SOLICITATION NOTICE
D -- NIST Reconfigurable Advanced Visualization Environment (RAVE) Upgrade - Supporting documents
- Notice Date
- 8/5/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541519
— Other Computer Related Services
- Contracting Office
- Department of Commerce, National Institute of Standards and Technology (NIST), Acquisition Management Division, 100 Bureau Drive, Building 301, Room B129, Mail Stop 1640, Gaithersburg, Maryland, 20899-1640, United States
- ZIP Code
- 20899-1640
- Solicitation Number
- SB1341-13-RP-0102
- Archive Date
- 9/10/2013
- Point of Contact
- Divya Soni, Phone: 3019756394
- E-Mail Address
-
divya.soni@nist.gov
(divya.soni@nist.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- Applicable provisions and clauses Statement of Work This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. THIS ACQUISITION IS BEING PROCURED USING SIMPLIFIED ACQUISITION PROCEDURES UNDER THE AUTHORITY OF FAR PART 13.5. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTATIONS ARE BEING REQUESTED AND A WRITTEN SOLICITATION DOCUMENT WILL NOT BE ISSUED. This solicitation is a Request for Proposal (RFP). This solicitation document and incorporated clauses are those in effect through Federal Acquisition Circular 2005-67. The associated North American Industrial Classification System (NAICS) code for this procurement is 541519 for value-added resellers and the size standard is 150 employees. This acquisition is being conducted as a 100% small business set-aside. Offerors will be responsible for obtaining related amendments to this solicitation, if any, from www.fbo.gov. It is the responsibility of each potential offeror to monitor www.fbo.gov for any amendments or other information related to this solicitation. Any communications regarding this acquisition must be made in writing and forwarded via email to Divya Soni at divya.soni@nist.gov and shall identify the solicitation number, company name, company address, as well as point of contact email address and phone number. The Information Technology Laboratory (ITL) of the National Institute of Standards and Technology (NIST) has the broad mission to promote U.S. Innovation and industrial competitiveness by advancing measurement science, standards, and technology through research and development in information technology, mathematics, and statistics. As part of their research on Virtual Measurements and Analysis, the High Performance Computing and Visualization Group (HPCVG) in ITL operates two fully immersive hardware and software environments in support of the NIST mission. The environments may be operated either independently or together utilizing collaboration software. For additional information, refer to: http://www.nist.gov and http://www.nist.gov/itl/math/hpcvg. For both systems, visual immersion is implemented through 3D stereoscopic display and head tracking. Additional capabilities include a tracked wand for input, audio and a multi-core computer supporting a high performance graphics card for each projector. The first environment is located in Gaithersburg, MD and is a three-projector RAVE product purchased from Mechdyne Corporation (www.mechdyne.com) as a series of increments over the years 2000-2003. The configuration is a corner consisting of two walls and a floor, each projecting a 96"x96" image. The primary host computer for the Gaithersburg system is a Dell T5400 workstation with 32GB memory. The graphics hardware is two NvidiaQuadroPlex D2 (four Nvidia FX5800 cards). An additional capability at this site is a host switch allowing up to three host computers to be attached to all immersive hardware. The host switch is controlled by a Liquid Crystal Display (LCD) touch panel at the system console. In addition to the primary host computer, there is a second computer system connected to the host switch as a backup. The host switch has a third connection point available for future host expansion. Projector power on/off and image routing are controlled by an LCD touch panel interface to the host switch. Due to the aging of this equipment, ITL/HPCVG requires the upgrade of the Gaithersburg system to current state-of-the-art hardware. This solicitation is for the procurement of an upgrade to the existing three-projector immersive visualization system in Gaithersburg MD, includes equipment and labor, in accordance with the attached Statement of Work. Line Item 0001: Description: RAVE Upgrade to the existing three-projector immersive visualization system in Gaithersburg, MD, in accordance with the attached Statement of Work (SOW). Period of Performance: Six months from date of award Quantity: 1 EA Site Visit: NIST will hold a site visit on August 9, 2013 in Gaithersburg, MD. Offerors interested in attending the site visit must email the Contract Specialist at divya.soni@nist.gov and CC the Contracting Officer at mimi.robinson@nist.gov so that the email is received no later than 12:00 PM EST on August 8, 2013. The email must contain the following information: a. Offeror's Company Name b. Name of the person(s) attending c. Confirmation that the person is a US Citizen or Permanent Resident (necessary in order to register person(s) as a visitor at NIST). PROPOSAL PREPARATION/SUBMISSION INSTRUCTIONS Offerors shall submit their proposals in two separate volumes as detailed in this section of the solicitation. All proposals shall be submitted so that they are received at NIST no later than 12:00 PM EST on August 26, 2013. All proposals shall conform to the solicitation provisions and be prepared in accordance with this section. The proposal shall be clearly