occur with the regeneration cycle. The Contractor will dispose of all residues and wastes generated from the entire regeneration process, transport the regenerated carbon media from the reactivation facility to LEAD and reload the reactivated media into the absorber units in accordance with manufacturers' recommendations and this PWS. All services will be performed in accordance with all appropriate Federal, State and Local regulations. Section 6.0 of this PWS is a list of pertinent regulations. This list is not all inclusive. The Contractor is ultimately responsible for compliance with all applicable regulations. Spent carbon media is generated principally by the adsorption of volatilized trichloroethylene and trans-1.2-dichloroethylene. Additional trace contaminants such as 1.1.1-trichloroethane, chloroform, 1.1-dichloroethene, Methylene chloride, tetrachloroethene and vinyl chloride may also be present. The presence of these spent solvents is the reason for handling this waste as a Resource Conservation Recovery Act (RCRA) listed hazardous waste # F001. The inlet air stream into the vapor phase carbon adsorption unit from air stripper #1 currently has a volatile organic compound (VOC) concentration range from four (4) to ten (10) parts per million (ppm). The inlet groundwater stream into the liquid phase carbon absorption unit from air strippers #2 currently has non-detectable levels of VOC's. Additional analyses, documentation, manifests and land disposal lad disposal restriction documents necessary for the contractor to comply with the provisions of this PWS and applicable Federal, State and Local regulations will be performed, supplied and prepared by the Contractor. 1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and zero 12-month option years. The Period of Performance reads as follows: 1.3.1 Base Year: 1 September 2013 to 31 August 2014 1.4 General Information: 1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After acceptance of the QC Plan, the contractor shall obtain the KO's (KO) acceptance in writing of any proposed changes to its QC system. 1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)). 1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days: 1.4.3.5 Independence Day: July 4th 1.4.3.6 Labor Day: First Monday in September 1.4.3.7 Columbus Day: First Monday in October 1.4.3.8 Veteran's Day: November 11th 1.4.3.9 Thanksgiving Day: Third Thursday in November 1.4.3.10 Christmas Day December 25 1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0600-1530 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at the current location of the crane at the moment it is disabled. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Schedules for work will be approved by the Contracting Officer or the appointed Contracting Officer Representative and must reflect the Contractor's ability to have the work area prepared for Government business to be performed each workday. The Contractor's access to the worksite must be coordinated with the COR/TPOC. The Contractor will provide at least 24 hour notice before arrival. Lead will notify the Contractor on a demand basis when the carbon media from an absorber unit requires reactivation. The contract will then have a maximum of thirty (30) calendar days to provide services as described in the PWS. Once all services are rendered to the status of complete the contractor will provide the COR with an outline of services performed justifying the work that was done. 1.4.5 Security Requirements: Contractor and all associated sub-contractor's employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. 1.4.5.1 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured. 1.4.5.2 AT Level 1 Awareness Training: All contractor employees, to included subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. AT level 1 awareness training is available on the Letterkenny Army Depot homepage - www.lead.army.mil. 1.4.5.3 iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or contracting officer. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. iWATCH training is available on the Letterkenny Army Depot homepage - www.lead.army.mil. 1.4.5.4 OPSEC Training: Per AR 530-1, Operations Security, new contractor employees and associated sub-contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage - www.lead.army.mil. 1.4.6 Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount. 1.4.7 Special Qualifications: The contractor shall ensure all employees possess all required licenses for operating any equipment used within the performance of this contract. The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified for the position in which they will be serving. 