SOLICITATION NOTICE
R -- G8 Theater Financial Management and Systems Support Services
- Notice Date
- 7/16/2013
- Notice Type
- Presolicitation
- NAICS
- 541618
— Other Management Consulting Services
- Contracting Office
- ACC - Rock Island (ACC-RI), ATTN: AMSAS-AC, Rock Island, IL 61299-6500
- ZIP Code
- 61299-6500
- Solicitation Number
- W52P1J-13-R-0107
- Response Due
- 8/22/2013
- Archive Date
- 9/14/2013
- Point of Contact
- Michelle Talbot, 309-782-7363
- E-Mail Address
-
ACC - Rock Island (ACC-RI)
(michelle.talbot@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- SCOPE: Major Levels of Effort: The Contractor shall support Theater Financial Management and Systems at required Continental United States (CONUS) and deployed AOR locations effective 16 January 2014 for a one year period with two option years. 3.1 The Contractor will perform the following functions: 3.1.1 Perform administrative Financial Management Staff Support Services in accordance with governing Department of Defense (DoD) and Army regulations, USARCENT policy directives, USARCENT policy directives, and USARCENT 1-06 processes and procedures. 3.2 Applicable Documents. DoD Financial Management Regulation (DoDFMR) 7000.14-R, Defense Finance and Accounting Service - Indianapolis (DFAS-IN), Financial Management Regulation 37-1, FM 1-06, and USARCENT pub. 1-06. The above mentioned regulations are not all inclusive and it is the contractors' responsibility to follow all applicable regulations, policies, and guidance. SPECIFIC TASKS: 4.0 Period of Performance: 16 January 2014 - 15 January 2015; with two (2) option periods. 4.1 The contractor will provide Financial Management Staff Support to the USARCENT for specific capabilities as identified in paragraph five for the fiscal year with the possibility or rotating within the USARCENT Theater of Operations. 4.2 The contractor will be required to perform the following tasks: 4.2.1 Draft and maintain a Plan of Action and Milestones (POA&M) that shall be used as basis for providing USARCENT administrative support. 4.3 Managerial Accounting: Provide thorough accounting support of USARCENT, deployed enduring sites, and deployed contingency locations. 4.3.1 Collect USARCENT's financial transactions to reconcile the accounts, including Non Stock Fund Orders and Payables (NSFOP), Undelivered Orders (UDOs), Unliquidated Obligations (ULOs), Negative Unliquidated Obligations (NULOs), unmatched disbursement (UMDs), and mismatched disbursements. Information on financial transactions from this objective will be used to support the development of in-theater cost estimates and models. 4.3.2 Provide program execution improvements throughout USARCENT by standardizing Fund Centers, Army Management Structure Codes (AMSCOs), and Cost Centers. 4.3.3 Perform liaison duties with USARCENT and deployed locations. 4.3.4 Review and assess USARCENT's processes for monitoring the execution of contracts, delivery orders, including Logistics Civil Augmentation Program (LOGCAP), and their process for ensuring the financial transactions associated with USARCENT's contracts and task orders are recorded accurately and expeditiously. 4.3.5 Perform financial analysis and make recommendations to COR and Functional Representatives. 4.4 Joint Reconciliation Program (JRP): 4.4.1 Monitor completion of joint review between fund holder and DFAS. 4.4.2 Provide feeder input for quarterly Video Teleconferences (VTCs). 4.4.3 Monitor and report on Special Interest Items established by ASA FM&C. 4.5 Current Year/Unexpired Funds Management and Control: 4.5.1 Review financial transactions to ensure data is timely, accurate, and complete. 4.5.2 Monitor, coordinate, and control to ensure clearance of abnormal conditions. 4.5.3 Analyze obligations to identify abnormal balances and transactions at cost center and fund entity levels within activity or Program Director. 4.6.4 Perform financial trend analyses. 4.6.5 Perform analysis of Miscellaneous Obligation Documents. 4.6 Canceled/Closed Year Funds: 4.6.1 Provide support for budget, contracting, and Defense Finance and Accounting Service (DFAS) personnel to obtain replacement (current year) funds for bills citing canceled/closed year funds. 4.7 Year-End Closeout and Fiscal Year Rollover: 4.7.1 Through directives from ARCENT G-8 Functional Area Representatives and COR, monitor year-end closeout based on guidance received from Department of the Army (DA), DFAS, and locally developed agencies. 4.7.2 Prepare special year-end accounting reports and schedules. 4.8 Contracts/Vendor Payments: 4.8.1 Provide support for resolving and correcting contract/vendor pay problems and issues. 4.10.2 Monitor accounts payable and liability balances. 4.10.3 Monitor Prompt Payment Act (PPA) payments. 4.9 Accounts Receivables/Debts: 4.9.1 Provide support to resolve and correct accounts receivable and debts. 4.9.2 Monitor accounts receivable and debt balances. 4.9.3 Analyze accounts receivable at customer number level to ensure receivables are not in a credit status and are current (less than 30 days old). 