and concisely written as well as neat, indexed (cross-indexed as appropriate) and logically assembled. All pages of the proposal shall be appropriately numbered. Page limits are provided below. In all sections of the Offeror's proposal, the Offeror must use Times New Roman font, with a font size no smaller than 12 pitch, and must use margins no less than 1 inch on top/bottom/left/right. Text within a graphic shall comply with the font/pitch size requirements. The Offeror shall submit one original copy of the entire proposal on one (1) compact disc or DVD, three (3) hardcopies of the Technical Volume and two (2) hardcopies of the Business Volume to the address identified in the solicitation notice, by the response deadline identified above. Note: Offerors shall clearly identify all pages of the quote that are proprietary. Failure to do this may result in release of information via a FOIA, if requested. OVERALL ARRANGEMENT OF PROPOSALS Volume I - TECHNICAL Volume There shall be no pricing information or labor rates included in the Technical Volume. The Offeror shall submit Volume I in distinct sections for the following Factors A through F, along with an attachment for Part I of Past Performance Information Questionnaires, if applicable. Volume I is limited to no more than forty (40) pages; any pages beyond the 40th page will not be evaluated. The Cover Page, Transmittal Letter, Table of Contents, Past Performance Information, and Resumes are not included in the 40 page limit. The Offeror shall submit the following as part of Volume I: Factor A - TECHNICAL/MANAGEMENT APPROACH The Offeror shall provide a written, detailed Technical Approach for how it proposes to satisfy the requirements of the Statement of Work (SOW). The SOW is attached. If the Offeror's proposal reiterates the SOW without providing sufficient detail for the Government to evaluate how the Offeror proposes to satisfy the requirements of the SOW, the proposal will not be further evaluated, and the Offeror will not be considered for award. The Technical Approach shall include the following components: The Offeror's proposal shall demonstrate a clear understanding of the requirements presented in the solicitation. The Offeror's proposal shall demonstrate how the Offeror's proposed approach is workable and how the end results are likely to help the Government successfully achieve its goals. The Offeror's proposal shall also demonstrate how the Offeror's methods and approach have adequately and completely satisfied the requirements specified in the SOW. The Offeror shall include a draft equipment list and CAD drawing demonstrating its proposed approach. The Offeror's proposal shall also demonstrate how the Offeror will staff the project. The Offeror shall identify any candidates, including program management and technical individuals to cover all areas listed in the SOW, proposed as key personnel and submit resumes for these candidates. The Contractor shall include qualifications of each individual proposed as key personnel who will be responsible for fulfilling this requirement, as evidenced by education and previous experience in conducting projects of similar scope, nature, and duration, with examples cited; Each resume submitted shall not exceed 5 typed pages (back-to-back) in length and include the following: - candidate's name; - the organization name of their current employer; - their relevant education, including advanced degrees and areas of specialization; - their relevant capabilities and experience, including notable projects; - their current country of citizenship. If a proposed candidate is a non-US citizen, the Offeror shall provide valid VISA documentation. The resumes shall be submitted as a distinct portion of the Technical Volume. If the Offeror is selected for award, the proposed candidates will be designated as key personnel in the key personnel clause after award. Factor B - EXPERIENCE The Offeror's proposal shall contain information demonstrating the relevance of the Offeror's experience as it relates to immersive visualization systems. The vendor shall provide a narrative that successfully and clearly demonstrates capabilities that include a minimum of six immersive visualization environments that they have designed and installed within the last three years that are within the scope of the accompanying SOW. The narrative shall include a project description as well as any innovative initiatives that were implemented successfully. The narrative shall address each of the items in the accompanying SOW detailed in section VI Minimum Contractor Qualifications. Factor C - PAST PERFORMANCE The Offeror shall submit past performance information as part of the Technical Volume. The Offeror shall submit past performance information for contracts under which the Offeror has performed as a prime contractor or as a first-tier subcontractor on similarly scoped contracts/orders awarded to them in the past three years by governmental or non-governmental entities. The Offeror shall submit at least two references on each non-Federal contract. Offerors are authorized to provide information on problems encountered on the identified contracts, as well as the Offeror's corrective actions. Past performance information may be submitted as a portion of the Technical Volume, or the Offeror may choose to use the Past Performance Information Questionnaire tool. The required format for this tool is attached, with instructions. If this tool is used, the Offeror shall submit Part I of the questionnaire with its proposal as an attachment to the Technical Volume. References for