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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 14, 2013 FBO #4281
DOCUMENT

U -- Provide ICD-10 Coding Instruction on ICD-10 Clinical Modules / Procedure Coding System (CM/PCS) to VA Coders and Health Care Providers in VISN 5, VISN 6, and VISN 7 Networks - Attachment

Notice Date

8/12/2013
 

Notice Type

Attachment
 

NAICS

611430 — Professional and Management Development Training
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 6;201 Hay Street, Suite 304;Fayetteville NC 28301
 

ZIP Code

28301
 

Solicitation Number

VA24613I1985
 

Response Due

8/15/2013
 

Archive Date

10/14/2013
 

Point of Contact

Olin D Newsome
 

E-Mail Address

2-5023<br
 

Small Business Set-Aside

N/A
 

Description

I.Introduction: This sources sought notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). The VA is currently conducting market research to locate qualified, experienced and interested potential sources. Responses will not be considered as proposals, nor will any award be incurred by interested parties in responding to this sources sought announcement. The Veterans Health Administration (VHA) is seeking interested sources (contractors) for a near-future solicitation and procurement to American Health Information Management Association (AHIMA) certified International Classification of Diseases, 10th Edition, (ICD-10) Coding Instruction on ICD-10 Clinical Modules/Procedure Coding System (CM/PCS) to VA Coders and Health Care Providers in VISN 5, 6, and 7 Networks. At this time, no solicitation exists. Therefore, DO NOT REQUEST A COPY OF THE SOLICITATION. Background: Effective October 1, 2014, Centers for Medicare Services (CMS) will require public and private sectors to convert from using ICD- 9 CM coding convention to ICD-10 CM/PCS. This is a change from a 17,849 code system to one with 140,658 codes. This is an 87% increase in the number of codes in the new coding system. a.This transition to ICD-10 is a major undertaking for the entire health care industry; providers, payers and vendors. It will drive business and systems changes throughout the entire nation, from large national health plans to small provider offices, laboratories, medical testing centers, hospitals and more. To ensure a smooth transition, VHA facilities need to devote staff time and financial resources to transition activities. Within VISNs 5, 6, and 7, this change is expected to substantially and primarily impact revenue, reporting/clinical documentation, planning processes and business systems. A successful transition to ICD-10 will be vital to ensuring fiscal viability and uninterrupted operations. b.VISNs 5, 6, and 7 are partnering in this training initiative because they are serviced by the same regional VA billing facility, Mid-Atlantic Consolidated Patient Account Center (MACPAC) and have a mutual stake in minimizing billing errors and refusals resulting in delayed or denied payments. These VISNs have been assessing current systems and gaps and planning for this transition in concert with centralized direction and resources from the VA Central Office in Washington DC. In addition, VISN 6 has conducted an internal VISN-wide gap analysis which revealed approximately 60% of the coding staff have taken anatomy & physiology and 16% have taken medical terminology in the last two years. Fifty-three percent of staff are certified by AAPC and twenty-five percent are certified through AHIMA. c.At least one coder has taken the AHIMA ICD-10 Coding course. Nuance ICD-10 simulators have been installed at each VA Medical Center. VISN 6s' medical facilities are currently undergoing an external ICD-10 impact analysis with a focus on clinical documentation. VISN 7 has submitted purchase requests to have ICD 10 impact analysis complete at their VAMCs and obtain ICD 10 simulators. d.VISN 5 consists of three Health Care Delivery Systems covering the District of Columbia, Maryland and a portion of West Virginia. This includes 3 facilities and 17 CBOCs, and 40 coders, and approximately 1,300 providers. e.VISN 6 is comprised of eight VA medical centers and twenty-six community-based outpatient clinics (CBOCs), two dialysis clinics, and one outreach clinic spanning NC, Virginia, and a portion of West Virginia. The Network has approximately 1700 health care providers to serve approximately 320,000 veterans (including ~ 28,000 women veterans) annually across this three-state service area. VISN 6 VAMCs range in complexity from general medicine & surgery to state of the art tertiary care. VISN 6 has ~37,000 admissions and ~ 3.7 million outpatient visits. f.VISN 7 consists