SOLICITATION NOTICE
R -- Orthopedic Surgical Instrumentation Management Services
- Notice Date
- 8/20/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541990
— All Other Professional, Scientific, and Technical Services
- Contracting Office
- Western Regional Contracting Office, ATTN: MCAA W BLDG 9902, 9902 Lincoln Street, Tacoma, WA 98431-1110
- ZIP Code
- 98431-1110
- Solicitation Number
- W91YU0-13-T-0182
- Response Due
- 8/20/2013
- Archive Date
- 10/19/2013
- Point of Contact
- Angela Dexter, 360-486-0708
- E-Mail Address
-
Western Regional Contracting Office
(angela.a.dexter.civ@mail.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is W91YU0-13-T-0182, 0010391974 and is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-69 The associated North American Industrial Classification System (NAICS) code for this procurement is 541990 (All other Professional Scientific and Technical Service) Size standard is $6.0 This RFQ is being issued as Firm Fixed Price, 100% SMALL BUSINESS SET ASIDE All responsible sources may submit a quotation which shall be considered by the agency These items/supplies are for use at William Beaumont Army Medical Center, (WBAMC)), El Paso, TX All responsible Contractors shall provide an offer for the following. CLIN 0001: The Contractor shall provide Orthopedic Surgical Instrumentation Management Services using qualified technicians who MUST be trained and certified on surgical instrumentation processing procedures, such as (decontamination, inspection and assembling and sterilization) for the Department of Central Materiel Services located at William Beaumont Army Medical Center, El Paso, TX, in accordance the attached scope of work. Period of Performance: 1 September 2013 through 31 Jan 2014 EVALUATION OF FACTORS: Award will be made based on Technical Acceptable Only. a.Technicians MUST be trained and certified on surgical instrumentation processing procedures, such as (decontamination, inspection and assembling and sterilization). b.Technicians MUST be must be skilled in operating all types of equipment pertaining to the final sterilized products. c.Technicians MUST be skilled in operating all types of equipment pertaining to the final sterilized products. The equipment shall includes washer disinfector, ultrasonic instrument cleaner, cart washers, steam sterilizers, plasma sterilizer, and other related equipment. d.Technician MUST be skilled in assemble of correction instrumentation within the correct instrumentation set, wrap or container. e.Technician MUST be able to pick the correct surgical instrumentation according to the surgeon's preference card. Technical Factors are more important than Price. Price must be determined to be fair and reasonable. Contractor shall submit specification with the quote. The following provisions will be included in the established solicitation, 52.212-1 Instructions to Offerors-Commercial Items; Addendum to 52.212-1 Instructions to Vendors (LOCAL PROVISION 5004); 52.212-2 Evaluation-Commercial Items; Addendum to 52.212-2 Evaluation Criteria; 52.212-3 Offerors Representations and Certifications- Commercial Items. Offerors must complete FAR 52.212-3 Offerors Representations and Certifications- Commercial Items or do so on-line at http://orca.bpn.gov. The following FAR clauses apply to this acquisition, 52.204-7 Central Vendor Registration. 52.212-1 Instructions to Offerors- Commercial Item, 52.212-4 Contract Terms and Conditions Commercial Items; 52.212-5 Deviation Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, 52.219-28 Post Award Small Business Program Representation,,52.252-2, Addendum to 52.212-1 (Local Provision 5004), The following Addendum to FAR 52.212-4(c) (Local Clause 5003)will also be included in the agreement, UNILATERAL CHANGES 1. The Contracting Officer may unilaterally reduce and/or de-obligate any quantities not supplied/performed at the end of the Unilateral Modifications; The Government may make unilateral modifications considered administrative in nature. Clauses Incorporated by Reference. 52.219-6 Notice of Total SB Set-side, 52.219-28 Post Award SB Program Representation, 52.222-3, Convict Labor, 52.222-19 Child Labor Cooperation With Authorities And Remedies, 52.222-21, Prohibition of Segregated Facilities 52-222-26, Equal Opportunity, 52.222-35 Equal Opportunity for Special Disabled Veterans, 52.222-36, Affirmative Action for Workers with Disabilities, 52.222-37 Employment Reports on Special disabled Veterans, Veterans of the Vietnam Era, and Other eligible Veterans, 52.222-50 Combat Trafficking in Persons,52.222-54 Employment Eligibility Verification, 52.225-13 Restriction on Certain Foreign Purchases, 52.228-5 Insurance -Work on Government Installation, 52.236-9 Protection of Existing Vegetation, Structure, Equipment, Utilities, and Improvement. The following DFARS clauses apply,; 252.225-7001, Buy American Act and Balance of Payments Program, 252.232-7003, Electronic Submission of Payment Requests, 252.247-7023, Transportation of Supplies by Sea 