SOLICITATION NOTICE
36 -- Sheet Counters - Package #1
- Notice Date
- 7/18/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 333318
— Other Commercial and Service Industry Machinery Manufacturing
- Contracting Office
- Department of the Treasury, Bureau of Engraving and Printing (BEP), Office of Acquisition, 14th & C Streets, S.W., Washington, District of Columbia, 20228
- ZIP Code
- 20228
- Solicitation Number
- BEP-RFQ-13-0353
- Archive Date
- 8/10/2013
- Point of Contact
- Alee Abbas, Phone: 2028743142, Gladys Wilks, Phone: 202-874-2636
- E-Mail Address
-
alee.abbas@bep.gov, gladys.wilks@bep.gov
(alee.abbas@bep.gov, gladys.wilks@bep.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- SOW Attachment. I. OVERVIEW: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is BEP-RFQ-13-0353 and is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-68. This procurement is subject to the 52.232-18, Availability of Funds. This requirement is being set-aside as a Total Small Businesses set aside under NAICS code 333318 with a small business size standard of 1,000 employees. Only qualified Offerors may submit responses. II. STATEMENT OF NEED: The Bureau of Engraving and Printing (BEP), Office of Operation Support has a requirement for the purchase of five (5) currency sheet counting machines. The counters are used throughout the Eastern Currency Facility (ECF) to count and/or verify good and mutilated sheet counts. Equipment Requirements: Please also refer to SOW attachment. The counting machines must meet the following specifications: Quantity five (5) • Must accommodate stacks of currency up to 13" in height • Must accommodate sheets in sizes from 2.56"x 6" a maximum sheets size of 31.81"x 27.55" • Count speeds 2000 notes per minute • Table capacity -programmable at up to 25 intervals • Sheet counters shall be able to consistently count 100 notes of currency with an error rate of +/-.999999 % over the span of one 8 hour shift • Air-flotation table • Large electronic display III. INSTRUCTIONS: Quotes must be clear, coherent, and prepared in sufficient detail for effective evaluation. All pages of each part shall be appropriately numbered, and identified with the name of the Offeror, the date, and the solicitation number. An Offeror's overall response shall consist of three (3) Parts, individually entitled as stated below. Failure to furnish a full and complete quote as instructed may result in the Offerors quote being considered nonresponsive therefore eliminated from further consideration and award. Overall, quotes shall be provided on company letterhead, reference BEP-RFQ-13-0353 and submitted to the attention of the point of contact(s) listed herein and be broken down into the below Parts and include the following, but not limited to information: Part 1 - Price: a. Offerors shall provide pricing for all items and quantities in Section II above. Pricing shall include the cost of delivery/shipping; b. Offerors shall indicate any payment discount terms; and c. In addition, unless available via SAM (i.e. www.sam.gov) Offerors are also to include a completed copy of their Representations and Certifications as per the provision 52.212-3, Offeror Representations and Certifications-Commercial Items. Part 2 - Technical Response: Offerors shall provide a full description of the equipment being quoted. Quotes shall meet or exceed the equipment requirements stated in Section II above. Offerors' technical response shall include the following: a. Technical literature regarding the items being proposed. b. Delivery date 30 days after receipt of award; c. Warranty should be one year. The warranty shall begin upon Government's acceptance of the equipment. Part 3 - Past Performance: No cost/price information is to be included with this Part. Past Performance information shall include a list of no more than three (3) contracts or subcontracts, similar in scope as described in the solicitation, completed or in process, during the past three (3) years. Contracts listed may include those entered into by the Federal Government, agencies of state and local governments, foreign governments and commercial customers. Offerors shall include the following information for each contract: a. Name of Customer b. Contract Number or other identification number c. Contract Type d. Total Contract Value e. Contract Period of Performance f. Description of product provided in support of the Contract. Include as much detail as need to demonstrate the contract being similar in scope as described in the solicitation g. Point of Contact with correct/current telephone number Offerors who are newly formed entities without prior contracts should provide a statement to that effect. The Government reserves the right to contact these references as well as use any additional information it has or obtains. This section shall not exceed four (4) pages in length. IV. SUBMISSION OF QOUTES: By submission of a quote on electronic media, the Offeror certifies that the electronic files of its quote submitted in response to the solicitation have been verified as readable on the hardware and software operating system format specified as follows: • Adobe Acrobat or Microsoft Office 2003 or 2007 format. • The electronic files of its offer submitted in response to the solicitation have been verified as free of computer viruses using the following software: Norton Anti-virus or comparable commercial software. V. QUESTIONS DEADLINE: All questions are to be submitted via email to alee.abbas@bep.gov and gladys.wilks@bep.gov no later than 12:00pm Eastern Time on July 22, 2013. VI. QUOTE DUE DATE: Quotes are due no later than 4:00pm Eastern Time, July 26, 2013 via e-mail. Quotes are to be submitted to the attention of alee.abbas@bep.gov and gladys.wilks@bep.gov. Offerors are responsible for confirming receipt of their quotes. VII. EVALUATION & AWARD: The Government anticipates awarding a Firm Fixed-Price Purchase Order. The following factors shall be used to evaluate offers: o Price o Technical Response (i.e., literature, warranty, delivery) o Past Performance When evaluating price, the Government will evaluate whether the proposed quote is fair and reasonable. When evaluating the technical response, the Government will assign a rating of MEETS or DOES NOT MEET. For past performance only, the Government will assign a rating of MEETS, DOES NOT MEET, or NEUTRAL. Award criteria will be based on Lowest Price, Technically Acceptable. Offerors that do not conform to the requirements of the solicitation will be