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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 17, 2013 FBO #4253
SOLICITATION NOTICE

66 -- Two (2) High Performance Fume Hoods for Radioisotope Application fortFDA

Notice Date

7/15/2013
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

334516 — Analytical Laboratory Instrument Manufacturing
 

Contracting Office

Department of Health and Human Services, Food and Drug Administration, Office of Acquisitions and Grants Services, 5630 Fishers Lane, Room 2129, Rockville, Maryland, 20857-0001
 

ZIP Code

20857-0001
 

Solicitation Number

SOL1119300
 

Archive Date

8/9/2013
 

Point of Contact

Mary Rose A. Nicol, Phone: 3018277183
 

E-Mail Address

MaryRose.Nicol@fda.hhs.gov
(MaryRose.Nicol@fda.hhs.gov)
 

Small Business Set-Aside

N/A
 

Description

PART 1 - DESCRIPTION This is Solicitation is for Commercial Items prepared in accordance with the format in FAR Subpart 12.6 Streamlined Procedures for Evaluations and Solicitation for commercial Items-as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; being requested and a written solicitation document will not be issued. This is a Request for Proposal (RFP) for the purchase of Two (2) Baker High Performance Fume Hoods (ChemGard R154C (Radiosotope.) This solicitation is in accordance with FAR Clause 52-211-6 Brand Name with a Standard Warranty plan that includes the terms and conditions that set forth in PART 3. The Government contemplates a Firm-Fixed Price Purchase Order resulting from this solicitation. "The associated North American Industrial Classification System (NAICS) code for this procurement is 334516." PART 2 - SUPPLIES OR SERVICES AND PRICES/COSTS 2. Description of supplies or Services The U.S. Food and Drug Administration (FDA)/The Office of Regulatory Affairs (ORA) has a requirement, brand name or equal for Two (2) Baker High Performance Fume Hoods (ChemGard R154C (Radioisotope) The FDA Winchester Engineering & Analytical Center (WEAC) is responsible for analyzing radionuclides in foods, drugs, and other regulated devices, and for radiological emergency response. To fulfill responsibility and ensure personnel safety, fume hoods and radioisotope applications are needed. 2.1Pricing Table: Base Year Item Qty Unit List Price Total Price ChemGARD R154C (Radioisotope) High Performance Fume Hood 2 $ $ R1-5C Five Foot Base Cabinet 2 $ $ Cold Water Gooseneck Faucet 2 $ $ Cup sink for RI Units 3"x6"x5 2 $ $ Additional Service Fixture for Vacuum 2 $ $ Additional Service Fixture for Air 2 $ $ Aspirator 2 $ $ Total Price $ PART 3 - DESCRIPTION The contractor shall provide: A) MINIMUM SALIENT CHARACTERISTICS OF Salient Characteristics The main components should have the following characteristics: • Exterior Dimensions: 50"width, 33 ¾"depth, 59" Height • Type 304 stainless steel construction • Combination of horizontal and vertical sash • Epoxy coated work surface withstanding high temperature • Type 304 stainless steel covered corners, water tight work surface ¾"deep, continuously welded to interior • Reinforced work surface accommodates lead shielding, supports minimum 200 lbs. /sq. ft., total work surface weight of 1,000 lbs. • Provides long-term durability, easy cleaning and resistance to corrosion • Cup sink • Cold Water Gooseneck Faucet • Service fixtures - For gas (included in the unit) • Electrical is follows: • 115v AC, 11.1a, Single Phase 60Hz • Solid State Ballast • One Service Fixture • Two Duplex