SOLICITATION NOTICE
R -- Comprehensive Daily International News Feed - Attachment A - Attachment B
- Notice Date
- 8/2/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 519110
— News Syndicates
- Contracting Office
- Broadcasting Board of Governors, Director, Office of Contracts, Office of Contracts (CON), 330 C Street, SW, Room 4300, Washington, District of Columbia, 20237, United States
- ZIP Code
- 20237
- Solicitation Number
- BBG50-R-13-0015
- Archive Date
- 10/18/2013
- Point of Contact
- Myria Carpenter, Fax: 2023827870, Herman P Shaw, Fax: 202-382-7870
- E-Mail Address
-
mecarpen@bbg.gov, hshaw@bbg.gov
(mecarpen@bbg.gov, hshaw@bbg.gov)
- Small Business Set-Aside
- N/A
- Description
- Attachment B Attachment A (i) THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR A COMMERCIAL ITEM PREPARED IN ACCORDANCE WITH THE FORMAT IN SUBPART 12.6 AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; PROPOSALS ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. (ii) Solicitation No. BBG50-R-13- 0015 is issued as a Request For Proposal (RFP) for one or more Firm-Fixed price contract(s) that will be awarded using the contracting by negotiation procedures in FAR Part 15. (iii) This solicitation document and incorporated provisions and clauses are those in effect from the Federal Acquisition Regulations 2005-67, dated July 22, 2013. (iv) This is a full and open competition. The North American Industry Classification Systems (NAICS) code for this acquisition is 519110. (v) The contractor shall provide the following Contract Line Item (CLIN) : The Contractor shall furnish all necessary services to provide the Agency broadcasters with comprehensive daily international video news feed services as described in the Attachment B: Statement of Work. (vi) The Broadcasting Board of Governors requires a Contractor (s) to provide a comprehensive daily international video news story feed service, containing an assortment of worldwide news and sports stories which are spot, breaking, and feature. The stories should include a broad range of topics, such as: current events, disasters, politics, medicine, environment, technology, business/finance, sports, entertainment, and social issues. These stories should be available in various forms, i.e., complete reporter voiced packages, natural sound of voiced over edited material of news events from around the world, and raw (uncut) footage of a particular news event including live event coverage and graphics. The live events, both foreign and domestic, referred to previously could be, but not limited to hearings on Capitol Hill, State and Pentagon Briefings, and presidential briefings, news conferences and speeches and breaking news events around the world. Feed material should conform in all significant respects to the sample tapes or portable storage devices (i.e. flash or thumb drives) of digital stories and live event feeds submitted with the proposal. See Attachment B entitled “Statement of Work” for more details. (vii) The Start of Service (SOS) date is day of award. The Base Year of the contract will be from the SOS Date and continue for 365 days (366 days in the event of a leap year). The subsequent Option Years if exercised will follow sequentially for a total contract duration not to exceed 63 months. (viii) The Federal Acquisition Regulation (FAR) provision FAR 52.212-1 Instruction to Offerors-Commercial Items, applies to this solicitation. Full text of all FAR clauses and provisions are available electronically at the following Internet address: (http://www.arnet.gov/far). Interested contractors who are capable of providing these services should submit a proposal demonstrating their ability and experience in providing the required services. MANDATORY CONTRACTOR QUALIFICATIONS SHALL INCLUDE: A) The Offeror shall be regularly engaged in the preparation, production, and dissemination of a daily comprehensive news service, and must be regarded by the broadcast industry as a competent reliable source of news material; B) The Offeror shall possess sufficient financial background and organization to insure satisfactory and timely performance. The Offeror shall have established an acceptable record in the past for completion of contracts of similar character and content.; C) The Offeror must be capable of demonstrating that it is currently engaged in the coverage and dissemination of television news coverage around the