considered non-responsive and will not be evaluated for award. A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) The Government reserves the right to make an award without discussions. VIII. TERMS AND CONDITIONS: Provisions & Clauses: The following provisions and clauses are incorporated by reference and apply to this acquisition: 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions; 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards; 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations-Representation; 52.211-17 Delivery of Excess Quantities; 52.212-1 Instruction to Offers Commercial Items; 52.212-3 Offeror Representatives and Certifications and Certifications - Commercial Items; 52.212-4 Contract Terms and Conditions - Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Items; 52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products; 52.222-25 Affirmative Action Compliance; 52.225-2 Buy American Act Certificate; 52.225-25 Prohibition on Engaging in Sanctioned Activities Relating to Iran-Certification; 52.222-50, Combating Trafficking in Persons; 52.232-99, Providing Accelerated Payment to Small Business Subcontractors (DEVIATION); 52.247-34 F.O.B. Destination; 52.252-1 Solicitation Provisions Incorporated by Reference and 52.252-2 Clauses Incorporated by Reference. The following clauses cited in 52.212-5 above are applicable to this acquisition: 52.203-6 Restrictions on Subcontractor Sales to the Government, with Alternate I; 52.219-6 Notice of Total Small Business Set-Aside; 52.219-28, Post-award Small Business Program Representation; 52.222-3, Convict Labor; 52.222-19 Child Labor - Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for workers with Disabilities; 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving; 52.225-1, Buy American Act-Supplies; 52.225-13 Restrictions on Certain Foreign Purchases; 52.232.33, Payment by Electronic Funds Transfer-Central Contractor Registration; 52.233-4, Applicable Law for Breach of Contract Claim. The full text of these provisions and clauses may be accessed electronically at: http://acquisition.gov/far. DTAR 1052.201-70 Contracting Officer's Representative (COR) Appointment and Authority: (a) The COTR is TBD. (b) Performance of work under this contract is subject to the technical direction of the COTR identified above, or a representative designated in writing. The term "technical direction" includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily. (c) Technical direction must be within the scope of the contract specification(s)/work statement. The COTR does not have authority to issue technical direction that: (1) Constitutes a change of assignment or additional work outside the contract specification(s)/ work statement; (2) Constitutes a change as defined in the clause entitled "Changes"; (3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance; (4) Changes any of the terms, conditions, or specification(s)/work statement of the contract; (5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or (6) Directs, supervises or otherwise controls the actions of the contractor's employees. (d) Technical direction may be oral or in writing. The COTR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer. (e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COTR. If, in the opinion of the contractor, any direction of the COTR or the designated representative falls within the limitations of (c) above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day. (f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled "Disputes." (End of clause) DTAR 1052.210-70 CONTRACTOR PUBLICITY: The Contractor, or any The Contractor, or any entity or representative acting on behalf of the Contractor, shall not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government shall consider institution of all remedies available under applicable law, including 31 U.S.C. 333, and this contract. Further, any violation of this provision may be considered during the evaluation of past performance in future competitively negotiated acquisitions. (End of clause) IX. ADDITIONAL CONTRACT REQUIREMENTS DELIVERY INFORMATION: Washington, DC: Supplies or other items needed to be delivered to the BEP's Washington, DC facility shall be delivered to the following address: The Bureau of Engraving and Printing Attention: To-Be-Completed at award D Street, Between 13th and 14th Streets, S. W. Washington, D. C. 20228- Receiving hours for deliveries are 8:00 a.m. to 2:15 p.m., local time, Monday through Friday, excluding U.S. Government holidays and BEP year-end shutdown (which normally occurs between December 24 and January 1). The Contractor shall call the BEP appointment line at (202) 874-2333 at least twenty-four (24) hours in advance to schedule approximate delivery times. The appointment line is staffed from 8:30 am to 2:30 pm. Monday through Friday. A voice mail message maybe left after normal working hours. The following information should be provided: - Name of supplier/manufacturer - Contact Person with phone number - Contract/Purchase Order Number - Total number of cartons or pallets - Total weight - Date and Time of Delivery *Note the following loading dock limitations for deliveries made to Washington D.C.: Over the road vehicles having an overall height exceeding 12'6" (3.8 meters) empty, or an overall length exceeding 42' (12.8 meters) cannot be accommodated at the receiving platform. PAYMENT INFORMATION: Electronic Invoicing and Payment Requirements - Internet Payment Platform (IPP): Payment requests must be submitted electronically through the U.S. Department of the Treasury's Internet Payment Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), "Payment documentation and process" and the applicable Prompt Payment clause included in this contract (see Section I below). The IPP website address is: https://www.ipp.gov Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice. Not Applicable_ The Contractor must use the IPP website to enroll, access, and use IPP for submitting requests for payment. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the CO.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/TREAS/BEP/OPDC20220/BEP-RFQ-13-0353/listing.html)
- Place of Performance
- Address: 14th and C Streets SW, Washington, District of Columbia, 20228, United States
- Zip Code: 20228
- Zip Code: 20228
- Record
- SN03120919-W 20130720/130719001331-99de315e415eaebe82379c821bb0ecae (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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