SPECIAL NOTICE
99 -- Department of the Interior Electronic Invoicing Requirement--Financial and Business Management System (FBMS) Effective October 1 , 2013.
- Notice Date
- 8/21/2013
- Notice Type
- Special Notice
- Contracting Office
- Bureau of Reclamation-DO-Acquisitions/Financial Assistance Policy Group PO Box 25007, 84-27820 Denver CO 80225
- ZIP Code
- 80225
- Archive Date
- 8/21/2014
- E-Mail Address
-
Point of Contact above, or if none listed, contact the IDEAS EC HELP DESK for assistance
(EC_helpdesk@NBC.GOV)
- Small Business Set-Aside
- N/A
- Description
- Effective October 1, 2013, the U.S. Department of the Interior, Bureau of Reclamation (Reclamation) will implementing the use of the Invoice Processing Platform (IPP) for the electronic submittal of invoices against acquisition awards (i.e. Contracts, Purchase Orders, Delivery/Task Orders, and Blanket Purchase Agreements (BPA Calls)) issued under the authority of the Federal Acquisition Regulation (FAR). The U.S. Department of the Treasurys Financial Management Service (FMS), in partnership with the Federal Reserve Bank of Boston (FRBB), a fiscal agent of the U.S. Treasury, is offering IPP service for use by Federal government agencies and their suppliers. IPP is a new service provided by the FMS to assist DOI and its vendors in streamlining the order-to-pay process. Currently, the following DOI organizations are using IPP: 60 Departmental Offices, the U.S. Fish and Wildlife Service, the U.S. Geological Survey, the Bureau of Land Management, the Bureau of Ocean Energy Management, the Bureau of Safety and Environment Enforcement, the Office of Surface Mining Reclamation and Enforcement, the National Park Service and Indian Affairs. IPP is available through FMS at no cost to DOI vendors. IPP enables vendors to create invoices directly from the contract award and submit them electronically to DOI. IPP also provides vendors online access to invoice status and payment information for all government payments; not only those invoiced via IPP, including offset and partial payments. Please visit the IPP website at https://www.ipp.gov/ for questions on the program, contact information, demonstrations, registration video and seminar schedules that you may attend. Reclamation vendors with open acquisition awards as of October 1, 2013 will automatically be enrolled in IPP beginning mid to late October, when the DOI Financial and Business Management System is brought back online after year-end activities. DOI will be notifying these vendors via email from August through September. Note only new acquisition awards financially obligated on or after September 21, 2013 (regardless of the award's effective date) will require the use of IPP for the electronic submittal of invoices. A new award does not include any type of modification to an existing award (including the exercise of option periods) unless stated so in the modification. For questions about whether acquisition award(s) are subject to IPP, contact the Contracting Officer named on the award. Vendors may contact the IPP Helpdesk for IPP enrollment questions (866-973-3131) or email IPPgroup@bos.frb.org for assistance. For DOI-specific questions regarding the mandatory use of IPP, please email the DOI IPP Team at FBMS_IPP@FBMS.DOI.GOV. It is important to note that IPP is only applicable to procurements/acquisitions awarded under the authority of the FAR. It does not apply to Financial Assistance awards (i.e. grants or cooperative agreements) or Public Law 93-638 Contracts. Also note that registration in IPP is different than registration in the System for Award Management (SAM.gov). Contractors must continue to maintain and renew SAM.gov registration separately to receive payments.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/f7a80ce98ec1aa487fd0a7e1d83417b3)
- Record
- SN03157425-W 20130823/130822000006-f7a80ce98ec1aa487fd0a7e1d83417b3 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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