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FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 20, 2013 FBO #4318
DOCUMENT

D -- Videoconferencing Equipment for VACHS - Attachment

Notice Date

9/18/2013
 

Notice Type

Attachment
 

NAICS

518210 — Data Processing, Hosting, and Related Services
 

Contracting Office

Department of Veterans Affairs;Technology Acquisition Center;260 Industrial Way West;Eatontown NJ 07724
 

ZIP Code

07724
 

Solicitation Number

VA11813Q0545
 

Response Due

9/23/2013
 

Archive Date

11/22/2013
 

Point of Contact

Sarah H Basilotto
 

E-Mail Address

0-9651<br
 

Small Business Set-Aside

N/A
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is VA118-13-Q-0545 and is issued as a request for quote. Quotes are due to be in receipt by this office not later than Monday, September 23, 2011 at 12:00 PM EST. Quotes shall be submitted to Sarah Basilotto at sarah.basilotto@va.gov and David Nostrant at david.nostrant@va.gov. This solicitation is issued as a combined synopsis/solicitation in accordance with Federal Acquisition Regulation (FAR) Part 12. This solicitation is issued for Brand Name Cisco Telepresence hardware and software in support of the Department of Veterans Affairs, Caribbean Healthcare System Medical Media Service. All hardware items shall be delivered within 30 days of receipt and processing of contract. The period of performance for the warranty shall be 48 months. The Department of Veterans Affairs (VA) Caribbean Healthcare System, Medical Media Service requires the installation of videoconferencing equipment at the new Administrative Building, located at #10 Casia Street, Building 40, San Juan, PR, 00921. This equipment will be registered to the VA Enterprise Video Teleconference Network in support of administrative functions. This solution includes the purchase of equipment, installation services, 48 months of warranty coverage (an additional extended warranty of three years in addition to the 1-year standard commercial warranty) with on-site repair, preventive maintenance, and training. The contractor must have local service offices, representation or a partner in Puerto Rico that can provide installation and on-site warranty of the equipment listed. The Contractor must be able to provide replacements for defective equipment or parts and material during installation. Due to the highly specialized equipment, it is a Government requirement that on-site equipment warranty, maintenance and repair shall be provided by the company or local partner. Contractor response time from when the call is made shall be one hour and technical support must be provided within a four hour timeframe. Service shall be provided Mondays through Fridays (excluding federal holidays) from 8:00 AM to 4:30 PM. The Contractor shall provide equipment loans, at no additional cost to the Government, when equipment has to be sent to the manufacturer for repair. The Contractor shall be responsible for providing technical training of all equipment to the staff involved with this duty. The training session shall be conducted by a bi-lingual employee fluent in Spanish and English. The Contractor shall provide training materials, either in written or digital format. Training sessions shall be coordinated with the service and shall be done after installation. The Contractor shall provide a one year manufacturer's warranty and an additional three year extended warranty for the equipment to include software upgrades and patches. The Contractor shall provide the brand name products and services identified in the Price Schedule. Type of Contract: Firm Fixed Price Period of Performance: The hardware shall be delivered within 30 days of receipt and processing of the delivery order. The installation shall be performed within 60 days of delivery order award. Warranty coverage for items listed below is required for the period of time indicated in the line items. Training shall be performed within 90 days after installation. Travel: The Government anticipates travel under this effort to perform installation and on-site support as needed. Include all estimated travel costs in your firm-fixed price line items. These costs will not be directly reimbursed by the Government. The contractor, their personnel, and their subcontractors shall report to Police Service to identify themselves upon entering the VACHS facility. Contractor personnel must carry their identification card throughout the entire period while providing the service. Site Preparation: The Contractor will be given access to the installation site for the purpose of evaluating environment, power, location, and networking requirements prior to the scheduled installation date. To arrange for a site visit, the Contractor shall contact the Contracting Officer's Representative (COR), Mrs. Maria Olivero, Chief, Medical Media Production Service, phone number (787) 641-7582 ext. 12240 or (787) 641-5338. Setup, Installation, and Configuration: The contractor shall setup, install, and configure all hardware and associated components as a turnkey system. The contractor shall ensure all necessary components are included to deliver the equipment fully operational and functional with necessary configuration and connectivity between various components to meet the specifications. The contractor shall coordinate dates for setup, installation, and configuration with the COR. The Contractor shall be responsible for the following actions to include, but not limited to: ? Un-packaging all hardware and ancillary