SOLICITATION NOTICE
X -- The Yellow Ribbon Family Program for the Colorado Army National Guard needs a quote for a conference being held October 18-20, 2013.
- Notice Date
- 9/19/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- USPFO for Colorado, ATTN: Mail Stop 53, 660 South Aspen Street, Building 1005, Aurora, CO 80011-9511
- ZIP Code
- 80011-9511
- Solicitation Number
- W912LC14T0001
- Response Due
- 10/3/2013
- Archive Date
- 11/18/2013
- Point of Contact
- Adrienne Rochat, 720-847-8347
- E-Mail Address
-
USPFO for Colorado
(adrienne.c.rochat.ctr@mail.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) 12.6, and supplemental information included in this notice. The Colorado National Guard will be awarding a Firm-Fixed Price Contract. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a request for quotes (RFQ) in accordance with FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-55 Effective on January 1, 2013. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://farsite.hill.af.mil/. The solicitation W912LC-14-T-0001 is issued as a Request for Quote. This procurement is 100% small business set aside. The NAICS code for this acquisition is 721110. The small business size standard for this NAICS code is $30 million. The Yellow Ribbon Family Program for the Colorado Army National Guard needs a quote for a conference being held October 18-20, 2013. This solicitation is contingent on availability of funds. FAR 52.232-18 -- Availability of Funds --Funds are not presently available for this contract. This location must be a full service hotel between 50-120 miles in the western direction outside of the Denver metro area up in the mountain area; preferred location of Vail, Breckenridge, Keystone, Beaver Creek. A restaurant must be located at the hotel. I have attached a copy of solicitation clauses/ provisions/wage determination, Statement of Work, quote submission form, and GSA per diem rates. This will be a firm fixed priced contract. The contract will be awarded to lowest priced technically acceptable. Payment terms are Net 30 days and all invoices must be submitted through WAWF. A site visit to the hotel may be required prior to award. If third party vendors or event planners bid on this event, they must be present on location for the entire event at no additional expense to the government or hotel. Additionally they must be willing to attend planning meetings as required at no additional expense to the government or hotel. For quoting this event, be sure to follow the Line Item Structure listed below. I have attached a Quote Submission form which has the line items listed out and the green initiatives requirements. This form must be completed in order to be considered a responsive quote. Please also be sure to submit a sample menu for the adult and children/youth breakfast, lunch and dinner meals. Remember that we are a tax exempt organization and we are not able to pay services fees or gratuity fees. The rates quoted must be at or below the per diem rate without any addition fees. To figure out the per diem rates go to http://www.gsa.gov/portal/category/100120 for lodging and meal allowances. To find the meals breakdown for each meal go to http://www.gsa.gov/portal/content/101518. Line Items Master Bill (ON CONTRACT) Line Item #2: Friday night, October 18, 2013 for approximately 94 rooms (54 master billed and 40 individually billed) at or below per-diem. See attached quote and SOW for additional details. Quantity: 54 Unit of issue: Each Unit Price: $ Line Item Total: $ (We are unable to pay any taxes, service charges, gratuity or any other fees. Prices quoted must be at or below the per diem without any additional charges) Line Item #3: Saturday night, October 19, 2013 for approximately 233 rooms (193 master billed and 40 individually billed) at or below per-diem to include free parking. See attached quote and SOW for additional details. This is for lodging only. See SOW for additional details. Quantity: 193 Unit of issue: Each Unit Price: $ Line Item Total: $ (We are unable to pay any taxes, service charges, gratuity or any other fees. Prices quoted must be at or below the per diem without any additional charges) Line Item #4: Full breakfast buffet to include eggs, meat, potatoes, selection of fruits and muffins/breads, cereal, coffee, tea, orange juice and apple juice at or below the government per-diem rate without any additional tax, gratuity, and service fees. Breakfast on Saturday, October 19, 2013 served in common area for approximately 340 adults/children and also served inside the meeting space for approximately 76 adults and 41 children/youth. Breakfast on Sunday, October 20, 2013 served common area for approximately 340 adults/children and also served inside the meeting space for approximately 76 adults and 41 children/youth. See SOW for additional details. Quantity: 914 Unit of issue: Each Unit Price: $ Line Item Total: $ (We are unable to pay any taxes, service charges, gratuity or any other fees. Prices quoted must be at or below the per diem without any additional charges) Line Item #5: Lunch buffet to include a salad, main course with bread and desert, lemonade, iced