1.4.8 Testing of the carbon will be performed by an analytical laboratory specializing in the testing of carbon and fully certified in the EPA/ASTM procedures for performance and waste determination testing of the carbon. LEAD will be provided with the name, address, telephone number, and point of contact of the analytical laboratory that will be performing the analytical tests specified in this PWS. 1.4.9 Certificate of Solid Waste Determination: A certificate of solid waste determination (non-hazardous waste) will be furnished the COR by the contractor if applicable. Such certificate will indicate those of specification carbon media or residues generated in the performance of the contract which are determined to be non-hazardous wastes. The certificate must show results of chemical or other analyses and any other data used as a basis for making this determination along with quantities of solid waste. The certificate of solid waste determination will be furnished the COR no later than 10 working days following the date of determination. 1.4.10 Certificate of Hazardous Waste Disposal: This is required for hazardous waste only. A certificate of disposal will be furnished the COR by the contractor whenever disposal actions have been completed. Such certificate must show analytical results and quantities of hazardous waste disposed of pursuant to the performance of this PWS. Such certificate must include the specific method, date, and location where the hazardous wastes were placed. The completed certificate will be furnished the COR no later than 10 working days following the completion date of disposal. 1.4.11 Certificate of Reactivation: A certificate of reactivation will be furnished to the COR by the contractor for each batch of reactivated carbon. The certificate will indicate the results of the test required to determine conformance with the specifications contained in Para. 5.3, Quality Assurance, for the original carbon. This certificate will serve as proof of the adsorbed organics destruction. The certificate of reactivation will be furnished the COR no later than 10 working days following reactivation. 1.4.12 Training: All Contractor personnel performing work required by this contract will be trained as specified in 40 CFR, Part 264, Section 264.16, or 40 CFR Part 265, Section 265.16. Training records for Contractor personnel will be submitted to the COR at least five (5) work days prior to beginning spent carbon media removal operations. 1.4.13 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer's Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor's performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government. 1.4.14 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. 1.4.15 Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor identification is required in the following forms: Badge and uniform if a uniform is not available a garment with the company's logo and name is required to be worn while on the Depot. 1.4.16 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor's mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI. 2.0 Definitions and Acronyms: 2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime. 2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government. 2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract. 2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement. 2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports. 2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. 2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property. 2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards. 2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance. 2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements. 2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor. 2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract. 2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise. 2.2 ACRONYMS: AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit 3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below: 3.1 Facilities: The Government will not furnish the necessary workspace for the contractor staff to provide the support outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment. 3.2 Equipment: No equipment will be provided to the contractor. 3.3 Materials: No materials will be provided to the contractor. 3.4 Services: No services will be provided to the contractor. 3.5 Utilities: All utilities in the facility will be available for the contactor's use in the performance of this contract. 