the Offeror shall submit Part II of the Questionnaire according to the instructions contained therein. The term "Offeror" here is defined as the prime contractor and any of its major subcontractors. The term "Major Subcontractor" is defined as any subcontractor that the Offeror expects to subcontract work to in excess of $150,000.00 throughout the life of this contract. Volume II - BUSINESS Volume (Factor D - Price) The Proposal Form (Standard Form 33), must be executed fully and used as the cover sheet (or first page) of Volume II. Include one (1) originally signed copy of the form in the Original Volume II. The Offeror shall submit the following as part of Volume II: The Offeror shall propose a total firm-fixed-price for the contract. The Offeror shall assume that the contract will begin on September 30, 2013. The Offeror shall include a pricing breakdown, to include: • The number of hours proposed per contract employee and corresponding fully burdened hourly labor rates. The proposed number of hours for each proposed contract employee shall be clearly identified and associated with the applicable labor category for each contract employee. • Pricing for all equipment. • Credit for trade-ins offered, if applicable. In order to facilitate the award process, ALL offers shall include a statement regarding the terms and conditions herein as follows: The Offeror shall state "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR The Offeror shall state "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following: Offeror shall list exception(s) and rationale for the exception(s)" Please note that this procurement is not being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If an Offeror submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the Offeror's FSS or GWAC contract, and the statement required above shall be included in the quotation. The successful Offeror must be actively registered in the System for Award Management (SAM) at the website https://www.sam.gov. Failure or refusal to register in SAM will forfeit award. 52.212-2 EVALUATION - COMMERCIAL ITEMS (JAN 1999) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer, conforming to the solicitation, represents the best value to the Government, price and non-price factors considered. Price Evaluation The Government intends to use a price/technical tradeoff process to award a firm-fixed-price contract to the responsible Offeror whose proposal represents the best value to the Government, evaluated cost/price and other factors considered. Upon receipt of proposals, the Contracting Officer will review them to determine if each Offeror followed all of the proposal preparation/submission instructions in this solicitation. A proposal that did not follow the proposal submission instructions may be deemed unacceptable and may not be further evaluated. Each proposal will be evaluated using the factors described below. An Offeror's failure to address any factor may be considered indicative of the Offeror's lack of understanding of the Government's requirements and may result in that proposal's being determined to be unacceptable. Evaluation Factors for Award: FACTOR A - TECHNICAL/MANAGEMENT APPROACH FACTOR B - EXPERIENCE FACTOR C - PAST PERFORMANCE FACTOR D - PRICE In determining best value, Non-Price Factors A through C, when combined, shall be more important than Factor D (Price). The Non-Price Factors A through C listed above are listed in descending order of importance. The Government reserves the right to make an award to other than the lowest-cost/priced Offeror or to the Offeror with the highest rating based on non-cost/price Factors A through D listed above if the Contracting Officer determines that to do so would result in the best value to the Government. DUE DATE FOR QUOTES ***The due date and time for receipt of quotations is August 26, 2013 no later than 12:00PM EST. The offeror shall hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers. Proposals must be received at the specific location at NIST identified below on or before the due date and time specified in the solicitation. Only information received on or before the due date and time shall be considered for award. Any proposal, or part thereof, received after the due date and time, shall be deemed late and not considered for award. Because of heightened security, FED-EX, UPS, or similar delivery methods are the preferred method of delivery of quotes. If an offeror is hand-delivering their proposal, the offeror must email the Contract Specialist at divya.soni@nist.gov and CC the Contracting Officer at mimi.robinson@nist.gov so that the email is received no later than 12:00 PM EST one business day before the proposal will be hand-delivered. The email must contain the following information: a. Offeror's Company Name b. Name of the person delivering the proposal c. Date and approximate time that the person will arrive at NIST Gaithersburg, MD campus d. Confirmation that the person is a US Citizen Proposals must be submitted so that they are received at the following address: Divya Soni NIST Building 301, Room B146 100 Bureau Drive, Stop 1640 Gaithersburg, MD 20899-1640 The Offeror must deliver the proposal so that it is received at the specific address, building number included, listed above by the due date and due time listed above. APPLICABLE PROVISIONS AND CLAUSES FOR THIS SOLICITATION: All application provisions and clauses for this solicitation can be found in the attached document titled "Applicable Provisions and Clauses SB1341-13-RP-0102.pdf".
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