tea and water to be provided at or below the government per-diem meal rate without any additional tax, gratuity, and service fees. Child friendly meal to consist of foods such as chicken fingers/hamburger/pizza, fries, macaroni and cheese, fruit, vegetable sticks, drinks and dessert (no soda or caffeine) to be provided at or below the government per-diem meal rate without any additional tax, gratuity, and service fees. Lunch on Saturday, October 19, 2013 served in the common area for approximately 227 adults and 113 children/youth. Inside the meeting space there will be an additional lunch served for approximately 76 adults and 41 children/youth. See SOW for additional details. Quantity: 457 Unit of issue: Each Unit Price: $ Line Item Total: $ (We are unable to pay any taxes, service charges, gratuity or any other fees. Prices quoted must be at or below the per diem without any additional charges) Line Item #7: Banquet or private restaurant room for 260 adults to be set up for plated dinner event from 5:00pm to 9:00pm Saturday, October 19, 2013. Adult plated dinner meal to include: salad, main course, vegetable, bread, dessert and drinks to be provided for 260 adults at or below the government per-diem rate without any additional tax, gratuity, and service fees. See SOW for additional details. Quantity: 260 Unit of issue: Each Unit Price: $ Line Item Total: $ (We are unable to pay any taxes, service charges, gratuity or any other fees. Prices quoted must be at or below the per diem without any additional charges) Line Item #8: Dinner meal for child/youth (approximately 154) must be at or below the per diem rate without any additional tax, gratuity, and service fees. The child/youth meals will be served on Saturday, October 19, 2013 in the youth and child care rooms or one centralized location for easy accessibility. The child friendly meal should consist of foods such as chicken fingers/hamburger/pizza, fries, macaroni and cheese, fruit, vegetable sticks, drinks and dessert (no soda or caffeine). See SOW for additional details. Quantity: 154 Unit of issue: Each Unit Price: $ Line Item Total: $ (We are unable to pay any taxes, service charges, gratuity or any other fees. Prices quoted must be at or below the per diem without any additional charges) Line Item #9: Meeting Space - see SOW; Board/War room (Friday noon-Sun PM), adult meeting room spaces for 340 individuals (Sat-Sun), 117 individuals(Sat-Sun), theater style room for 150 individuals from 7:30-8:15 (Sat-Sun), 10 vendor tables outside main meeting room with access to 3-4 outlets (Fri-Sun), registration tables (Fri-Sun), break food and beverages (not to exceed incidental fee of $5 per adult for 303 adults on Sat/Sun), and complimentary parking. Quantity: 1 Unit of issue: Each Unit Price: $ Line Item Total: $ (We are unable to pay any taxes, service charges, gratuity or any other fees. Prices quoted must be at or below the per diem without any additional charges) Line Item #10: Child Care Rooms from Saturday, October 19, 2013 and Sunday, October 20, 2013. Requires 7 hotel hospitality suites for 0-5 year old child care for approximately 67 children. Each suite must contain a refrigerator, microwave, and spacious common room with hotel rooms attached on either side. Ability to remove furniture in common room (if applicable), at the discretion of child care provider (i.e. tables with sharp corners). Suites must be in close proximity to each other (i.e. across the hall or on the same floor). Rooms must be available for set-up by child care providers on Friday, October 18 starting at noon. Quantity: 14 Unit of issue: Each Unit Price: $ Line Item Total: $ included in meeting room total (We are unable to pay any taxes, service charges, gratuity or any other fees. Prices quoted must not have any additional charges) Line Item #11: Youth Rooms from Saturday, October 19, 2013 and Sunday, October 20, 2013. Requires 7 rooms (non-hotel) for youth activities for approximately 87 children. Youth rooms must be in close proximity to each other and restrooms. 2 of the 7 rooms must be 2000 sq. ft or more. Self-service goldfish crackers, sliced assorted fruit, cookies, brownies, lemonade and water beverages to be included in room rental fee and not to exceed incidental fee of $5 per person (Saturday/Sunday approximately 154 children/youth). All rooms on Saturday and Sunday must be available during youth processing sessions from 8AM to 5PM. Rooms must be available for set-up by child care providers on Friday, October 18 starting at noon. Quantity: 14 Unit of issue: Each Unit Price: $ Line Item Total: $ (We are unable to pay any taxes, service charges, gratuity or any other fees. Prices quoted must be at or below the per diem without any additional charges) Line Item #12: Breakout rooms. Saturday, October 19, 2013 requires 6 additional rooms for small breakout sessions, theater style set for 50 each from 10am-6pm. Quantity: 6 Unit of issue: Each Unit Price: $ Line Item Total: $ (We are unable to pay any taxes, service charges, gratuity or any other fees. Prices quoted must not have any additional charges) Line Item #14: AV Support for 2 days: Conference/meeting