4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E): 4.1 General: The contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1. 5.0 Requirements: The contractor shall: 5.1 Prior to Transportation: At least five (5) workdays prior to transporting the spent carbon media, the Contractor is to provide in writing to the COR the names, addresses, telephone numbers, and EPA identification numbers (see 40 CFR Part 262, Subpart A, Section 262.12, and 25 PA Code, Article VII, Sector 262.12 of the licensed transporter(s) who will transport the spent carbon media and the licensed treatment or disposal facility(ies) that will receive, regenerate, and handle the spent carbon media and hazardous waste residues therefrom. If the transporter and/or facility so named differ from that proposed for use by the Contractor with his proposal, the Government must approve the transporter and/or facility prior to the Contractor's transporting the spent carbon media. 5.1.2 At least five (5) working days prior to transporting the spent carbon media, the Contractor is required to submit in writing to the COR authorization from the hazardous waste treatment and disposal facility(ies) that will handle, receive, and regenerate the spent carbon media, and any residues generated therefrom. This authorization will clearly indicate that the facility(ies) is properly permitted by the appropriate State and Federal Agencies, that the facility(ies) is capable, has adequate capacity and is willing to accept the spent carbon media for regeneration and the hazardous waste residues generated there from. 5.1.3 The Contractor will provide and prepare all hazardous waste manifests and land disposal restriction documents and assure that the manifests are routed in accordance with 25 PA Code, Article VII, Chapter 262, Subchapter B for all shipments of the spent carbon media pertaining to this PWS. The Contractor will ensure that LEAD receives a hazardous waste manifest at least five (5) days prior to transportation of the spent carbon media. 5.1.4 In accordance with 25 PA Code, Article VII, Chapter 262, Subchapter 8 the Contractor will properly label, mark, date and placard all containers and vehicles that will transport the spent carbon media as hazardous waste. 5.2 Transportation Services: Hauling of spent carbon will be by an EPA licensed and insured hazardous waste transporter. Proof of experience along with certificates of insurance for Sudden Spill and Environmental Impairment Liability will be submitted in writing as part of the bid to LEAD. All licenses and certificates of insurance must be current. Bids will not be accepted without this necessary paperwork. 5.2.1 All spent carbon media will be transported from LEAD to a processed treatment and disposal facility(ies) in accordance with 40 CFR 263 and 25 Pennsylvania Code, Chapter 263. The Contractor will be responsible for any spills that occur during transportation of these materials and wastes from LEAD to the licensed treatment and disposal facility(ies). The hazardous waste manifests will be completed and routed in accordance with 25 PA Code, Article VII, Chapter 263, Subchapter B. 5.2.2 All regenerated carbon media will be transported from the licensed treatment and disposal facility(ies) to LEAD. The Contractor will be responsible for any spills that occur during the transportation of this material from the licensed treatment and disposal facility(ies) to LEAD. 5.3 Carbon Exchange: The spent carbon media will either be loaded from the carbon absorption units within the LEAD GWTP vicinity into a suitable vehicle for transportation to the licensed treatment and disposal facility(ies), or the entire carbon absorption unit may be loaded into suitable vehicle for transportation to this facility. 5.3.1 Reactivated Carbon will either be loaded into the carbon absorption units in the LEAD GWTP vicinity or at the licensed treatment and disposal facility(ies) depending upon which method the Contractor prefers. 5.3.2 The Contractor will provide all necessary equipment, labor, and material to load and unload the spent and regenerated carbon media at LEAD or at the licensed treatment and disposal facility(ies). This includes having the proper equipment to remove items on and off trucks without the help of government personnel. 5.4 Carbon Exchange Labor: Labor to make the exchange must be proficient in performing carbon exchanges as to maintain satisfactory absorber performance and Groundwater Treatment Plant (GWTP) system. 5.4.1 Contractor and Laborer performing work will have performed similar exchanges within the last calendar year so as to be familiar with the procedure. 