MODIFICATION
65 -- Electronystagmography Machine
- Notice Date
- 8/5/2013
- Notice Type
- Modification/Amendment
- NAICS
- 423450
— Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers
- Contracting Office
- Department of the Air Force, United States Air Force Installation Contracting Agencies - Europe, 48 CONS/LGC - Lakenheath, RAF Lakenheath, Unit 5070 Box 270, RAF Lakenheath, 09461-0270
- ZIP Code
- 09461-0270
- Solicitation Number
- FM558722630457
- Archive Date
- 9/4/2013
- Point of Contact
- Luke Meister, Phone: 2261990, Darian L. Vomund, Phone: 001441638522398
- E-Mail Address
-
luke.meister@lakenheath.af.mil, darian.vomund.1@us.af.mil
(luke.meister@lakenheath.af.mil, darian.vomund.1@us.af.mil)
- Small Business Set-Aside
- N/A
- Description
- The Purpose of this solicitation amendment is to extend the response date from 5 August 2013 to 20 August 2013 (15 days). General Information: Document Type: Combined Synopsis/Solicitation Solicitation Number: FM558722630457 - Electronystagmography Machine Posted Date: 22 July 2013 Original Response Date: 5 August 2013 New Response Date: 20 August 2013 Classification Code: 6515 - Medical and Surgical Instruments, Equipment and Supplies Set Aside: Due to the overseas location of this solicitation, no set-aside will be used. NAICS Code: 423450 - Electromedical equipment merchant wholesalers Contracting Office Address Department of the Air Force, United States Air Force Europe. 48 CONS/LGCA - Lakenheath, RAF Lakenheath Unit 5070 Box 270 RAF Lakenheath, UK, 09461-0270. Description COMBINED SYNOPSIS/SOLICITATION - Electronystagmography Machine I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. II. This solicitation, RFQ Ref. # FM558722630457, is issued as a request for quotation. III. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-66, effective 01 Apr 2013. IV. Due to the overseas location of this solicitation, no set-aside will be used. The NAICS codes for this requirement is 423450 - Electromedical equipment merchant wholesalers V. This combined synopsis/solicitation is for the following commodities: CLIN 0001 - - Electronystagmography Machine ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1 Each Electronystagmography/Videonystagmography Machine ICS Chartr 200 CNG/ENG 4-Channel System with Light Bar Kit, VG40 Goggles, remote control, ENG cable, irrigator cable, USB cable (20ft), power supply, ENG external loop-back test fixture, installation/set-up guide (printed), user manual, ICS support material and Laptop PC with battery. FFP This is a brand name or equal requirement. The contractor shall provide all materials and transportation necessary to delivery requested materials. FOB: Destination NET AMT VI. Product is required to be in accordance with the salient characteristics listed below: Electronystagmography/Videonystagmography Machine: ICS Chartr 200 CNG/ENG (or equal) 4-Channel System with Light Bar Kit, VG40 Goggles, remote control, ENG cable, irrigator cable, USB cable (20ft), power supply, ENG external loop-back test fixture, installation/set-up guide (printed), user manual, ICS support material and Laptop PC with battery. a. Technical Specifications are to include: i. USB to PC Interface ii. 240 VAC/50-60HZ/700mA Power Supply AC/DC adapter w/15V DC output System capabilites are to include: i. 2 eyes/4 channels; full binocular testing for VNG input ii. 2 or 4 channels for ENG input iii. >100 dB at 50/60 Hz CMR ratio iv. 12dB/octave low pass filter with a cut off frequency of 35Hz for Channel Frequency Response v. Channel 1: >5.5 Mohms and Channel 2,3,4: >8 Mohms for Input Impedance vi. DC response coupling vii. 0.1° typical (horizantal and vertical) resolution viii. 1% full scale horizontal and 1.2% full scale vertical linearity ix. Full 60 Hz for all sampling rate tests x. ±30° horizantal and ±30° vertical eye tracking xi. Windows graphical user interface; high performance analysis software; database storage of test data; sophisticated patient and test data management xii. See-through for external targets; vision denied for testing in complete darkness b. Weight of binocoular goggles: i. No heavier than 15.2 oz (430 g) c. PC Requirements i. Pentium M or Pentium 4 Processeors ii. Minimum 1 GB RAM iii. USB 2.0 support iv. Microsoft XP Professional Service Pack 2 (or) Vista Business v. CD-R/W drive capability vi. Minimum screen resolution of 1024 (horizontal) x768 (vertical) at 96 dpi. And 32 bit color Hortmann Aircal Irrigator a. Technical Specifications: i. 12° to 50° temperature range