MODIFICATION
58 -- AV Simulation Information System - Amendment 2
- Notice Date
- 7/29/2013
- Notice Type
- Modification/Amendment
- NAICS
- 334310
— Audio and Video Equipment Manufacturing
- Contracting Office
- Department of the Navy, Bureau of Medicine and Surgery, NMLC, 693 Neiman Street, FT Detrick, Maryland, 21702-9203, United States
- ZIP Code
- 21702-9203
- Solicitation Number
- N6264513RC30044
- Archive Date
- 8/31/2013
- Point of Contact
- Kasey L. Carroll, Phone: 3016198895, Tameka N Davis, Phone: 301-619-1677
- E-Mail Address
-
kasey.carroll@med.navy.mil, tameka.davis@med.navy.mil
(kasey.carroll@med.navy.mil, tameka.davis@med.navy.mil)
- Small Business Set-Aside
- N/A
- Description
- Amendment #3 extends the due date for questions. In addition,the deadline for proposals to be received has also been extended to 16 August 2013. See attached amendment. This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR 12.6, Streamlined Procedures for Commercial Items, as supplemented with additional information included in this notice. Also, this acquisition is being conducted under FAR 13.5, Test Program Procedures for commercial items. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is N6264513RC30044. The solicitation is issued as a Request for Proposal (RFP). Provisions and clauses in effect through Federal Acquisition Circular 05-66 are incorporated. It is the contractor's responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: www.acqnet.gov/far and www.acq.osd.mil/dpap/dfars/index.htm. The NAICS code is 334310, with a small business size of 500 employees. This is a 100% Set aside for small businesss; all qualified vendors are encouraged to submit a proposal. The Naval Medical Logistics Command request responses from qualified small business sources capable of providing the following: Performance Work Statement (PWS) 1. Scope 1.1. The Contractor shall provide a turnkey installation of multimedia equipment used for medical simulation training and documentation in the Simulation Center (Building 3, 12th Floor) of Naval Medical Center Portsmouth, Virginia. This shall include a design plan and equipment listing. The design shall include any changes/recommendations required to interface with the existing government provided equipment. All components installed must be fully operational prior to government testing/acceptance. A site visit will be available for prospective vendors to assess the level of work required prior to submitting proposals. 2. Assumptions 2.1. The following assumptions are understood between NMCP Simulation Center and Tele-Communications Office and the contractor in the preparation of the estimate contained in this PWS: 2.1.1. The contractor is responsible for providing the government with the necessary environmental requirements for equipment supplied as part of this PWS. 2.1.2. Contractor is to provide all equipment, material handling equipment (i.e., pallet jacks), labor, communications, and anything else required to fulfill this contract in a turn-key manner, to include filling holes in walls and using fire stop if penetrating firewalls. 2.1.3. Whenever possible, the contractor shall use any existing electrical outlets. The location of any and all new electrical outlets, junction boxes, and DVI jacks will be at the discretion of the Government. 2.1.4. The contractor shall respond to any trouble shooting calls on-site within 24 hours of an initial service call if needed. 3. Responsibilities 3.1. To successfully complete this project, close teamwork between the Government (Communications Office) and the contractor's team is essential. Government agrees to a timely assignment of personnel to positions designated as governmental in this PWS and to acceptance of activities and responsibilities associated with them. 3.2. The Government will designate a project manager for this task. The project manager will have full authority to act on behalf of the Simulation Center, with respect to: 3.2.1. Management of and schedule for the project 3.2.2. Accepting project deliverables 3.2.3. Arranging interviews, facility, system and base access, and escorts as required. 3.2.4. Working with the Simulation Center to ensure there is an efficient exchange of information and that decisions are made in a timely manner. 3.2.5. Provide signature of approval and acceptance. 3.2.6. Other activities as specified in this PWS. 3.2.7. The Project Manager cannot authorize any additional obligation of funds. 3.3. The contractor will designate an onsite Project Manager and alternate in writing. The contractor's project manager is responsible for: 3.3.1. Directing all project activities 3.3.2. Scheduling and project controls 3.3.3. Other activities as specified in this PWS 3.4. The contractor is responsible for removing all contractor generated trash and debris from the installation. Trash and debris is defined as boxes, packing, etc from all new equipment purchased and installed under this PWS. At the completion of work and before acceptance and final payment, the contractor shall remove all related rubbish and equipment including cartons, packing materials, tools, etc. All Government property shall remain as it was prior to installation. If damage occurs, the contractor is responsible for restoring or replacing any property (both public or private) that has been damaged or removed in the performance of this contract. 