SOLICITATION NOTICE
59 -- Purchase of Electronic Components
- Notice Date
- 9/10/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 334111
— Electronic Computer Manufacturing
- Contracting Office
- Department of Homeland Security, United States Coast Guard (USCG), Commanding Officer (C2CEN), USCG Command and Control Engineering Center, 4000 Coast Guard Boulevard, Portsmouth, Virginia, 23703-2199, United States
- ZIP Code
- 23703-2199
- Solicitation Number
- HSCG44-13-Q-PCZ795
- Archive Date
- 10/2/2013
- Point of Contact
- James A Lassiter, Phone: (757)686-2149
- E-Mail Address
-
james.a.lassiter@uscg.mil
(james.a.lassiter@uscg.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplement with additional information in this notice. This announcement constitutes the ONLY solicitation and no other solicitation document will be issued. This solicitation is issued as a Request for Quote number RFQ HSCG44-13-Q-PCZ795. This number is for tracking purposes only. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-69. This procurement will be processed in accordance with FAR Parts 12. The North American Industry Classification System (NAICS) is 334111. The SBA size standard is 1000 EMP. Due to this Acquisition being considered to be a Sole Source Procurement it is not anticipated that the Contracting Officer will receive two (2) or more Offers from qualified Small Business Concerns; therefore in accordance with IAW FAR 19.502-2(a) This IS NOT A Small Business Set-A-Side. See Justification for Other than Full and Open Competition (JOTFOC) below. The USCG Command, Control and Communications Engineering Center (C3CEN) Portsmouth, VA 23703 for the purchase of: 15 Each : Coast Guard Globestar II Desktop Training Lab Systems and 1 Each: Coast Guard Globestar II Desktop Training Lab System Base System Components located at USCG C3CEN located at 4000 Coast Guard Blvd. Portsmouth, VA 23703. The proposed contract action resulting from this synopsis/solicitation for commercial items is the Government's intention to solicit and negotiate with only one source under the authority of FAR 6.302.1 and 13.106-1(b). Interested persons/parties may indentify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive proposals. However, all proposals received within five (5) days after date of publication of this synopsis/solicitation will be considered by the Government. A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement, and for informational purposes for future acquisitions. The contractor for this proposed Sole Source contract is: CCS Incorporated 105 industrial Drive, Christiansburg, VA 24073-2536; Cage Code 1NYZ1. A SAMS/BINCS Contractor Verification information seach was conducted on 4 Sept 2013 by the Contracting officer listed below. This is considered to be a Sole Source Acquisition. See attached Justification for Other Than Full and Open Competition (JOTFOC). The Coast guard does not own nor can they obtain specifications, drawings, plans or other technical data for this item. Request for drawings/specs will be disregarded. Items are to be new items. Used or Refurbished items are not acceptable. Substitutes proposed will NOT be considered for Award. Any Contractors that are authorized Distributors of CCS Incorporated is encouraged to provide a Firm Fixed Price Quotation IRT this Fed-Biz-Ops Solicitation. The government intends to award a contract resulting from this solicitation to the responsible bidder proposal conforming to the solicitation which will be most advantageous and Best Value to the Government, price and other factors considered. The Required Delivery Date is 30 Days ARO. All items are required to be shipped to USCG C3CEN 4000 Coast Guard Blvd, Portsmouth, Virginia 23703. *PLEASE NOTE* Interested Offeror's are to provide Firm Fixed Price Proposals with Delivery Information by 17 Sept 2013 @ 07:00AM. Delivery Information is to include the Shipping Terms the Offeror is proposing, FOB Origin or FOB Destination. Destination is preferred by USCG/GOV. If proposing FOB Origin, provide Shipping cost as a separate line item. FIRM FIXED Price Proposals may be submitted on company letterhead stationery and must include the following information: Cost Breakdown, Unit Price, Extended Price, Total Price, Payment Terms and discount offered for prompt payment, DUNS and Cage Code. Email quotes to the POC William D. Bossa, Acquisition Specialist, William.D.Bossa2@uscg.mil. Anticipated Award Date for the PO Contract is 16 Sept 2013, this date is approximate and not exact. Schedule B: Line Item 1: 15 Each of: Coast Guard Globestar II Desktop Training Lab System Base System Components Qty. 1 - Foxconn TLA-397 ATX Mid Tower Chassis Black - Dimensions 180*420*440mm Qty. 1 - ATX Core 2 Duo Motherboard Qty. 1 - Intel Core 2 Duo E8400 3.0 Ghz 1333 LGA-775 Qty. 2 - 2GB DDR2-667 Non ECC Low Profile 240pin (4GB Total System Memory) Qty. 1 - Intel® Q35 + ICH9DO Chipset Qty. 1 - Ati Radeon Hd3450 PCI Exp. Hd-15/DVI-I Graphics Card Qty. 1 - 500 GB SATA 7200RPM 3.5" Enterprise Grade Hard Drive Qty. 1 - Internal 