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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 20, 2013 FBO #4256
DOCUMENT

65 -- TVHS Eyeglass Contract - Attachment

Notice Date

7/18/2013
 

Notice Type

Attachment
 

NAICS

339115 — Ophthalmic Goods Manufacturing
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 9;1639 Medical Center Parkway;Suite 400;Murfreesboro TN 37129
 

ZIP Code

37129
 

Solicitation Number

VA24913Q0835
 

Response Due

8/26/2013
 

Archive Date

12/3/2013
 

Point of Contact

Lori Ellis
 

E-Mail Address

3-7330<br
 

Small Business Set-Aside

N/A
 

Description

This procurement is set-aside for Small Businesses. The Department of Veterans Affairs (VA) MidSouth Healthcare Network (VISN 9) is seeking one or more Small Businesses with the capability to provide prescription eyeglasses and optician services to veteran beneficiaries of Network Contracting Offices (NCO) 9. The VISN 9 will be requiring service at the following locations: NCO 9: VA CBOC Knoxville, VAMC Nashville, VAMC Murfreesboro, CBOC Chattanooga, VAMC Mountain Home, VAMC Memphis, VAMC Louisville KY, VAMC Lexington KY, and VAMC Huntington, WV. The government intends to award one firm fixed price Requirement contract, with a base year plus four one-year option periods. The quantity of individual orders for this service is estimated at 50,181 pairs of prescription eyeglasses per year for this region. The unit price for a single pair of prescription eyeglasses must be "All-Inclusive" for parts, materials, labor, and services. This includes fabrication, assembly, shipping, handling, multiple fittings, adjustments, and eyeglass cases, and includes the following lenses, lens treatments and frames: Lenses: a. All lenses shall be fabricated and provided in accordance with the standards set forth in the current edition of American National Standards Institute for Ophthalmic Lenses - Recommendation ANSI Z80.1, 2005 Edition. All ophthalmic lenses shall be in accordance with Food and Drug Administration (FDA) Regulation (2) CFR, Parts 3 and 4 for impact resistance, unless otherwise specified in the order. All ophthalmic lenses (glass or plastic) shall be chemically strengthened for impact resistance and chemically coated for scratch resistance. All glass and plastic ophthalmic lenses shall be corrected curved lenses. Ophthalmic lenses with cylinder power of less than 1.5D or greater than 1.5D shall be fabricated in minus cylinder form, unless positive cylinder form is specified in the order. b. Single Vision Lenses. Lenses shall be available in glass, plastic, polycarbonate, and high index plastic; when lens blanks are available. Construction of single vision lenses shall include spheres, Plano cylinders, and sphero-cylinders in all powers. Photo chromatic lenses shall be available. Oversized blanks shall be available when needed. All lenses shall be placed in frames unless otherwise requested. c. Bifocal Lenses. Lenses shall be available in glass, plastic or polycarbonate and high index plastic; when lens blanks are available. Construction of bifocal lenses shall include spheres, Plano cylinders, and sphero-cylinders in all powers with a range of +0.50 to + 6.00D which shall be available. Lenses shall be available in glass with flattop, and executive, polycarbonate with flattop segments. Photo chromatic lenses shall be available. Oversized blanks shall be available when needed. All lenses shall be placed in frames unless otherwise requested. d. Trifocal Lenses. Lenses shall be available in glass, plastic, or polycarbonate and high index materials; when lens blanks are available. Construction of trifocal lenses shall include spheres, Plano cylinders, and sphero-cylinders in all powers. Add powers with a range of +1.50 to +4.50D, 50% intermediate power shall be available. Lenses shall be available in glass with flattop and executive segments. Photo chromatic lenses shall be available. Oversized blanks shall be available when needed. All lenses shall be placed in frames unless otherwise requested. e. Progressive Lenses: Lenses shall be available in glass, plastic, polycarbonate, and high index materials. Photo chromatic lenses must also be available. Progressive lens style / layout shall be the same for all materials. Construction of lenses shall include spheres, plano-cylinders, and sphero-cylinders in all powers. Add powers of +.50 to +3.50 shall be available. Non-adaptable would be replaced by lined bifocals or trifocal at no charge to the VA. Oversized blanks shall be available when needed. All lenses shall be placed in frames unless otherwise requested. Progressive style shall be considered "soft" in design, meaning that the prescription for the eyeglasses may determine the most beneficial progressive style, design, or material used. The requirements identify CR-39 Plastic progressives as the most commonly ordered progressive. The offerors shall identify what progressive lens type will be provided as the standard issue In the event that a VA eye care provider requests a specific progressive lens type other than what is provided as first choice by the Contractor, the alternative shall be priced accordingly in the schedule of items and pricelists. f. Progressive Addition Lenses: A progressive addition lens is a multifocal lens having a progressive increase in positive power from the distance-seeing portion to the near-seeing portion. g. Special Lenses: The contractor shall provide any special lens design. Special lenses (shall be available in any line item not specified for example: clear, frosted, black, balanced, prismatic, cataract, aspheric and/or slab off design (These are items that will be charged for under #'s 63-73) Photo chromatic shall be available when appropriate. The government will specify these requirements in the purchase/delivery order. Charges for these specialty lenses shall be no greater than the lab's regular pricing which are located under line items 63-73 of the Pricing Schedule. h. High Index Lenses: Lenses with an index of refraction equal to the range of 1.56 and 1.60 depending upon the availability of polycarbonate in the high index lenses. Refraction index of 1.56 are acceptable. i. Tinted