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FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 07, 2013 FBO #4305
DOCUMENT

C -- Construct 2nd Floor Addition on Building 110B - Attachment

Notice Date: 9/5/2013
Notice Type: Attachment
NAICS: 541310 — Architectural Services
Contracting Office: Department of Veterans Affairs;Network Contracting Office 6;100 Emancipation Drive;Hampton VA 23667
ZIP Code: 23667
Solicitation Number: VA24613R1076
Archive Date: 12/13/2013
Point of Contact: Jarrod January
E-Mail Address: 5-3999<br
Small Business Set-Aside: Service-Disabled Veteran-Owned Small Business
Award Number: VA246-13-C-0150
Award Date: 9/5/2013
Awardee: J&B HARTIGAN, INC;103 ADAMS CT;CARROLLTON;VA;233142695
Award Amount: $792,729.00
Line Number: SOW
Description: SCOPE OF WORK Construct 2nd Floor Addition on Building 110B 590-012 GENERAL INTENT: Furnish Architect/Engineer services to prepare final construction documents to construct approximately 30,000 square foot 2nd floor addition (this building was designed to support 3 floors with 3 interstitial spaces) to house Specialty and Primary Care functions for this medical center. The Department of Veterans Affairs constructed half of the second floor during the Major construction project, 590-064, Ambulatory Care Addition, completed in April of 2001. The VA has the original drawings for this project and most are AutoCAD files available for the A/E's use. Construction funding for this project is approved for $8,500,000. The Roof Plan of Building 110B shown below indicates the area for the new addition within the clouded area. Scope: Services shall include: Meet with medical center staff to discuss functional needs and priorities. Perform a detailed review of existing space needs related to Ambulatory Care and Specialty Care. Prepare preliminary documents which explore design concepts and preliminary cost estimates for VA review. Meet with VA staff to present various items for design considerations along with recommended priorities. Design work shall include an emphasis on water savings and energy savings - lighting, HVAC, etc. The existing structure is not LEED certified, but the government is being held to higher standards for energy consumption. Prepare any conceptual drawings required to present recommendations to non-engineering personnel. Once preliminary plans and budget are approved, these will be used as a basis for development of design development drawings and construction documents. The A/E shall comply with the VA's program for Federal preservation. All documents for cultural resource management are located on the following web site: http://www.cfm.va.gov/historic/ The A/E shall include in his design any environmental permits (i.e. VPDES) and ensure proper erosion control measures are also included in the contract documents for construction. Hazardous materials investigations. None of the areas to be affected by this work are known to contain asbestos. However, there are inactive and undocumented systems crisscrossing the facility which may contain asbestos or other hazardous materials. If hazardous materials are discovered, the services of a CIH will be required. Utility design. Minimal utility involvement is expected - since this building was designed to house an additional 1.5 stories of livable space. All site utility work for this building was developed/designed for future expansion and most likely will not require any upsizing. Existing site utilities consist of water, fire protection, steam, sewer, natural gas, medical gases, data, telephone, and electric. Site design documents including existing grades, rough and finishing grading lawns, planting and landscaping. On-site utility systems will be located and documented including fire protection, drainage, building orientation, site lighting, site access, environmental determinate and historic and archeological preservation. Applicable permit (including VPDES) submissions will be completed by the A/E. Archeological preservation. A/E will notify the contracting officer immediately upon discovery of any possible historical or archeological data that may warrant investigation. Any historical or archeological survey mitigation plan or salvage operation will not be part of this contract unless otherwise agreed. Removal/containment of any hazardous materials will be addressed in the design documents. Any hazardous material work will be reviewed by a certified industrial hygienist. All drawings shall be as per the VA National CAD Standards located at the following web site: http://www.cfm.va.gov/til/projReq.asp#cad Cost estimates detailing quantities of materials, labor, profit, overhead, insurance, taxes, etc. in the format found at http://www.cfm.va.gov/contract/aedessubreq.asp Specifications for all sections of the work utilizing the VA Master Specification system (found at http://www.cfm.va.gov/TIL/ ) setting forth in detail all requirements for the construction fully coordinated with the drawings. Life safety and infection control will be taken into account during all phases of design. Final construction documents will detail measures to be taken by the contractor to assure life safety and infection control. A preconstruction risk assessment will be completed and included in project submissions. Plans for phasing construction to minimize impact on the medical center will be incorporated into the construction documents. Items to be addressed may include timing of road closures, limited lane closures, work after normal working hours, limited parking closures, etc. Plan construction to include impacts on the medical center such as providing alternate parking or temporary access points. Presentation and review submissions. Construction period services to include site visits, RFI response (including SOW and cost estimate), site inspections, shop drawing review, submittal review, materials testing, and hazardous material monitoring. Provide bound specifications and 100% construction drawings with all xref's bound. Construction documents will be required to be furnished in hard copy, electronic.dwg files (AutoCAD 2012 or 2013) and electronic.pdf files. All design submissions will be submitted in accordance with the Program Guide PG-18-15, Volume C, for NRM projects. These submission requirements may be found at the following web site: http://www.va.gov/facmgt/ae/des_sub.asp. Each review submission will require 3 full size, bound sets of plans, 3 C size bound sets of plans, and 2 complete sets of specifications, bound in 3 ring binders with specification sections clearly tabbed. Only 1 bound copy of calculations and cost estimates is required. Other applicable program