components ? Verify power availability and connectivity ? Installation, Configuration and Setup of Equipment ? Power on all hardware ? Test Connectivity Integration of all hardware sub-components and on-site installation shall be provided by the Contractor in coordination with the Government, within 30 days of award. The Contractor shall provide any necessary racks, mounts, brackets, installation kits, miscellaneous hardware and/or cables necessary to render the turnkey system operational. Each item above shall be rendered as a complete system and not as various sub-components or discrete component parts. The Contractor shall discard all packaging and waste associated with new equipment installations. The Contractor shall complete an installation certification sheet and have the installation certified by a designated VA employee. All hardware shall include one (1) year of support and warranty services provided by the manufacturer. The contractor shall provide licenses for all software. When integration of equipment is performed the government will verify connectivity and ensure access is provided to VA. Information Security Considerations: The Certification and Accreditation (C&A) requirements do not apply and a Security Accreditation Package is not required. All VA sensitive information shall be protected at all times in accordance with local security field office System Security Plans (SSP's) and Authority to Operate (ATO)'s for all systems/LAN's accessed while performing the tasks detailed in this Product Description. a. A prohibition on unauthorized disclosure: "Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA." See VA handbook 6500.6, Appendix C, paragraph 3.a. b. A requirement for data breach notification: Upon discovery of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access, the contractor/subcontractor shall immediately and simultaneously notify the COR, the designated ISO, and Privacy Officer for the contract. The term "security incident" means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. See VA Handbook 6500.6, Appendix C, paragraph 6.a. c. A requirement to pay liquidated damages in the event of a data breach: "In the event of a data breach or privacy incident involving SPI the contractor processes or maintains under this contract, the contractor shall be liable to VA for liquidated damages for a specified amount per affected individual to cover the cost of providing credit protection services to those individuals." See VA handbook 6500.6, Appendix C, paragraph 7.a., 7.d. d. A requirement for annual security/privacy awareness training: "Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall complete on an annual basis either: (i) the VA security/privacy awareness training (contains VA security/privacy requirements) within 1 week of the initiation of the contract, or (ii) security awareness training provided or arranged by the contractor that conforms to VA's security/privacy requirements as delineated in the hard copy of the VA security awareness training provided to the contractor. If the contractor provides their own training that conforms to VA's requirements, they will provide the COR or CO, a yearly report (due annually on the date of the contract initiation) stating that all applicable employees involved in the VA's contract have received their annual security/privacy training that meets VA's requirements and the total number of employees trained. See VA Handbook 6500.6, Appendix C, paragraph 9. e. A requirement to sign VA's Rules of Behavior: "Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall sign on annual basis an acknowledgement that they have read, understand, and agree to abide by VA's Contractor Rules of Behavior which is attached to this contract." See VA Handbook 6500.6, Appendix C, paragraph 9, Appendix D. Note: If a medical device vendor anticipates that the services under the contract will be performed by 10 or more individuals, the Contractor Rules of Behavior may be signed by the vendor's designated representative. The contract must reflect by signing the Rules of Behavior on behalf of the vendor that the designated representative agrees to ensure that all such individuals review and understand Contract Administration Office: VA Program Manager/COR: Name:Maria Olivero Voice:787-641-7582 ext 12240 or 787-641-5338 Email:Maria.Olivero@va.gov Contracting Officer: Name:David Nostrant Address:260 Industrial Way West Eatontown, NJ 07724 Voice:732-440-9706 Email:David.Nostrant@va.gov Award will be made to the lowest priced, responsive, responsible offeror whose quote conforms with the Government's requirements as set forth above and in the Price Schedule. The total evaluated price shall be the sum of all proposed CLIN(s)/SLIN(s), including all options, as set forth in the Price Schedule. Price Schedule: CLINDESCRIPTIONQTYUNITUNIT PRICETOTAL PRICE 0001Cisco Telepresence MX300, 55"4EA$$ 0002Cisco Telepresence, MX300, 55" 3 Year Extended Warranty4EA$$ 0003Cisco Telepresence MX200, 42"5EA$$ 0004Cisco Telepresence MX200, 42" 3 Year Extended Warranty5EA$$ 0005Cisco Telepresence EX906EA$$ 0006Cisco Telepresence, EX90 3 Year extended Warranty6EA$$ 0007Installation and Configuration of Equipment in accordance with Product Description paragraph 6. Shall be performed within 60 days of delivery order award.1LT$$ 0008Training Shall be performed within 90 days after installation, in accordance with Product Description paragraph 1.1LT$$ TOTAL PRICE$ The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-69. PROVISIONS AND CLAUSES