4.10 Reimbursable Program: 4.10.1 Provide support for Memorandums of Agreement (MOA)/Understanding (MOU), InterService Support Agreements (ISSAs), Cross Service Support Agreements (CSSA), North Atlantic Treaty Organization (NATO) Support Agreements, and Acquisition Cross Service Agreements (ACSA). 4.10.2 Review reimbursable transactions to ensure data (e.g. funds, revenue recognition, billing, collection, write-offs, write-downs, and reporting) is timely, accurate, and complete. 4.10.3 Review orders received which are 90 days or greater without earnings in order for the customer and Program Director to identify excess funds. 4.10.4 Analyze and provide COR, and Functional Representative with a status of the reimbursable program. 4.11 Managerial Accounting Analysis and Financial Reporting: 4.11.1 Prepare both special (ADHOC) and recurring feeder financial reports as required by supported activities and USARCENT (e.g. contingent liabilities, Chief Financial Officer (CFO) requirements, ADA Violation reports, MOCAS Contract Closeout reports, etc.). 4.11.2 Analyze financial processes to determine those that can be improved. 4.11.3 Analyze financial data and trends to recommend better uses for available resources. 4.11.4 Provide financial information and business expertise for the collection of data to support performance measurement and cost management programs (e.g. Activity Based Costing), CLS, and SSP. 4.11.5 Support performance, review, and analysis programs. 4.11.6 Reconcile labor and pay reports for assigned accounts or employees to resolve discrepancies in Defense Civilian Personnel System (DCPS). 4.11.7 Provide quarterly cost of war report and analysis for USARCENT per the DoD Cost Breakout Structure (CBS) format. 4.12 DFAS Interface, Coordination, and Liaison: 4.12.1 Coordinate and monitor DFAS and United States Army Finance Command (USAFINCOM), finance, and accounting services provided to USARCENT posts, camps, and stations. 4.12.2 Coordinate with DFAS to obtain financial data or reports for all customers. 4.13 Monitor General Ledger Controls/Financial Statements: 4.13.1 Ensure the general ledger accurately reflects the financial posture of the garrison and balances with the activity feeder systems. 4.14 FM System/System Accountants: 4.14.1 Assist USARCENT in the deployment, sustainment or maintenance of the Army and DoD's suite of financial and business management systems throughout the theater (reference paragraph 14), develop deployment plan, analyze sequence, and offer recommendations for transitioning to the systems and supporting the implementation of the systems after development. 4.14.2 Provide recommendations for RM systems improvements using GFEBS, STANFINS and Operation Data Store (ODS) for analysis. 4.14.3 Provide training support for General Fund Enterprise Business Systems (GFEBS). 4.14.4 Provide unique data queries from financial systems to support financial reporting needs and resolve data discrepancies. 4.14.5 Provide GEFBS helpdesk support. 4.14.6 Maintain a help desk across the USARCENT AOR to include CONUS and Southwest Asia locations and maintain a log of issues and Subject Matter Expert (SME) tasking to resolve issues. 4.14.7 Provide USARCENT, enduring, and deployed locations support agencies with all GFEBS concerns in a professional and courteous manner including but not limited to answering usage questions, assisting with BI/ECC data queries, and reporting system problems. 4.14.8 Research questions using a variety of manuals or resources and work with COR and Functional Representatives to resolve issues. 4.14.9 Respond to inquiries using appropriate communication medium. 4.14.10 Provide support for data integrity verification and validate transactions in RMT and appropriate Army accounting system of record. 4.15 Support Lean Sixth Sigma (LSS): 4.15.1 Provide LSS support to USARCENT identifying process improvements to increase efficiency and effectiveness of support processes. 4.15.2 Provide Master Black Belt certified trainers/analysts. 4.15.3 Provide Subject Matter Experts (SME) analysts in specific areas of operations (e.g. LOGCAP, BASOPs, etc.). 4.15.4 Extensive operational military experience (COL-MAJ) in the assigned functional area (LOGCAP, BASOPs) 4.15.5 Provide training and advise/assist in LSS project management. 4.15.6 Provide LSS project management administrative support. 4.16 Assist USARCENT G-8: 4.16.1 Assist the USARCENT G-8 in assessing Doctrine for Financial Management and Resource Management Operations in the AOR. 4.16.2 Recommend process improvements for FM. 4.16.3 Review current Army FM doctrine in FM 1-06 and recommend necessary changes. 4.16.4 Incorporate approved changes into the redraft of FM 1-06. 4.17 FM Cost analysis: 4.17.1 Research and analyze budget issues related to Theater AOR. 4.17.2 Provide support for USARCENT Coalition Acquisition Review Board (CARB) or other requirements review processes. 4.17.3 Complete preparation and evaluation of requirements by cost centers, CBS, Work Breakdown Structure (WBS), or EOR level of detail for various locations in the USARCENT AOR. 4.17.4 Research and analyze budget issues related to assigned locations or functional areas (e.g. G2, G3, G4, and G6). 4.17.5 Provide recommendations, courses of action, and/or decision options on analytical results as required. 