SOLICITATION NOTICE
J -- Maintenance Agreement for Perkin Elmer JANUS Robot Liquid Handling System / VICTOR Plate Reader
- Notice Date
- 8/8/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- Department of Health and Human Services, Food and Drug Administration, Office of Acquisitions and Grants Services, 5630 Fishers Lane, Room 2129, Rockville, Maryland, 20857-0001
- ZIP Code
- 20857-0001
- Solicitation Number
- FDA_13-233-RFQ-1122785
- Archive Date
- 8/29/2013
- Point of Contact
- Howard Nesmith, Phone: 870-543-7459
- E-Mail Address
-
howard.nesmith@fda.hhs.gov
(howard.nesmith@fda.hhs.gov)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the Federal Acquisition Regulation (FAR) format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The government intends to issue a Purchase Order in accordance with FAR PART 13.106 for the requirement herein under Simplified Acquisition Procedures. The solicitation number is FDA_13-233-RFQ-1122785. This solicitation is issued as a Request for Quote (RFQ). The associated North American Industry Classification System (NAICS) Code is- 811219 - Other Electronic and Precision Equipment Repair and Maintenance; Size standards $19 million. This solicitation is made available for full and open competition, meaning any qualified vendor, large or small, may submit a quote for consideration. Respondents are responsible for delivery in person, by e-mail, fax, mail or other delivery method of their complete proposal and any additional documents before 1:00 pm (Local Prevailing Time) in Jefferson, Arkansas on August 14, 2013 to howard.nesmith@fda.hhs.gov, Fax (870) 543-7990, or mail to the U. S. Food and Drug Administration, OO/OFBA/OAGS, Attention of Howard Nesmith, 3900 NCTR Road, Building 50, Room 424, Jefferson, AR 72079-9502. PLEASE NOTE - The above contact information is for the Contracting Office and not the delivery address. The delivery address is indicated in the FOB Destination section below. For information regarding this solicitation, please contact Howard Nesmith by e-Mail at howard.nesmith@fda.hhs.gov. The U.S. Food and Drug Administration (FDA), Center for Biologics Evaluation and Research (CBER), is soliciting quotes for an annual maintenance agreement for a Perkin Elmer JANUS Robot Liquid Handling System / VICTOR Plate Reader. Minimum Requirements for Preventative Maintenance Services: • Shall include not less than one (1) planned preventative maintenance visits per contract year. • Shall include unlimited corrective/remedial maintenance visits within 3 business days of call for service • Shall include unlimited technical support, Mondays - Fridays (excluding Federal Holidays) between the hours of 7:00 AM - 5:00 PM EST within 8 business hours of contact for assistance (e.g., telephone-based, email-based, website-based, etc.) • Shall include unlimited software and firmware updates. • All maintenance and repair activities shall be performed by formally trained and certified technicians/engineers, following Original Equipment Manufacturer (OEM) specifications, manuals, and service bulletins, using ne OEM replacement parts, components, subassemblies, etc. • All maintenance pricing shall be inclusive of labor, travel, replacement parts, components, subassemblies, etc. • Deliverables: Service Records and Reports The Contractor shall, commensurate with the completion of each service call or preventative maintenance visit, provide the end-user of the equipment and the Contracting Officer with a copy of a field service report/ticket identifying the equipment name, manufacturer, model number, and serial number of the equipment being serviced/repaired and detailing the reason for the service call, a detailed description of the work performed, the test instruments or other equipment used to affect the repair or otherwise perform the service, the name(s) and contact information of the technician who performed the repair/service, and for information purposes, the on-site hours expended and parts/components replaced. Offerors are afforded the opportunity to inspect the system by contacting the Contract Specialist/Contracting Officer identified herein to schedule an appointment. Failure to inspect the system will not relive the successful offeror from fully meeting the requirements of the resulting contract at the price offered. ***Note quotes should include any billable pre-inspection requirements. Schedule of Items Item #1 Service Maintenance Agreement Victor X3 Multilabel Plate Reader Serial Number: 20301127 Period of Performance: September 1, 2013 - August 31, 2014 Unit Price: _____________________ Item #2 Service Maintenance Agreement Stacker and Robotic Loading System Serial Number: 20301127 Period of Performance: September 1, 2013 - August 31, 2014 Unit Price: _____________________ Item #3 Service Maintenance Agreement JANUS Platform w/Gripper Serial Number: DG08118241 Period of Performance: September 1, 2013 - August 31, 2014 Unit Price: _____________________ > > Item #4 (1st Option Period) Service Maintenance Agreement Victor X3 Multilabel Plate Reader Period of Performance: September 1, 2014 - August 31, 2015 Unit Price: ______________________ Item #5 (1st Option Period) Service Maintenance Agreement Stacker and Robotic Loading System Period of Performance: September 1, 2014 - August 31, 2015 Unit Price: ______________________ Item #6 (1st Option Period) Service Maintenance Agreement JANUS Platform w/Gripper Period of Performance: September 1, 2014 - August 31, 2015 Unit Price: ______________________ > > Item #7 (2nd Option Period) Service Maintenance Agreement Victor X3 Multilabel Plate Reader Period of Performance: September 1, 2015 - August 31, 2016 Unit Price: ______________________ Item #8 (2nd Option Period) Service Maintenance Agreement Stacker and Robotic Loading System Period of Performance: September 1, 2015 - August 31, 2016 Unit Price: ______________________ Item #9 (2nd Option Period) Service Maintenance Agreement JANUS Platform w/Gripper Period of Performance: September 1, 2015 - August 31, 2016 Unit Price: ______________________ > > Item #10 (3rd Option Period) Service Maintenance Agreement Victor X3 Multilabel Plate Reader Period of Performance: September 1, 2016 - August 31, 2017 Unit Price: ______________________ Item #11 (3rd Option Period) Service Maintenance Agreement Stacker and Robotic Loading System Period of Performance: September 1, 2016 - August 31, 2017 Unit Price: ______________________ Item #12 (3rd Option Period) Service Maintenance Agreement JANUS Platform w/Gripper Period of Performance: September 1, 2016 - August 31, 2017 Unit Price: ______________________ > > Item #13 (4th Option Period) Service Maintenance Agreement Victor X3 Multilabel Plate Reader Period of Performance: September 1, 2017 - August 31, 2018 Unit Price: ______________________ Item #14 (4th Option Period) Service Maintenance Agreement Stacker and Robotic Loading System Period of Performance: September 1, 2017 - August 31, 2018 Unit Price: ______________________ Item #15 (4th Option Period) Service Maintenance Agreement JANUS Platform w/Gripper Period of Performance: September 1, 2017 - August 31, 2018 Unit Price: ______________________ GSA Contract Number: __________________ (if applicable) FOB Destination - U.S. Food and Drug Administration, Center for Biologics Evaluation and Research, 29 Lincoln Drive, Bethesda, MD 20892. Contract Type - Commercial Item - Firm fixed price. Contract clauses- Clauses incorporated by reference may be found at http://www.acquisition.gov/far/, http://www.hhs.gov/regulations/hhsar, or http://www.hhs.gov/asfr/ogapa/acquisition/policies/files/caac-consultation-accelerated-payment-gsa.pdf. The clause at FAR 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. The following addenda apply: FAR 52.232-99, Providing Accelerated Payment to Small Business Subcontractors (Deviation) (AUG 2012) The supplies and/or services delivered hereunder shall be inspected and accepted at destination by the contracting officer's representative (COR) specified at award. If the supplies or services are acceptable, the COR shall promptly forward a report of inspection and acceptance to the paying office. If the supplies or services are not acceptable, the COR shall document the nonconforming items/services and immediately notify the contracting officer. FAR Clause 52.204-4 Printed or Copied Double-Sided on Recycled Paper. FAR Clause 52.217-9 Option to Extend the Term of the Contract (MAR 2000) (a)...within 1 day of contract expiration;...at least 15 days before the contract expires... (c)...shall not exceed 5 years. The following HHSAR Clauses apply: 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (OCT 2009) 352.223-70, Safety and Health (JAN 2006) 352.231-71, Pricing of Adjustments (JAN 2001) Other Terms and Conditions Maintenance and Repair All maintenance and repair activities (including warranty work) shall be accomplished in accordance with Original Equipment Manufacturer (OEM) specifications. Records and Reports The Contractor shall, commensurate with the completion of each service call (inclusive of warranty service), provide the end-user of the equipment with a copy of a field service report/ticket identifying the equipment name, manufacturer, model number, and serial number of the equipment being serviced/repaired and detailing the reason for the service call, a detailed description of the work performed, the test instruments or other equipment used to affect the repair or otherwise perform the service, the name(s) and contact information of the technician who performed the repair/service, and for information purposes, the on-site hours expended and parts/components replaced. In addition, the Contractor shall provide a written report to the FDA COR and Contract Specialist, summarizing all maintenance and repair activities (including warranty work) each time service and/or repair is performed. The Contracting Officer is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to: (1) Direct or negotiate any changes in the statement of work; (2) Modify or extend the period of performance; (3) change the delivery schedule; (4) Authorize reimbursement to the Contractor any costs incurred during the performance of this contract; or (5) Otherwise change any terms and conditions of this contract. The Contracting Officer for this order is: to be identified at time of award. The COR is responsible for: (1) Monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) Interpreting the statement of work and any other technical performance requirements; (3) Performing technical evaluation as required; (4) Performing technical inspections and acceptances required by this contract; and (5) Assisting in the resolution of technical problems encountered during performance. The COR for this order is: to be identified at time of award. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, applies to this acquisition. The following additional FAR clauses cited in this clause are applicable: 52.204-10, 52.209-6, 52.219-4, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-36, 52.223-18, 52.225-13, 52.232-33, & (c) 52.222-51 Solicitation provisions The provision at FAR 52.212-1 Instructions to Offerors - Commercial Items applies to this solicitation. Addendum Paragraph (c) Period for acceptance of offers. The offeror shall state on its quote that the quoted prices in its offer firm until September 30, 2013. The provision at FAR 52.212-2 Evaluation-Commercial Items is applicable to this solicitation. The specific evaluation criteria to be included in paragraph (1) of that provision are as follows: The government will award the purchase order to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government on a best value (tradeoff) evaluation basis, price and other factors considered. The following factors shall be used to evaluate offers: (i) Technical acceptability of the services offered to meet the Government's requirement. (ii) Price. (Inclusive of all option periods) Technical acceptability is more important when compared to price in determining the best value to the government; however, price remains a significant factor. Technical acceptability will be determined by review of the technical approach proposed to meet the technical requirements. The government is not responsible for locating or securing any information, which is not identified in the proposal. To ensure information is available, vendors must furnish as part of their proposal all descriptive material necessary for the government to determine whether the service meets the technical requirements. Quotes shall include technical specifications, descriptive material, literature, brochures and other information corresponding to each minimum required item, which demonstrates the capabilities of the offeror. The Provision at FAR 52.212-3, Offerors Representations and Certifications-Commercial Items, applies to this acquisition. An offeror shall complete only paragraph (b) of the provision if the offeror has completed the annual representations and certification electronically via http://www.acquisition.gov/far/. (Dec 2012) An offeror should complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at https://www.sam.gov Addendum to Paragraph (b)(8) Representations and Certifications- In addition to completing the representations and certifications at FAR 52.212-3(b), the Contractor's quote shall also clearly show that the Contractor has selected the appropriate certification under FAR 52.222-48. Note: This solicitation is being issued under the premise that the Contractor will certify that the combination of equipment/service it will propose to fulfill this requirement is exempt from the Service Contract Act per the conditions set forth in FAR 52.222-48 & FAR 22.1003-4(c). If this is the case and the Contractor certifies that is exempt under the terms and conditions of 52.222-48, then clause 52.222-51 will flow per usual from this solicitation to the resulting order. In the event that a Contractor does not make this certification, traditional Service Contract Act clauses 52.222-41, and 52.222-43 shall be included in the resulting order award as well as Wage Determination WD 05-2035 (Rev.-13): http://www.wdol.gov/wdol/scafiles/std/05-2103.txt?v=13 The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this solicitation notice. It is the offeror's responsibility to monitor the internet site for the release of an amendment to the combined synopsis/solicitation (if any).
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/FDA/DCASC/FDA_13-233-RFQ-1122785/listing.html)
- Place of Performance
- Address: U.S. Food and Drug Administration, Center for Biologics Evaluation and Research, 29 Lincoln Drive, Bethesda, Maryland, 20892., United States
- Record
- SN03142232-W 20130810/130808235504-1d7db23263d2b61dd9ca1df185401b9a (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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