252.247-7023 with Alt III; 252.232-7010 Levies on Contract Payments. The full text version of FAR provisions and clauses may be accessed electronically at www.arnet.gov/far All vendors will be required to submit 2n1 invoicing through the Wide Area Work Flow electronic invoicing (WAWF). Potential contractors must be registered in the System for Award Management (SAMs) to be eligible for award. The CCR internet web site is http://www.sam.gov Place of Delivery: William Beaumont Army Medical Center (WBAMC) 5005 North Piedras Street EL Paso, TX 79920 Email address: angela.a.dexter.civ@mail.mil ALL QUESTIONS SHALL BE SUBMITTED VIA EMAIL. LATE SUBMISSON OF QUOTES AFTER THE CLOSING DATE WILL NOT BE ACCEPTED. STATEMENT OF WORK Orthopedic Surgical Instrument Management Service for William Beaumont Army Medical Center El Paso, TX 1. GENERAL 1.1. DESCRIPTION OF WORK The Contractor shall provide 6.0 Technicians must be trained and certified on surgical instrumentation processing procedures, such as (decontamination, inspection and assembling and sterilization.) Technicians must be skilled in operating all types of equipment pertaining to the final sterilized products. The equipment shall includes washer disinfector, ultrasonic instrument cleaner, cart washers, steam sterilizers, plasma sterilizer, and other related equipment. The contractor shall provide on a daily basis communication between the members of the operation room or designated individual to ensure all cases service are 95% free of instrumentation error. The Period of Performance will be on or about 1 Sep 2013 thru 31 Jan 2014. 1.1.1. Performance Measurement Requirement Summary. The following standards and measures will be used to evaluate Contractor performance and compliance under the contract. This information will be used to prepare annual past performance evaluations and to determine if performance justifies exercising option periods. PERFORMANCE OBJECTIVESTANDARDACCEPTABLE QUALITY LEVELMETHOD OF ASSESSMENT 1. Contractor shall provide full service management of surgical instrumentationComplete full inventory of orthopedic instrumentation and upgrade as neededComply with tasks 100% of the time.Chief of Central Materiel Services (CMS) will monitor with input from NCOIC CMS. 2. Contractor shall be available and responsive.Instruments shall be restored to a serviceable condition within 24 hours after deficiency is identified. A serviceable replacement will be available at all times.Comply with tasks 100% of the time.Chief of Central Materiel Services will monitor with input from NCOIC CMS. 3. Contractor shall provide services report. Faxed or e-mailed within five working days after work completion to Chief CMS.Comply with tasks 100% of the time.Chief of Central Materiel Services will monitor with input from NCOIC CMS. 4. Customer satisfaction.Maintain a high level of customer satisfaction providing 100% complete sets.No more than one substantiated complaint per 1-month period of the contract.Chief of Central Materiel Services will monitor with input from NCOIC CMS. 5. Contractor shall provide full service management of orth surgical instrumentation with 95% error free Maintain a high level of customer satisfaction providing 100% complete sets.Comply with tasks 95% of the timeChief of Central Materiel Services will monitor with input from NCOIC CMS. 1.2. Administrative. 1.2.1. Reports. The Contractor shall submit reports to the Chief of CMS or designated representative as requested for use in monitoring Contractor performance. Such reports may include, but are not limited to, a service report and level of satisfaction from the operating room staff. A check list will be provided determining accuracy and completeness and quality of work. 1.2.2. Safety. The Contractor shall ensure its personnel comply with all installation safety regulations. Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal. All WBAMC regulations are accessible through the WBAMC intranet. 1.2.3. The Contractor shall ensure its personnel comply with the local installation requirements and operation on the military facility. Any vehicle operated by contract personnel on the military installation must have the minimum liability coverage required by the state in which the performance is located. 1.2.4. The Contractor shall ensure its personnel comply with installation and WBAMC personnel identification and access requirements. The Contractor is responsible for absences due to expired identification and access documents. 1.3. Hours of Performance: 1.3.1. Orth Surgical Instrumentation Mgt Service hours the contactor shall be provided 24 -hour work schedule until work is completed which can range from 0645 to 0645 hrs the next day Mountain Standard time, excluding holidays. Closures. During anticipated closure of the facility due to Command declared training holidays or during unplanned closure of the facility due to natural disasters, military emergencies, severe weather, or otherwise, the contractor shall not invoice the Government for services not performed and the Government will not be liable to the contractors for any such closures. 