of eight VA medical centers-Ten divisions, 36 CBOCs, and one CLC spanning a tri-state area:Georgia, Alabama, and South Carolina. Network 7 has ~1700 providers to serve 387,271 veterans annually. It has 34,451 admissions and ~4.7 million outpatient visits per year. g.Related health care services provided by these three VISNs include a full range of outpatient and institutional acute and chronic care as well as preventative, restorative and palliative services. These include, but are not limited to the following Clinical Specialties: 1.Home Base Health Care 2.Extended Care and Rehabilitation 3.Hospice and Palliative Care 4.Mental Health 5.Primary Care (Ambulatory Care) 6.Social Work 7.Specialty Care-surgical specialties, neurology, radiation, oncology, and audiology 8.Spinal Cord Injury 9.Women's Health 10.Medical Foster Home Care 11.Community Living Center 12.Geriatrics 13.Occupational Therapy 14.Physical Therapy 15.Recreational Therapy 16.Dental 17.Medical 18.Telehealth (Teleretinal imaging, Tele-Pathology, Tele-Audiology, Tele-Dermatology, and Tele-Gynecology) curriculum II.Training Requirements: The VA seeks support for the implementation of ICD-10 for all modes of operations, including but not limited to recording clinical diagnosis and procedures, reporting, reimbursement, and statistical analysis. The Contractor shall provide detailed Terminal Learning Objectives (TLO's), and methods of measuring student's learning. The contractor shall provide Training Plans, course curriculum content, and delivery modalities to be utilized. The Contractor providing ICD-10 training shall provide credentials for both virtual and on-sight audience groups impacted by the implementation of ICD-10. III.Submittal Information: Contractors having the skills and capabilities necessary to perform the stated requirements should submit a response of no more than 15 pages in length, single spaced, 12 point font minimum. The Government will not review any other data or attachments that are in excess of the 15 pages. Companies should provide clear and unambiguous evidence to substantiate their capability to fulfill these requirements. Interested parties shall furnish the following minimum information: 1. Company name and address. 2. Company point of contact name, telephone number and email address. 3. Company business size and status (i.e., Large Business, Small Business, Service-Disabled Veteran Owned Small Business, Women-Owned Small Business, etc.), the number of years in business, affiliate information: parent company, joint venture partners, potential teaming partners. 4. If the company holds a Federal Supply Schedule (FSS) Contract, list the GSA Contract Number and relevant SINS. 5. Capabilities/Qualifications: A written response providing clear and unambiguous evidence to substantiate the capacity to fulfill this requirement. Description of the capabilities/qualifications/skills your company possesses to perform services described in the scope of work. 6. Past Experience: Brief summary of the company history relative to similar requirements. Offer may provide the following information on a maximum of three similar projects for which the responder was a prime or subcontractor. a. The name, address, and value of each project. b. The name, telephone and address of the owner of each project. c. A description of each project and why it is relevant to this requirement. Include difficulties and successes. d. Your company's role and services provided for each project. e. What kinds of performance assessment methods are commonly used? It is requested that the above information be provided no later than 8/15/2013 at 4:00PM EST. Responses should be emailed Olin D. Newsome Jr. at olin.newsome@va.gov. All email correspondence for this project must reference the RFI Number VA246-13-I-1985 on the subject line of the email. DISCLAIMER This notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this notice that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. Olin D. Newsome Jr., MBA, CPCM Contracting Officer VISN-6 Networking Contracting Officer (NCO-6)
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/FaVAMC565/FaVAMC565/VA24613I1985/listing.html)
 

Document(s)

Attachment
 

File Name: VA246-13-I-1985 VA246-13-I-1985.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=942701&FileName=VA246-13-I-1985-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=942701&FileName=VA246-13-I-1985-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03145333-W 20130814/130812234823-3886d4ab3f22c34b301dd9fe0396d980 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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