3.5. The contractor's workforce shall be identifiable by picture identification badges which shall be worn and visible on the upper body at all times while on site. The workforce may be required to fill out a Criminal History Record Request supplied by the Communications Office at NMCP for each employee. These must be submitted five business days prior to employees reporting on site. At that time, the Government will issue a temporary security badge and car sticker for the period of on-site work. The Navy reserves the right to allow or disallow contractor employees access to the base and hospital worksite. Reasons for disapproval include but are not limited to: any felony conviction within the last 10 years, any larceny misdemeanor in the last 10 years or any other reason at the Government's sole discretion. 3.6. The contractor shall be responsible for the care of the premises. The contractor shall not damage Government property or facilities during the performance of this contract. The contractor shall furnish padding and other protective materials as necessary to preclude damage to hallways, doors, door frames, elevators and building fixtures. The Government may reject any moving equipment at its sole discretion. 3.7. All Contractor personnel must abide by NMCP rules and regulations while performing work on-site under this contract. These rules include no firearms, no smoking or tobacco chewing in any government building, no food or beverages except in authorized areas, maintaining minimal noise levels, and allowing corridor access to patient/personnel/carts. 4. Project Controls 4.1. The project schedule shall identify and describe the tasks and activities required to produce the deliverables specified herein. The contractor shall provide an initial implementation plan for the project. The contractor shall provide necessary detail to the schedule to further identify task requirements in support for the PWS. The project schedule shall be reviewed and updated on a weekly basis. Any changes shall be documented in a status report as long as they are not substantial changes (i.e, daily schedule changes, order of task implementation). Any changes to the deliverables, requirements, or changes that require funding must be routed through the Contracting Officer (KO) and a modification to the contract must be issued. 5. Tasks and Deliverables 5.1. Audiovisual System 5.1.1. The system shall be able to capture data furnished by thirty-two (32) currently owned Pelco PTZ Spectra dome series camera's at NMCP (DD53TC16). The cameras may need to be relocated within the Simulation Center and new wiring pulled from the cameras to the server(s) in the control room. The system shall be capable of capturing analog video data from the cameras in standard definition (SD) with at least 480p standard resolution. 5.1.2. The system shall be able to capture audio data furnished by 16 ceiling microphones/2 per training room, (11 currently owned/installed and 5 vendor provided microphones) within the Simulation Center. The microphones will need to be relocated within the Simulation Center and new wiring pulled from the microphones to the equipment rack location. Current ceiling microphones are a dual channel Louroe Verifact A and any new microphones shall be of equal or greater quality. 5.1.3. The system may require the relocation of two (2) infrared cameras from Room 4A&4B to Room 1A and 1B to optimize simulation training/capture. 5.1.4. The system shall include 18 ceiling speakers located throughout the Simulation Center and wiring pulled from the speakers to the equipment rack location. 5.1.5. The system shall include an audio digital signal processor (DSP) system for processing audio signals; this shall be located at the equipment rack. 5.1.6. The system shall include 16 transmission plates located throughout the Simulation Center and wired back to the equipment rack for transmission of computer/simulator video and audio; these plates shall also be wired with a network port feeding back to the Simulation Center AV network switch. The media shall be transmitted via digital media transmitters back to a digital media matrix switcher. The system shall be capable of expanding to at least 8 additional digital media inputs. 5.1.7. The system should minimize bandwidth as much as possible while maintaining acceptable quality. 5.1.8. The system shall include equipment for the control room, including a gooseneck microphone, a headphone jack, and nearfield audio monitors; all of these shall connect to the audio DSP system. The control room shall also have a touch-screen control station for the digital media matrix switcher to display digital media feeds and/or video feeds, as well as the touch screen controls. The controller must be capable of routing media, audio DSP control (including volume, distribution, and paging), and camera control (pan, tilt, zoom, and presets). The control room shall also have three (3) 40" displays on floor stands for viewing from the control station. Two (2) displays shall be fed by multiviewers each displaying 16 composite video feeds (to cover all 32 cameras). The third display shall be fed by a multiviewer that can display computer/simulator feeds and composite video feeds for any 4 simulators and any 4 composite video feeds simultaneously. 