1.3.2.1. Holidays. 1.3.2.2. The following is a list of legal federal holidays as referred to elsewhere in the contract. New Year's Day January 1st Martin Luther King's Birthday 3rd Monday in January President's Day 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran's Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday. Any holidays that are declared by Presidential Executive Order shall be observed in the same manner as the holidays listed above. If the area in which a contract employee is scheduled to work is closed due to the holiday declared by an Executive Order and the employee is not required to report in, payment will not be made for those hours. Closures of the installation due to inclement weather or other such acts of God shall be handled in the same manner. 1.4. CONDUCT. 1.4.1. The Contractor is responsible for the conduct of his/her employees. All services shall be provided in accordance with established standards, principles, and ethics of the profession and applicable professional specialty organizations, and shall ensure the highest regard to patient dignity. 1.4.2. The Contractor shall ensure that its personnel comply with WBAMC policies regarding personal appearance and conduct. 1.4.3. Inquiries. Contractor shall ensure that its personnel do not respond to any media inquiries. Any inquiries from the media shall be immediately relayed to WBAMC Public Affairs Officer (PAO). There shall be no interviews, comments, or any other response without the knowledge and approval of WBAMC Commander. Other than routine inquiries from external agencies, all other inquiries and complaints shall be brought to the attention of the Government. 1.4.4. Smoking. The Contractor shall ensure its personnel shall comply with WBAMC smoking policy. 1.4.5. Complaints. Complaints will be validated by the Chief of CMS and be reported in writing to the Contracting Officer and the Contractor for action, if it constitutes a failure to perform, as determined by the Government. The Contractor shall have no more than one substantiated complaints for each period of performance. 2. SPECIFIC TASKS. The Contractor's areas of responsibility shall include, but are not limited to the following: 2.1. Contractor shall provide five qualified technicians Orthopedic Surgical Instrumentation Management Services for who must be trained and certified on surgical instrumentation processing procedures, such as (decontamination, inspection and assembling and sterilization.). 2.1.2. Technicians must be skilled in operating all types of equipment pertaining to the final sterilized products. The equipment shall includes washer disinfector, ultrasonic instrument cleaner, cart washers, steam sterilizers, plasma sterilizer, and other related equipment. Technician will assemble correction instrumentation with the correct set, and wrap and/or place in appropriate container. Instrumentation must be picked according to the surgeons' preference card. 2.1.3. The contractor shall provide on a daily basis communication between the members of the operation room or designated individual to ensure all cases service are 85-95% free of instrumentation error. 2. 1.4. The contractor shall only accept phone calls for service from the Chief of CMS, NCOIC of CMS or designated representative. 2.1.5 Contractor will provide personnel skilled in operating all type of equipment pertaining to the final sterilized product. The equipment includes washer disinfectors, ultrasonic instrument cleaner, cart washers, steam sterilizers, plasma sterilizer, and any other equipment use for the purpose of completing full sterilization procedures. 2.3. Unscheduled Service if necessary as part of managing the instrumentation of orthopedic surgical service. Service will include orthopedic surgical cases added to the operating room schedule after schedule is finalized during Monday through Friday. This will include the decontamination, assembly, sterilization, and delivery of the instrumentation to the operating room. 2.4. Scheduled Service is the necessary management of the instrumentation necessary to provide a totally functional state of operation during each orthopedic surgical case. This includes all actions to comply with manufacturer's specification, i.e., it includes replacement parts, labor, travel (when necessary), cleaning, lubrication, inspection, sharpness, and testing. Decontamination performed to the manufacture's specification, instrument replacement, assembly, sterilization. All replacement parts, instruments, or equipments provided by the contractor are to be properly identified prior to placement into circulation. 2.5. The Contractor is required to complete a background check, WBAMC hospital orientation, and obtain a security badge from the provost marshal prior to the start of services. 