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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 26, 2013 FBO #4262
SOLICITATION NOTICE

66 -- Nal Gamma Detector with three (3) 1-year Post Warranty Maintenance Option periods. - Package #1

Notice Date

7/24/2013
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

334516 — Analytical Laboratory Instrument Manufacturing
 

Contracting Office

Department of Health and Human Services, Food and Drug Administration, Office of Acquisitions and Grants Services, 5630 Fishers Lane, Room 2129, Rockville, Maryland, 20857-0001
 

ZIP Code

20857-0001
 

Solicitation Number

FDA_13-223-SOL-1118458
 

Archive Date

8/20/2013
 

Point of Contact

Yolanda T. Peer, Phone: 8705437479
 

E-Mail Address

yolanda.peer@fda.hhs.gov
(yolanda.peer@fda.hhs.gov)
 

Small Business Set-Aside

Total Small Business
 

Description

Combined Synopsis/Solicitation for a Nal Gamma Detector with three (3) 1-year Post-Warranty Maintenance Option Years Document Type: Combined Synopsis/Solicitation Solicitation Number: FDA_13-223-SOL-1118458 Posted Date: July 24, 2013 Response Date: August 5, 2013 Set Aside: Small Business NAICS Code: Small Business Size Standard: 334516 500 employees Contracting Office Address FDA/OO/OFBA/OAGS/DAP National Center for Toxicological Research (NCTR) 3900 NCTR Road Jefferson, AR 72079 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 "Streamlined Procedures for Evaluation and Solicitation for Commercial Items", as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested, and a written solicitation document will not be issued. The Government intends to issue a Purchase Order in accordance with FAR Part 13.106 for the attached requirement using Simplified Acquisition Procedures. This solicitation number is FDA_13-223-SOL-1118458. This solicitation is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular FAC 05-67 dated July 22, 2013. The associated North American Industrial Classification System (NAICS) code for this procurement is 334516 - Analytical Laboratory Instrument Manufacturing; Small Business Size Standard is 500 employees. This combined synopsis/solicitation is a Total Small Business Set Aside. The U.S. Food and Drug Administration (FDA) is seeking quotes that can provide the Office of Regulatory Affairs (ORA) a Nal Gamma Detector with three (3) 1-year Post Warranty Maintenance Option years. Technical Specifications: 3'X3' Nal Gamma Detector or equivalent • Device shall be a handheld device that will search, detect, identify and quantify gamma radiation • Device shall have the capability to use databases such as Medical, Industrial, NORM, SNM, and User Defined Isotope Library • Software shall have a real-time search with identification capability which can be accomplished within 30 seconds with a goal of 90% identification probability. Also capable of providing ANSI approved reports within 30 seconds yet having a variable upward limit to be set by the operator the purpose of which is to improve identification probability • Device shall be capable of data collection time slices not to exceed 100 milliseconds which are then integrated into screen updates starting at 1 second intervals yet having the capability to change that screen update interval at the discretion of the operator • Quantitative analysis capability • Spectral viewing capability • Ethernet Output • Compact Flash Data Storage of 512MB or greater • Transflective LCD Color Screen or comparable • AA Rechargeable Batteries with Charger • ANSI N42.34 Isotope Library • XML Data Compliance per ANSI N42.2 (http://slportal.ansi.org/) • Hard protection/travel case that will hold all items safely and securely Optional Accessories: GPS Module, Earphone Module, Vehicle Charger System, Fixed Installation Mounting, Qualitative Software Package, Health Physics Network Reachback Post-Warranty Maintenance for Three (3) 1-Year Option Years): • One (1) On-Site Preventive Maintenance, inclusive of all labor, travel, and parts, components, subassemblies, etc. • Unlimited Technical Support and Trouble Shooting Assistance (generally accomplished by phone, email, live-chat Interface, etc. within 24-48 hours from initial contact) • Unlimited On-Site Corrective Maintenance/Repairs (On-Site repairs are only necessary in instances where problems cannot be resolved remotely after 2-3 days) • Unlimited Software Updates and Firmware Updates and/or PM coverage periods • Preventive and Corrective Maintenance shall be performed following OEM specifications, manuals, and service bulletins, using OEM-certified tools and replacement parts, components, subassemblies, etc. Schedule of Items FOB Destination: Contract Type: Firm Fixed Price CLIN DESCRIPTION QUANTITY *UNIT PRICE TOTAL PRICE 0001 Nal Gamma Detector 1 tiny_mce_marker_______ tiny_mce_marker__________ Catalog/Item/Part Number: _____________ *Option Year 1: - Service Maintenance agreement for the Nal Gamma Detector Services as described in the post-warranty maintenance section Firm Fixed Price tiny_mce_marker________________ *Option Year 2: - Service Maintenance agreement for the Nal Gamma Detector Services as described in the post-warranty maintenance section Firm Fixed Price tiny_mce_marker___________________ *Option Year 3: - Service Maintenance agreement for the Nal Gamma Detector Services as described in the post-warranty maintenance section Firm Fixed Price tiny_mce_marker_______________________ Total Price, Base