FBODaily.com | FedBizOpps: FILE | S | Leadership Retreat - Attachment

FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 22, 2013 FBO #4289
DOCUMENT

S -- Leadership Retreat - Attachment

Notice Date: 8/20/2013
Notice Type: Attachment
NAICS: 721110 — Hotels (except Casino Hotels) and Motels
Contracting Office: Department of Veterans Affairs; Oklahoma City VA Medical Center; 921 N.E. 13th Street; Oklahoma City OK 73104-5007
ZIP Code: 73104-5007
Solicitation Number: VA25613I1776
Response Due: 8/27/2013
Archive Date: 10/26/2013
Point of Contact: Billy Morris
E-Mail Address: billy.morris@va.gov
(billy.morris@va.gov)
Small Business Set-Aside: N/A
Description: This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be via email to billy.morris@va.gov. Please have all questions about this Sources Sought in by 8/26/2013 @ 12:00 PM CST. The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Businesses. The North American Industry Classification System (NAICS) number is 721110, the business size is 7.0 million. Responses to this notice shall include the following: (a) company name b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Business Size REQUIREMENT: The Department of Veterans Affairs, Oklahoma City VA Medical Center is requesting the following: The Contractor shall provide all necessary labor, facilities, equipment, materials, food, etc. to the Oklahoma City VA Medical Center (OKCVAMC) to facilitate a conference entitled " Leadership Retreat" to be held on November 5-7, 2013 in strict accordance with all terms, conditions and specification of the solicitation and resulting contract. MEETING SIZE/ACCOMODATIONS: Approximately 45 participants will attend the meeting/retreat. OKCVAMC will require an estimated 45 Rooms at the hotel. 2 rooms on November 4, 2013, and 45 rooms for each of the following days: (November 5 and 6, 2013). Sleeping rooms must be priced at the government per diem rate, held in a block to be reserved and paid for by individual participants, along with expenses they may incur that are outside the specified schedule of items, for example, personal telephone calls and room service. Location: Location of the hotel shall be greater than at least 50 miles but not more than 150 miles from Oklahoma City. The area of consideration should include the state of Oklahoma. (See Provision 52.212-2 for technical submission of this requirement). Any facility interested in responding to this Sources Sought MUST meet the fire and safety requirements of the Hotel and Motel Fire Safety Act (see http://www.usfa.fema.gov/applications/hotel/hotmot_act.cfm). The contractor shall provide water, paper, and pens in all meeting rooms. The contractor shall provide audio-visual equipment (detailed below) as specified below for each day as needed (at the expense of the Department of Veterans Affairs). Meeting room (detailed below) shall be ready for use no later than one (1) hour prior to scheduled meeting times. SCHEDULE OF ITEMS: This is to be a group booking contract for meeting room, food, beverages and audio-visual equipment. The items covered in the contract are to be billed directly to VA and are not the responsibility of individual attendees of the retreat. Item No. 1 MEETING SPACE ITEMS - each meeting space provided shall include glasses, pitchers of water, paper and pens. Notes: Crescent Rounds Style - Adult education, table and chairs for group of 6 that allows view to presentations. DAY 1 - November 5, 2013 General Session (to accommodate 45 people) ______________ Noon - 5:00 pm Crescent Rounds Style (6 chairs per table so that no one has their back to the presenter) DAY 2 - November 6, 2013 General Session (to accommodate 45 people)______________ 7:00 am - 5:00 pm Crescent Rounds Style (6 chairs per table so that no one has their back to the presenter) DAY 3 - November 7, 2013 General Session (to accommodate 45 people) ______________ 7:00 am - 1:00 pm Crescent Rounds Style (6 chairs per table so that no one has their back to the presenter) Note: As previously indicated paper, pens, glasses and pitchers of water should be supplied in meeting room throughout the retreat. TOTAL FOR SPACE NEEDS: $_______________________ Item No. 2 AUDIO VISUAL EQUIPMENT Requirements for each day: Large screen LCD projector Podium One (1) lavaliere microphone One (1) handheld microphone (for audience) TOTAL AUDIO VISUAL REQUIREMENTS $_______________________ Item No. 3 FOOD/BEVERAGE OPTIONS DURING MEETING BREAKS Day 1: Afternoon Snack/Beverage for 45 attendees Day 2: Morning Snack/Beverage for 45 attendees Afternoon Snack/Beverage for 45 attendees Day 3: Morning Snack/Beverage for 45 attendees TOTAL FOOD/BEVERAGE REQUIREMENTS $_______________________ AGGREGATE TOTAL OF MEETING SPACE, AUDIO VISUAL AND FOOD/BEVERAGE REQUIREMENTS $___________________
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/VA/OCVAMC635/OCVAMC635/VA25613I1776/listing.html)
Document(s): Attachment; File Name: VA256-13-I-1776 VA256-13-I-1776_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=958909&FileName=VA256-13-I-1776-002.docx); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=958909&FileName=VA256-13-I-1776-002.docx; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Record: SN03155028-W 20130822/130820235412-28a3332de3ccbe484c7812def1477816 (fbodaily.com)
Source: FedBizOpps Link to This Notice
(may not be valid after Archive Date)

| FSG Index | This Issue's Index | Today's FBO Daily Index Page |

Loren Data's SAM Daily™

S -- Leadership Retreat - Attachment