5.25" DVD+rw/cd-rw Optical Drive Qty. 2 - Intel Gigabit Ethernet Ports RJ45 Qty. 1 - RS-232 Serial DB9 Port Qty. 1 - (4) Port PCIe Optically Isolated Serial Card RS 422/485 - (2) DB9 Ports on card, (2) DB 9 ports via bracket Qty. 1 - DB25 Parallel Port Qty. 2 - PS/2 Ports Qty. 8 - (6) rear USB 2.0 and (2) front USB 2.0 Qty. 1 - Realtek ALC883 High Definition 5.1 Channel Audio onboard with Line-in / Line-out / Microphone Ports Qty. 5 - (5) Total PCI slots, (3) available - (1) Occupied by Bracket for Serial Card, (1) Occupied by LPT1 Port Bracket Qty. 1 - (1) PCI-Express x16 Slot - Occupied by Graphics Adapter Qty. 1 - (1) PCI-Express x8 Slot - Occupied by 4 port Serial Card Qty. 1 - 400 Watt ATX 12v2.01 PS/2 Auto-Sense Full Range Desktop Power Supply Qty. 1 - Microsoft Windows 7 Professional SP1 - 64 Bit - OEM (Windows XP SP3 Installed via Downgrade Rights) Includes 5-Year Parts and Labor Warranty Line Item 2: One Each of: Coast Guard Globestar II Desktop Training Lab System Base System Components Qty. 1 - Foxconn TLA-397 ATX Mid Tower Chassis Black - Dimensions 180*420*440mm Qty. 1 - ATX Core 2 Duo Motherboard Qty. 1 - Intel Core 2 Duo E8400 3.0 Ghz 1333 LGA-775 Qty. 2 - 2GB DDR2-667 Non ECC Low Profile 240pin (4GB Total System Memory) Qty. 1 - Intel® Q35 + ICH9DO Chipset Qty. 1 - Ati Radeon Hd3450 PCI Exp. Hd-15/DVI-I Graphics Card Qty. 1 - 500 GB SATA 7200RPM 3.5" Enterprise Grade Hard Drive Qty. 1 - Internal 5.25" DVD+rw/cd-rw Optical Drive Qty. 2 - Intel Gigabit Ethernet Ports RJ45 Qty. 1 - RS-232 Serial DB9 Port Qty. 1 - (4) Port PCIe Optically Isolated Serial Card RS 422/485 - (2) DB9 Ports on card, (2) DB 9 ports via bracket Qty. 1 - DB25 Parallel Port Qty. 2 - PS/2 Ports Qty. 8 - (6) rear USB 2.0 and (2) front USB 2.0 Qty. 1 - Realtek ALC883 High Definition 5.1 Channel Audio onboard with Line-in / Line-out / Microphone Ports Qty. 5 - (5) Total PCI slots, (3) available - (1) Occupied by Bracket for Serial Card, (1) Occupied by LPT1 Port Bracket Qty. 1 - (1) PCI-Express x16 Slot - Occupied by Graphics Adapter Qty. 1 - (1) PCI-Express x8 Slot - Occupied by 4 port Serial Card Qty. 1 - 400 Watt ATX 12v2.01 PS/2 Auto-Sense Full Range Desktop Power Supply Qty. 1 - Microsoft Windows 7 Professional SP1 - 64 Bit - OEM (Windows XP SP3 Installed via Downgrade Rights) Includes 5-Year Parts and Labor Warranty Line Item 3: One Each of: Shipping (If Applicable) PROVSIONS/ CLAUSES • The Following FAR Provisions/Clauses apply to this Acquisition: FAR 52.212-1 -- Instructions to Offerors -- Commercial Items (Feb 2012) FAR 52.212-2 -- Evaluation -- Commercial Items (Jan 1999). Award will be made to the Offeror proposing the Best Value to the Government considering specification, price, delivery, past performance and quality. FAR 52.212-3 -- Offeror Representations and Certifications -- Commercial Items (Dec 2012) to include Alt I (Apr 2011). These certifications must be included with quote and can be accessed and downloaded via FebBizOps with this RFQ. Contractors are encouraged to submit through http://orca.bpn.gov. FAR 52.212-4 -- Contract Terms and Conditions -- Commercial Items (Feb 2012) with the following addenda's. FAR 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jan 2013) FAR 52.252-2 -- Clauses Incorporated by Reference (Feb 1998), the full text of the clause may be accessed electronically at Internet address http://www.arnet.gov/far; A Data Universal Numbering System (DUNS) Number is the primary identifier in FAR 52.204-7 Central Contractor Registration (Dec 2012). Contractors are located and identified in SAM by their DUNS number. To facilitate payment via Electronic Funds Transfer - SAM, contractors should be registered in SAM. A DUNS number can be obtained via www.dnb.com and SAM registration can be obtained via www.sam.gov. • The following Clauses and others as indicated by the Contracting Officer as applicable shall apply to the awarded contract. FAR 52.222-3 -- Convict Labor (June 2003) FAR 52.222-19 -- Child Labor-Cooperation With Authorities and Remedies (Mar 2012) FAR 52.222-21 -- Prohibition of Segregated Facilities (Feb 1999) FAR 52.222-26 -- Equal Opportunity (Mar 2007) FAR 52.222-35 -- Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212) FAR 52.222-36 -- Affirmative Action for Workers With Disabilities (Oct 2010) (29 U.S.C. 793) FAR 52.222-37 -- Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212) FAR 52.222-50 -- Combating Trafficking in Persons (Feb 2009) FAR 52.233-3 -- Protest after Award (Aug. 1996) FAR 52.233-4 -- Applicable Law For Breach Of Contract Claim (OCT 2004) FAR 52.223-18 - Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) FAR 52.225-1 -- Buy American Act - Supplies (Feb 2009) FAR 52.225-13 -- Restriction on Certain Foreign Purchases (Jun 2008) (E.O. 12722, 12724, 13059, 13067, 13121 and 13129) FAR 52.232-33 -- Payment by Electronic Funds Transfer--Central Contractor Registration (Oct. 2003) (31 U.S.C. 3332) • The above/following clauses are incorporated by reference, entire clause(s) available at http://www.arnet.gov/far; NOTICE TO OFFERORS CONCERNING