5.2. Documentation System 5.2.1. The system shall be able to view multiple video channels of information from at least 5 separate locations within the Simulation Center (up to 4 video feeds per location) using H.264 encoding resolutions. This includes simulator feeds, audio feeds, and video feeds. The system shall be able to provide multiple training room audio visual support. 5.2.2. The system should include at least one rack-mounted server and two rack-mounted rendering PCs. 5.2.3. The system shall be able to capture data from multiple types of simulators, including those manufactured by Laerdal, Gaumard, and CAE. This includes logging the physiology data log (vital signs) and monitoring the output from these simulators. The data must be time-stamped or otherwise matched up with the captured video for training evaluation purposes. 5.2.4. The documentation system shall be web-based and data shall be accessible to multiple end-users at individual work-stations (outside of the Simulation Center as well as outside of NMC Portsmouth). 5.2.5. The system shall provide output video that is in a non-proprietary format, modifiable by NMC Portsmouth, and distributable to disparate end-users. 5.2.6. The system shall include an assessment tool. This includes the ability to evaluate and score training, as well as export reports in HTML, PDF, and XLS formats. 5.2.7. The system shall also have the capability to schedule (including calendar functionality) and manage course content. 5.2.8. Two portable capture systems shall also be provided. Each of these portable systems shall include a high definition viewing screen, two cameras, two microphones, and shall be capable of interfacing with the same simulators, interfacing with Laerdal, Gaumard, Simbionix, and CAE simulators, and shall be compatible with the system installed at the Simulation Center. The portable systems shall have at least 500 GB of storage space and shall include a case to fit the system and all accessories (excluding simulators). 5.2.9. The portable systems shall weigh less than 35 pounds total (including case and accessories). 5.3. General 5.3.1. The contractor shall provide all required support equipment/supplies for the proper operation of all multi-media equipment. This includes cabling, connections, computer support, and termination of cables/fibers into the required communication closets. The installation and termination of all AV connection cables and plates will be the responsibility of the vendor (unless otherwise noted). 5.3.2. Due to NMCP security restrictions, the AV system cannot be connected to the Navy Medicine (NMED) domain. The system will be completely isolated from the NMED domain and the server for the system will be located on the 12th floor (with the Simulation Center). 5.3.3. The contractor shall ensure all compatibility between new equipment and existing equipment in use within the Simulation Center. The contractor will not use any cable currently residing in the ceiling's wiring harnesses or inside the walls to complete the installation. The contractor will be responsible for running all new cabling which meets or exceeds ANSI(American National Standards Institute)/TIA(Telecommunications Industry Association) /EIA(Electronic Industries Alliance) standards. 6. Deliverable 6.1. The contractor shall deliver the listed documents to the designated Government Project Manager for approval during the performance of this project. 6.1.1. Project Schedule/Implementation Plan 6.1.2. Status report(s) 6.1.3. Design drawings, including equipment locations and network diagrams if necessary 7. Acceptance 7.1. Satisfactory completion of all items in the Implementation Plan and acceptance by the Government Project Manager will designate satisfactory completion of the project 7.2. The contractor will demonstrate to the government project manager that all components and features are fully functional and operational before the system is accepted. 7.3. The government will accept the room upon full completion. 7.4. All design drawings and source code shall become property of NMCP at completion of the project. 