MODIFICATION
J -- HVAC MAINTENANCE SERVICES
- Notice Date
- 9/12/2013
- Notice Type
- Modification/Amendment
- NAICS
- 238220
— Plumbing, Heating, and Air-Conditioning Contractors
- Contracting Office
- MICC - Fort Sill, Directorate of Contracting, P.O. Box 33501, Fort Sill, OK 73503-0501
- ZIP Code
- 73503-0501
- Solicitation Number
- W9124L13T2374
- Response Due
- 9/23/2013
- Archive Date
- 11/11/2013
- Point of Contact
- DEIDRA ZERZAVY, 580-442-5204
- E-Mail Address
-
MICC - Fort Sill
(deidra.zerzavy@us.army.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- COMBINED SYNOPSIS/SOLICITATION-W9124L-13-T-2374, AMENDMENT 01. The purpose of this amendment is to provide the answers to the questions that were submitted, and to provide a revised Attachment 1- Performance Work Statement. (I)This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (II)This Solicitation W9124L-13-T-2374 is a Request for Quote (RFQ) for HVAC Maintenance services in accordance with the Government's requirement. (III)This Solicitation document incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2005-69, effective August 1, 2013. (IV)This is set aside 100% for Small Businesses and the associated NAICS code is 238220, size standard is $14.0 million. BASE YEAR- Period of Performance is 30 September 2013 through 29 September 2014. CLIN 0001: HVAC Maintenance- See Performance Work Statement for further information. Quantity: 1 Unit: Job CLIN 0002: HVAC Parts- See Performance Work Statement for further information. Quantity: 1 Unit: Job CLIN 0003: Contract Manpower Report- due on or before 31 October 2013. Quantity: 1 Unit: Each OPTION YEAR ONE- Period of Performance is 30 September 2014 through 29 September 2015. CLIN 1000: HVAC Maintenance- See Performance Work Statement for further information. Quantity: 1 Unit: Job CLIN 1001: HVAC Parts- See Performance Work Statement for further information. Quantity: 1 Unit: Job CLIN 1002: Contract Manpower Report- due on or before 31 October 2014. Quantity: 1 Unit: Each OPTION YEAR TWO- Period of Performance is 30 September 2014 through 29 September 2015. CLIN 2000: HVAC Maintenance- See Performance Work Statement for further information. Quantity: 1 Unit: Job CLIN 2001: HVAC Parts- See Performance Work Statement for further information. Quantity: 1 Unit: Job CLIN 2002: Contract Manpower Report- due on or before 31 October 2015. Quantity: 1 Unit: Each OPTION YEAR THREE- Period of Performance is 30 September 2015 through 29 September 2016. CLIN 3000: HVAC Maintenance- See Performance Work Statement for further information. Quantity: 1 Unit: Job CLIN 3001: HVAC Parts- See Performance Work Statement for further information. Quantity: 1 Unit: Job CLIN 3002: Contract Manpower Report- due on or before 31 October 2016. Quantity: 1 Unit: Each OPTION YEAR FOUR- Period of Performance is 30 September 2016 through 29 September 2017. CLIN 4000: HVAC Maintenance- See Performance Work Statement for further information. Quantity: 1 Unit: Job CLIN 4001: HVAC Parts- See Performance Work Statement for further information. Quantity: 1 Unit: Job CLIN 4002: Contract Manpower Report- due on or before 31 October 2017. Quantity: 1 Unit: Each CLIN 4003: Contract Manpower Report- due on or before 31 October 2018. Quantity: 1 Unit: Each (End of Bid Schedule) ALL SHIPMENTS FOB DESTINATION (V) The requirement shall be Firm Fixed Price (FFP). (VI) Period of Performance shall be date of contract award through one year, plus four one-year option periods. (VII) Bidders shall submit responses to this solicitation electronically. The response shall include: a. Detailed cost breakout for prices quoted. b. Three references to determine contractor responsibility. All quotes shall be submitted by Monday, September 23, 2013, 4:00 p.m. CST SUBMIT ALL QUOTES TO Deidra Zerzavy at Deidra.zerzavy@us.army.mil (Contract Specialist) AND Lisa G. Slagle at lisa.g.slagle@us.army.mil (Contracting Officer). (VIII) REGULATIONS The site of the contracted work is on a military reservation, and rules and regulations issued by the Commander, Fort Sill, or other appropriate commanders, covering fire, safety, sanitation, severe weather requirements, admission to installation/facility and conduct of operations shall be observed by the Contractor and his employees. Offerors are to provide a copy of their Offeror Representations and Certifications- Commercial Items and a completed attached form DFARS 252.209-7999. i. The following FAR clauses apply to this acquisition: 52.202-1 - Definitions, 52.203-3 - Gratuities, 52.203-6 - Restrictions on Subcontractor Sales to the Government, with Alternate 1, 52.204-4 -- Printed or Copied Double-Sided on Recycled Paper, 52.204-7 - Central Contractor Registration. 