5.4.2 Contractor and Laborer performing work will be fully versed in the hazards with the exchange of the carbon and will have taken a forty (40) hour Occupational Safety and Health Act (OSHA) approved hazardous waste and materials course or an eight (8) hour refresher course prior to making the exchange. Certificates of training will be submitted along with all bids to LEAD. 5.4.3 Contractor will provide all necessary equipment, labor and equipment to perform carbon exchanges in accordance with manufacturer's recommendations. 5.5 Conformity with Equipment and the Spirit of the System: Exchange of the Carbon will be by trained and certified personnel in order to maintain the Groundwater Treatment Plant (GWTP) system integrity, operations, and performance. 5.5.1 Personnel doing the exchange of the carbon will have exchanged carbon on a similar unit within the last one year period. 5.5.2 The Contractor will, in performance of the terms of this PWS, be responsible for the satisfactory performance of the exchanged carbon media. 5.6 Reactivation Services: Reactivation will be conducted at a facility fully and currently permitted under a state approved or federal RCRA program for the performance of any and all work required by this contract. 5.6.1 The reactivation facility will carry Sudden Spills and Environmental Impairment Liability Insurance in the amount of $2 million. Proof of current coverage will be submitted as part of bid accepted by LEAD. Bids will not be accepted without this necessary paperwork. 5.6.2 Carbon can either be reactivated for dedicated operations, i.e all carbon reactivated from the GWTP facility will be returned for the sole use at the GWTP facility; or Carbon can be reactivated under a pooled concept, i.e. the spent carbon from the GWTP facility is mixed with other facilities carbon, and this pooled batch of spent carbon is then reactivated: or Virgin carbon can be supplied for each batch of spent carbon, i.e. the spent carbon from the GWTP facility is not returned to LEAD but instead virgin carbon is returned for use at the GWTP. 5.6.3 All make-up for carbon lost during the reactivation process will be replaced with virgin grade carbon meeting or exceeding the original carbon specifications listed in Quality Assurance. The virgin grade carbon makeup supplied by the contractor should be at current market pricing. 5.6.4 Each batch of carbon will be tested after the reactivation process to prove conformance of the reactivated carbon to the standards in this PWS. The analytical results of this testing must be forwarded to LEAD for approval prior to transportation of this reactivated carbon to LEAD. Reactivated carbon not performing to criteria listed in Para. 1.4.3, Quality Assurance, will not be accepted by LEAD, and the Contractor will be required to supply LEAD with virgin carbon for this nonconforming batch of reactivated carbon at the expense of the Contractor. This requirement is most important if the Contractor plans to use the pooled concept of carbon regeneration. 5.6.5 The Contractor will supply virgin carbon for the carbon loss which will occur with each regeneration cycle. The Contractor will provide the percentage of makeup virgin carbon with each batch which is reactivated. This information will be forwarded to LEAD for approval with the analytical data referenced above in paragraph 5.6.5 above. The maximum carbon loss which is allowed is 10%. Any carbon loss greater than 10% will be the responsibility of the Contractor (i.e. if the carbon loss is shown to be 15% the Contractor is responsible for makeup of the extra 5% carbon loss), at the Contractor's expense. The virgin carbon or makeup used in the regeneration process can be between 10% - 75% of the 8000 pounds required in the 10,000 pound carbon bed container. The minimum and maximum amount of virgin carbon may vary between 800 to 6000 pounds. Any costs of carbon above the stated 10% will be an added amount and invoiced as a separate line item. 5.6.6 The reactivation facility will analyze any carbon to be disposed of from the regeneration process for hazardous waste determination. The results of this analysis along with the reactivation facilities hazardous waste determination will be provided to LEAD in accordance with paragraph 1.5. Certificates of disposal for this waste will be presented to LEAD in accordance with paragraph 1.5 5.6.7 The reactivation facility will analyze any residues generated from the reactivation process for hazardous waste determination. The results of this analysis along with the reactivation facilities hazardous waste determination will be provided to LEAD in accordance with paragraph 1.5. Certificates of disposal for any residues will be presented to LEAD in accordance with paragraph 1.5 5.6.8 A certificate of reactivation will be supplied for each reactivated carbon batch in accordance with paragraph 1.5.The certificate will include results of the analytical tests to determine conformance with the specifications for the original carbon provided in paragraph 1.4.3, Quality Assurance. This certificate will serve as proof to LEAD for the absorbed organics destruction. 