space for approximately 340 adults requires 1 LCD projector with one white screen, sound system with patches to laptop and two wireless microphones (one handheld and one lavaliere) and podium (Sat and Sun). Conference/meeting space for approximately 117 individuals requires AV support required, 1 LCD projector with one white screen, sound system with patches to laptop and two wireless microphones (one handheld and one lavaliere) and podium (Sat and Sun). Additional room for approximately 150 adults set theater style for chapel service requires 1 LCD projector with one white screen, sound system with patches to laptop and two wireless microphones (one handheld and one lavaliere) (Sat and Sun for 7:30-8:15). Banquet or private restaurant room for 260 adults requires Podium, microphone and sound system on risers or easily visible area required (Sat). 6 complimentary Wi-Fi connections to include 1 connection in board/war room (Friday noon-Sun PM), 2 connections in the two main meeting spaces, and 2 connections in the non-hotel youth activity rooms, and 1 connection in the banquet dinner room (Friday-Sun PM). Quantity:1 Unit of issue: Each Unit Price: $ Line Item Total: $ (We are unable to pay any taxes, service charges, gratuity or any other fees. Prices quoted must not have any additional charges) Grand Total: $ (We are unable to pay any taxes, service charges, gratuity or any other fees. The grand total must not have any additional charges) The following FAR/DFAR clauses and provisions are applicable to this acquisition: 52.202-1 Definitions JAN 2012 52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees APR 1984 52.203-7 Anti-Kickback Procedures OCT 2010 52.204-3 Taxpayer Identification OCT 1998 52.204-6 Data Universal Numbering System Number DEC 2012 52.204-7 Central Contractor Registration DEC 2012 52.212-1 Instructions to Offerors--Commercial Items FEB 2012 52.212-2 Evaluation - Commercial Items JAN 1999 52.212-3 Offeror Representations and Certification--Commercial Items DEC 2012 52.212-4 Contract Terms and Conditions--Commercial Items FEB 2012 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items JAN 2013 52.216-24 Limitation Of Government Liability APR 1984 52.216-25 Contract Definitization OCT 2010 52.219-6 Notice of Total Small Business Set-Aside June 2013 52.222-1 Notice To The Government Of Labor Disputes FEB 1997 52.222-3 Convict Labor JUN 2003 52.222-19 Child Labor -- Cooperation with Authorities and Remedies MAR 2012 52.222-21 Prohibition Of Segregated Facilities FEB 1999 52.222-26 Equal Opportunity MAR 2007 52.222-35 Equal Opportunity for Veterans SEP 2010 52.222-36 Affirmative Action For Workers With Disabilities OCT 2010 52.222-37 Employment Reports on Veterans SEP 2010 52.222-41 Service Contract Act Of 1965 NOV 2007 52.222-50 Combating Trafficking in Persons FEB 2009 52.223-6 Drug-Free Workplace MAY 2001 52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving AUG 2011 52.225-1 Buy American Act--Supplies FEB 2009 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications. DEC 2012 52.232-1 Payments APR 1984 52.232-18 -- Availability of Funds 52.232-33 Payment by Electronic Funds Transfer-System for Award Management July 2013 52.233-2 Service Of Protest SEP 2006 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.243-1 Changes--Fixed Price AUG 1987 52.244-6 Subcontracts for Commercial Items DEC 2010 52.247-34 F.O.B. Destination NOV 1991 52.252-2 Clauses Incorporated By Reference FEB 1998 252.203-7002 Requirement to Inform Employees of Whistleblower Rights JAN 2009 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012 To be awarded this contract, the offeror must be registered in the SAM. (https://www.sam.gov/portal/public/SAM/). Registration in SAM is completely free. If you speak to anybody who says that it cost money you have gone to the wrong site or called the wrong number. All vendors MUST have a publicly visible registration in the System for Award Management (SAM). Duns & Bradstreet, CAGE Code & Federal Tax ID numbers MUST be submitted with offer. If you need any additional assistance getting registered, please send me an email and I will send you additional instructions. All questions must be submitted by email to camelia.vasquez-marshall.civ@mail.mil. In order to ensure that your question is answered, the deadline for questions is Friday, October 27th, 2013 by 8:00 AM MST. All questions, quote submission form, sample menus and hotel information in response to this notice must be submitted by email to camelia.vasquez-marshall.civ@mail.mil. The contract will be awarded to lowest priced technically acceptable. A site visit to the hotel may be required prior to award. The deadline for quotes is Thursday, October 3rd, 2013 by 8AM MST.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA05/W912LC14T0001/listing.html)
- Place of Performance
- Address: USPFO for Colorado ATTN: Mail Stop 53, 660 South Aspen Street, Building 1005 Aurora CO
- Zip Code: 80011-9511
- Zip Code: 80011-9511
- Record
- SN03194459-W 20130921/130919234957-43ea8700336f3c2a89f4ab7acb43ca2c (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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