ii. 12° to 37° (recommended setting 24°) cool stimulus iii. 37° to 50 ° (recommended setting 50°) warm stimulus iv. Digital temperature readout v. <60 seconds time to temperature vi. +/- 0.3° C temperature accuracy vii. 1 to 99 seconds in the time range viii. 4-10 liters per minute flow rate range ix. +/- 0.4 liters per minute flow rate accuracy x. Internally mounted compressor for air supply xi. Remote Control capability xii. Audible beep for timeout indication xiii. 85 VAC-265 VAC @ 50 or 60 Hz input power xiv. 1.6A @ 120 VAC, 0.8A @240 VAC for maximum current b. Operating Environment i. Temperature +15°C to +35°C ii. Relative humidity <90%, 35°C non-condensing iii. Air pressure 600 hPa to 1060 hPa c. Storing and Handling i. Temperature -25°C to +60°C ii. Relative humidity <90%, 35°C non-condensing iii. Air pressure 500 hPa to 1060 hPa VII. INSPECTION AND ACCEPTANCE TERMS Supplies/services will be inspected/accepted at: CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY 0001 Destination Government Destination Government DELIVERY INFORMATION CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC 0001 30 days. ADC 1 Medical Material FM5587/SGSL Unit 5210, Box 230 APO, AE 094610230 RAF LAKENHEATH BRANDON, SUFFOLK IP27 9PN UNITED KINGDOM FOB: Destination FM5587 VIII. FAR 52.212-1, Instructions to Offerors -- Commercial Items (Feb 2012), and its addenda as it applies to this acquisition. Please see the addendum below. IX. FAR 52.212-2, Evaluation -- Commercial Items (Jan 1999) applies to this acquisition. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Please see the addendum below. X. Offerors should include with their offers a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (Dec 2012). XI. FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (Feb 2012), applies to this acquisition. XII. FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (Mar 2012) (Full text included below); XIII. The following clauses are also applicable to this acquisition: CLAUSES INCORPORATED BY REFERENCE 52.204-7 Central Contractor Registration DEC 2012 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards AUG 2012 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment DEC 2010 52.211-6 Brand Name or Equal AUG 1999 52.212-1 Instructions to Offerors--Commercial Items FEB 2012 52.212-4 Contract Terms and Conditions--Commercial Items FEB 2012 52.214-34 Submission Of Offers In The English Language APR 1991 52.215-1 Instructions to Offerors--Competitive Acquisition JAN 2004 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-17 Evaluation of Foreign Currency Offers FEB 2000 52.229-6 Taxes--Foreign Fixed-Price Contracts JUN 2003 52.232-8 Discounts For Prompt Payment FEB 2002 52.232-17 Interest OCT 2010 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration OCT 2003 52.232-34 Payment By Electronic Funds Transfer--Other Than Central Contractor Registration MAY 1999 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.253-1 Computer Generated Forms JAN 1991 252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights JAN 2009 252.209-7001 Disclosure of Ownership or Control by the Government of a Terrorist Country JAN 2009 252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Terrorist Country DEC 2006 252.225-7041 Correspondence in English JUN 1997 252.229-7000 Invoices Exclusive of Taxes or Duties JUN 1997 252.229-7006 Value Added Tax Exclusion (United Kingdom) DEC 2011 252.229-7007 Verification of United States Receipt of Goods JUN 1997 252.229-7008 Relief From Import Duty (United Kingdom) DEC 2011 252.232-7008 Assignment of Claims (Overseas) JUN 1997 252.232-7010 Levies on Contract Payments DEC 2006 252.233-7001 Choice of Law (Overseas) JUN 1997 CLAUSES INCORPORATED BY FULL TEXT 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/ (End of provision) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/ (End of clause) 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984) (a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of"(DEVIATION)" after the date of the provision. (b) The use in this solicitation of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. (End of provision) 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984) (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation (48 CFR 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. (End of clause) 252.225-7042 AUTHORIZATION TO PERFORM (APR 2003) The offeror represents that it has been duly authorized to operate and to do business in the country or countries in which the