guides can be found at http://www.va.gov/facmgt/standard/. MAJOR WORK ITEMS Investigation of existing conditions: The Architect/Engineer shall make a thorough investigation of the existing site (including topographic surveys, test borings, test pits, soil tests, subsurface exploration and other investigations as he determines are required for the proper design of the project). Existing conditions shall be determined by verifying information from field investigation. The survey shall be conducted to obtain sufficient information to permit designers to develop a detailed cost estimate and schematics. The entire Veterans Affairs drawing files will be made available and accessible along with reproduction materials, but the A/E shall provide manpower to reproduce prints. AutoCAD drawings are also available for use. This information is the best available but the Government does not guarantee its accuracy or completeness. The A/E investigation of field conditions shall be performed in a competent professional manner in accordance with Architectural Design Manual PG 18-10. Site utility locations will be verified by the A/E (VA staff will not mark utilities). Where hidden conditions dictate, the VA will provide access holes as needed. The A/E will provide materials testing services during construction. Drawings and Specifications: Develop a full set of drawings and specifications for bid purposes. Develop a set of design development drawings (DD-1's and DD-2's), and construction documents (CD-1's and CD-2's). Prepare working drawings on AutoCAD MEP/Architecture, 2012 versions, utilizing all of its "smart" capabilities (for example: Schedules linked to design, tags linked to design smart doors, smart walls, smart windows, smart ducts, smart spaces, smart piping, ceiling grids linked to design and details linked to design). In addition, working drawings must be created reflecting actual construction materials/components (for example: 3-5/8" metal stud wall with 5/8" gypsum wallboard on both sides shall be represented in the drawing as a single wall style with all components indicated with a wall height appropriate for its purpose. Walls shall be tagged appropriately and listed in a "Wall Schedule" with the tag, description, fire/smoke rating, STC rating and notes for each different wall type. Do not draw walls as separate lines. Each wall shall be continuous unless design requires fire/smoke rating barriers/partitions and or chases/shafts/columns). All AutoCAD drawings shall be in an organized drawing file system using its "Project Browser/Navigator". Construction Period Services: Provide construction period services to include reviewing shop drawing review, submittals, site inspections, and RFI response. If there are any design errors or omissions, the A/E shall provide all services necessary information (including sketches and cost estimates) to correct the error and provide the Contracting Officer with a basis for negotiation. Final drawing submittal will include hard copies as described for other submissions as well as a CD clearly labeled with the project name, number and submittal date containing: 1. Folder labeled "bid documents" a.All specifications bound in 1 word document (make sure spec sections are separated by page breaks) b.All drawing sheets in one.pdf file. 2.Folder labeled "DWG's" with subfolders containing engineering disciplines (Architectural, MEP, Structural, Civil, etc) which includes the.arj file (for every discipline) to launch and organize the drawing file system and make all drawings the current project inside of AutoCAD. 3.Folder labeled "PDF sheets" containing separate.pdf documents for each discipline. 4.Folder labeled "cost estimate" containing a copy of the final construction cost estimate documents 5.Folder labeled "calculations" containing final calculation documents. 6.Folder labeled "specifications" with a word document for each spec section 7.Folder labeled "misc" for IH reports, materials testing, VPDES permit, soils tests, etc. Upon construction completion, red line drawings will be furnished to the A/E to prepare as built drawings. Final as built drawings will be furnished as master building drawings in a project manager format prescribed by the VA. Site Visits: The Architect/Engineer shall include site visits in this contract. The site visits will be as needed during design development, pre-bid conferences, partial final and final inspections, and inspection of work during construction. Once construction starts, the VA shall determine when these site visits are to be issued. The A/E will also provide services of an independent materials testing agency to perform all materials testing during construction. These requirements are conjunction with the work described in spec section 01 45 29. GENERAL Completed design shall result in a cost that is within the budget limitations. To ensure this, the A/E shall set up one or more bid deduct alternatives totaling 20% or the construction cost. If the base bid cost exceeds budget, and deduct alternates do not bring the project within the construction budget, the A/E shall re-design or take necessary steps to reduce the cost so that budget limitations are not exceeded. The project construction will be under the supervision of the COTR/Project Manager. The Architect/Engineer shall furnish assistance during the construction period, including review of shop drawings, RFI response, submittals, site visits and serve as necessary in clearing up any problems that may arise. Bidding shall be handled by the Veterans Affairs Contracting Officer. For more detailed information, see Architect/Engineer Contract Representation and Certifications, and General and Special Provisions. KEY REVIEWS AND DATES Key submission and review dates will be set during fee negotiations. DD1, DD2, CD1, and CD2, and final submission will be required. Changes: The A/E may submit suggested changes to this statement of work. Any changes to the above made during the negotiations period, if approved by the VA will be incorporated into the contract.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/VA/HaVAMC/VAMCCO80220/Awards/VA246-13-C-0150.html)
Document(s): Attachment; File Name: VA246-13-C-0150 VA246-13-C-0150_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=989186&FileName=VA246-13-C-0150-000.docx); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=989186&FileName=VA246-13-C-0150-000.docx; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Record: SN03175389-W 20130907/130905235331-672ed25995f2a2a123edc6a62fa2e528 (fbodaily.com)
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C -- Construct 2nd Floor Addition on Building 110B - Attachment