outlets • Single 10 Amp breaker for two duplex outlets • Alarm Devise • Integrated Controls • Air Monitor - can be custom configured • Mass airflow - monitoring face velocity and an alarm is activated if monitored flow is outside of safety air flow range • Cabinet for supporting the hood is as follows: • Dimensions need to fit the hood • Integral 10" deep service raceway at rear of cabinet, full height and width of cabinet • Liquid tight with dish bottom pan • Epoxy coated steel construction • Full Width reinforced shelf LOCATION The items will be installed at FDA/WEAC, 109 Holton Street, Winchester, MA STANDARD WARRANTY CABINET WARRANTY: THE COMPANY SHALL EXPRESSLY REPRESENTS AND WARRANTS ALL GOODS (A) TO BE SPECIFIED (AND DESCRIBED) COMPANY CATALOGS AND LITERATURE, (B) TO BE FREE UNDER NORMAL USE, SERVICE AND TESTING (ALL DESCRIBED IN THE COMPANY CATALOGS AND LITERATURE) FROM DEFECTS IN MATERIAL AND WORKMANSHIP FOR THE PERIOD STATED. WEAR ITEMS SUCH AS BULBS, GLOVES, FILTERS, ETC. ARE NOT COVERED BY THE STANDARD WARRANTY. THE COMPANY SHALL FURNISH WITHOUT CHARGE REPAIRS TO OR REPLACEMENT OF THE PARTS OR EQUIPMENT WHICH PROVED DEFECTIVE IN MATERIAL OR WORKMANSHIP. NO CLAIM MAY BE MADE FOR ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES. THIS WARRANTY IS EXPRESSLY IN LIEU OF ALL OTHER WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OF FITNESS FOR A PARTICULAR PURPOSE UNLESS OTHERWISE AGREED IN WRITING SINGED BY THE COMPANY. THE COMPANY SHALL NOT BE RESPONSIBLE FOR ANY IMPROPER USE, INSTALLATION, SERVICE OR TESTING OF THE GOODS. A manual will be provided to the Government for The Fume Hoods. PART 4 - PACKING, MARKING AND SHIPPING 4. All deliverables required under this contract shall be packaged, marked and shipped in accordance with Government specifications. At a minimum, all deliverables shall be marked with the contract number and contractor name. 4.1. The Contractor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition. PART 5 - INSPECTION AND ACCEPTANCE 5. The Contracting Officer's Representative (COR) will perform inspection and acceptance of equipment, installation and services to be provided. 5.1. For the purpose of this PART, (COR - to be determined upon contract award) is the authorized representative of the Contracting Officer. 5.2. Inspection and acceptance will be performed at the locations identified in 6.1.3. Acceptance is communicated in writing unless otherwise indicated in writing by the Contracting Officer or COR within 30 days of receipt. 5.3. This contract incorporates the following clause, 52.246-2 Inspection of Supplies-Fixed Price (Aug 1996) by reference, with the same force and effect as if it was given in full text. Upon request, the Contracting Officer will make its full text available. PART 6 - DELIVERIES OR PERFORMANCE 6. DELIVERIES 6.1.1. Satisfactory performance of this contract shall be deemed to occur upon delivery and installation of the systems described in PART 3 of this contract and upon acceptance by the Contracting Officer, or the COR, of the services and reports required at the dates specified within PART 3 of this contract. 