4.17.6 Develop, analyze, and review the USARCENT and Army's portion of the supplemental funding appropriation. Full Time Equivalents (FTEs). The potential exists to provide the following FTE staff augmentation to support this PWS at the locations indicated: LocationHours Managerial Accountants - Systems Accountants - GFEBS System Accountants Shaw, AFB 40 1 2 0 KUWAIT 50 1 2 1 QATAR 50 0 0 0 AFGHANISTAN 50 0 0 0 TOTAL 2 4 1 Location HoursCost Analysts Lean Six Sigma Shaw, AFB 40 2 0 KUWAIT 50 8 3 QATAR 50 6 0 AFGHANISTAN 50 8 6 TOTAL 24 9 4.19 The following minimal experience and background is required for the candidates to perform services listed in paragraph 4 and systems in paragraph 15. 4.20 Managerial Accountants: 5-10 years of experience using STANFINs and ODS as well as a working knowledge of RMT FM&C. 4.21 System Accountants: 3-5 years of working experience deploying, maintaining, or using one or more of the systems identified in paragraph 15. 4.22 Cost Analysts: 5-10 years of experience in cost analysis, budgeting, or forecasting DoD resources. 4.23 LSS: Refer to paragraph 4.18 for specific experience and criteria. Contractor Personnel Requirements 4.24 General. The Contractor shall provide experienced, authorized, and qualified personnel to perform the requirements of this contract. The Contractor shall have exclusive supervisory authority over and responsibility for their employees. All personnel, including Host and Foreign personnel, must meet site installation policy on badging. The Contractor is responsible for accommodations and transportation of all employees to and from the work site. 4.25 Project Lead: The Contractor shall appoint in writing to the PCO, a Project Lead who shall be the Contractor's central point of contact with the Government and shall be authorized to direct performance of all work under the contract. The Project Lead shall have extensive financial management experience, commensurate with Senior Financial Management Officers and have completed requirements for contract management certification. The Project Lead shall have knowledge of all regulatory and contractual policies, procedures, and documentation relative to or required by the PWS, and shall be responsible for enforcement of all contractual obligations as directed by the contract, the PWS, and PCO It is the Government's intent that this position will be filled by one of the FTEs placed on contract and not as an additional position. 4.26 A competent Contractor employee (Alternate Project Lead) shall be designated to act for the Project Lead during any absence of the Lead and such person shall be available on site. Contractor shall provide written, advance notice of such designation to the COR. Government Property and Information: 9.1 The Government will furnish all equipment to include computer hardware, software, adequate workspace (desk, computer workstation set-up, telephone Defense Switch Network (DSN) and cellular phone for Force Protection purposes), and other necessary equipment for all contract employees working at a Government facility. 9.2 The Government will provide the contractor access to regulations, directives, or other policy documents required to complete this task. 9.3 For OCONUS personnel, the Government will furnish water. The contractor's personnel shall have access to the DFAC, AAFES and MWR facilities. The contractor will sign for and maintain their TA-50 items upon processing through the CRC. These items will be on hand at the work site. Contractor personnel will live in accordance with FM 3-100.21, Contractors on the Battlefield (COB) policies and procedures. (Contractor employees will have access to the dining facility but meals will be furnished at their own expense). Place of Performance: 10.1 Contractor personnel shall perform required tasks at the locations specified in Paragraph five (5). 10.2 USARCENT will provide necessary workspace and conference room access as necessary to conduct meetings and presentations. This applies to all objectives and tasks identified in paragraph four (4). Period of Performance: Twelve (12) months from date of award with three one-year options as listed below: Base Period: 14 January 2014 through 13 January 2015 Option One: 14 January 2015 through 13 January 2016 Option Two: 14 January 2017 through 13 January 2018 Travel: 13.1 This contract requires travel to locations within the AOR to provide financial management personnel support. The AOR is defined as but not limited to Kuwait, Afghanistan, Iraq, Horn of Africa (HOA), Qatar, Sinai, Jordan, and Bahrain. 13.2 All travel required and approved under this PWS will be paid IAW the Joint Travel Regulation by reimbursement to the Contractor. 13.3 Only required travel previously approved by the USARCENT COR/PCO will be reimbursed under the contract. 13.4 The Government will reimburse the contractor for Temporary Duty (TDY)/nonlocal travel as determined to be necessary for the performance of assigned tasks and as approved by COR and authorized by the PCO within his/her authority as granted in the contract and his/her technical directive. 