world.; D) The Offeror shall be recognized in the commercial broadcast industry as a bona fide television news gathering organization, as well as being a competent and reliable source of news material. and E) The Offeror shall be capable of demonstrating that it has regular coverage of political, medical, environment, technology, business/financial, sports, entertainment, and topical feature material. OFFERORS RESPONDING TO THIS SOLICITATION SHALL SUBMIT AT MINIMUM, THE FOLLOWING ITEMS TO THE CONTRACTING OFFICER: 1. Offeror’s Response (1 original, 3 copies of Technical Proposal and 1 original, 1 copy of Price Proposal). Price data shall not be referenced in Technical proposals. The Offeror shall structure its technical proposal to convey how the Company’s experience satisfies the mandatory qualifications in a straightforward and concise manner. The technical proposal must addresses the factors described below in (ix) and the price proposal must be in accordance with (ix). The Price Proposal must contain a copy of Attachment A entitled “Schedule Service and Price” filled out by the Offeror. 2. Sample Feed and Support Material: Offerors must supply at least one sample feed on Betacam SP or SX tape or a flash drive or DVD from each of the following four time periods on one of the designated recording dates: (2am-6am, 6am-2pm, 2-6pm, and 6pm-2am) based on the seven (7) criteria enumerated in below. Sample support material of feed rundowns, scripts, ID super information, and timings of stories must be from the designated specific recording date of August 15, 2013 for sample tapes and support materials. This material should be delivered along with the technical and price proposals to the address designated in paragraph (xv) below before the deadline for proposal submission. The criteria for the sample feeds and materials are: 1. 5 top stories from worldwide feed 2. 5 top stories from 4 regional feeds a. Europe b. Middle East c. East Asia d. Latin America 3. 3 top stories from Entertainment/Show Business category 4. 3 top stories from technology/innovation category 5. 3 top stories from lifestyles/feature category 6. 3 top stories from sports category 7. 1live event feed (15 minutes of one event that day) The submission shall include story or event lists/rundowns/advisories and schedules pertaining to all the events included on the “reel.” All Offerors shall supply at least two of the sample “reels” as specified above with all supporting material from the designated specific recording date of August 15, 2013. Please contact Myria Carpenter, mecarpen@bbg.gov, regarding any questions about the content provided on the sample “reels,” i.e. flash drive, DVD, or videotape. The Government may select more than one Offeror. The Government plans to award without discussions, but may conduct discussions if it deems it is in the Government’s best interest. In the event that the Government conducts discussions from Offerors who are determined to be in the Competitive Range in accordance with FAR 15.307, it is the intention of the Government to conduct discussion/negotiations either via email or at the BBG Headquarters in Washington, DC. In addition, the Government reserves the right during the technical evaluation process, to conduct on-site visit(s) to the network facilities of a prospective Offeror(s) or its affiliate station(s), located in the Washington, DC Metropolitan area, during the technical evaluation process in order to evaluate important critical aspects as to how the “feeds” are delivered. (ix) The Federal Acquisition Regulation (FAR) provision FAR 52.212-2 Evaluation-Commercial Items, applies to this solicitation. The Government will award a Commercial Item, Firm-Fixed-Price, contract resulting from this RFP to the responsible Offeror (s) whose offer conforming to the RFP will best value to the Government, based on technical approach, experience, past performance, and price. The Government intends to make a best value selection. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price. THE FOLLOWING FACTORS SHALL BE ADDRESSED IN THE TECHNICAL PROPOSALS AND SHALL BE USED TO EVALUATE PROPOSALS: 1) Technical Approach: The contractor must provide a narrative detailing the approach that they will take to meet the requirement. The contractor must illustrate its understanding of the requirement and its ability to provide the required services stated herein. The technical approach factor has four (4) sub factors (a-d) that are listed as follows: a. Comprehensiveness of International Feed Samples : Offeror sample feeds and support materials, scripts, ID super information, and timing of stories submitted to reflect, comprehensiveness of coverage, illustrating a broad range of stories about international news events covering a broad range of topics including political, medical, environment, technology, business/ financial, sports, entertainment, and topical feature material b. Content of Feeds : Offeror sample feeds will be scored on content, including but not limited to what VOA considers of primary news importance for the sample day submitted. c. Number of Feeds/digital stories : Offerors sample feeds will be evaluated based on number of feeds/digital stories offered per day and per week as the subject matter pertains to general news, sports, business/financial, feature stories, world regional news, and other subject groupings. Offerors submission material must state the total number of stories transmitted on sample day. d. Other Services : Offerors shall be evaluated on their ability to provide live coverage, option to include special event coverage, and acceptable delivery method including explanation of delivery method, technology, system operation, access to archive material and any other information related details. (Technical Approach); 2) Experience: The Offeror shall provide recent examples (within the past three (3) years) demonstrating its experience in providing the services required under this Solicitation to Governmental and/or commercial customers. Examples provided should be of the same and/or similar services specified herein. (Experience) 3) Past Performance: The Offeror must have demonstrated past performance in regularly being engaged in the preparation, production, and dissemination of a daily comprehensive news service, and must be regarded as a competent and reliable source of news material in the broadcast industry. Technical proposals must contain detailed information on past performance and relevant contracts for same and/or similar services with a minimum of three (3) references including contract numbers, points of contact with telephone numbers and email addresses (i.e., the point of contact who can verify performance) The BBG shall evaluate the Offeror’s Past Performance pursuant to FAR 15.305(a)(2). Each Offeror’s Past Performance will be determined to be favorable or unfavorable. Pursuant to FAR 15.305(a) (2) (iv), in the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror will not be evaluated favorably or unfavorably on past performance. (Past Performance) and PRICE PROPOSAL: Offerors shall submit a separate Price Proposal showing an all-inclusive price of the Contractor’s comprehensive international video news feed service (continuous live coverage), seven (7) days per week, including Federal Holidays for the CLIN above. The price proposal shall include all of the offerors news feeds and not be offered a la carte, and automatically include any new feeds instituted during the term of the contract. The prices for services supplied under this contract shall be provided in English and United States dollars. The Price Proposal must contain Attachment A entitled “Schedule Service and Price” filled out by the Offeror. Offerors are cautioned that failure to address each of the above factors may deem their proposal unacceptable. (x) Offerors shall include a completed copy of the provision FAR 52.212-3 Offeror Representations and Certifications-Commercial Items with its offer. Offerors may either submit a paper copy of FAR Clause 52.212-3 or submit this information through the System of Award Management (SAM) at HTTPS://WWW.SAM.GOV/PORTAL/PUBLIC/SAM/ PRIOR TO CONTRACT AWARD. Proposals must also include contractor's DUNS Number, prompt payment terms, and correct remittance address, if different from mailing address. THE CONTRACTOR MUST BE REGISTERED ONLINE IN THE SAM WEB SITE PRIOR TO CONTRACT AWARD. (xi) The FAR clause 52.212-4 Contract Terms and Conditions-Commercial Items, applies to this acquisition with addendum to the clause. The addendum is as follows: SPECIAL CONTRACT REQUIREMENTS: <h4 style="margin-left:.75in; text-indent: -.5in; line-height: normal; mso-list: l0 level1 lfo2;"> 1. The Contractor shall deliver the feed and related services electronically to: Broadcasting Board of Governors VOA Television Master Control or another designated location Cohen Building 330 Independence Ave. SW Washington, DC 20237 2. TERM OF CONTRACT - The term of this contract shall be for a one (1) year period effective from the date of award, with the option to extend the term for four (4) additional one (1) year periods, upon written notice to the Contractor in accordance with the contract terms and conditions. 