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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 19, 2013 FBO #4255
SOLICITATION NOTICE

S -- Winter Rec Cleaning Contract for USACE, Gavins Point Project, located near Yankton, SD;Base & 2 options beginning Oct 24, 2013.POC Gary Ledbetter 402-667-2540 or gary.m.ledbetter@usace.army.mil

Notice Date

7/17/2013
 

Notice Type

Presolicitation
 

NAICS

561720 — Janitorial Services
 

Contracting Office

USACE District, Omaha, 1616 Capital Ave, Omaha, NE 68102-4901
 

ZIP Code

68102-4901
 

Solicitation Number

W9128F-13-Q-G014
 

Response Due

8/7/2013
 

Archive Date

9/15/2013
 

Point of Contact

MONICA DWYER, 402-667-7873
 

E-Mail Address

USACE District, Omaha
(monica.e.dwyer@usace.army.mil)
 

Small Business Set-Aside

Total Small Business
 

Description

Performance Work Statement Winter Cleaning Services Contract Gavins Point Project Campgrounds and Surrounding Areas 2013-2016 Part 1 General Information 1. General: This is a non-personnel services contract to provide quote mark Winter Cleaning Services. quote mark The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. 1.1 Description of Services/Introduction: The Contractor shall provide all necessary supervision, labor, materials, tools, and equipment to clean designated facilities and grounds in Corps of Engineers managed areas of the Gavins Point Project near Yankton, South Dakota. The Contractor shall ensure that the completed service will meet the requirements of this contract. All services shall be completed during the scheduled day and time unless otherwise specified, or as authorized in advance by the Governments point of contact (POC). This contract requires a minimum of two people. 1.2 Background: Every year, janitorial services are needed to keep the safety and training concerns of the government within standards. 1.4 Objectives: Maintain satisfactory cleaning operations in the designated areas. 1.4 Scope: Part 5 contains the specific job tasks for the scope of work: 1.5Period of Performance: The period of performance shall be for one Base Period of 36 days of cleaning and two Option Periods of 37 and 38 days respectively. The Period of Performance reads as follows: Base year -October 24, 2013 to April 13, 2014 October 24, 2013 to November 30, 2013 = Twice a week (Thursday & Sunday) December 5, 2013 to March 6, 2014 = Once a week (Thursday) March 9, 2014 to April 13, 2014 = Twice a week (Thursday & Sunday) Option 1 - October 23, 2014 to April 12, 2015 October 23 2014 to November 30, 2014 = Twice a week (Thursday & Sunday) December 4, 2014 to March 5, 2015 = Once a week (Thursday) March 8, 2015 to April 12, 2015 = Twice a week (Thursday & Sunday) Option 2 - October 22, 2015 to April 17, 2016 October 22, 2015 to November 30, 2015 = Twice a week (Thursday & Sunday) December, 3 2015 to March 10, 2016 = Once a week (Thursday) March 13, 2016 to April 17, 2016 = Twice a week (Thursday & Sunday) 1.6 General Information 1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's quality control program is the means by which he assures himself that his work complies with the requirement of the contract. A schedule of where and when cleaning will take place, and how long it will take to be completed will need to be turn into the POC before the work is started. Times should be rounded to the nearest quarter hour. 1.6.2 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). 1.6.3 Recognized Holidays: The Government recognizes the following holidays. - New Year's DayLabor Day Martin Luther King Jr.'s BirthdayColumbus Day President's DayVeteran's Day Memorial DayThanksgiving Day Independence DayChristmas Day 1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 06:00AM and 6:00PM - except - when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. 1.6.5 Place of Performance: The location of the services covered by this contract will be from approximately mile north of the North Cottonwood Day Use Area south to the entrance of the Chief White Crane Campground and south of the Gavins Point Dam spillway to the closed gate of Nebraska Tailwaters Campground. In addition the Contractor shall pickup litter along Hwy 121 from the fish cleaning station to the turnaround at the overlook west of the golf course. This area includes all roadways and parking lots. 1.6.6 Type of Contract: The government will award a firm fixed price purchase order. 1.6.7 Security Requirements: Contractor personnel performing work under this contract must comply with the following security/surveillance integration: 1.6.7.1 Surveillance of the recreation area is an integral part of the Contractor's duties. The mere physical presence of a person who can contact the authorities is often a strong deterrent to vandalism and rowdy behavior. For this reason, the Contractor will live on site during the course of this contract. To live on site means the Contractor's camping unit will be used as a regular domicile. The Contractor will consume meals, sleep, and otherwise spend a minimum of 18 hours daily within the confines of the assigned recreation area. Short absences of three hours or less may be made for the purpose of obtaining supplies or attending to personal needs. An absence of eight hours will be allowed weekly on a schedule to be agreed upon between the Contractor and POC. 1.6.7.2 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. 1.6.8 Special Qualifications: not applicable. 