SOLICITATION NOTICE
W -- TRAILER RENTAL FOR VISITOR CONTROL CENTER AT BLDG 670, FORT BUCHANAN, PR
- Notice Date
- 9/20/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 321991
— Manufactured Home (Mobile Home) Manufacturing
- Contracting Office
- MICC - Fort Buchanan (RC), Bldg. 399, 218 Brook Street, Fort Buchanan, PR 00934-4206
- ZIP Code
- 00934-4206
- Solicitation Number
- W912C3-13-T-054A
- Response Due
- 9/24/2013
- Archive Date
- 11/19/2013
- Point of Contact
- Ray, 787-707-2494
- E-Mail Address
-
MICC - Fort Buchanan (RC)
(ray.santana.civ@mail.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. ATTENTION TO POTENTIAL OFFERORS Submit your quote based on all information provided for this Request for Quote (RFQ) W912C3-13-Q-054A. See NOTICE TO VENDORS, Item 4 for documents to submit with your package. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-59 dtd May 10, 2012. This acquisition is set-aside for 100% Total Small Business. The NAICS code assigned to this acquisition is 321991. The applicable size standard is 500 employees. SOLICITATION NO.: W912C3-13-Q-054A VISITOR CONTROL CENTER (VCC) TRAILER RENTAL SOLICITATION DUE DATE: SEP 24, 2013: 1:00 PM PERFORMANCE LOCATION: Building 670 Fort Buchanan, Puerto Rico PERIOD OF PERFORMNCE: Sep 30, 2013 thru Mar 30, 2014 CONTRACTOR SHALL DELIVER TRAILERS ON SEPTEMBER 30, 2013 Description: Contractor shall provide labor, equipment, materials, insurances and all necessary to perform work under this solicitation for VCC Trailer Rental in accordance to Performance Work Statement and all terms and conditions. CONTRACTOR SHALL PROVIDE PRICES AS FOLLOW: CLIN -Description -Qty -Unit of Issue -Unit Price -Total Price 0001Trailer and Aluminum Stair,6Month 0002Transportation, Setup and Installation, 1LS 0003ADA Ramp compliance, 1LS TOTAL SEE PWS FOR INDIVIDUAL CLIN DETAILS (EACH PRICE SHALL INCLUDE ANY/ALL RELATED ASSOCIATED COST AND SERVICE FEE, IF APPLICABLE (DO NOT ADD SEPARATE CLINS OR INFORMATION FOR OTHER SERVICES. EACH REQUIRED CLIN SHALL INCLUDE ALL PRICING). ATTACHED DOCUMENT: 1. SKETCH PERFORMANCE WORK STATEMENT (PWS) 1. DESCRIPTION OF WORK: The project consists of providing One (1) Double Wide trailer to temporarily support full time staff (FTS) operations of Visitor Control Center, Fort Buchanan, P.R. Contractor shall consider providing this service for a basic period of six (6) months and an optional period of six (6) months. Required trailers are for office and bathroom use as described below. 2. STANDARS: The Contractor shall meet the guidance specifications, as well as industry and federal standards (OSHA, ADA), when executing the required service in order to guarantee a quality product compatible with the intended purpose of providing adequate office trailer facilities and restrooms for a prolonged period of time. 3. PROJECT MANAGER: The Contractor shall designate a responsible person for all aspects of the required service. The Project Manager shall be knowledgeable in the standard practices of transporting and installing the trailers at the designated location. The contractor is also responsible to implement and observe all quality and safety measures to ensure delivery product satisfy federal requirements. 4. GOVERNMENT PROPERTY: The Contractor shall avoid unnecessary damages to Government property, and shall be responsible for any damage, making all necessary repairs at no cost and to the satisfaction of the Government, restoring damaged property to its original or better state. Government equipment or material will not be available to the Contractor for execution of any work under his/her responsibility. 5. SAFETY: The Contractor shall consider, apply, and comply with all applicable safety requirements stated in OSHA Standards 29 CFR 1910 & 1926 - General Industry and Construction (http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=0 ) and with the Corps of Engineers EM 385-1-1 SAFETY AND HEALTH REQUIREMENTS MANUAL ( http://www.usace.army.mil/CESO/Pages/EM385-1-1,2008new!.aspx) 6. Physical Security: Contractor shall comply with Installation Physical security requirements at all time. 7. CONTRACTOR MANPOWER SURVEY: The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with the report requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each Government fiscal year and must be reported by 30 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor's systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be down loaded from the web site. quote mark 8. WORK EXECUTION: No work shall commence without the authorization of the Contracting Officer. Rubbish and/or debris generated as part of the transportation and installations of the trailers at the designated site shall be removed from the government premises and disposed of at an approved facility designed for that purposes. 