applicable to this acquisition are as follows: GOVERNING LAW Federal law and regulations, including the Federal Acquisition Regulations ("FAR"), shall govern this contract. Commercial license agreements may be made a part of this Contract but only if both parties expressly make them an addendum. If the commercial license agreement is not made an addendum, it shall not apply, govern, be a part of or have any effect whatsoever on the contract; this includes, but is not limited to, any agreement embedded in the computer software (clickwrap) or any agreement that is otherwise delivered with or provided to the Government with the commercial computer software or documentation (shrinkwrap), or any other license agreement otherwise referred to in any document. If a commercial license agreement is made an addendum, only those provisions addressing data rights regarding the Government's use, duplication and disclosure of data (e.g., restricted computer software) are included and made a part of this contract, and only to the extent that those provisions are not duplicative or inconsistent with Federal law, Federal regulation, the incorporated FAR clauses and the provisions of this contract.; those provisions in the commercial license agreement that do not address data rights regarding the Government's use, duplication and disclosure of data shall not be included or made a part of the contract. Federal law and regulation, including without limitation, the Contract Disputes Act (41 U.S.C. §601-613), the Anti-Deficiency Act (31 U.S.C. §1341 et seq.), the Competition in Contracting Act (41 U.S.C. §253), the Prompt Payment Act (31 U.S.C. §3901, et seq.) and FAR clauses 52.212-4, 52.227-14, 52.227-19 shall supersede, control and render ineffective any inconsistent, conflicting or duplicative provision in any commercial license agreement. In the event of conflict between this clause and any provision in the contract or the commercial license agreement or elsewhere, the terms of this clause shall prevail. Claims of patent or copyright infringement brought against the Government as a party shall be defended by the U.S. Department of Justice (DOJ). 28 U.S.C. § 516. At the discretion of DOJ, the contractor may be allowed reasonable participation in the defense of the litigation. Any additional changes to the contract must be made by contract modification (Standard Form 30). Nothing in this contract or any commercial license agreement shall be construed as a waiver of sovereign immunity. FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS (MAR 2009) FAR 52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON RECYCLED PAPER (MAY 2011) FAR 52.204-7SYSTEM FOR AWARD MANAGEMENTJUL 2013 FAR 52.204-13SYSTEM FOR AWARD MANAGEMENT MAINTENANCEJUL 2013 FAR 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING RESPONSIBILITY MATTERS (FEB 2012) FAR 52.209-10PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS MAY 2012 FAR 52.219-14 LIMITATIONS ON SUBCONTRACTING (DEC 1996) FAR 52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING (AUG 2011) FAR 52.224-1 PRIVACY ACT NOTICATION (APR 1984) FAR 52.224-2 PRIVACY ACT (APR 1984) FAR 52.227-01 AUTHORIZATION AND CONSENT (DEC 2007) FAR 52.227-02 NOTICE AND ASSISTANCE REGARDING PATENT AND COPYRIGHT INFRINGEMENT (DEC 2007) FAR 52.227-19 COMMERICAL COMPUTER SOFTWARE LICENSES (DEC 2007) FAR 52.232-99 PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS SUBCONTRACTORS (DEVIATION) (AUG 2012) FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008) VAAR 852.203-71 DISPLAY OF DEPARTMENT OF VETERAN AFFAIRS HOTLINE POSTER (DEC 1992) VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012) VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984) VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT INFORMATION (JUL 2012) VAAR 852.273-75 SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES (Interim - October 2008) FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (FEB 2010) FAR 52.209-2PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS - REPRESENTATION (MAY 2011) FAR 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (APR 2010) FAR 52.209-5 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (DEVIATION) (MAR 2012) FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (FEB 2012) FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) FAR 52.216-1 TYPE OF CONTRACT (APR 1984) FAR 52.232-38SUBMISSION OF ELECTRONIC FUNDS TRANSFER INFORMATION WITH OFFER (JUL 2013) FAR 52.233-2 SERVICE OF PROTEST (SEP 2006) VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (JAN 2008) VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998) FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the lowest priced, responsive, responsible Offeror whose offer conforms to the Government's requirements. (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-- COMMERCIAL ITEMS (AUG 2009) The Point of Contact for this action is, Sarah Basilotto, Sarah.Basilotto@va.gov or David Nostrant, David.Nostrant@va.gov.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/3330bae408e9adaf1eb477845ac53121)
 

Document(s)

Attachment
 

File Name: VA118-13-Q-0545 VA118-13-Q-0545_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1011931&FileName=VA118-13-Q-0545-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1011931&FileName=VA118-13-Q-0545-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03192528-W 20130920/130918234724-3330bae408e9adaf1eb477845ac53121 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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