1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor shall meet with the POC prior to commencement of work to discuss performance requirements and administration of the contract. The Contractor at this meeting shall submit for approval the following: work plan, safety plan, and certificates of insurance. The work plan shall include a list of materials, equipment, and cleaning supplies for approval. Also, personnel requirements and a detailed work schedule with approximate time of performance at each facility shall be included in the work plan. Once approved, this plan shall not be changed without the approval of the POC. Also, the Contractor shall visit all work areas with the POC prior to commencement of work. This will provide an opportunity to discuss specific work areas and quality of performance issues. 1.6.9.1 Pre-Bid Site Visit: It is highly recommended that a bidder make an on-site visit to the project to inspect the facilities and area prior to submittal of bid. Annual visitation in recent years has exceeded 1.6 million visits to the lake. A majority of this use is during the months of May through September. Park facilities receive heavy use and require professional care to meet project-cleaning standards. 1.6.10 Government Point of Contact (POC): The POC monitors all technical aspects of the agreement and assists in agreement administration. The POC is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the agreement; perform inspections necessary in connection with agreement performance; maintain written and oral communications with the Contractor concerning technical aspects of the agreement; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of Contractor personnel. The POC is not authorized to change any of the terms and conditions of the resulting order. The POC for this agreement is Gary Ledbetter, Gavins Point Project, P.O. Box 710, Yankton, SD 57078, phone (402) 667-2540. 1.6.11 Key Personnel: paragraph removed. 1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. 1.6.13 Contractor Travel: not applicable. 1.6.14 Other Direct Costs: not applicable 1.6.15 Data Rights: not applicable. 1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor's mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI. 1.6.17 Phase In/Phase Out Period: not applicable. 1.7 Safety: 1.7.1 Emphasis shall be placed on safety on all phases of operations by the Contractor. 1.7.2 The Contractor shall provide and have available at all times a fully stocked first-aid kit in each vehicle used in this contract and instruct employees in its use. 1.7.3 The Contractor shall meet with all employees prior to commencement of this contract to fully discuss the contract safety program. 1.7.4 The Contractor shall adhere to EM 385-1-1 Safety and Health Requirements Manual, available at the Project Office. 1.7.5 Flammable liquids and explosives are not allowed in the storage shed. Certain cleaners are regulated by law and may need to be separated within the shed. 1.8 Unsatisfactory Performance: 1.8.1 All services performed under this contract shall be performed in a strictly first-class manner. Following cleaning, all surfaces shall be left in a clean condition, defined as being free of all particulate matter, film, spots, streaks or stains. Glossy surfaces shall be wiped or polished with a dry cloth to restore original sheen. The requirement to clean applies to all parts of all buildings covered under this contract. The omission of cleaning methods for parts or portions of a building in the specifications does not relieve the Contractor from cleaning those parts or portions in the first-class manner described. 1.8.2 If any service is not performed in compliance with the terms of this contract and to the satisfaction of the POC, the Contractor shall perform the services again within two hours of notification by the POC. This shall be done at no additional cost to the government. In the event the Contractor fails to correct the deficiencies within a two-hour period or if the Contractor cannot be contacted, the government has the right to have the services performed by other forces at the contractor's expense. 1.8.3 It is the responsibility of the Contractor to ensure that all contract services are performed in accordance with these specifications. 1.8.4 The Contractor shall be notified by the POC of deficiencies in service. 1.8.5 Written notification shall be given by the POC on the cleaning contractors inspection report Exhibit 3. The original will become a part of the Contractors file at the Project Office; a copy will be issued to the contractor. The document will be used for random inspections during the Contract period. 1.8.6 Upon receipt of notification of deficiency in service, the Contractor will immediately correct the deficiency and /or take steps to prevent recurrence of the deficiency. 1.9 Vandalism: The Contractor shall promptly report vandalism and maintenance problems to Corps Rangers. 1.10 Weapons: The Contractor shall have no weapons on his/her possession in the contract area. 1.11 Alcohol. The Contractor shall not be under the influence of alcohol while performing contract activities. 