2.6. Upon completion of daily services, a quality assurance sheet and a written service invoice shall be provided and verified against the final surgical schedule kept in the operating room. All services are delivered at a predictable amount on a per procedure-completed cost basis. 3. INVOICING: 3.1 All 2 in 1 invoice will be submitted through Wide Area Workflow (WAWF) each month after service in accordance with the contract. Contractor shall notify the designated point of contact via email that an invoice is in WAWF for verification and receiving of services performed in accordance with the contract. Once the invoice is received in WAWF by the designated point of contact, it will be forwarded to DFAS-INDY. 4. Quality Assurance Surveillance Plan (QASP) 4.1 The purpose of this QASP is to provide a planned process for surveillance of the contractor's actual performance and comparing that performance against the contractual requirements to determine conformity in accordance with the Scope of Work (SOW). The Government has the right to change or modify this quality assurance surveillance plan and methods at its discretion. The overall policy of the government for contractor control and Government quality assurance and applicable definitions are provided in the Federal Acquisition Regulations (FAR) in Part 46 Quality Assurance and applicable clauses in the SO. Technician will be required to follow all hospital policies and procedures regarding HIPPA and APEQS training. 4.1.1 Surveillance Methods: The contractor's performance will be monitored by the designate government point of contact. Completed delivery of services will be verified with the SOW prior to making any payment approvals. Incomplete or delayed performance will be forwarded the OIC or the NCOIC of CMS then to the Contracting Officer. 4.1.2 Remedy: Should unacceptable performance occur, the government will document the contractor's past performance, issue cure notices or may terminate the contract by default. 4.1.3. Key areas of performance which will be monitored by the OIC and/or NCOIC of CMS in accordance with the specific requirements. 5. CONTRACTOR MANPOWER REPORTING ACCOUNTING FOR CONTRACT SERVICES-The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address https://cmra.army.mil. The required information includes the following: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mails address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractor); (6) Estimated direct labor dollars paid this reporting period (including sub-contractor); (7) Total payments (including sub-contractor); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (10) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest City, Country, when in an overseas location, using standardized nomenclature provided on website); (11) Presence of deployment or contingency contract language, and, (12) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. This cost will be reflected on a separate line item and can be invoiced upon completion of the report. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. The contractor shall notify the Government Designated Point of Contact (POC) by the 5th working day of November whether or not they have completed this report. If the POC is unavailable, the contractor will notify the Contracting Officer. The following information is provided for the Contractor's use in completing the above report: Predominant Federal Service Code: S10 Unit Identification Code for the Army Requiring Activity: W0Q3AA 1. Contracting Office / Contracting Officer, Government Designated Point of Contact (POC)Western Region Contracting Office, MEDCOM / Contracting Officer/ Government Designated Point of Contact (POC): 2. Contract NumberW91YU0-13-P-XXXX 3. Beginning/Ending Dates coveredOn or about 1 Sep 2013 thru 31 Jan 2014 (until contract expiration). 4. Contractor Name, Address, Phone Number, email, & POC 5. Estimated Direct Labor Hours (including sub-contractors) 6. Estimated direct labor dollars paid this reporting period (including sub-contractor 7. Total Payments (including sub-contractor) 8. Federal Service CodeS10 9. Army's Organizational UIC W0Q3AA, William Beaumont Medical Center, El, Paso,TX 10. Location of WorkWilliam Beaumont Medical Center,5005 North Piedras Str, El, Paso,TX 11. Deployment/ContingencyNone 12. Number of Contractor/Sub-contractor Employees deployed in theaterNone Report Schedules are based on the Government's Fiscal Year cycle, regardless of the contract period of performance cycle. Report cycles are as follows for any reporting year in which performance occurs: Reports required under this contract are as follows: Report #1: 1 Sep 2013 through 31 Jan 2014 - Report due no later than 31 October2014 END OF WORK STATEMENT
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- Place of Performance
- Address: Western Regional Contracting Office ATTN: MCAA W BLDG 9902, 9902 Lincoln Street Tacoma WA
- Zip Code: 98431-1110
- Zip Code: 98431-1110
- Record
- SN03154881-W 20130822/130820235239-796c8e8a2fce715408a009e8e4a15122 (fbodaily.com)
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