and Scratch Resistant Lenses: A tinted lens is a lens with color absorption properties designed to reduce light transmission and/or selectively absorb undesirable incident radiations, such as ultraviolet (UV) radiation, etc. Plastic lenses tend to scratch easily, and scuffed lenses could impair someone's sight, therefore, scratch resistance coating or treatment makes the lenses ten times more scratch-resistant than uncoated plastics although they are not scratch-proof. Cushioned eyeglass cases should be provided to the Veteran when the VA requests scratch-resistant coating to extend the life of the eyeglasses. Frames: a. All frames shall be fabricated in accordance with the current edition of the American National Standards Institute Requirements for Dress Ophthalmic Frames ANSI Z80.5. Upon contract award, the contractor shall provide a FREE sample kit consisting of samples of each available size combination and color of each frame for each care site included in the contract and allow for different eye sizes, bridge sizes, temples, and colors. New frame samples shall be provided with each contract renewal or if samples wear out or substitutions need to be made. When fulfilling prescriptions, the contractor shall provide completely assembled eyeglass frames placed in standard alignment and include mounting of lenses. In addition, the contractor shall furnish one eyeglass case for each pair of eyeglasses. Frame selection shall include men, women, unisex, and half-eye frames in various sizes and colors and shall include both plastic and metal frames. Prices submitted in response to this solicitation shall include frames and eyeglass cases unless otherwise specified in the schedule. b. Contractor shall only provide frames fabricated in the United States, in compliance with the Buy American Act regulating the purchase of domestic end products. c. Metal frame samples shall include both adjustable nose pads and fixed bridges. New frame samples shall be submitted prior to each contract renewal. These frames must be approved by the VA prior to contract performance. Any proposed substitutes for or changes to the approved frames must be approved in writing by the contracting officer's representative (COR). Upon contract award and upon COR written approval of the submitted frames, the contractor shall provide two sample kits and two display cases for each facility and associated clinic at no charge. d. Each month, the contractor shall provide a listing of available frames, sizes, and colors to the COR. e. The contractor shall maintain an adequate inventory of all items covered by this solicitation and shall provide a similar or equal item if stock is not immediately available or in case of emergency. The contractor will work with their suppliers to ensure stock is maintained at all times and no undue delays are incurred. Any substitute items shall be approved by the COR. The contractor shall be staffed and stocked to render prompt service and shall be equipped and trained to render satisfactory and courteous service at all times to the veteran beneficiaries. Eyeglass Cases: One eyeglass case shall be provided at no additional cost to the Government with each pair of eyeglasses furnished. Eyeglass cases shall be the sliding style or snap style - at the discretion of the beneficiary. Optician Services: The contractor may be provided a space within any VAMC or Outpatient Clinic electing to provide space for an Optical Shop who have an established Eye Clinic to measure and fit eligible Veterans entitled to government provided eyewear. The measuring and fitting of eyeglasses should occur in the designated optical room or area. This space may be located within or proximal to current eye clinic space or at another location to be determined by the facility. The contractor shall supply a certified optician with appropriate ophthalmic dispensary training to each VAMC electing to provide space for an Optical Shop, for the purpose of measuring and fitting of all Veteran patient prescriptions provided by the VAMC Optometry or Ophthalmology clinics. All contractor opticians shall hold current certification from the American Board of Opticianry (ABOC certified).The certified optician must be able to verify eyeglass prescription specifications provided by the VAMC providers as indicated here. Opticians will also be responsible for minor repairs and adjustments (i.e. replacing a missing screw, repairing broken frames, etc.) and shall have a small stock of spare parts to perform such minor repairs. When an optician is selected by the contractor, the facility - with the contracting officer and COR - will have discretion on the selected optician regarding the person having suitable experience and qualifications to meet the workload at the location. The VAMC must concur with selection of the contract optician, and the optician must successfully complete the contractor and VA background requirements, new employee orientation to VA procedures, and mandatory training requirements. If any of these areas are deficient, the contract optician will be unable to work at the VA location Delivery: VA shall require the contractor to deliver items ordered under this contract no later than three (3) calendar days after receipt of a delivery order. (Receipt of the delivery order will be determined by VA's submittal of a faxed order, for which the Government received a printed confirmation of the fax received from its fax machine). Solicitation documents will be available on or about July 29, 2013. All pertinent information regarding this solicitation will be posted on the Feb Biz Opps. website.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/NaVAMC/VAMCCO80220/VA24913Q0835/listing.html)
 

Document(s)

Attachment
 

File Name: VA249-13-Q-0835 VA249-13-Q-0835_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=882006&FileName=VA249-13-Q-0835-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=882006&FileName=VA249-13-Q-0835-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03120184-W 20130720/130718235934-f01a61fb23c8f5fa0f96684b5b5e9da5 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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