contract is to be performed. (End of provision) 252.225-7043 ANTITERRORISM/FORCE PROTECTION POLICY FOR DEFENSE CONTRACTORS OUTSIDE THE UNITED STATES (MAR 2006) (a) Definition. United States, as used in this clause, means, the 50 States, the District of Columbia, and outlying areas. (b) Except as provided in paragraph (c) of this clause, the Contractor and its subcontractors, if performing or traveling outside the United States under this contract, shall-- (1) Affiliate with the Overseas Security Advisory Council, if the Contractor or subcontractor is a U.S. entity; (2) Ensure that Contractor and subcontractor personnel who are U.S. nationals and are in-country on a non-transitory basis, register with the U.S. Embassy, and that Contractor and subcontractor personnel who are third country nationals comply with any security related requirements of the Embassy of their nationality; (3) Provide, to Contractor and subcontractor personnel, antiterrorism/force protection awareness information commensurate with that which the Department of Defense (DoD) provides to its military and civilian personnel and their families, to the extent such information can be made available prior to travel outside the United States; and (4) Obtain and comply with the most current antiterrorism/force protection guidance for Contractor and subcontractor personnel. (c) The requirements of this clause do not apply to any subcontractor that is-- (1) A foreign government; (2) A representative of a foreign government; or (3) A foreign corporation wholly owned by a foreign government. (d) Information and guidance pertaining to DoD antiterrorism/force protection can be obtained from 48 Fighter Wing Anti-Terrorism Office DSN 226-1242, Commercial: 01638-521242. (End of clause) 252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (JUNE 2012) (a) Definitions. As used in this clause-- (1) Contract financing payment and invoice payment have the meanings given in section 32.001 of the Federal Acquisition Regulation. (2) Electronic form means any automated system that transmits information electronically from the initiating system to all affected systems. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests. However, scanned documents are acceptable when they are part of a submission of a payment request made using Wide Area WorkFlow (WAWF) or another electronic form authorized by the Contracting Officer. (3) Payment request means any request for contract financing payment or invoice payment submitted by the Contractor under this contract. (4) Receiving report means the data required by the clause at 252.246-7000, Material Inspection and Receiving Report. (b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests and receiving reports using WAWF, in one of the following electronic formats that WAWF accepts: Electronic Data Interchange, Secure File Transfer Protocol, or World Wide Web input. Information regarding WAWF is available on the Internet at https://wawf.eb.mil/. (c) The Contractor may submit a payment request and receiving report using other than WAWF only when-- (1) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor. In such cases, the Contractor shall include a copy of the Contracting Officer's determination with each request for payment; (2) DoD makes payment for commercial transportation services provided under a Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., PowerTrack, Transportation Financial Management System, and Cargo and Billing System); (3) DoD makes payment for rendered health care services using the TRICARE Encounter Data System (TEDS) as the electronic format; or (4) When the Governmentwide commercial purchase card is used as the method of payment, only submission of the receiving report in electronic form is required. (d) The Contractor shall submit any non-electronic payment requests using the method or methods specified in Section G of the contract. (e) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payments requests. (End of clause) 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013) (a) Definitions. As used in this clause-- Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization. Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system. (b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (c) WAWF access. To access WAWF, the Contractor shall-- (1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov;and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site. (d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the ``Web Based Training'' link on the WAWF home page at https://wawf.eb.mil/. (e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol. (f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order: (1) Document type. The Contractor shall use the following document type(s). COMBO (2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer. GOVERNMENT (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table* ------------------------------------------------------------------------ Field Name in WAWF Data to be entered in WAWF ------------------------------------------------------------------------ Pay Official DoDAAC Issue By DoDAAC Admin DoDAAC Inspect By DoDAAC ------------------------------------------------------------------------ (4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request. (5) WAWF email notifications. The Contractor shall enter the email address identified below in the ``Send Additional Email Notifications'' field of WAWF once a document is submitted in the system. luke.meister@lakenheath.af.mil (g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact. Not Applicable. Please see link below for guidance. https://wawf.eb.mil/xhtml/unauth/web/homepage/VendorGettingStartedHelp.xhtml (2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988. (End of clause) 5352.201-9101 Ombudsman. OMBUDSMAN (NOV 2012) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 <http://www.whitehouse.gov/omb/circulars/a076/a76_rev2003.pdf> competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen: Primary Command Ombudsman: Ms. Tara Petersen HQ USAFE/A7K, UNIT 3050, Box 10, APO AE 09094-0110 HQ USAFE/A7K, Flugplatz Ramstein, 66877 Ramstein Germany E-mail: tara.petersen@ramstein.af.mil Tel: (49)-6371-47-2209, Fax: (49)-6731-47-2025 Alternate Command Ombudsman: Ms. Heidi Hoehn HQ USAFE/A7K, UNIT 3050, Box 10, APO AE 09094-0110 HQ USAFE/A7K, Flugplatz Ramstein, 66877 Ramstein Germany E-mail: heidi.hoehn@ramstein.af.mil Tel: (49)-6371-47-9330, Fax: (49)-6731-47-2025 Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU or ARISRA level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS). ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODSs) (APR 2003) (a) Unless the requiring activity has obtained prior Senior Acquisition Official (SAO) approval, contractors may not: (1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or (2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS. [Note: This prohibition does not apply to manufacturing.] (b) For the purposes of Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs: (1) Halons: 1011, 1202, 1211, 1301, and 2402; (2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and (3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide. [NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Air Force definition of a Class I ODS.] (c) The requiring activity has obtained SAO approval to permit the contractor to use the following Class I ODS(s): Class I ODS/ Application or Use/Quantity (lbs.) per contract period of performance NONE (d) The offeror/contractor is required to notify the contracting officer if any Class I ODS that is not specifically listed above is required in the test, operation, or maintenance of any system, subsystem, item, component, or process. (End of clause) 5352.225-9004 Submission of Offers in Other than United States Currency. SUBMISSION OF OFFERS IN OTHER THAN UNITED STATES CURRENCY (JUNE 2006) (a) Offers may be submitted in United States dollars or the currency accepted at the place of performance. (b) All offers shall be evaluated for determination of contract award by converting all foreign currencies to equivalent United States dollars by using the Foreign Currency Fluctuation Defense (FCFD) budget rate for the applicable currency in affect on the date set for the receipt of initial proposals. (c) When a "Final Proposal Revision" is requested and received, in accordance with the applicable solicitation's terms and conditions, offers shall be evaluated by converting all foreign currencies to equivalent United States dollars by using the Foreign Currency Fluctuation Defense (FCFD) budget rate for the applicable currency in affect on the date set for the receipt of initial proposals. (End of Provision) XIV. No additional requirements or terms and conditions apply to this acquisition. XV. Defense Priorities and Allocations System (DPAS) assigned rating is: none. XVI. Quotes are required to be received no later than 8:00 AM CDT, Central Daylight Time or 02:00 PM BST, British Summer Time, on Wednesday, August 