3. BILLING AND PAYMENT - The Contractor is authorized to submit its invoice for payments on a quarterly basis for certification and acceptance by the COR. Note: The BBG intends to change its current invoicing procedures to an optical reading system. The Contractor may be required in the future to use a standard invoice template. Any costs associated with complying with the invoice change will be at the Contractor’s expense. 4. INVOICE ADDRESS - Invoices shall be sent to the following address: Broadcasting Board of Governors Voice of America Jerry Andersen, Director Central Production Services Division 330 Independence Ave. SW, Room 4406 Cohen Building Washington, DC 20237 5. CONTR A CT I NG O F F ICER ’ S R E P R E S ENTATIVE The Contr ac t i n g O f f i ce r will a ppoint b y letter a C ontr ac t i ng O f fi c e r ’ s R e p r e s e ntative ( COR) w ho will h a ve the re spons i bi l i t y of e ns u ri n g that the w o r k p e r f o rm e d b y the C o ntr ac tor c o n fo r ms t o the re quir e m e nts of the c ontr ac t and su c h ot h e r re spons i bi l i t ies a nd a uthorities a s m a y b e spe c ified in t he letter o f authori z a t i on or in th i s c o ntr ac t. I t i s un d e r s t oo d a n d a g r e e d, i n p a r t i c u l a r, t h a t t h e COR s h a l l no t h a v e t h e a uth o r i t y t o m a k e c h a n g e s to t he s c o pe or t e rms a nd c ondi t ions of the c ontr a c t unless a nd on l y to t he e x tent that such a uthori t y is s p e c ified in t he letter of authorization or in t he c ontr ac t. THE CONTRACTOR IS HERE B Y F ORE W A R NED THAT, A B S EN T TH E R EQU I S I T E AUTHO R I T Y O F TH E C O N T RAC T IN G O F FIC E R ’ S R E P R ESE N T A T IV E ( C O R ) T O MAK E AN Y S U C H C H A NGE S, I T MAY B E H E L D F U L L Y RES P O N S I B L E F OR A N Y CH A N G ES NOT A U T H O R IZ E D I N A D V A N C E, I N W R I T I N G, BY T H E CO N TRAC T I N G O F F I C ER, MAY B E D E N I ED COMPENSA T I O N O R OT H ER R E LI E F FO R AN Y AD D I T I ON A L W O R K P E R FO R ME D T HA T I S NO T S O AU T HO R I Z E D, AN D M A Y A L S O B E REQ U I R E D, AT N O A D D I T I O N A L COSTS TO T HE G O V E RNME N T, TO TA K E A L L COR R EC T I VE A C T I ON NECES S I TA T ED B Y REASON O F THE U N A U TH O R I Z ED CHANGES. (End of Clause) 6. LICENSE RIGHTS IN THE UNITED STATES The license provided for in 52.227-18 excludes public performance, public display, and broadcasting of “feed material” within the United States. For purposes of this clause, the term “United States” means the fifty states, District of Columbia, Puerto Rico, and United States Virgin Islands. Inadvertent or incidental reception within the United States of feed material intended for audiences outside the United States shall not be a breach of this license. Reception of Agency-maintained internet sites intended primarily for audiences outside the United States but accessible to U.S.-based internet users shall not be a breach of this license. Contractor understands that VOA does not broadcast within the United States; however, VOA may receive requests for VOA program materials from US-based individuals, media and other organizations. VOA and Contractor agree that VOA may distribute upon such request, provided that VOA notifies a US-based requestor of its obligation to secure license rights from Contractor before rebroadcasting or otherwise disseminating feed material within the United States. (End of Clause) 7. USE OF FEED MATERIAL The material or subject matter called for under this contract, referred to as “feed material,” may be used in all media and formats now known or hereafter devised, including, but not limited to: theatrical and non-theatrical, commercial and non‑commercial, distribution, exhibition, promotional, radio, television, simulcast, broadcast, internet, portable handheld devices, mobile, CD-ROM, DVD, closed-circuit TV, cable systems, transmission via satellite, IP, wireless cable, computer system download, reproduction rights (in any format and standard such as