SOLICITATION NOTICE
D -- Derived Content Licensing
- Notice Date
- 9/17/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 511210
— Software Publishers
- Contracting Office
- Department of the Navy, Bureau of Medicine and Surgery, NMC San Diego, Bldg 1, 34800 Bob Wilson Drive, San Diego, California, 92134-5000, United States
- ZIP Code
- 92134-5000
- Solicitation Number
- N00259-13-T-0366
- Archive Date
- 10/9/2013
- Point of Contact
- Reynaldo R. DeVera, Phone: 6195325564
- E-Mail Address
-
reynaldo.devera@med.navy.mil
(reynaldo.devera@med.navy.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- The proposed contract action is for commercial service, which the Naval Medical Center San Diego intends to solicit this requirement as 100% small business set-aside under the authority of Far 6.203. This is a combined solicitation/synopsis for commercial items, prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes only solicitation, quotations are being requested and a written solicitation will not be issued. The solicitation number, N00259-13-T-0366 is issued as a request for quotation (RFQ). The North American Industry Classification System (NAICS) Code for this acquisition is 511210; Size: 35.5M. All interested bidders shall submit quotations electronically by email to reynaldo.devera@med.navy.mil or by facsimile at 619-532-5596, attention Rey de Vera. E-mail submissions are limited to 2MB. The submitter should confirm receipt of facsimile and email submissions. Quotations are due on or before 24 September 2013, at 08:00 AM Pacific Standard Time to be considered responsive. CLIN 0001 Derived Content Licensing for 32 Templates QTY 1 Year $_________ For period: 30 September 2013 thru 29 September 2014 Contractor must be registered to the System for Award Management (SAM) prior to award. The website address for SAM registration is www.sam.gov Contractor MUST complete FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, when submitting a proposal. The website address is http://www.acquisition.gov. DELIVERY ADDRESS: Naval Medical Center San Diego, 34800 Bob Wilson Drive, San Diego, CA 92134 The solicitation document and incorporated provisions and clauses are those in effect through FAC 2005-69 and DFARS Change Notice 20130808. This acquisition incorporates the following FAR clauses: 52.204-7 System for Award Management (JUL 2013) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUL2013) 52.204-13 System for Award Management Maintenance (JUL 2013) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUL 2013) 52.212-1 Instruction to Offerors-Commercial Item (JUL 2013) 52.212-2 Evaluation-Commercial Items (JAN 1999), the following factors shall be used to evaluate offers: 1) Price 52.212-3 Offeror Representations and Certification--Commercial Items (JUL 2013) 52.212-4 Contract Terms and Conditions--Commercial Items (JUL 2013) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (JUL 2013) 52.219-6 Notice Of Total Small Business Set-Aside (NOV 2011) 52.219-28 Post Award Small Business Program Representative (JUL 2013) 52.222-3 Convict Labor (JUN 2003) 52.222-19 Child Labor -- Cooperation with Authorities and Remedies (MAR 2012) 52.222-21 Prohibition of Segregated Facilities (FEB 1999) 52.222-26 Equal Opportunity (MAR 2007) 52.222.36 Affirmative Action for Workers with Disabilities (OCT 2010) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Driving (AUG 2011) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-33 Payment by Electronic Funds Transfer - System for Award Management (JUL 2013) 52.252-2 Clauses Incorporated By Reference (FEB 1998) 252.225-7002 Qualifying Country Sources As Subcontractors (DEC 2012) 252.232-7003 Electronic Submission of Payment Requests (MAR 2008) All responsible sources may submit a quotation which shall be considered by the agency Statement of Objectives (SOO) Emergency Medicine Complaint-Driven Templated Documentation Standardization & Optimization September 17, 2013 The Military Healthcare System (MHS) licenses the use of Clinicomp International's (CCI) Essentris software as the MHSs Inpatient Electronic Health Record (EHR) solution. The Navy Emergency Medicine (EM) community in conjunction with its Air Force and Army colleagues has identified a key functional shortcoming in the lack of templated documentation tools available to assist in the capture of the clinical documentation associated with the encounter. This capability gap means that clinicians are forced to enter their documentation in more time consuming manual fashions and has introduced a large inefficiency when compared with paper templated documentation tools. Navy Medicine has attempted for years to create documentation templates, but been unable to devote the clinician Full Time Equivalents (FTEs) necessary to successfully create and let alone maintain such a library. However, Evolvemed has worked with the American Academy of Emergency Medicine to create, and in fact maintains, a series of paper complaint-based templates that is being licensed for use by Military Treatment Facilities (MTFs) within the Navy. These templates have been designed around best-practices in clinical practice and