20, 2013 and must include the following: Company name; address; phone numbers; itemized quote; technical specifications. All quotes should remain valid until September 5 2013. Quotes should be emailed to luke.meister@lakenheath.af.mil or mailed to the following: 48 Contracting Sq/LGCA Attn: A1C Luke Meister Bldg 977, Boston Dr RAF Lakenheath, Brandon, Suffolk IP27 9PN XVII. Please direct any questions regarding this solicitation to: Luke Meister, Contracting Specialist, Phone (011) (44) 1638 5222398, Email luke.meister@lakenheath.af.mil. Darian Vomund Contracting Officer, Phone (011) (44) 1638 521164, Email darian.vomund@lakenheath.af.mil. ADDENDUM 52.212-1 AND 52.212-2 ADDENDUM TO 52.212-1 -- Instructions to Offerors -- Commercial Items (Feb 2012) A. To assure timely and equitable evaluation of the quote, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. All proposals must be based upon Firm Fixed Prices (FFP), FAR 16.202-1. The response shall consist of two (2) separate factors; Factor I - Technical Quote and Factor II - Price Quote. B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional cost information will be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists offerors may be required to submit uncertified cost or pricing data to support a determination of price reasonableness. C. Complete the necessary fill-ins and certifications in provisions/clauses. The provisions/clauses FAR 52.212-3, and 52.209-5 shall be returned along with the quote. D. Specific Instructions: FACTOR I - TECHNICAL QUOTE - To be technically acceptable contractor's catalogues, samples, and quote must adhere to the specifics in the solicitation and any posted amendments posted. Limited to no more than 10 pages to include any attachments. Any additional pages may not be evaluated or considered as part of the quote. Any attachments provided by the Contracting Office in this solicitation do not count toward the limit. Submit original and two (1) copies. FACTOR II - PRICE QUOTE - Submit original document. (a) Provide Discount Terms, Offeror Complete Address, Name, Date and Signature. Submit aforementioned information on company letterhead. Complete Line Item cost breakouts on the pricing schedule. In doing so, the offeror accedes to the contract terms and conditions as written in the SOLICITATION, with attachments. (b) A quote must be submitted for all CLINS. E. Documents submitted in response to this RFP must be fully responsive to and consistent with the following: (1) Requirements of the RFQ and government standards and regulations pertaining to the attached specifications. (2) Evaluation Factors for Award in provision 52.212-2, Evaluation-Commercial Items. (3) Any limitation on the number of quote pages. Pages exceeding the page limitations set forth in this solicitation provision will not be read or evaluated, and will be removed from the quote. General Information INFORMATION REGARDING SUBMISSION OF QUOTE: The preferred method is electronic submission via e-mail. Hand carried quotes must be delivered to the contracting office at Building 977, 1st Floor, RAF Lakenheath, United Kingdom, IP27 9PN. The sealed envelope or package used to submit your quote must show the time and date specified for receipt, the Solicitation Number, and the name and address of the offeror. Offerors are cautioned that RAF Lakenheath has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HANDCARRYING QUOTES. Offerors should allow sufficient time to obtain a visitor pass and arrive at the bid depository PRIOR to the time specified for receipt. Late quotes will be processed in accordance with FAR 52.212-1(f) "Late submission, modifications, revisions, and withdrawals of offers." Offerors are encouraged to submit their quote electronically to: luke.meister@lakenheath.af.mil and/or darian.vomund@lakenheath.af.mil. It is the offeror's responsibility to ensure the quote is sent to the correct government email address. Please note that our email system has a 10 MB limit for attachments. Offerors may send their quote using multiple emails and it is advised that number systems such as "email 1 of 4" are used so that if requested by the offeror, we can confirm receipt. The requirements for multiple copies do not apply to electronically submitted quotes. Quotes may also be mailed to: 48 Contracting Squadron Unit 5070 Box 270 APO, AE 09461 Or 48 Contracting Squadron Bldg. 977, Boston Dr. RAF Lakenheath, Bandon, Suffolk IP27 9PN (End of provision) ADDENDUM TO 52.212-2 -- Evaluation -- Commercial