7.5. The installation shall be a turn-key installation. EVALUATION FACTORS FOR AWARD: The Government intends to award a contract resulting from this solicitation to the responsible offeror whose offer is the Best Value, price and other factors considered. Factors 1 through 3 below, combined are significantly more important than price, and are listed in descending order of importance. However, price may become a critical factor in the event that two or more offerors are determined to be essentially equal following the evaluation of non-price factors. The factors identified below are in descending order of importance and will be the evaluation factors used to evaluate all offers received: Proposals shall include sufficiently detailed information to enable evaluation based on the four (4) factors listed below in order of decreasing priority: 1. Design Quality and Capability 2. Past Performance 3. Conformance to Navy Information Assurance requirements 4. Price Design Quality and Capability - The government will evaluate the design quality and capability of the proposed system support the Simulation Center's training mission, capture required data (including audio, video, and simulator data), and provide data analysis for education documentation. Past Performance - The government will evaluate the offeror's recent relevant past performance record as to (1) the functional performance of the proposed or similar modality systems that the offeror has delivered to previous customers, and (2) the quality and timeliness of the technical assistance, software updates/upgrades that the vendor has supplied to its customers following the initial fielding of those systems. The government reserves the right to consider other past performance information at its disposal, in addition to any information obtained from the references provided above. The government is likely to randomly select references provided for contact and does not commit to contact every reference. Offerors shall provide past performance data for all similar contracts for the last 2 years, up to 5 data points, or 5 data points for delivery starting with the most recent contracts for which delivery occurred at least 6 months prior to the closing of this solicitation. The data shall include: Organization/Location, POC/Number, Contract Reference Number, Contract Date, Value of the Contract (rounding to the nearest $5K is acceptable), and "Has the POC agreed to be to be contacted as a reference?" Conformance to Navy Information Assurance requirements - The government will evaluate the capability of the proposed system to meet Navy Information Assurance (IA) requirements. This evaluation will be based on the information provided in the completed C&A Questionnaire. Price - Offerors will be evaluated for completeness and reasonableness. The offeror's initial proposal shall contain the offeror's best terms from a price and technical standpoint. The Government intends to evaluate offers and award a contract without discussions, but reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government reserves the right to award to other than the lowest offeror if the Government determines that a price premium is warranted due to technical merit. The Government reserves the right to award to other than the highest rated offeror. The Government reserves the right to make no award as a result of this solicitation. INSTRUCTIONS TO OFFERORS: Offerors shall provide sufficient technical documentation (including but not limited to: product literature, specifications) to allow for thorough evaluation of proposal. Additionally, the vendor shall fully explain their ability to meet the requirements from above highlighting the design quality and capability as defined in the evaluation factors. Offerors shall provide past performance data for all similar contracts for the last 2 years, up to 5 data points, or 5 data points for delivery starting with the most recent contracts for which delivery occurred at least 6 months prior to the closing of this solicitation. The data shall include: Organization/Location, POC/Number, Contract Reference Number, Contract Date, Value of the Contract (rounding to the nearest $5K is acceptable), and "Has the POC agreed to be to be contacted as a reference?" Offerors shall complete the BLUE section of the C&A questionnaire found at http://www.med.navy.mil/sites/nmlc/Pages/DBU-RFP.aspx. The successful offeror shall submit the YELLOW section within seven days of award. Offerors shall submit firm-fixed pricing for all above requirements on the attached AV Pricing Sheet MS Excel File. Offerors shall complete the included provisions DFARS 252.209-7995, FAR 52.212-3 ALT I, and DFARS 252.212-7000 The government anticipates award of a Firm Fixed Price contract Shipping shall be FOB Destination. Proposal shall specify the Total Price as well as price for all components and SUBCLINS. Adequate competition is anticipated for this acquisition. The required delivery date is on or before 16 Aug 2013. Other Administrative Instructions: System for Award Management (SAM). Offerors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at https://www.sam.gov/portal/public/SAM/; provide DUNS number; Cage Code and TIN. FAR Provisions & Clauses: FAR 52.204-7, Central Contractor Registration FAR 52.204-13, Central Contractor Registration Maintenance FAR 52.212-1, Instructions to Offerors---Commercial Items, apply to this acquisition with the exception of (d), (h), and (i) of the clause, which are RESERVED; FAR 52.212-3 ALT I, Offeror Representations and Certifications-Commercial Items; FAR 52.212-4, Contract Terms and Conditions---Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items. In compliance with said clause, the following FAR clauses apply: FAR 52.203-6, Restrictions on Subcontractor Sales to the Government FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards FAR 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment FAR52.219-6 Notice of Total