1.12 Payment Procedures: Payment will be made monthly for the work actually performed during the previous month at the applicable contract unit price upon receipt of a complete invoice (Exhibit 4). Each invoice shall be mailed or hand delivered to the POC by the 25th of each month. Payment will not be made for days not worked and work not performed 1.13 Option to Extend Contract: This contract is renewable, at the option of the Government. The Contracting Officer shall give written notice of renewal to the Contractor thirty days before this contract is to expire, provided that the Contracting Officer shall have given preliminary notice of the Government's intention to renew at least sixty days before this contract is to expire. Such a preliminary notice will not be deemed to commit the Government to renewal. If the Government exercises this option for renewal, the contract as renewed shall be deemed to include this option provision. However, the total duration of this contract, including the exercising of any option under this clause, shall not exceed two years. 1.14 Best Value: The best value evaluation criteria for this contract is located in clause 52.212-2. Part 2 Definitions and Acronyms 2. Definitions & Acronyms 2.1. Definitions 2.1.1. Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime. 2.1.2. Contracting Officer: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government. 2.1.3. Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement. 2.1.4. Derivable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports. 2.1.5. Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. 2.1.6. Physical Security: Actions that prevent the loss or damage of Government property. 2.1.7. Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards. 2.1.8. Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance. 2.1.9. Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements. 2.1.10. Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor. 2.1.11. Work Day: The number of hours per day the Contractor provides services in accordance with the contract. 2.1.12. Work Week: As directed by the POC. 2.2. Acronyms: ACORAlternate Contracting Officer's Representative AFARSArmy Federal Acquisition Regulation Supplement ARArmy Regulation CCEContracting Center of Excellence CFRCode of Federal Regulations CONUSContinental United States (excludes Alaska and Hawaii) COTRContracting Officer's Technical Representative COTSCommercial-Off-the-Shelf DADepartment of the Army DD250Department of Defense Form 250 (Receiving Report) DD254Department of Defense Contract Security Requirement List DFARSDefense Federal Acquisition Regulation Supplement DMDCDefense Manpower Data Center DODDepartment of Defense FARFederal Acquisition Regulation HIPAAHealth Insurance Portability and Accountability Act of 1996 KOContracting Officer OCIOrganizational Conflict of Interest OCONUSOutside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPOPhase In/Phase Out POCPoint of Contact PRSPerformance Requirements Summary PWSPerformance Work Statement QAQuality Assurance QAPQuality Assurance Program QASPQuality Assurance Surveillance Plan QCQuality Control QCPQuality Control Program TETechnical Exhibit Part 3 Government Furnished Property, Equipment and Services 3. Government Furnished Items and Services: 3.1 Services: The Government will not provide services. 3.2 Facilities: Not Applicable 3.3 Utilities: Not Applicable 3.4 Equipment: The Government shall furnish magnetic signs for the Contractor's vehicle. The Government shall also provide toilet paper, hand sanitizer, liquid sunshine (for fish cleaning tables) Ice melt, and garbage bags for contract use. The Contractor shall pick up supplies from Government personnel. Part 4 Contractor Furnished Items and Responsibilities 4. Contractor Furnished Items and Responsibilities 4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS. 4.2 Secret Facility Clearance: not applicable. 4.3. Materials/Equipment: The Contractor shall furnish all supplies necessary for the successful completion of this contract with the exception of those listed in 1.3.1. Examples of Contractor furnished cleaning equipment include the following: ladder (six feet), brooms, mops, squeegees, sponges, mop wringer, buckets, hose, brushes, drying cloths. The Contractor shall also provide all cleaning agents such as cleaners, toilet cleaners, disinfectants, and deodorizers. Material Safety Data Sheets (MSDS) for same shall be readily provided upon request by the public, Contractor employees, and the POC. All Contractor cleaning supplies shall be approved by the POC prior to start of contract. The contractor is responsible for their own housing needs off of project lands. 4.4 Vehicle: The Contractor shall provide a serviceable vehicle for personal transportation around the work area and to transport refuse to a dumpster. Contractor vehicles shall only be driven on established roadways. The Contractor shall ensure that vehicles used for this contract do not leak oil or other fluids in recreation areas. Part 5 Specific Tasks 5. Specific Tasks: 5.1. Basic Services: 5.2.1 Vault Toilet Cleaning 5.2.1.1 Vault toilets shall be cleaned in their entirety to include floors, walls, ceilings, stools, and inside stool risers. Stools and accessories shall be cleaned, disinfected, rinsed, and excess water removed. 5.2.1.2 Floors, walls and ceilings shall be swept and cleaned using approved cleaning agents containing a deodorizer. Excess water shall be removed. Markings, stains and other substances shall be removed. If markings and stains cannot be removed using regular cleaning techniques, they shall be reported to the POC. 5.2.1.3 Bird and insect nests, webs, dirt, and other foreign material shall be cleaned from all surfaces inside and outside. When washing is required, clean with approved cleaners. 5.2.1.4 Restock toilet paper to ensure an adequate supply of paper exists until the next scheduled cleaning. 