5.7 Treatment of Disposal: The spent carbon media and hazardous waste generated therefore will be treated and disposed of by a licensed hazardous waste treatment or disposal facility in accordance with 25 PA Code, Chapter 75, Section 75.264, or Section 75.265 as applicable. Manifests will be completed and routed in accordance with 25 PA Code, Chapter 75, Section 75.262(j) or Section 75.265(j), as applicable. The Contractor is the generator of any spent carbon and hazardous waste generated therefore. 5.8 Contractor Manpower Reporting (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, KO, Contracting Officer's Technical Representative (COTR) or also known as the Contracting Officer's Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor's system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website. 6.0 Applicable Publications: 6.1 Publications applicable to this PWS are listed below: Documents applicable to this Performance Work Statement are listed below as well as stated within the PWS. These documents are mandatory and the Contractor is obligated to follow them. Supplements and amendments to mandatory publications will be considered to be in the full force and the responsibility of the Contractor. It is the Contractor's responsibility to ensure that all mandatory publications are posted and up-to-date. It is the Contractor's responsibility to ensure that all mandatory publications are addressed to all employees working on depot. Manuals are subject to change throughout the life of the contract. The contractor will follow the latest addition to any regulation, pamphlet, law or memorandum. 6.2 Army Regulation and Pamphlets: All Army Regulations apply to any work performed on Depot and can be found at the following website http://www.whs.mil/library/mildoc.htm. A nonexclusive list includes AR 385-10 Army Safety Program, and AR 385-55 Prevention of Motor Vehicle Accidents. 6.3 Other Manuals: All LEAD Regulations, Pamphlets, and Memorandums apply to any work performed on Depot. A nonexclusive list includes: OSHA Part 1910- Occupational Safety and Health Standards can be found at http://www.osha.gov/index.html under Regulations / Standards. Lead Pamphlet 385-4 Requirements for Security, Safety and Fire Prevention for Contractor's Performing Work on LEAD. LEAD Regulation 385-1 LEAD Safety and Occupational Health Program, Chg 4. Other Rules and Regulations: The Contractor will comply with all applicable federal, state and local laws, executive orders, rules and regulations applicable to its performance under this contract. 6.4 Local Rules and Regulations: The contractors, subcontractors, suppliers and their employees will be governed by local, state and federal Laws along with installation rules and regulations. All the installation requirements are in the current issue of the pamphlet LEAD Reg 385-4 entitled quote mark Security, Safety, and Fire Prevention for Contractors Performing Work on Letterkenny Army Depot, Chambersburg, PA quote mark, Pamphlet 385-1 quote mark LEAD Safety & Occupational Health Program quote mark, and any additional requirements determined necessary by the KO will be strictly complied with. Provisions for unescorted access into buildings are outlined in Chapter 2 of AR 190-16. 6.5 Permits: The Contractor is responsible for identifying, obtaining and renewing all permits from federal, state, local, or installation agencies to carry out the requirements specified in this contract or detailed on an individual task order. 6.6 Fire Regulations: The Contractor and his employees will be required to comply with all installation regulations on fire prevention which are in effect or may be put in effect during performance of work under this contract. It is the Contractor's responsibility to ensure that all mandatory publications are addressed to all employees working on depot. 6.7 Fire Extinguishers: Extinguishers must be on all motorized equipment and trailers if they are to enter the Munitions Area. If one is not mounted to the motorized equipment and trailer, access will be denied into the area. motorized equipment examples are, but not limited to commercial trucks, trailers, mowers, and tractors. 