9. DETAILED DESCRIPTION OF WORK: The description of the required service herein is provided as a reference for the contractor to focus its effort, taking into consideration any implied work associated with the delivery of the service as listed below. The Contractor should visit the project area to become familiar with current condition and shall meet with the Contracting Officer (KO) or his/her Representative (COR) to assess and define precisely the extent of the required work for the trailer installation. It is highly recommended that a site visit is made to ensure everything is considered for the work. The Contractor shall ensure that he/she has a full understanding for the service to be provided before submitting a quote. CONTRACTOR SHALL DELIVER TRAILERS TO BUILDING 670 PARKING AREA ON SEPTEMBER 30, 2013. The Contractor's service includes (considering the associated implied work - in the amount required for the effectiveness of the intended service): Transportation and Installation of one double wide (24' x 36') approximate 864 SF trailers at the parking area adjacent to bldg 670 VCC, in Fort Buchanan, PR. Trailers must provide M/F Restrooms, Electrical connections, windows, doors, central A/C system, aluminum stairs, handicap ramp ADA compliance, vinyl tile, capability for four (4) desk top work stations and miscellaneous electrical equipments, Sanitary (restroom) with connections to external system. Communication connectivity for Telephone system to support current operations conducted at VCC, building 670. The Government will support the Contractor by providing the Contractor with any available information and documentation he may request in order to facilitate his work. CONTRACTOR SHALL PROVIDE QUOTE BASE ON THE FALLOWING SPECIFICATION: CLIN 0001 - RENTAL OF TRAILER AND STAIRS Contractor shall provide labor, equipment, materials, insurances and all necessary to perform work under this solicitation for VCC Trailer Rental as follow: MEET OF EXCEED THE FOLLOWING SPECIFICATIONS - Trailer (Double wide 24' x 36'), that include 1/2 bathroom, A/C, windows, doors, floor tiles, lighting, receptacles and Aluminum Stairs. Specifications: Trailer - 864 SF Wind load capacity - 140 mph Ceiling height: 8'-0 quote mark AFF Rafter Wall & Floors joists Steel Ceiling 2' x 2' standard suspended acoustical ceiling throughout trailer and moisture resistant panel in restroom area. Roofing 45 mil EPDM, Mulehide Exterior walls-Siding & Trim 024 high rib profile aluminum Exterior doors- Two (2ea) 36 quote mark X 80 quote mark Steel door with 16 ga. steel frame with 8 quote mark x 42 quote mark vision panel. Floor- Joists steel floor. Rolled vinyl in restroom and remain trailer with commercial block vinyl tile. Interior walls- 1/2 quote mark gypsum inside of restroom. 5/8 quote mark Type -X gypsum throughout unit. Covering 3/8 quote mark fiberglass reinforced paneling (FRP) in restroom over 1/2 quote mark gypsum. 3/8 quote mark vinyl covered gypsum over 5/8 quote mark type X gypsum. Battens vinyl wrapped. Interior Doors - One (1EA) 36 quote mark X 80 quote mark Solid core stained birch wood door with steel frame. Windows- Five (5ea) 48 quote mark x 50 quote mark Clear glass, vertical sliding windows with vertical PVC blinds. Electrical- Load Center 125 Amp Panel/ 24 circuit w/Main Breaker Interior Lights- T-8 Lamps. 