Items (Jan 1999) BASIS FOR CONTRACT AWARD: The award will be made to the vendor whose quote represents the best value to the government. As allowed by FAR 15.101-2, the Lowest Price Technically Acceptable (LPTA) selection process shall be applied. Award will be made tothe vendor who is deemed responsible and responsive that reflects a complete understanding of the Statement of Work (SOW) and represents the best value to the Government based on selection of the technically acceptable quote with the lowest evaluated price for non-cost factors. To be eligible for award, a quote must meet all technical requirements, conform to all required terms and conditions, and provide all information required. The technical area will be evaluated on an "acceptable" or "unacceptable" basis. Under the LPTA source selection process, trade-offs are not permitted, quotes are evaluated for acceptability but not ranked using the non-cost/price factors, and exchanges with offerors may occur. If the quote received is determined to be unacceptable, the vendor may be excluded from competition and may not be considered for award. A. EVALUATION FACTORS FOR AWARD: Two (2) evaluation factors will be used to evaluate quotes: Technical Capability and Price. FACTOR I - TECHNICAL QUOTE Technical Acceptable/Unacceptable Ratings Rating Description Acceptable Quote clearly meets the minimum qualification requirements of the solicitation. All factors and sub-factors have passed the evaluation. Unacceptable Quote does not clearly meet the minimum requirements of the solicitation. Each sub-factor must pass the evaluation in order for the technical factor to pass. Failure to address any sub-factor will deem an offer as technically unacceptable. The government will evaluate the technical quote and the below listed sub-factors on a pass/fail basis, assigning ratings of acceptable or unacceptable. An unacceptable rating for any of the below sub-factors will result in an unacceptable rating of this Technical Capability primary factor. Accordingly, under the LPTA source selection approach, offerors who receive an unacceptable rating for this factor may not be considered for award. If any single area receives a rating of unacceptable, the entire plan may be rated as Unacceptable. To be technically acceptable contractor's catalogues, samples, and quote must adhere to the specifics in the solicitation and any posted amendments discussed during the site visit. FACTOR II - PRICE QUOTE An offeror's proposed prices will be verified on the Solicitation CLIN Pricing Schedule by multiplying the quantities identified for each item number in the price schedule by the proposed unit price to confirm the extended amount for each price schedule item. The extended price for each line item will then be added together to arrive at a total evaluated price. As this requirement is a "commercial" service that will result in a "firm-fixed-priced" contract, a comparison of offeror's proposed, competitive prices will satisfy the requirement for price analysis. The price evaluation will be accomplished by conducting price analysis to assess and compare proposed prices and reasonableness of the proposed total evaluated price as defined in FAR 15.404-1 and FAR 15.305. Firm-fixed-price contract provides for a price that is not subject to any adjustment on the basis of the contractor's cost experience in performing the contract. (FAR 16.202-1) B. AWARD DETERMINATION: As a result of the Government‘s aforementioned evaluation, only those offerors whose quotes are determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. No trade-offs will be permitted between price, and the non-price factor of technical capability. Of those offerors found technically acceptable, an award determination will be made to the lowest priced offeror that is determined to be reasonable, realistic, and affordable. Additional Information for Offerors: Offerors are cautioned to submit sufficient information and in the format specified in 52.212-1, Instructions to Offerors-Commercial Items. Offeror‘s may be asked to clarify certain aspects of their quote (for example, to resolve minor clerical errors). These communications will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for quote revision. The government intends to award a contract without discussions with respective offerors. The government, however, reserves the right to conduct discussions if deemed in its best interest. (end of provision)
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