documentation. The ability to incorporate and update over time these templates into the Essentris EHR would be mitigation for the inefficiencies that the migration to the EHR has introduced into our healthcare system. Moreover licensing the use of these existing templates would allow Navy Medicine to conserve its clinician resources for clinical care delivery. This clinical documentation tools enhancement will be supporting Naval Medical Center San Diego which supports the Fleet and its patient care beneficiaries 24/7 as is the military's definitive treatment resource for routine and emergency care, disaster response and medevacs within its area of responsibility of Navy Medicine West. 3.0 Objectives: 3.1 Contractor is licensed to perform all the work required under this task. 3.2 The contractor shall continue to support and sustain the enterprise license (originally acquired in September 2012) for use of its initial 23 complaint-specific, 4 procedure-specific, 4 ultrasound, and 1 neurological exam templates in addition to all relevant or dependent addendums for embedding within the Essentris EHR for use at any or all of the DOD's 58 military treatment facilities (MTFs) with Emergency Departments and Fast Tracks. In addition, the contractor shall provide an option for purchasing the remaining additional complaint-specific templates (23 as yet unlicensed titles as of 28 August 28, 2013) for incorporation. 3.3. The contractor shall support up to 0.25 FTE per month to work with the Essentris ED Content Advisory Group (CAG), POC: CDR Peter Park (Navy Medicine's Essentris Standardization and Optimization PM) and CCI resources as indicated to facilitate the incorporation of the templates into the MHS's Essentris EHR solution. The contractor will not be responsible for the content once it has been incorporated as representational and visual changes resulting from the incorporation process may alter the complex interaction between the templates and their intended audience, i.e. the clinicians. 3.4 To the extent that the contractor uses an underlying data model, or underlying groupings of templates (for example, pain-related templates, abdominal-related template, etc), the contractor will share and educate the ED CAG upon this model to permit the government to better understand and integrate the templates into the Essentris EHR. 3.5 The contractor shall supply paper and pdf copies of the templates discussed in bullet #2 to Navy Medicine's Essentris Standardization and Optimization PM and the Essentris ED CAG PM, Ms. Lisa Bartolo-Barnett. 3.6 The contractor shall maintain the templated content pursuant to advancements or changes in medical science, best practices, evidence-based medicine, etc. 3.7 The contractor shall provide a mechanism for the government to submit discrepancy tickets in the case that 3.7.1 Any templates are ascertained to have potential errors 3.7.2 In the case that advances in medical science obsolete some or all the content in a templated 3.8 The contractor shall respond to the discrepancy tickets within 168 hours. 3.9 The contractor shall identify the key project team personnel within 30 days of contract award. 3.9.1 Leadership 3.9.2 Account/Program Manager 3.9.3 Clinical Analyst(s) 3.10 The contractor shall identify an account/program manager to coordinate communications between the Navy and Evolvemed. 3.11 The contractor shall provide new and updated templates to the government as they are developed. Updates are understood to incorporate advances in medical knowledge. Adopting them as rapidly as possible is critical for providing the highest level of care for our beneficiaries. 3.12 The contractor shall annually be given a copy of the Top 100 Chief Complaints and Diagnosis from a representative sampling of MHS EDs to assess for gaps in the library of templates relative to our patient population and return to the government any recommendations. 3.13 The contractor will submit a final annual report summarizing their activities over the contact term. 4.0 Deliverable and Milestone Proposed Quarterly and Annual Timeline & Milestones Emergency Medicine Complaint-Driven Templated Documentation Standardization & Optimization 4.1 Q1 Milestone (90%): 4.1.1 Delivery of Key Project Team Roster within 30 days of contract award 4.2 Q4 Milestone (10%): 4.2.1 Annual Project Report 4.2.1.1. Project History/Timeline 4.2.1.1.1. Summary of Project Achievements 4.2.1.1.2. Summary of Noteworthy Personnel Contributions 4.2.1.1.3. Summary of all discrepancy tickets submitted and their responses 4.2.1.1.4. Best Practices Identified 4.2.1.1.4.1. Recommendation(s) To Create Persistence 4.2.1.1.5. Challenges Identified 4.2.1.1.5.1. Recommendation(s) For Mitigations
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DON/BUMED/N00259/N00259-13-T-0366/listing.html)
- Place of Performance
- Address: Naval Medical Center San Diego, 34800 Bob Wilson Drive, San Diego, California, 92134, United States
- Zip Code: 92134
- Zip Code: 92134
- Record
- SN03190804-W 20130919/130917235328-952498b805ef835286d18784b499430e (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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