52.204-9 -- Personal Identity Verification of Contractor Personnel, 52.204-10 - Reporting Executive compensation and First-Tier Subcontract Awards, 52.209-6 -- Protecting the Government's Interest when subcontracting with Contractors Debarred, Suspended, or proposed for Debarment, 52.209-7 -- Information Regarding Responsibility Matters, 52.209-9 -- Updates of Publicly Available Information Regarding Responsibility, 52.209-10 -- Prohibition on Contracting with Inverted Domestic Corporations, 52.212-4, Contract Terms and Conditions-Commercial Items, 52.219-4 -- Notice of Price Evaluation Preference for HUBZone Small Business Concerns, 52.219-6 -- Notice of 100% Small Business Set-Aside, 52.219-8 -- Utilization of Small Business Concerns, 52.219-9 -- Small Business Subcontracting Plan, 52.219-14 -- Limitations on Subcontracting, 52.219-16 -- Liquidated Damages - Subcontracting Plan, FAR 52.228-5 -- Insurance -- Work on a Government Installation, 52.247-34 -- F.o.b. - Destination. The following DFAR clauses apply to this acquisition: 252.201-7000 Contracting Officer's Representative, 252.203-7002 Requirement to Inform Employees of Whistleblower Rights, 252.204-7003 Control of Government Personnel Work Product, 252.204-7004 Alternate A, Central Contractor Registration, 252.209-7004 Subcontracting with Firms That Are Owned or Controlled by the Government of a Terrorist Country, 252.211-7003 Item Identification and Valuation, 252.232-7010 Levies on Contract Payments, 252.243-7001 Pricing of Contract Modifications. ii. The following clauses will be incorporated into award in full text 52.215-5, 52.217-8 Option to Extend Services, 52.217-9 Option to Extend the Term of the Contract. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items, 52.252-2 - Clauses Incorporated by Reference. iii.The following FAR clauses within the aforementioned clause are being selected as applicable: 52.203-6, 52.204-10, 52.209-6, 52.209-10, 52.219-6, 52.219-8, 52.219-14, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-41, 52.222-42, 52.222-43, 52.222-54, 52.223-18, 52.225-13, 52.232-33. iv. The following clause is applicable to this acquisition: DFARS 252.203-7000, 252.225-7001, 252.225-7012, 252.225-7036, 252.226-7001, 252.232-7003, 252.237-7010, 252.243-7002, 252.247-7023. v.The following provisions will be incorporated into this solicitation by reference: 52.212-1-Instructions of Offerors - Commercial Items, 52.217-5 - Evaluation of Options, 252.209-7001-Disclosure of Ownership of Control by the Government of a Terrorist Country. 252.212-7000-Offeror Representations and Certification-Commercial Items. 252.225-7031-Secondary Arab Boycott of Israel. vi.The following provisions will be incorporated into this solicitation by full text: FAR 52.212-2 - Evaluation-Commercial Items, 52.212-3 Offeror Representation and Certifications-Commercial Items, 52.252-1 Solicitation Provisions IBR. i. AMC AGENCY LEVEL PROTEST PROCEDURES If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. If you want to file a protest under the AMC-Level Protest Program. the protest must request resolution under that program and be sent to the address below. All other agency-level protests should be sent to the contracting officer for resolution. HQ Army Materiel Command Office of Command Counsel 9301 Chapek Rd, Room 2-1SE3401 Ft. Belvoir, VA 22060-5527. Facsimile number (703) 806-8866 or 8875 Packages sent by FedEx or UPS should be addressed to: HQ Army Materiel Command Office of Command counsel Room 2-1 SE3401 1412 Jackson Loop Ft. Belvoir, VA 22060-5527 The AMC-Level protest procedures are found at: http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp If Internet access is not available, contact the contracting officer or HQ, AMC to obtain the AMC-Level Protest Procedures. (End of Provision) ii. DOD LEVEL I ANTITERRORISM (AT) STANDARDS (FEB 2009) a. Pursuant to Department of Defense Instruction Number 2000.16, quote mark DoD Antiterrorism (AT) Standards, quote mark dated October 2, 2006, each contractor employee requiring access to a Federally-controlled installation, facility and/or Federally-controlled information system(s) shall complete Level I AT Awareness Training on an annual basis and receive a certificate of completion. The training is accessible from any computer and is available at https://atlevel1.dtic.mil/at/. The contractor is responsible for ensuring that all applicable employees have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the Contracting Officer and the Contracting Officer's Representative (if appointed) within five working days after contract award or prior to access to a Federally-controlled installation or information system. b. In the event that the automated system at https://atlevel1.dtic.mil/at/ is not available (e.g., server problems), Level I AT Awareness Training can be provided by a qualified instructor. However, if the training is not completed online, the Level I AT Awareness Instructor qualification must be coordinated with the Installation Antiterrorism Officer (or Installation Security equivalent) and the resultant name(s) of approved instructors shall be provided the contracting officer or designee along with all associated cost or schedule impacts to the contract. c. Antiterrorism performance (Level I AT Awareness Training attendance and compliance) may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections. (End of clause) CLARIFICATIONS AND ADDITIONAL REQUIREMENTS APACHE GATE DELIVERY INFORMATION All delivery trucks, transportation trucks, vehicles pulling trailers, every type of cargo or construction vehicle must enter through Apache Gate. Location of Apache Gate: Take the Medicine Park exit 45 off of Interstate 44, proceed west on highway 49 (approximately 0.5 mile). Entrance to Apache Gate is on the left (south). PERMITS, TAXES, LICENSES, ORDINANCES, AND REGULATIONS Contractor shall obtain all necessary permits, give all notices, pay all license fees and taxes, comply with all Federal, state, municipal, county, and local Board of Health ordinances, rules and regulations applicable to the business carried on under this contract, and are responsible for all applicable state sales and use taxes. FAIR LABOR STANDARDS ACT AMENDMENT (MAY 74) Notwithstanding any other provision of this contract, the minimum wage payment shall be specified by P.L. 93-259 or the applicable Service Contract Act Wage Determination Rate, if any, whichever is greater. APPLICABLE WAGE DETERMINATION (S) The following U.S. Department of Labor Wage Determination (s) is (are) applicable to this procurement: (a copy of each Determination is incorporated herein and made a part hereof. Wage Determination No Date 05-2525 Revision 15 06/19/2013 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES In accordance with FAR Clause 52.222-42 quote mark Statement of Equivalent Rates for Federal Hires quote mark incorporated into this contract by reference by FAR Clause 52.212-5 quote mark Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, quote mark the following information is furnished: THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION EMPLOYEE CLASS MONETARY WAGE-FRINGE BENEFITS* Heating, Ventilation Air Conditioning Mechanic$20.38 - 40.0% ACCOUNTING FOR CONTRACT SERVICES The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the U.S. Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on quote mark Department of the Army CMRA quote mark or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on quote mark Send an email quote mark which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website. CONTRACTUAL AUTHORITY No written or oral statements of any person whosoever other than the Contracting Officer will, in any manner or degree, modify or otherwise affect the terms of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract, and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. AWARD FOR BASE PERIOD ONLY Any award made as a result of this solicitation will be for the Base period only and will not include any Option period. INSURANCE REQUIREMENTS In addition to any Insurance which may be legally required, the Contractor and any subcontractors shall procure and maintain during the entire period of performance under this contract the following minimum insurance coverage: (See FAR 