6.8 Safety Requirements: The Contractor will abide by all rules, regulations, and pamphlets concerning safety on depot posted by local, state, and federal agencies. It is the Contractor's responsibility to ensure that all mandatory publications are addressed to all employees working on depot. Disregarding safety regulations in the industrial area will not be tolerated. 6.9 Safety and Health Plan: The Contractor will develop, document, and implement an effective safety and health program for this contract, including a corporate safety and health plan. This corporate safety and health plan will be submitted to the KO for approval within thirty (30) days after contract award. A task/site specific accident prevention plan will be developed/adapted to the services specified on the individual task orders to include mower tipping hazards and diesel spills. 6.10 Environmental Compliance: The Contractor will comply with all Federal, State, and local regulations covering environmental protection. In case of a conflict among these laws and regulations, the most stringent law or regulation will apply. If a Federal, State, or regulatory agency assesses any fine, penalty, or fee against the Government that is attributable to Contractor noncompliance with any environmental law or regulation, the Contractor will indemnify the Government for the amount of the fine and other Government costs attributable to the violation (e.g., the cost of cleaning up a hazardous waste spill). In the event of Contractor noncompliance with any applicable environmental law or regulation, the KO will determine whether the Government or the Contractor is responsible for abating or correcting the violation. This provision is not intended in any way to waive the Government's rights under any other provision of this contract. The Contractor will fully comply with current and future regulations, plans and changes. 6.11 Toxic/Hazardous Material and Waste Management: The Contractor will have available at each work site where hazardous materials are used and stored, the applicable Material Safety Data Sheets (MSDS). The Contractor will use the DoD Hazardous Material Information System (HMIS) to research the availability of and to order MSDS. The MSDS will be readily available to employees and the KO or designated representative. The Contractor will ensure employees are trained in the proper handling of hazardous materials. 6.11.1 The Contractor will use Contractor-obtained environmentally preferred products for the performance of this contract. The Contractor will provide the KO or designated representative with a listing of hazardous materials, quantities to be used, and copies of applicable MSDS. All hazardous materials will be stored IAW requirements in the MSDS and Installation Fire, Safety and Environmental regulations. 6.11.2 The Contractor will cooperate with the Hazardous Materials Control Center to support inventories of hazardous materials IAW the Emergency Planning and Community Right-to-Know Act (EPCRA), 40 CFR 303 ET. Seq. and AR 200-1. The Contractor will immediately notify the KO or designated representative of any emergency releases of hazardous materials in the format required by EPCRA, 40 CFR 355.40. 6.11.3 If this contract results in generation of hazardous materials/waste, the contractor will comply with the Hazardous Waste Management Plan (HWMP) regarding the use, storage and disposal of generated hazardous wastes. The contractor will properly manifest and timely dispose all hazardous waste generated in accordance with Pennsylvania Department of Environmental Protection (PADEP) Laws and Regulations. Publication (Chapter / Page)Date of PublicationMandatory or AdvisoryWebsite Army RegulationsvariousMandatoryhttp://www.whs.mil/library/mildoc.htm AR 385-10 Army Safety Program20 May 1991Mandatoryhttp://armypubs.army.mil/epubs/pdf/R385_10.PDF AR 385-55 Prevention of Motor Vehicle Accidents12 March 1987Mandatoryhttp://www.calguard.ca.gov/gs/Documents/AR385-55.pdf AR385-55 Prevention of Motor Vehicle Accidents12 March 1987Mandatorywww.calguard.ca.gov/gs/Documents/AR385-55.pdf AR200-1 Environmental Protection and Enhancement13 December 2007Mandatoryhttp://www.rubiconplanning.com/ar-200-1.html AR385-40 Accident Reporting and Records6 March 2009Mandatorywww.army.mil/usapa/epubs/pdf/p385_40.pdf LEAD Regulations, Pamphlets, and MemorandumsvariousMandatorynone Lead Pamphlet 385-4 Requirements for Security, Safety and Fire Prevention for Contractor's Performing Work on LEAD15 March 2011 Mandatorynone LEAD Regulation 385-1 LEAD Safety and Occupational Health Program, Chg 4,1 April 2011 Mandatorynone