MODIFICATION
J -- Hardware Maintenance for Ruggedized Laptops - FA8751-13-Q-0344
- Notice Date
- 9/16/2013
- Notice Type
- Modification/Amendment
- NAICS
- 811212
— Computer and Office Machine Repair and Maintenance
- Contracting Office
- Department of the Air Force, Air Force Materiel Command, AFRL/RIK - Rome, 26 Electronic Parkway, Rome, New York, 13441-4514, United States
- ZIP Code
- 13441-4514
- Solicitation Number
- FA8751-13-Q-0344
- Archive Date
- 10/2/2013
- Point of Contact
- Leslie Christoferson, Phone: 315-330-7255
- E-Mail Address
-
leslie.christoferson@us.af.mil
(leslie.christoferson@us.af.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- FA8751-13-Q-0344 QUESTIONS & ANSWERS 16 SEP 2013 12PM * OFFERORS PLEASE NOTE: FA8751-13-Q-0344 QUESTIONS & ANSWERS DOCUMENT POSTED 16 SEP 2013. * This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation (paper copy) will not be issued. Further, offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation. Solicitation FA8751-13-Q-0344 is issued as a request for quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-69 and Defense Federal Acquisition Regulation Supplement Change Notice (DCN) 20130909. See http://farsite.hill.af.mil/ for the full text of all provisions and clauses incorporated by reference herein. This procurement is being issued as a total small business set-aside under NAICS code 811212 and small business size standard of $25.5M average annual receipts over the last 3 years. The contractor shall provide the following service on a Firm Fixed Price (FFP) basis: ITEM 01: Hardware maintenance / accidental damage protection for ruggedized laptop computers. Base year period of performance. QTY: 400 DESCRIPTION: Service and support shall include the repair or replacement of the device to correct any damage which occurs during the normal and routine use of the laptops due to: -Electrical surges -Liquid spills on or in unit -Extreme temperatures -Drops, falls and other collisions -Damaged or broken LCD due to drop or fall Coverage shall include all hardware within the laptop computer, power supply cord and internal hardware peripherals. ITEM 02: Hardware maintenance / accidental damage protection for ruggedized laptop computers. First option period of 1 year. QTY: 400 DESCRIPTION: Service and support shall include the repair or replacement of the device to correct any damage which occurs during the normal and routine use of the laptops due to: -Electrical surges -Liquid spills on or in unit -Extreme temperatures -Drops, falls and other collisions -Damaged or broken LCD due to drop or fall Coverage shall include all hardware within the laptop computer, power supply cord and internal hardware peripherals. ITEM 03: Hardware maintenance / accidental damage protection for ruggedized laptop computers. Second option period of 6 months, exercisable pursuant to FAR 52.217-8. QTY: 400 DESCRIPTION: Service and support shall include the repair or replacement of the device to correct any damage which occurs during the normal and routine use of the laptops due to: -Electrical surges -Liquid spills on or in unit -Extreme temperatures -Drops, falls and other collisions -Damaged or broken LCD due to drop or fall Coverage shall include all hardware within the laptop computer, power supply cord and internal hardware peripherals. Please note that serial numbers of laptops to be covered will be made available to prospective offerors upon request to the Contract Specialist identified herein. Offerors shall provide at least the same warranty terms, including offers of extended warranties, offered to the general public in customary commercial practice. The period of performance will be one (1) base year with one (1) option year. The Government also reserves the right to extend services by option exercise pursuant to FAR 52.217-8. All deliveries shall be made in accordance with FAR 52.247-34 FOB Destination. The places of delivery, acceptance, and FOB Destination point is Shaw AFB SC 29152. The provision at 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. Addenda to the following paragraphs of 52.212-1 are: (b) Written quotes are due at or before 3:00 PM (ET) TUE 17 SEP 2013. Submit to: AFRL/RIKO, Attn: Leslie Christoferson, 26 Electronic Parkway, Rome NY 13441-4514 or by facsimile to: 315-330-7205, or by email to leslie.christoferson@us.af.mil. Offerors are encouraged to submit their quotes using the SF 1449, Solicitation/Contract/Order for Commercial Items. (b)(4) Submit a technical description of the service being offered in sufficient detail for the Government to evaluate compliance with the description included in this solicitation. Include a copy of the hardware maintenance / accidental damage protection policy and other documentation as necessary. (b)(12) If the offer is not submitted on the SF1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. (g) Contract award. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. (k) System for Award Management (SAM). Offerors must be registered in the SAM database to receive a contract award. If the Offeror does not become registered in the SAM database within 4 days after receiving notification from the Contracting Officer, the Contracting Officer may proceed to award to the next otherwise successful registered Offeror. The provision at FAR 52.212-2, Evaluation -- Commercial Items applies. In addition to the information within paragraph (a), the following factors shall be used to evaluate offers: (i) technical acceptability and (ii) price. Both evaluation factors are of equal importance. The Government intends to award a contract to the lowest priced technically acceptable offer. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). Offerors are required to complete representations and certifications found in the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, FAR 52.212-3 Alternate I, and DFARS 252.209-7995 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction Under Any Federal Law - Fiscal Year 2013 Appropriations (DEVIATION 2013-O0010). For your convenience all referenced certifications are attached to this solicitation. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. The clause at 52.217-8, Option to Extend Services, applies to this acquisition. The Contracting Officer may exercise the option by written notice to the Contractor prior to the expiration of the contract. The clause at 52.217-9, Option to Extend the Term of the Contract applies to this acquisition as follows: (a) The Government may extend the term of this contract by written notice to the Contractor prior to the expiration of the contract. This preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 2 years and 6 months. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition. The following additional FAR clauses cited in the clause are applicable to this acquisition: 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.219-6, Notice of Total Small Business Aside 52.219-28, Post Award Small Business Program Re-representation 52.222-3, Convict Labor 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-36, Affirmative Action for Workers with Disabilities 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment By Electronic Funds Transfer-System For Award Management 52.222-41, Service Contract Act of 1965, as Amended 52.222-42, Statement of Equivalent Rates for Federal Hires, filled in as follows: 23183 Electronics Technician Maintenance III $23.39 + $3.81 (H&W) The following additional FAR and FAR supplements, provisions and clauses are applicable to this acquisition: 52.222-48, Exemption From Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Certification 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area Workflow Payment Instructions 252.232-7010, Levies on Contract Payments 252.247-7023 Transportation of Supplies by Sea and Alternate III 252.247-7024 Notification of Transportation of Supplies by Sea 5352.201-9101, Ombudsman (NOV 2012) is hereby incorporated into this solicitation. The Ombudsman for this acquisition is Barbara Gehrs, Building 15, RM225, 1864 4th Street, Wright-Patterson AFB OH 45433-7130 FAX: 937-656-7321 COM: 937-904-4407. Note that the clause at 252.232-7003 is included in this solicitation. DoD requires all payment requests (with a few exceptions) to be submitted and processed electronically. All vendors/contractors must familiarize themselves with this clause and DFAR 232.7003 for specific procedures. The DoD preferred electronic form for transmission is Wide Area Workflow - Receipt and Acceptance (see website - https://wawf.eb.mil). Wide Area Workflow Training may be accessed online at http://www.wawftraining.com. Please confirm in your quote that your company is able to submit electronic invoices as set forth in the clause. All responsible organizations may submit a quote, which shall be considered.
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