11ea 24 quote mark (4ea tube fluorescent w/ diffuser, recessed. T-grid lay-in. Bathroom lamp - One(1ea) 60 watts incandescent Ext Lights- (2ea) Fluorescent porch light w/no photocell (switch only) Emergency Lights - (2ea) Dual head emergency lights w/battery back-up Receptacles - 20A/115V GFC protected duplex outlets and one exterior waterproof. Communication connectivity. Restroom - (1ea) Water closet handicap tank type. Misc Sink stainless steel in laminated counter with gooseneck faucet & ADA handles. HVAC - 3.5 ton wall hung package unit w/ programmable thermostat. CLIN 0002 - TRANSPORTATION, SET UP & INSTALLATION Transportation- Delivery to Bldg 670 parking area at Fort Buchanan and pickup after completion of rental. Related work: Set-up Installation, Anchoring, Leveling, Tensors and installation of wooden skirt. Disassemble after completion of rental. CLIN 0003 - HANDICAP RAMP INSTALLATION Wooden Handicap Ramp Installation (ADA Compliance) with Rails. Contractor shall consider disassemble after completion of rental. End of PWS. The provision at 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition. The following addenda are made to this provision: Paragraphs (D), (E), (H), (I) AND (L) are hereby deleted from the referenced provisions. PARAGRAPH (C) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. PARAGRAPH (G) Contract Award: BASIS FOR AWARD: Award will be made only after agreement has been reached on all terms and conditions and a fair market value for the services to be acquired. The provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, applies to this acquisition. The quotation must include a complete copy of this provision. See http://orca.bpn.gov. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. The following addenda are made to this clause. Paragraph (a) (q) Inspection/Acceptance is added to read: The contractor shall use the Wide Area Workflow web page at https://wawf.eb.mil/index.html to submit invoices for acceptance. ADDENDUM TO FAR 52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS PARAGRAPHS (a),(i),(q), and (t) ARE HEREBY MODIFIED/ADDED FROM/TO THE REFERENCED CLAUSE (a) Inspection/Acceptance: Inspection and acceptance shall be performed at the location specified in the solicitation (i) Payment: WIDE AREA WORK FLOW (WAWF) PROGRAM (q) Required Insurance - In accordance with FAR 52.228-5 (t) The following clauses are added by reference: FAR 52.204-7 and DFARS 252.204-7004 ALT A The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition. The following additional FAR clauses cited in the clause under paragraph (b) are considered checked and applicable to the acquisition: (1), (2), (23-32), (40),(45 ), (47-48), ((c)1-3). 52.217-8 Option to Extend Services The following additional contract clauses apply to this acquisition: (1) FAR 52.204-99 System for Award Management Registration. Deviation Aug 21, 2012 (2) FAR 52.252-1 Solicitation Provisions Incorporated by Reference (3) FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998): This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil (4) DFAR 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (5) DFAR 252.203-7002,Requirement to Inform Employees of Whistleblower Rights (6) DFAR 252.204-7000, Disclosure of Information (7) DFAR 252.209-7004, Subcontracting with Firms That Are Owned or Controlled by the Government of a Terrorist Country (8) DFAR 252.211-7003 Alt I, Item Identification and Valuation (9) DFAR 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, applies to this acquisition. The following additional DFARS clauses cited in the clause under paragraph (b) are considered checked and applicable to the acquisition: (a), (1), (23) (10) DFAR 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (11) DFAR 252.232-7010, Levies on Contract Payments (12) DFAR 252.243-7001, Pricing of Contract Modifications (13) DFAR 252.243-7002, Requests for Equitable Adjustment (14) DFAR 252.246-7000, Material Inspection and Receiving Report The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition. 5152.233-4000, AMC-LEVEL PROTEST PROGRAM (Sep 2011) (LOCAL CLAUSE) If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters (HQ), Army Materiel Command (AMC). The HQ AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. If you want to file a protest under the HQ AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below. All other agency-level protests should be sent to the contracting officer for resolution. Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 Packages sent by FedEx or UPS should be addressed to: Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 The AMC-Level Protest procedures are found at: http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp. If internet access is not available, contact the contracting officer or HQ, AMC to obtain the HQ AMC-Level Protest Procedures. Applicable Wage Determination 2005-2461 (Rev. 15) dated 06/19/2013 is applicable to this solicitation. CONTRACTOR'S CERTIFICATION FAR 4.102 - CONTRACTOR'S CERTIFICATION Bidders are cautioned to note the quote mark contractor's certification quote mark, included in this solicitation, and to furnish the information required by paragraph (e), Partnerships, and paragraph (f), Corporations, as appropriate. (d) Contracts with Individuals. If the resultant contract is with an individual, it shall be signed by the individual in his own name. A contract with an individual doing business as a firm shall be signed by that individual and will ordinarily take the following form: _________________________(Signed) An individual doing business as: __________________________ (e) Contracts with Partnerships. If the resultant contract is with a partnership, it needs to be signed by only one partner provided the partner signing has the authority to legally bind the partnership. In addition, the following statement shall be completed.: ___________________________ is a partner composed of _______________________ (Firm Name) ______________________________________________________________________ (List all Partners) ______________________________________________________________________ (Indicate if any partner is limited in partnership authority) (f) Contracts with Corporations. If the resultant contract is with a corporation, it shall be executed in the corporation name, followed by the word quote mark by quote mark after which the person who has been authorized to execute the contract on behalf of the corporation shall sign his name, with the designation of his official capacity. In addition, the following certification shall be completed: I, _______________ certify that I am the _____________ of the corporation named as contractor herin, that ________________who signed this contract on behalf of the contractor was then ______________________ of said corporation, that said contract was duly signed for on behalf of said corporation by authority of the governing body and is within the scope of its corporate powers. In witness whereof, I have herunto affixed my signature this _____day of ______, 20__. _______________________________________ (Signature, Printed Name, Title AFFIX CORPORATE SEAL _______________________________________________ Note: This certificate must be executed by someone other than the person signing the bid/offer. (g) Contract with Joint Ventures. If the resultant contract is with a joint venture, each participant shall sign in the manner indicated above for each type of participant. In addition, to assure a single point of contact for resolution of contractual matters and payments, the following certification shall be signed by each participant in the joint venture. The parties hereto expressly understand and agree as follows: (1) ________________________________________________________ (Name) (Title) (Company) is the principal representative of the joint venture. As such, all communicating regarding the administration of the contract and the performance of the work thereunder may be directed to him. In the absence of: ___________________________________________________________________ (Name) (Title) (Company as above) ___________________________________________________________________ (Name) (Title) (Company as above) is the alternate principal of the joint venture. (2) Directions, approvals, required notices, and all other communications from the Government of the joint venture, including transmittal of payments by the Government shall be directed to: _________________________________________________________________ (Name) (Title) (Company) principal representative of the joint venture. Signature of Agents. If the resultant contract is signed by an agent, other than as stated above, the fact of the agency will be evidenced by a copy of the Power of Attorney. VENDOR REFERENCES Bidder shall furnish the following information for projects that are similar in nature and construction range to the project being bid: REFERENCES: Agency (Company) _________________________ Contract Number ____________________________ Person to Contact____________________________ Telephone Number___________________________ Agency (Company) _________________________ Contract Number ____________________________ Person to Contact____________________________ Telephone Number___________________________ Agency (Company) _________________________ Contract Number ____________________________ Person to Contact____________________________ Telephone Number___________________________ BANK REFERENCE: Name of Bank______________________________ Address___________________________________ Person to Contact___________________________ Telephone Number__________________________ Account Number___________________________ Contact Ray Santana at e-mail: ray.santana.civ@mail.mil / Tel. 787-707-2494 for any questions or concerns regarding this solicitation. NOTICE TO VENDORS 1. Questions shall be in writing and e-mailed to ray.santana.civ@mail.mil no later than Sep 23, 2013 11:00 AM local time. 2. Offerors shall be registered in the System for Award Management (SAM). To obtain information on SAM and/or to register with SAM, visit their web site at www.sam.gov. Ensure the applicable NAICS Code of 321991 for this requirement and their Online Representations and Certifications Applications are added in the system. 3. Packages are required to have a verifiable return address on the outside of the mailing package. All packages shall clearly state on the outside that they are for RFQ W912C3-13-Q-054A. 4. SUBMIT THE FOLLOWING ITEMS AS A COMPLETE QUOTE PACKAGE: (a) Schedule of Prices on CLIN table (b) All documents on this solicitation shall be signed and dated on each page. (c) Digital copy of the proposal package (CD or DVD) in Microsoft Word or PDF format. (d) Contractor Certification. (e) Vendors shall submit the proposal with appropriate signature. (f) Contractor Information: Company Name, POC, Tel., Email, Tax ID, Duns # and Cage Code. 5. THE OFFEROR IS REMINDED IT MUST PROPOSE ONLY ON THE ITEMS/INFORMATION PROVIDED IN THE SOLICITATION ISSUED. ANY INCORPORATION OF INFORMATION, DEVIATIONS, CONDITIONS OR ATTACHMENTS SUBMITTED AS ADDITIONAL INFORMATION FROM THE ORIGINAL INTENTION OF THE SOLICITATION MAY RENDER THE PROPOSAL NON-RESPONSIVE AND MAY BE CAUSE FOR ITS REJECTION. 6. DUE TO RESTRICTED ACCESS TO FORT BUCHANAN, CONTRACTORS THAT WILL BE HANDCARRYING THEIR QUOTE ARE REQUIRED TO SUBMIT THE FOLLOWING INFORMATION TO: ray.santana.civ@mail.mil Company Name and Address Full Name of individual Tel/Cel Full Social Security Number Drivers License Number Make/Model/Color/Year and License Plate of Car THE INFORMATION SHALL BE PROVIDED NOT LATER THAN TWO (1) FULL WORK DAY PRIOR TO THE DATE/TIME OF QUOTE DUE DATE/TIME. CONTRACTORS ARE CAUTIONED THAT THERE MAY BE DELAYS AT THE GATES AND SHOULD ALLOW ADEQUATE TIME FOR ENTERING THE INSTALLATION TO ENSURE PACKAGES ARE RECEIVED PRIOR TO THE TIME AND DATE FOR RECEIPT OF THE QUOTE PACKAGE. ALL INDIVIDUALS MUST HAVE A PICTURE ID AND NO SUBSTITUTIONS ARE AUTHORIZED. VEHICLES ARE ALSO SUBJECT TO SEARCH. NOTE: THIS OFFICE MAY ASSIST IN PROVIDING ACCESS TO THE VENDOR; HOWEVER, THE VENDOR REMAINS RESPONSIBLE FOR ENSURING THE QUOTE IS RECEIVED AT THE LOCATION SPECIFIED ON THE STANDARD FORM 1442 BEFORE THE DATE AND TIME SPECIFIED FOR RECEIPT OF QUOTES. 7. The Quote and amendments, if any, can be submitted through the Army Single Face to Industry (ASFI) at https://acquisition.army.mil/asfi/ via the secure Bid Response System on or before the closing time and date. Offerors may use the automated bidder response on the Army Single Face to Industry website: https://acquisition.army.mil/asfi/. However, the system is not managed by the Mission Installation Contracting Command, MICC-Fort Buchanan, Puerto Rico. For that reason, you have to nsure the system did actually accept and properly posted all documents intended to be submitted. The system sometimes does give errors. Please Note: If the Quote is not properly posted by date and time due for submission of Quote and/or Quote is not complete when downloaded by the Mission Installation Contracting Command, Installation Contracting Office-Fort Buchanan, Puerto Rico, the Quote may not be eligible for consideration for award. The quote mark Equal Employment Opportunity Is the Law quote mark notice (poster) referenced in FAR clause 52.222-26(b) (3), Equal Opportunity, is located http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm
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- Place of Performance
- Address: MICC - Fort Buchanan (RC) Bldg. 399, 218 Brook Street, Fort Buchanan PR
- Zip Code: 00934-4206
- Zip Code: 00934-4206
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