Small Business Set-Aside FAR 52.219-8, Utilization of Small Business Concerns FAR 52.219-14 Limitations on Subcontrating FAR 52.219-28, Post-Award Small Business Program Rerepresentation FAR 52.222-3, Convict Labor; FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies FAR 52.222-21, Prohibition of Segregated Facilities FAR 52.222-35, Equal Opportunity for VeteransFAR 52.222-26, Equal Opportunity; FAR 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans; FAR 52.222-36, Affirmative Action for Handicapped Workers with disabilities; FAR 52.223-15, Energy Efficiency in Energy-Consuming Products FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving FAR 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003) (31 U.S.C. 3332). FAR 52.236-7 Permits and Responsibilities FAR 52.236-12 Cleaning Up Offerors are reminded to include a completed copy of 52.212-3 ALT I with RFP response. FAR 52.247-34, F.O.B. Destination DFARS 252.211-7003, DFARS 252.212-7000, Offeror Representations and Certification-Commercial Items; DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders---Commercial Items, In compliance with said clause, following additional DFARS clauses apply: DFARS 252.203-7003, Agency Office of the Inspector General DFARS 252.225-7001, Buy American Act and Balance of Payment Program; DFARS 252.225-7012, Preference for Certain Domestic Commodities DFARS 252.225-7021, Trade Agreements; DFARS 252.227-7015, Technical Data-Commercial Items; DFARS 252.232-7003, Electronic Submission of Payment Requests; DFARS 252.243-7002, Requests for Equitable Adjustment; DFARS 252.247-7024, Notification of Transportation of Supplies by Sea. DFARS 252.225-7000, Buy American Act-Balance of Payments Program Certificate; DFARS 252.225-7035, Buy American Act--North American Free Trade Agreement Implementation Act--Balance of Payments Program Certificate. DFARS 252.223-7008- Prohibition of Hexavalent Chromium 252.209-7995 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law- Fiscal Year 2013 Appropriations. REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW-FISCAL YEAR 2013 APPROPRIATIONS (DEVIATION 2013-O0010) (April 2013) (a) In accordance with sections 8112 and 8113 of Division C and sections 514 and 515 of Division E of the Consolidated and Further Continuing Appropriations Act, 2013,(Pub. L. 113-6), none of the funds made available by that Act for DoD (including Military Construction funds) may be used to enter into a contract with any corporation that- (1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government; or (2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government. (b) The Offeror represents that- (1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, (2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months. (End of provision) NMCARS 08-14 CONTRACTOR MANPOWER REPORTING The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil. CONTRACTOR SUPPORT NOTICE: NAVY USE OF SUPPORT CONTRACTOR FOR CONTRACT CLOSEOUT FUNCTIONS Naval Medical Logistics Command uses two private contractors in support of the contract closeout process. Those companies are Universal Consulting Services (UCS) of Fairfax, Virginia, doing business under the authority of the Small Business Administration's 8(a) program, and the Ability One Program, doing business under the authority of the Javits-Wagner O'Day Act (41 U.S.C. § 47). The contract closeout process includes activities such as processing deobligation modifications, obtaining contractor and requiring activity concurrence, preparing the DD-Form 1594 (Contract Completion Statement), and preparing closed files for archiving. Support contractors may perform additional administrative duties, including filing and processing simple administrative modifications. Performing these functions require the contractor employees to have access to the contract file. Therefore, information you provide to the Government or information already in the possession of the Government may be viewed by these support contractors in the course of performing contract close-out functions. The information that may be made available to the contractor may include pricing and technical proposals and performance information. Naval Medical Logistics Command has signed Non-Disclosure Agreements with each support contractor employee and has required both contractors to provide a Conflict of interest Mitigation Plan to ensure these employees are firewalled from all business development activity. By submission of a proposal in response to this solicitation, the offeror and its subcontractors consent to access of their business sensitive/confidential or proprietary data by the Government's support contractor personnel in order to perform close out services. Proposals shall be submitted by email only as a MS Word or Adobe PDF attachment to: Kasey.carroll@med.navy.mil. Proposals are due by 16 Aug 2013 NLT 1:00 PM Eastern Time. Any questions are due by email and must be addressed to kasey.carroll@med.navy.mil by 01 August 2013 NLT 1:00PM Eastern Time. No phone calls accepted. Files can be no more than 10MB. Proposals received after the deadline will not be considered.
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