VHS, and PAL, etc.) and may be excerpted, edited, translated, adapted, and transcoded into various digital video file types. (End of Clause) 8. CONTA C T IN F O R M ATI O N: The Contr ac tor sh a ll pr o vide a d a y - to - d a y o p e r a t i o n a l cont ac t a s w e ll a s a co n ta c t for prompt contract administration: Contr ac tor – Day to day operational contact Name: Tit l e : Address: P hone Numb e r: Email: Contr ac tor – Prompt contract administration contact Name: Tit l e : Address: P hone Numb e r: Email: 9. EXERCISING OF OPTIONS UNDER THIS CONTRACT : The Government reserves the right to exercise unilaterally the options in Attachment A entitled "Service and Price Schedule." The parties agree that the Government may partially exercise and fund any options in Attachment A and may do so multiple times up to the point that the option has been fully exercised and funded. The Contractor, however, will not be entitled to any additional compensation beyond that associated with the amount of the option exercise. In the event that BBG does not give written notice to exercise an option, the contract will expire at the end of the existing period of performance (the Base Period or Option Period) as applicable. Additionally, the parties agree that, in the event the BBG decides not to exercise any options, BBG will have no further obligation to the Contractor under this contract other than to pay for services actually rendered by the Contractor to BBG hereunder. (End of Clause) (xii) FAR clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this solicitation by reference and proposed subsequent contract as well as the following clauses contained within FAR clause 52.212-5: 52.203-6 Restrictions on Subcontractor Sales to the Government (Sept 2006); 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Jul 2010); 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Jul 2013); 52.219-8 Utilization of Small Business Concerns (May 2004); 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2009); 52.222-3, Convict Labor (June 2003); 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jul 2010); 52.222-21 Prohibition of Segregated Facilities (Feb 1999); 52.222-26 Equal Opportunity(May 2007) (E.O. 11246); 52.222-35 Equal Opportunity for Veterans (Sept 2010); 52.222-36 Affirmative Action for Workers with Disabilities (Oct 2010); 52.222-37 Employment Reports on Veterans (Sept 2010); 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010); 52.223-18, Contractor Policy to Ban Text Messaging while Driving (Sep 2010); 52.225-13 Restrictions on Certain Foreign Purchases (June 2008) and 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Jul 2013). Please note some clauses may not be applicable to a foreign offeror. (xiii) Additional FAR provisions and clauses incorporated by reference and applicable to this solicitation include 52. 217 - 9 Op t i on t o E x t end t he T erm of the C on t ract ( Mar 2000); 52.227-18 Rights in Data -- Existing Works (Dec 2007); 52.237-3 Continuity of Services (Jan 1991). There are no other additional contract requirement(s) necessary for this acquisition other than those consistent with customary commercial practices. (xiv) No Defense Priorities and Allocation System (DPAS) rating assigned. (xv) Failure to provide the required services for any the above CLIN may result in the rejection of your proposal. Proposals shall be in writing and must be signed by an official authorized to bind the organization. Oral, faxed or emailed proposals will not be accepted. Please note that questions must be submitted in writing to Myria Carpenter by email (mecarpen@bbg.gov) or fax (202-382-7870) and received before the deadline of 12:00 p.m., Eastern Standard Time on August 12, 2013. Technical Proposals shall be submitted as an original and five copies and Price Proposals shall be submitted as an original and one copy. All proposals must be sent via courier or overnight delivery and must be received before deadline. Proposals are due at the Broadcasting Board of Governors, International Broadcasting Bureau, Office of Contracts, 330 C Street, SW, Room 4007B, Washington, DC 20237 on August 26, 2013, at 12:00PM, Eastern Time. (xvi) Contact: Myria Carpenter, Contract Specialist, Facsimile 202-382-7870, email: mecarpen@bbg.gov. All responsible sources may submit an offer that will be considered by the Agency.
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