Year and Options: tiny_mce_marker______________________ GSA Contract Number (If applicable): _______________________ *Significant price increases beyond those of expected inflation for Option Year services shall be explained and supported in the offer. Original OEM warranty date and post-warranty maintenance coverage dates will be established once the system is formally accepted by the FDA. Place of Performance US Food and Drug Administration 1431 Harbor Bay Parkway Alameda, CA 94502 Clauses and Provisions: The full text of FAR and HHSAR provisions and clauses may be accessed electronically at http://acquisition.gov/far/index.html or http://www.hhs.gov/policies/hhsar/. CLAUSES FAR 52.212-4 Contract Terms and Conditions-Commercial Items (JUL 2013) The following FAR 52.212-4 addenda apply: FAR 52.204-4 Printed or Copied Double-Sided on Recycled Paper (MAY 2011) FAR 52.204-7 Central Contractor Registration (DEC 2012) FAR 52.217-9 Option to Extend the Term of the Contract (APR 2012) (a) "...one (1) calendar day of contract expiration;.....30 calendar..." (c) "...three (3) years, exclusive of CLIN 0001 and its associated warranty period." FAR 52.232-99, Providing Accelerated Payment to Small Business Subcontractors (Deviation) (AUG 2012) HHSAR 352.202-1 Definitions (JAN 2006) HHSAR 352.203-70 Anti-Lobbying (JAN 2006) HHSAR 352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations (JAN 2010) HHSAR 352.223-70 Safety and Health (JAN 2006) HHSAR 352.231-71 Pricing of Adjustments (JAN 2001) HHSAR 352.242-71 Tobacco-Free Facilities (JAN 2006) Invoice Submission INVOICES SHALL NOT BE SUBMITTED MORE FREQUENTLY THAN ONCE PER MONTH THE CONTRACTOR SHALL SUBMIT ALL INVOICES TO ALL ADDRESSEES IN THE MANNER SPECIFIED BELOW: (I) ONE ORIGINAL AND ONE COPY MAILED TO THE PAYMENT OFFICE AT: FDA/OC/OA/OFO/OFS Attn: Division of Payment Services 3900 NCTR Road, HFT-324 Building 50, 6th floor, suite 616 Jefferson, AR 72079 Fax 870-543-7224 An electronic invoice can be emailed to the following address: nctrinvoices@fda.hhs.gov (II) ONE COPY TO THE FOLLOWING INDIVIDUAL CLEARLY MARKED "FOR INFORMATION PURPOSES ONLY/COURTESY COPY ONLY": Food and Drug Administration 1431 Harbor Bay Parkway Alameda, CA 94502 *** Acceptable methods of delivery include: mail, hand delivery, or e-mail The purpose of submitting this invoice is to prompt the COR to accept/receive the items in iProcurement upon receipt of the invoice. Invoices submitted under this contract must comply with the requirements set forth in FAR clauses 52.232-25 (prompt payment) and 52.232-33 (payment by electronic funds transfer - central contractor registration) and/or other applicable far clauses specified herein. To constitute a proper invoice, the invoice must be submitted on company letterhead and include each of the following: (I) Name And Address Of The Contractor; (II) Invoice Date And Invoice Number; (III) Purchase Order/Award Number; (IV) Description, Quantity, Unit Of Measure, Unit Price, And Extended Price Supplies Delivered Or Services Performed, Including: (a) Period Of Performance For Which Costs Are Claimed; (b) Itemized Travel Costs, Including Origin and Destination; (c) Any Other Supporting Information Necessary to Clarify Questionable Expenditures; (V) Shipping Number And Date Of Shipment, Including The Bill Of Lading Number And Weight Of Shipment If Shipped On Government Bill Of Lading; (VI) Terms of Any Discount For Prompt Payment Offered; (VII) Name And Address Of Official To Whom Payment Is To Be Sent (Must Be The Same As That In The Purchase Order/Award, Or In A Proper Notice Of Assignment); (VIII) Name, Title, And Phone Number Of Person To Notify In Event Of Defective Invoice; (IX) Taxpayer Identification Number (TIN); (X) Electronic Funds Transfer (Eft) Banking Information, Including Routing Transit Number of The Financial Institution receiving payment And The Number Of The Account Into Which Funds Are To Be Deposited; (XI) Name And Telephone Number Of The FDA Contracting Officer Representative (COR) Or Other Program Center/Office Point Of Contact, As Referenced On The Purchase Order; (XII) Any other information or documentation required by the purchase order/award. (XIII) Contractor  is not □ required to attach an invoice log addendum to each invoice which shall include, at a minimum, the following information for contract administration and reconciliation purposes: (a) List of all invoices submitted to date under the subject award, including the following: (1) invoice number, amount, & date submitted (2) corresponding payment amount & date received (b) Total amount of all payments received to date under the subject contract or order (c) And, for definitized contracts or orders only, total estimated amounts yet to be invoiced for the current, active period of performance QUESTIONS RELATING TO INVOICES SHALL BE DIRECTED TO MS. TRACI JONES or GAYLEN WILSON AT THE FDA PAYMENT OFFICE AT (870) 543-7446 OR nctrinvoices@fda.hhs.gov POINTS OF CONTACT: Yolanda Peer can be reached at yolanda.peer@fda.hhs.gov or by phone at (870) 543-7479 QUESTIONS CONCERNING TERMS OF THIS ORDER (Other than invoice-related) SHOULD BE DIRECTED TO: Yolanda Peer (870) 543-7479 The Contracting Officer is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to: (1) Direct or negotiate any changes in the statement of work; (2) Modify or extend the period of performance; (3) Change the delivery schedule (4) Authorize reimbursement to the Contractor any costs