5.2.1.5 Sidewalks around the vault shall be swept. The contractor shall shovel a path from the vault toilet to the roadway with the exception of the North Cottonwood Day Use location. At this location the Contractor is required to remove the snow for a six-foot distance from the door. 5.2.1.6 Trash and debris adjacent to the facility shall be picked up and disposed of as directed on project lands. 5.2.1.7 Garbage cans located at vault toilets shall be emptied and new liners installed. The interior and exterior of can and lid shall be cleaned of any dirt and foreign material. Garbage cans are to be washed and deodorized as needed to keep them clean and odor free. 5.2.2 Litter Pickup in Contract Area 5.2.2.1 Trash and litter shall be collected and properly disposed of in the entire contract area including Cottonwood Campground, Cottonwood Day Use, Training Dike and Nebraska Tailwaters Areas. This includes the fishing jetty, and handicap fishing platforms. This also includes all roadways, parking and mowed areas between these points. Trash cans at fishing jetties and fishing platforms will be emptied each week by the Contractor. Garbage cans at the outlet of Lake Yankton, Lake Yankton Training Dike boat ramp, playground and picnic shelters are to be picked up by the cleaning contractor. A small number of garbage cans may be added as needed weekly during this contract period. 5.2.3 Fish Cleaning Tables 5.2.3.1 During the month of October only (paddlefish season), there will be fish cleaning tables at the fish cleaning stations on the Training Dike and in Nebraska Tailwaters recreation areas. The tables need to be rinsed clean with plenty of water. All fish remains on, under and around (ten foot radius) shall be picked up and placed in the provided containers. The table shall be whipped down with liquid sunshine. 5.2.4 Cleaning Schedule 5.2.4.1 Base year: October 24, 2013 to November 30, 2013 = Twice a week (Thursday & Sunday) December 5, 2013 to March 6, 2014 = Once a week (Thursday) March 9, 2014 to April 13, 2014 = Twice a week (Thursday & Sunday) Option 1: October 23, 2014 to November 30, 2014= Twice a week (Thursday & Sunday) December 4, 2014 to March 5, 2015 = Once a week (Thursday) March 8, 2015 to April 12, 2015 = Twice a week (Thursday & Sunday) Option 2: October 22, 2015 to November 30, 2015 = Twice a week (Thursday & Sunday) December, 3 2015 to March 10, 2016 = Once a week (Thursday) March 13, 2016 to April 17, 2016 = Twice a week (Thursday & Sunday 5.2.4.2 All cleaning under this contract shall be performed between the hours of 6:00 a.m. and 6:00 p.m. Part 6 Applicable Publications 6. Applicable Publications (Current Editions) 6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. This includes the Federal Acquisition Regulation. Part 7 Attachment/Technical Exhibit Listing 7.Attachment/Technical Exhibit List: 7.1.Attachment 1/Technical Exhibit 1 - Performance Requirements Summary 7.2. Attachment 2/Technical Exhibit 2 - Deliverables Schedule 7.3 Attachment 3/Technical Exhibit 3 - Service Contract Inspection Form 7.4 Attachment 4/Technical Exhibit 4 - Service Contract Invoice Form 7.1 Exhibit 1 Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. Performance Objective StandardPerformance Threshold Method of Surveillance PRS # 1. The contractor shall provide evidence that this contract for janitorial services has been completed to the standards outlined here in this PWS.The contractor must provide services to the safety standards outlined in this contract, and to the understood level of standard given by the designated POC. No more than three customer complaintsPeriodic Surveillance 7.2 Exhibit 2 Deliverables Schedule DeliverableFrequency# of CopiesMedium/FormatSubmit To Invoice for cleaning services shown in exhibit 4Once Each month One copy is due by the 25th of every month Hard Copy will be provided to be filled out in Ink Submit to the POC Campground Work RequestAs neededAs neededHard copy will be providedSubmit to the POC Cleaning ScheduleOnce per seasonOne copyHard Copy will be provided. Submit to the POC 7.3 Exhibit 3 SERVICE CONTRACT INSPECTION Contract Name: ____________________________ Contractor Name: ____________________________ Date: _____________ Time: _____________ Area Inspected: ________________ Conditions Noted ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Deficiencies ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Ranger:_____________Received by:________________ (Contractor) Reviewed by: _________________ ________________ Lake ManagerOperations Manager 7.4 Exhibit 4 Invoice for Winter Cleaning Services DATE _______________ Submit to: Lake Manager Gavins Point Project Office Box 710 Yankton, SD. 57078 CONTRACT NO.________________________________________ Provide cleaning services for the quote mark winter cleaning contract quote mark in accordance with specifications. Total labor hours for this billing period. __________________ Period Covered _______________to __________________ ________ DAYS X $ ________ DAY = $_________________ (TOTAL DUE) SIGNATURE: ___________________________________ NAME: __________________________________ _ ADDRESS: ______________________________________ _____________________________________
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/USA/COE/DACA45/W9128F-13-Q-G014/listing.html)
 

Place of Performance

Address: USACE District, Gavins Point Project 55245 Highway 121 Crofton NE

Zip Code: 68730
 

Record

SN03118979-W 20130719/130718005054-bba847bf5349a645bd555b116015472f (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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