13.5 Other Costs: The Government will reimburse the contractor for other costs (housing, cell phone, Defense Base Act (DBA), sponsorship, rental vehicle, airfare) as deemed necessary for the performance of assigned tasks and as approved by the PCO. Security: 14.1 Personnel will be required to submit a Request for User ID when access is required to a Government computer, to include the submission of proof that a favorable National Agency Check has been completed as outlined in the DoD 5200.2-R regulation. 14.2 The contractor is responsible for safeguarding information of a confidential or sensitive nature in accordance with Army standards. Failure to safeguard any classified and or privileged information which may involve the contractor or the contractor's personnel or to which they may have access may subject the contractor and/or the contractor's employees to criminal liability under Title 18, section 793 and 7908 of the United States Code. Provisions of the Privacy Act apply to all records and reports maintained by the contractor. All programs and materials developed at government expense during the course of this contract are the property of the government. All Contractor personnel shall be required to obtain SECRET clearances prior to start date on the contract, adhere to the installation security requirements, and maintain their clearances throughout the period of performance. 14.3 The ALARACT 1740 dated 04 March 2002 provides guidance for the implementation and issuance of the Common Access Card (CAC) to all eligible government and contractor personnel throughout Army. The ALARACT requires that the DD Form 1172-2 (Application for DoD CAC - Defense Enrollment Eligibility Reporting System (DEERS) Enrollment) be verified by the COR. The COR is the designated government representative authorized to verify and sign the DD Form 1172-2. The 1172-2 should cite the contract and delivery order numbers identified on the contract award document, DD Form 1155. 14.4 The contractor shall adhere to all Force Protection reporting procedures. The contractor shall have accessible at all times the appropriate protective gear in accordance to the Force Protection levels. 14.5 The Contractor's Program Manager shall be responsible for ensuring that all identification badges issued to Contractor employees are returned immediately following the completion of the contract, relocation or termination of an employee, and/or upon request of the COR. 14.6 The Contractor Program Manager shall educate contractor employees on the procedures for the handling and production of classified material and documents, and other security measures as described in the PWS in accordance with DoD Manual 5220.22M. 14.7 Contractor is responsible for personnel departing the project submitting a helpdesk work order/ticket to have network accounts disabled for both Non-Classified Internet Protocol Router (NIPR) and Secret Internet Protocol Router (SIPR). Contractor shall provide the COR notification of request. FM Battle Command Systems in ARCENT Theater: 15.1 Procure-to-Pay Systems 15.1.1 Enables the Army to reduce or remove cash from Theater. 15.1.2 Improves ability to make EFT payments. 15.1.3 Automates contracts and audit trails. 15.2 Wide Area Workflow (WAWF) 15.3 Electronic Document Management (EDM) 15.4 Deployable Disbursing System (DDS) 15.5 International Treasury Services (ITS) 15.6 Standard Procurement System (SPS) 15.7 Commercial Accounts Payment System-Clipper (CAPS-C) 15.8 RMT: Allows visibility of status of funds. 15.9 ODS: Supports joint reconciliation reviews. 15.10 GFEBS: ERP financial system. 15.11 Defense Travel System (DTS): Eliminates manual processing of travel vouchers and saves costs. 15.12 Cashlink: Continuation of fielded systems currently in theater. 15.13 PCC: Continuation of fielded systems currently in theater. 15.14 Electronic Funds Transfer (EFT): Continuation of fielded systems currently in theater. 15.15 Corporate Electronic Document Management System (CEDMS): Continuation of fielded systems currently in theater. 15.16 Corps of Engineers Financial Management System (CEFMS): Continuation of fielded systems currently in theater. Applicable Laws & Regulations: The Officer of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address https://cmra.army.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) estimated direct labor hours (including sub- contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. If contract performance is completed before 30 September, the data can be entered upon contract completion rather than waiting for the end of the fiscal year. Contractors may use a direct AML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring fields from a contractor's systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site. The Contractor will provide verification of reporting to the Contracting Officer and the COR within 10 days of reporting manpower data.
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FBO.gov Permalink
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- Place of Performance
- Address: ACC - Rock Island (ACC-RI) ATTN: CCRC-RD Rock Island IL
- Zip Code: 61299-6500
- Zip Code: 61299-6500
- Record
- SN03118469-W 20130718/130716235936-c5fd0629940fe56f8957e95c3063b794 (fbodaily.com)
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