incurred during the performance of this contract; or (5) Otherwise change any terms and conditions of this contract. The Contracting Officer for this order is: XXXXX, Contracting Officer 3900 NCTR Road HFT-320 Jefferson, AR 72079 Phone: (870) 543-XXXX Email: xxxxxx@fda.gov The COR is responsible for: (1) Monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) Interpreting the statement of work and any other technical performance requirements; (3) Performing technical evaluation as required; (4) Performing technical inspections and acceptances required by this contract; and (5) Assisting in the resolution of technical problems encountered during performance. The COR for this order is: To be identified at time of award. Other Terms and Conditions Maintenance and Repair All maintenance and repair activities (including warranty work) shall be accomplished in accordance with the Original Equipment Manufacturer (OEM) specifications. Service Records and Reports The Contractor shall, commensurate with the completion of each service call (inclusive of warranty service), provide the end-user of the equipment with a copy of a field service report/ticket identifying the equipment name, manufacturer, model number, and serial number of the equipment being serviced/repaired and detailing the reason for the service call, a detailed description of the work performed, the test instruments or other equipment used to affect the repair or otherwise perform the service, the name(s) and contact information of the technician who performed the repair/service, and for information purposes, the on-site hours expended and parts/components replaced. In addition, the Contractor shall provide a written report to the FDA COR and Contract Specialist, not later than the 5th work day following the end of each month, summarizing all maintenance and repair activities (including warranty work) each time service and/or repair activities for the previous month; negative reports are required. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders (JUL 2013) The following FAR 52.212-5(b) clauses apply: 52.204-10, 52.209-6, 52.219-6, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.223-18, 52.225-3, 52.225-13, 52.232-33(c) 52.222-51 Clauses and provisions incorporated by reference can be obtained at http://www.acquisition.gov/far/index.html. PROVISIONS The following solicitation provisions apply to this acquisition: FAR 52.212-1 Instruction to Offerors-Commercial Items (Jul 2013) The following FAR 52.212-1 addenda applies: The offeror agrees to hold the prices firm until September 30, 2013. The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this solicitation notice. It is the offeror's responsibility to monitor the internet site for the release of an amendment to the combined synopsis/solicitation (if any). Offerors that fail to complete the required representations and certifications, or reject the terms and conditions of the solicitation, may be excluded from consideration. In accordance with the Debt Collection Improvement Act of 1996, in order to be considered for an award of a Federal contract, the contractor must be registered in the System for Award Management (SAM), a free web site that encompasses the capabilities of the - Central Contractor Registry (CCR); Federal Agency Registration (Fedreg); Online Representations and Certifications Application (ORCA); Excluded Parties List System (EPLS); and the Catalog of Federal Domestic Assistance. The Contractor is responsible for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document. To access the SAM website go to: https://www.sam.gov/portal/public/SAM/ FAR 52.212-2 Evaluation-Commercial Items (JAN 1999) The provision at FAR 52.212-2 Evaluation-Commercial Items is applicable to this solicitation. The specific evaluation criteria to be included in paragraph (1) of that provision are as follows: (i) Technical Capability (ii) Past Performance (iii) Price. Factors are listed in descending order of importance. The Government will award the purchase order to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) Technical capability of the items/services offered to best meet or exceed the Government's requirement (ii) Past Performance (iii) Price Non-price factors (Technical and past Performance), when combined, are significantly more important when compared to price in determining the best value to the Government; however, price remains a significant factor. Technical capability will be determined and evaluated by review of information submitted by the offeror, which must provide sufficient technical information necessary for the Government to conclusively determine that the offered instrument and components meet the technical requirements identified above. Offerors shall specifically address the specifications stated above as well as technical specifications, descriptive material, literature, brochures and other information which demonstrates the capabilities of the offeror. Past Performance will be determined and evaluated by the identification of federal, state, local Government, or private contracts for which the offeror has, in the past three (3) years, for which the offeror has sold the same system for use in same or similar applications. Provide name, telephone number, email address, contract number, past performance point of contact and dollar amount of sale. The Government is not responsible for locating or securing any information, which is not identified in the proposal, however the Government reserves the right to obtain information for use in the evaluation from any and all sources including sources outside of the Government. Offeror's shall include the firms DUNS number with quote. Price proposed must be detailed and represent the offeror's response to the schedule of items above. FAR 52.212-3 Offerors Rerepresentations and Certifications-Commercial Items (JUL 2013). An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via http://www.acquisition.gov/. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision. This solicitation is being issued under the premise that the offeror will certify that the combination of equipment/service it will propose to fulfill this requirement is exempt from the Service Contract Act per the conditions set forth in FAR 52.222-48 & FAR 22.1003-4(c). If this is the case and the Contractor certifies that is exempt under the terms and conditions of 52.222-48 (provision is set forth below), then clause 52.222-51 will flow per usual from this solicitation to the resulting order. In the event that a Contractor does not make this certification, traditional Service Contract Act clauses 52.222-41, and 52.222-43 shall be included in the resulting order award as well as Wage Determination No. WD 05-2051 (Rev.-12) dated 06/19/2012 available at the following location: http://www.wdol.gov/wdol/scafiles/std/05-2051.txt?v=12 FAR 52.222-48, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Certification (Feb 2009) (a) The offeror shall check the following certification: CERTIFICATION The offeror does ___ does not ____ certify that- (1) The items of equipment to be serviced under this contract are used regularly for other than Government purposes, and are sold or traded by the offeror (or subcontractor in the case of an exempt subcontractor) in substantial quantities to the general public in the course of normal business operations; (2) The services will be furnished at prices which are, or are based on, established catalog or market prices for the maintenance, calibration, or repair of equipment. (i) An "established catalog price" is a price included in a catalog, price list, schedule, or other form that is regularly maintained by the manufacturer or the offeror, is either published or otherwise available for inspection by customers, and states prices at which sales currently, or were last, made to a significant number of buyers constituting the general public. (ii) An "established market price" is a current price, established in the usual course of trade between buyers and sellers free to bargain, which can be substantiated from sources independent of the manufacturer or offeror; and (3) The compensation (wage and fringe benefits) plan for all service employees performing work under the contract are the same as that used for these employees and equivalent employees servicing the same equipment of commercial customers. (b) Certification by the offeror as to its compliance with respect to the contract also constitutes its certification as to compliance by its subcontractor if it subcontracts out the exempt services. If the offeror certifies to the conditions in paragraph (a) of this provision, and the Contracting Officer determines in accordance with FAR 22.1003-4(c)(3) that the Service Contract Act- (1) Will not apply to this offeror, then the Service Contract Act of 1965 clause in this solicitation will not be included in any resultant contract to this offeror; or (2) Will apply to this offeror, then the clause at 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements, in this solicitation will not be included in any resultant contract awarded to this offeror, and the offeror may be provided an opportunity to submit a new offer on that basis. (c) If the offeror does not certify to the conditions in paragraph (a) of this provision- (1) The clause in this solicitation at 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements, will not be included in any resultant contract awarded to this offeror; and (2) The offeror shall notify the Contracting Officer as soon as possible, if the Contracting Officer did not attach a Service Contract Act wage determination to the solicitation. (d) The Contracting Officer may not make an award to the offeror, if the offeror fails to execute the certification in paragraph (a) of this provision or to contact the Contracting Officer as required in paragraph (c) of this provision. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The offer must reference solicitation FDA_13-223-SOL-1118458. Offers are due in person, by postal mail or email to the point of contact listed below on or before August 5, 2013 by 1:00 PM, (Local Time Jefferson, Arkansas) at the Food and Drug Administration, OO/OFBA/OAGS/DAP, Attn: Yolanda Peer, 3900 NCTR Road, HFT-320, Building 50 - Room 420, Jefferson, AR 72079-9502 or yolanda.peer@fda.hhs.gov. For information regarding this solicitation, please contact Yolanda Peer at yolanda.peer@fda.hhs.gov.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/FDA/DCASC/FDA_13-223-SOL-1118458/listing.html)
 

Place of Performance

Address: U.S. Food and Drug Administration, 1431 Harbor Bay Parkway, Alameda, California, 94502, United States

Zip Code: 94502
 

Record

SN03125693-W 20130726/130724235244-5b7f97d2082d478db03c7ef012b4a039 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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