6.1.2. Deliveries required by the contractor shall be made F.O.B. destination within 60 days from receipt of the award of contract to the addresses/addressees listed below: 6.1.3. DELIVERY LOCATIONS: FDA/WEAC, 109 Holton Street, Winchester, MA 6.1.4. Unless otherwise specified, deliveries shall be made to the Delivery Point specified above, Monday through Friday (excluding Federal Holidays, see PART 8) between the hours of 8:30 a.m. and 5:30 p.m. Eastern Time only. Supplies or services scheduled for delivery on a Federal holiday shall be made the next business day. 6.1.5. The Contractor shall provide the FDA with one (1) week's scheduling notice prior to the setup of the laboratory instrument and component parts. PART 7 - CONTRACT ADMINISTRATION DATA 7. CONTRACTING OFFICERS REPRESENTATIVE (COR) 7.1. The following COR will represent the Government for the purpose of this contract: (To Be Determined Upon Contract Award) 7.1.1. The COR is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the Statement of Work and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance. 7.1.2. The Contracting Officer is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the RFQ; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor any costs incurred during the performance of this contract; or (5) otherwise change any terms and conditions of this contract. 7.1.3. The contact information for the Contracting Officer: Mary Rose A. Nicol Maryrose.nicol@fda.hhs.gov Tel: (301)827-7063; Fax: (301) 827-7106 7.1.4 The contact information for the Contract Specialist is: Mary Rose A. Nicol 5630 Fishers Lane Room 2094 Rockville, MD 20857 Maryrose.nicol@fda.hhs.gov Tel: (301) 827-7183; Fax: (301) 827-7106 INVOICE SUBMISSION 7.1.3. Pursuant to the provisions of the following FAR Clauses: 52.232-25 Prompt Payment; 52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration; the Contractor shall submit invoices for costs incurred and claimed for reimbursement in accordance with the following instructions. 7.2.1.1 Invoices shall be submitted to the FDA Payment Office at : THE CONTRACTOR SHALL SUBMIT ALL INVOICES TO ALL ADDRESSEES IN THE MANNER SPECIFIED BELOW: (I) ONE ORIGINAL AND ONE COPY TO: FDA/OC/OA/OFO/OFS FDA Payment Services Attn: Vendor Payments, OFS/FDA 10903 New Hampshire Avenue Bldg. 32, Rm. 2162, Mail Hub 2145 Silver Spring, MD 20993-0002 *** ACCEPTABLE METHODS OF DELIVERY INCLUDE: MAIL, HAND DELIVERY, AND E-MAIL (II) ONE COPY TO THE CONTRACTING OFFICER REPRESENTATIVE (COR) OR OTHER PROGRAM CENTER/OFFICE DESIGNEE CLEARLY MARKED "COURTESY COPY ONLY": U.S. FOOD AND DRUG ADMINISTRATION FDA Contracting Officer's Representative (COR) (TBD) *** ACCEPTABLE METHODS OF DELIVERY INCLUDE: MAIL, HAND DELIVERY, OR E-MAIL B. INVOICES SUBMITTED UNDER THIS CONTRACT MUST COMPLY WITH THE REQUIREMENTS SET FORTH IN FAR CLAUSES 52.232-25 (PROMPT PAYMENT) AND 52.232-33 (PAYMENT BY ELECTRONIC FUNDS TRANSFER SYSTEM FOR AWARD MANAGEMENT (SAM) AND/OR OTHER APPLICABLE FAR CLAUSES SPECIFIED HEREIN. TO CONSTITUTE A PROPER INVOICE, THE INVOICE MUST BE SUBMITTED ON COMPANY LETTERHEAD AND INCLUDE EACH OF THE FOLLOWING: (I) NAME AND ADDRESS OF THE CONTRACTOR; (II) INVOICE DATE AND INVOICE NUMBER; (III) PURCHASE ORDER/AWARD NUMBER; (IV) DESCRIPTION, QUANTITY, UNIT OF MEASURE, UNIT PRICE, AND EXTENDED PRICE SUPPLIES DELIVERED OR SERVICES PERFORMED, INCLUDING: (a) PERIOD OF PERFORMANCE FOR WHICH COSTS ARE CLAIMED; (b) ITEMIZED TRAVEL COSTS, INCLUDING ORIGIN AND DESTINATION; (c) ANY OTHER SUPPORTING INFORMATION NECESSARY TO CLARIFY QUESTIONABLE EXPENDITURES; (V) SHIPPING NUMBER AND DATE OF SHIPMENT, INCLUDING THE BILL OF LADING NUMBER AND WEIGHT OF SHIPMENT IF SHIPPED ON GOVERNMENT BILL OF LADING; (VI) TERMS OF ANY DISCOUNT FOR PROMPT PAYMENT OFFERED; (VII) NAME AND ADDRESS OF OFFICIAL TO WHOM PAYMENT IS TO BE SENT (MUST BE THE SAME AS THAT IN