28.307-2) a. COMPREHENSIVE GENERAL LIABILITY INSURANCE: Bodily injury liability insurance in the minimum limits of $500,000 per occurrence and property damage liability insurance in the minimum limits of $100,000 per occurrence shall be required on the comprehensive form of policy. b. AUTOMOBILE LIABILITY INSURANCE: This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At least the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required. c. WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY INSURANCE: As required by law except that if this contract is to be performed in a State which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Workman's Compensation Insurance shall extend to cover employer's liability for accidental bodily insurance or death and for occupational disease with a minimum liability limit of $100,000. PROOF OF INSURANCE 1. At all times during performance, the Contractor shall maintain with the Contracting Officer either: (a) A current Certificate of Insurance (COI) showing at least the insurance required above and providing for a firm 30 day written notice to the Contracting Officer by the Insurance Company prior to cancellation or any material change in policy coverage. The statement that quote mark failure to provide such notice relieves the insurance company of any liability quote mark shall not be written into the COI. (b) A Certificate of Compliance, executed by an officer of the Contractor's firm, certifying that the firm will comply with the insurance requirements stated in this contract at all times during performance of this contract. (A Certificate of Compliance will be provided to the Contractor upon contract award.) 2. A Certificate of Insurance from the Contractor's insurance company or a Certificate of Compliance shall be furnished to the Contracting Officer 10 calendar days prior to contract performance. 3. Failure to maintain the required coverage may result in termination of the contract. CHANGES Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes such as changes in paying office, appropriation data, etc., which may be made unilaterally by the Government. WIDE AREA WORKFLOW (WAWF) BILLING INSTRUCTIONS **Contractors are required to use the Invoice and Receiving Report (2-in-1) type when invoicing.** DO NOT USE: The Fast Pay Option Use the following DoDAAC's when inputting invoices and/or receiving reports. Administered By: W9124L Payment Official: HQ0490 Issued By: W9124L Ship To: W5K9FG Acceptance By: W5K9FG NOTE: Failure to include the following additional email addresses for the Specialist and Acceptor could result in a delay in payment of your invoice. ACCEPTOR POC: Insert Name Here ACCEPTOR EMAIL: insert name here@us.army.mil SPECIALIST EMAIL: deidra.zerzavy@us.army.mil For WAWF issues contact: WAWF Customer Service at 1-866-618-5988 / 1-801-605-7095 or by email at cscassig@csd.disa.mil For Receiving Report inquiries contact: Acceptor POC identified above. CONTRACT PERIOD Any contract awarded as a result of offers submitted under this RFQ shall extend from 09/30/2013, or date of contract award, whichever is later, through 09/29/2014, unless sooner terminated under the terms of the contract. NOTE: Exercise of the Government's option(s) to extend this contract may extend the above 09/29/2014 to as late as 09/29/2018. IDENTIFICATION OF CONTRACTOR EMPLOYEES AND VEHICLES Each side of Contractor-owned vehicles shall bear the Contractor's name in 2-inch letters. Each Contractor employee shall possess an identification card to include employee's name, name of Contractor, current photo, and card serial number. Additionally, each Contractor employee shall display on his/her person a badge or name tag which shall include the name of the employee and the Contractor's name. The Contractor shall collect Contractor- furnished identification badges upon termination of employee. CONDUCT OF EMPLOYEES The Contractor's employees shall not be permitted to carry firearms, knives or other lethal weapons while on Fort Sill. CLARIFICATION OF THIS SOLICITATION Prospective bidders are cautioned against soliciting views, clarification, interpretations, etc., of this solicitation from agencies or individuals of the Government other than the office issuing this solicitation. Any desired explanation of this solicitation should be made in writing to Deidra Zerzavy