OSHA Part 1910- Occupational Safety and Health StandardsVariousMandatoryhttp://www.osha.gov/index.html All applicable federal, state and local laws, executive orders, rules and regulationsvariousMandatory FAR Subpart 9.5March 2005Mandatoryhttps://www.acquisition.gov/far/current/pdf/FAR.pdf Vehicle code of the Commonwealth of Pennsylvania, VariousMandatoryhttp://www.dmv.state.pa.us/vehicle_code/index.shtml Standards of Conduct14 Dec 2011Mandatoryhttps://www.federalregister.gov/articles/2011/11/14/2011-29090/standards-of-conduct Pennsylvania Air Pollution Control Act (PA Code, Title 35, Chapter 23- Air Pollution)Mandatoryhttp://www.actionpa.org/ordinances/35ps4012.html ED 12088 Federal Compliance with Pollution Control Standards 13 October 1978Mandatoryhttp://www.ihs.gov/nonmedicalprograms/dfo/com_work/env_docs/EO_12088_Federal_Compliance_with_Pollution_Control_Standards.pdf Title 25 PA Code Environmental Resources Chapter 260-2702009Mandatoryhttp://www.pacode.com/secure/data/025/chapter260a/chap260atoc.html 40 Code of Federal Regulations (CFR)2012Advisoryhttp://www.epa.gov/lawsregs/search/40cfr.html 40 CRF, Part 260, Hazardous Waste Management System 1983Mandatoryhttp://www.wbdg.org/ccb/EPA/40cfr260.pdf 40 CRF, Part 261, Identification and Listing of Hazardous Waste 2003Mandatoryhttp://www.access.gpo.gov/nara/cfr/waisidx_03/40cfr261_03.html 40 CRF, Part 262, Standards Applicable to Generators of Hazardous Waste 2012 Mandatoryhttp://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&rgn=div5&view=text&node=40:25.0.1.1.3&idno=40 40 CRF, Part 263, Standards Applicable to Transporters of Hazardous Waste 2005Mandatoryhttp://www.wbdg.org/ccb/EPA/40cfr263.pdf 40 CRF, Part 264, Standards of Owners and Operators of Hazardous Waste Treatment, Storage and Disposal Facilities 1980Mandatoryhttp://www.wbdg.org/ccb/EPA/40cfr264.pdf 40 CRF, Part 265, Interim Status Standards for Owner and Operators of Hazardous Waste Treatment, Storage and Disposal Facilities 2012 Mandatoryhttp://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&tpl=/ecfrbrowse/Title40/40cfrv25_02.tpl TECHNICAL EXHIBIT 1 Performance Requirements Summary This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL). PERFORMANCE REQUIRMENT SUMMARY (PRS) FOR Carbon Regeneration Desired OutcomesRequired ServicePerformance StandardAcceptable Quality Level (AQL) Monitoring Method Incentives/ Disincentives PWS Paragraph 1.1 Contractor will provide all labor, materials, and equipment required to handle, remove, transport, regenerate, and return spent carbon media to LEAD. Exchange of the Carbon will be trained and certified by personnel in order to maintain the Groundwater Treatment Plant (GWTP) System integrity, operations, and performance. 100% services preformed to standard Random Sampling, Validated Complaints Invoices paid within time frame Minus 5% for the amount missing or not corrected within time frame PWS Paragraph 1.2 Spent Carbon Media will be removed, transported, regenerated and returned to Letterkenny Army Depot in accordance with the manufactures' recommendations, EPA mandates and as specified within the PWS. A certificate of reactivation will be supplied for each reactivated carbon batch, the certificate will include results of the analytical tests to determine conformance with the PWS. 100% services preformed to standard Random Sampling,, Validated Complaints Invoices paid within time frame Minus 5% for the amount missing or not corrected within time frame PWS Paragraphs 5-6 The contractor will provide necessary virgin carbon for the carbon loss which will occur with the regeneration cycle. Virgin Carbon supplied to make-up for carbon loss due to regeneration will meet or exceed the original carbon specifications listed within the PWS. 100% services preformed to standard Random Sampling,, Validated Complaints Invoices paid within time frame Minus 5% for the amount missing or not corrected within time frame TECHNICAL EXHIBIT 2 Deliverables Schedule Deliverable Frequency Number of Copies Medium/Format Submit To 1.4.6 - Contract Manager's InfoOnce2Electronic Submission KO 5.6.8 Certificate of Reactivation Annually 1Electronic/ Paper SubmissionCOR 5.7-Certificate of Waste DisposalAnnually1Electronic/ Paper SubmissionCOR 5.6.4- Maintenance Paper WorkAnnually1Electronic SubmissionCOR 5.8 - CMRAnnually1Electronic Submissionhttps://cmra.army.mil
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Place of Performance: Address: ACC-RSA-LEAD - (SPS) ATTN: CCAM-ALK, 1 Overcash Avenue, Bldg 2 Chambersburg PA; Zip Code: 17201-4152
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F -- CARBON BED REGENERATION SERVICES