THE PURCHASE ORDER/AWARD, OR IN A PROPER NOTICE OF ASSIGNMENT); (VIII) NAME, TITLE, AND PHONE NUMBER OF PERSON TO NOTIFY IN EVENT OF DEFECTIVE INVOICE; (IX) TAXPAYER IDENTIFICATION NUMBER (TIN); (X) ELECTRONIC FUNDS TRANSFER (EFT) BANKING INFORMATION, INCLUDING ROUTING TRANSIT NUMBEROF THE FINANCIAL INSTITUTION RECEIVING PAYMENT AND THE NUMBER OF THE ACCOUNT INTO WHICH FUNDS ARE TO BE DEPOSITED; (XI) NAME AND TELEPHONE NUMBER OF THE FDA CONTRACTING OFFICER REPRESENTATIVE (COR) OR OTHER PROGRAM CENTER/OFFICE POINT OF CONTACT, AS REFERENCED ON THE PURCHASE ORDER; (XII) ANY OTHER INFORMATION OR DOCUMENTATION REQUIRED BY THE PURCHASE ORDER/AWARD. (XIII) CONTRACTOR IS REQUIRED TO ATTACH AN INVOICE LOG ADDENDUM TO EACH INVOICE WHICH SHALL INCLUDE, AT A MINIMUM, THE FOLLOWING INFORMATION FOR CONTRACT ADMINISTRATION AND RECONCILIATION PURPOSES: (a) LIST OF ALL INVOICES SUBMITTED TO DATE UNDER THE SUBJECT AWARD, INCLUDING THE FOLLOWING: (1) INVOICE NUMBER, AMOUNT, & DATE SUBMITTED (2) CORRESONDING PAYMENT AMOUNT & DATE RECEIVED (b) TOTAL AMOUNT OF ALL PAYMENTS RECEIVED TO DATE UNDER THE SUBJECT CONTRACT OR ORDER (c) AND, FOR DEFINITIZED CONTRACTS OR ORDERS ONLY, TOTAL ESTIMATED AMOUNTS YET TO BE INVOICED FOR THE CURRENT, ACTIVE PERIOD OF PERFORMANCE C. AN ELECTRONIC INVOICE IS ACCEPTABLE IF SUBMITTED IN ADOBE ACROBAT (PDF) FORMAT. ALL ITEMS LISTED IN (I) THROUGH (XII) OF THIS CLAUSE MUST BE INCLUDED IN THE ELECTRONIC INVOICE. ELECTRONIC INVOICES MUST BE ON COMPANY LETTERHEAD AND MUST CONTAIN NO INK CHANGES AND BE LEGIBLE FOR PRINTING. D. QUESTIONS REGARDING INVOICE PAYMENTS SHOULD BE DIRECTED TO THE FDA PAYMENT OFFICE AT: FDA/OC/OA/OFO/OFS FDA Payment Services Attn: Vendor Payments, OFS/FDA 10903 New Hampshire Avenue Bldg. 32, Rm. 2162, Mail Hub 2145 Silver Spring, MD 20993-0002 PART 8 HHSAR CLAUSES 8.1. HHSAR CLAUSES INCORPORATED BY REFERENCE This contract incorporates one or more clauses by reference, noted in Title 48, Federal Acquisition Regulations System, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at: http://farsite.hill.af.mil/VFHHSARA.HTM. HHSAR Clause Description Date 352.202-1 Definitions (Jan 2006) 352.203-70 Anti-lobbying (Jan 2006) 352.215-70 Late proposals and revisions (Jan 2006) 352.223-70 Safety and health (Jan 2006) 352.224-70 Privacy Act (Jan 2006) 352.228-7 Insurance--Liability to third persons (Dec 1991) 352.233-71 Litigation and claims (Jan 2006) 352.242-73 Withholding of contract payments (Jan 2006) 352.242-71 Tobacco-free Facilities (Jan 2006) 352.242-74 Final decisions on audit findings (Apr 1984) 352.270-1 Accessibility of meetings, conferences, (Jan 2001) and seminars to persons with disabilities PART 9 FAR PROVISIONS/CLAUSES BY FULL TEXT 1. Section 52.211-6: Brand Name or Equal 1. As prescribed in 11.107(a), insert the following provision: 2. Brand Name or Equal (Aug 1999) 3. (a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation. 4. (b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must- 5. (1) Meet the salient physical, functional, or performance characteristic specified in this solicitation; 6. (2) Clearly identify the item by- 7. (i) Brand name, if any; and 8. (ii) Make or model number; 9. (3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and 10. (4) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. 11. (c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. 12. (d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation. (End of provision) 52.217-7 Option for Increased Quantity (Mar 1989) The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor prior to the expiration date of the contract. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree. 52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor any time prior to contract expiration. PART 9 - SPECIAL CONTRACT REQUIREMENTS 8. Government Holidays 8.1.1. Workplace is not available on the Government Holidays stated below, or as prescribed by an Executive Order (EO) or OPM.gov due to inclement weather. January (New Year's Day) January (Martin Luther King Day) February (President's Day) May (Memorial Day) July (Independence Day) September (Labor Day) October (Columbus Day) November (Veterans Day) November (Thanksgiving) December (Christmas Day) PART 10- INSTRUCTIONS TO THE OFFERORS 10.1. Quote Preparation Instructions: 10.1.1 Cover page: The cover letter shall include price (s); FOB point; a poc (name and telephone number); a statement from the offeror verifying that they are CCR Registered under NAICS code 334516; delivery date (delivery date is of the utmost importance); business size; and payment terms. Offerors shall ensure the RFQ number is visible in the header of the email. FAX QUOTES SHALL NOT BE ACCEPTED. 10.1.2 Quote Format: 10.1.3 Price  The Offeror shall submit a complete pricing matrix for a firm fixed price as indicated in PART 2.1. 10.2 RESPONSE DATES QUESTIONS DEADLINE: All questions shall be submitted via email maryrose.nicol@fda.hhs.gov before 4:30 pm (1630) EASTERN TIME on 19 July l 2013. RFQ Due Date: All quotes and revisions shall be submitted via email maryrose.nicol@fda.hhs.gov before 4:30 PM (1630) Eastern Time on 25 July 2013. The FDA is seeking to determine whether the Quoter has consistently demonstrated a commitment to customer satisfaction and timely delivery of services at fair and reasonable prices through an assessment of the Quoter's quality of product/service, cost control, business relations, and customer satisfaction. Quoter's with consistently poor past performance will be considered to have failed this criteria. Quoter's will be given an opportunity to address unfavorable reports of past performance, and the Quoter's response, or lack thereof, will be taken into consideration. In investigating the Quoter's past performance, the Government will consider references submitted by the Quoter and may consider information from other sources. RISK RATING GUIDELINES The following ratings will be used to determine the past performance risk rating. Rating Definition High Performance record(s) identify a preponderance of negative reports of past performance. Medium Performance record(s) identify a combination of positive and negative reports of past performance. Low Performance record(s) identify a preponderance of positive reports of past performance. Neutral Little or no relevant performance record identifiable; equates to an unknown risk rating having no positive or negative evaluation significance. PART 11 EVALUATION AWARD CRITERIA: In order to be deemed technically acceptable, product and warranties shall meet all salient characteristics.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/FDA/DCASC/SOL1119300/listing.html)
 

Place of Performance

Address: 109 Holton Street, Winchester, Massachusetts, 01890, United States

Zip Code: 01890
 

Record

SN03116512-W 20130717/130715234821-25c6f7c0a9a0c380697711c128a1588b (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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