REPRESENTATIONS AND CERTIFICATIONS: This solicitation contains FAR Clause 52.204-7, Central Contractor Registration and FAR Provision 52.204-8, Annual Representations and Certifications. In accordance with FAR 4.1201 (a) Prospective contractors shall complete electronic annual representations and certifications at ORCA accessed via https://www.acquisition.gov.Please ensure completion prior to submission of your quote. Also note that paragraph (b) of FAR 52.204-8, applies. JUSTIFICATION FOR OTHER THEN FULL AND OPEN COMPETITION 1. Identification of the agency and the contracting activity, and specific identification of the document as a "Justification for other than full and open competition." The Department of Homeland Security, U.S. Coast Guard Command, Control and Communications Engineering Center (C3CEN), 4000 Coast Guard Blvd, Portsmouth, VA 23703 2. Nature and / or description of the action being approved: The acquisition of Fifteen (15) Each of: Coast Guard Globestar II Desktop Training Lab System Base System Components (PN: 001368-05). The acquisition of One (1) Each of: Coast Guard Globestar II System (PN: 001368-01). 3. Description of supplies or services required to meet the agency's needs (including the estimated value). The model we are requesting to purchase is the Coast Guard Globestar II Desktop Lab System (NON-60945 Compliant). And the Coast Guard Globestar II System. Estimated Value: $40,000.00 4. An identification of the statutory authority permitting other than full and open competition: This statutory authority permitting other than full and open competition is 10 USC 2304(c) (1) implemented by FAR Subpart 6.302-1, entitled "Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements". 5. A Demonstration that the proposed contractor's unique qualifications or the nature of the acquisition requires use of the authority cited: CCS Incorporated is the only vendor who can provide Coast Guard Globestar II Desktops. 6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including wheather a notice was or will be publicized as required bt Subpart 5.2 and, if not which exception under 5.202 applies: A Request for Quotation (RFQ) will be posted on FedBizOps for any contractor that feels they can provide these items as specified, to provide a price quote. 7. Determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable: A Request for Quotation (RFQ) will be posted on FedBizOps for any contractor that feels they can provide these items as specified, to provide a price quote. 8. A description of the market research conducted (see part 10) and the results or a statement of the reason market research was not conducted: Attempted to find comparable computer systems from Best Buy and Dell was unable to locate such computer systems. Best Buy no longer sells brand new computers with the Intel Core 2 Duo processor; I was only able to find refurbished computers. All other computers at a comparable price as the computer systems quoted by CCS Inc have completely different internal components and there is no guarantee that those will work with the current or future versions of the CG- ECDIS navigation software that we wish to run on them. 9. Any other facts supporting the use of other than full and open Competition such as: (i) Explanation of why technical data packages, specifications, engineering descriptions, statements of work, or purchase descriptions suitable for full and open competition have not been developed or are not available. (ii) When 6.302-1 is cited for follow-on acquisitions as described in 6.302-1(a)(2)(ii), an estimate of the cost to the Government that would be duplicated and how the estimate was derived. (iii) When 6.302-2 is cited, data, estimated cost, or other rationale as to the extent and nature of the harm to the Government. The components within the Coast Guard Globestar II computer systems quoted are older and outdated compared to computer systems that can be purchased off the shelf from large companies such as Dell or HP. Due to the nature of the ever changing computer industry the only companies that would be able to supply these computer systems would be ones that custom build computers for customers, that have access to older computer components. 10. A listing of sources, if any, that expressed, in writing, an interest in the acquisition: None at this time 11. A statement of actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisitions for the supplies or services required: None at this time 12. Contracting officer certification that he justification is accurate and complete to the best of the contracting officer's knowledge and belief: I certify that this requirement meets the Government's minimum need and that the supporting data, which forms a basis for this justification, is accurate and complete to the best of my knowledge. ____________________________ Date_______________________ James A. Lassiter Contracting Officer _____________________________ Date________________________ Technical Advisor
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