at email deidra.zerzavy@us.amry.mil and Lisa G. Slagle (KO) at email lisa.g.slagle@us.army.mil. Clarifications and/or questions are due September 12, 2013, at 2:00 PM CST. Sufficient time should be allowed for a reply to reach bidders/offerors before submission of their bids/offers. No phone calls, email only. Oral explanations will not be binding. INTERRUPTION OF GOVERNMENT PROCESSES If an emergency or unanticipated event interrupts normal Government processes so that proposals cannot be received at the office designated for receipt by the exact time specified in the IFB, and urgent Government requirements preclude an amendment or other notice of an extension of the bid opening/closing date, the time specified for receipt of proposals will be deemed to be extended to the same time of day specified in the IFB on the first work day on which normal Government processes resume. If no time is specified in the solicitation, the time for receipt is 4:00 p.m., local time for the designed Government office. NOTICE OF AWARD A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. POINT OF CONTACT The Contractor shall provide a local telephone number, or a long distance telephone number with reverse charges, that is answered 24 hours a day, seven (7) days a week, and a local address where the Contractor can be notified of or contacted for emergency work. The Government shall not be expected to call a series of phone numbers in order to locate the Contractor or his designated representative. Electronic answering devices, beepers, or pagers shall suffice for this requirement. REGULATIONS The site of the contracted work is on a military reservation, and rules and regulations issued by the Commander, Fort Sill, or other appropriate commanders, covering fire, safety, sanitation, severe weather requirements, admission to installation/facility and conduct of operations shall be observed by the Contractor and his employees. OPTION TO EXTEND SERVICES a. Services described herein may be extended as described at FAR 52.217-8 by the Contracting Officer's written notice to the Contractor anytime before contract expiration. This option is intended to protect the Government from disruption of mission essential service in the event of unusual administrative problems or other extenuating circumstances. b. No legal liability on the part of the Government for payment of any money for performance under any option beyond 30 September of the contract year shall arise unless and until funds are made available to the Contracting Officer for such performance and notice of such availability, to be confirmed in writing by the Contracting Officer, is given to the Contractor. SITE VISIT: There will be a site visit for this project on 11 September 2013. It would be to the advantage of all interested bidders to attend this site visit. SITE VISIT ARRANGEMENTS An organized site visit has been arranged to inspect the site where these services are to be performed. The site visit will be on 11 September 2013 at 9:00 a.m. local time. Persons attending the site visit should be at Mission and Installation Contracting Command, 1803 Macomb Road, Fort Sill, OK 73503, no later than 8:45 a.m. local time on 11 September 2013. Due to the limited space available, each concern should limit the number of their representatives attending to two (2) persons. Written or telephonic notification of attendance must be received by the Contracting Officer not later than 10 September 2013 @ 12:00 p.m local time. Point of contact is Deidra Zerzavy, e-mail at deidra.zerzavy@us.army.mil. Work Force: The successful bidder shall not hire persons not legally residing in the United States of America. COMMERCIAL ITEM ACQUISITION PROCEDURES This acquisition is solicited under Commercial item Simplified Acquisition procedures specified in FAR Part 13.5, Test Program For Certain Commercial Items. LIST OF ATTACHMENTS Attachment 1, Performance Work Statement Attachment 1a, Performance Requirement Summary Attachment 2, Wage Determination
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- Place of Performance
- Address: MICC - Fort Sill 1803 MACOMB ROAD Fort Sill OK
- Zip Code: 73503-4433
- Zip Code: 73503-4433
- Record
- SN03185693-W 20130914/130912235633-9ae69ad1948dbf7efc3f68c740bf2137 (fbodaily.com)
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