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FBO DAILY - FEDBIZOPPS ISSUE OF OCTOBER 02, 2013 FBO #4330
MODIFICATION

R -- Pre-Survey Assessment Visit (PSAV)

Notice Date

9/30/2013
 

Notice Type

Modification/Amendment
 

NAICS

541611 — Administrative Management and General Management Consulting Services
 

Contracting Office

European Regional Contracting Office, ATTN:MCAA E, Building 3705, Landstuhl, Germany APO, AE 09180
 

ZIP Code

09180
 

Solicitation Number

W9114F-13-T-0075
 

Response Due

10/4/2013
 

Archive Date

11/29/2013
 

Point of Contact

Thelma Walker, +49637194645406
 

E-Mail Address

European Regional Contracting Office
(thelma.walker@us.army.mil)
 

Small Business Set-Aside

N/A
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number W9114F-13-T-0075 is issued as a Request for Quotation (RFQ). Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-50, effective 16 March 2011. Not a set-aside. North American Industry Classification System (NAICS) code for this solicitation is 541611. The Europe Regional Contracting Office has a requirement for a non-personal services to conduct a Pre-Survey Assessment Visit (PSAV) of all applicable services/departments within Landstuhl Regional Medical Center and the Army Health Clinics/Health Center (AHC) during the week of 28 October 2013 to 8 November 2013 as follows: a.Landstuhl Regional Medical Center, Landsthul, Germany (4-6 days that includes a brief from LRMC/AHC and final brief from the surveyors): 28 October 2013 to 1 November 2013 and 8 November 2013 b.Baumholder Army Health Clinic, Germany (1/2 day): 31 October 2013 c.Kaiserslautrern, Germany (1/2 day): 1 November 2013 d. Stuttgart, Germany (one full day): 31 October 2013 e. Wiesbaden, Germany (one full day): 1 November 2013 f. SHAPE, Belgium (one full day): 6 November 2013 g. Brussels, Belgium (one full day): 7 November 2013 h. Livorno, Italy (1/2 day then drive to Vicenza): 4 November 2013 i. Vicenza, Italy (one full day then back to Landstuhl): 5 November 2013 This acquisition will be solicited as a unrestricted, full and open competition basis via release of a Request for Quote W9114F-13-T-0075. This is a commercial item acquisition under FAR Part 12 using evaluation procedures of FAR Part 13.5. Award will be made to the quoter who is the lowest priced technically acceptable quote. The CLINs for this acquisition are as follows: CLIN 0001 Pre-Survey Assessment Visit Period of Performance: 28 October 2013 to 8 November 2013 Quantity: 10 days CLIN 0002 Travel Fees. A Not-to-Exceed amount provided. Quantity: 1 (Do Not Quote) CLIN 0003 Contractor Manpower Reporting Quantity: 1 each The following Federal Acquisition Regulation (FAR) clauses and provisions apply to this acquisition: CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUL 2010) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (AUG 2013) 52.214-34 Submission of Offers in the English Language (APR 1991) 52.223-18 Contractor Policy to Ban Text Messaging While Driving (SEP 2010) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) 52.225-14 Inconsistency Between English version And Translation of Contract (FEB 2000) 52.229-6 Taxes - Foreign Fixed Price Contracts (JUN 2003) 52.232-18 Availability of Funds 52.232-99 Providing Accelerated Payment to Small Business (AUG 2012) (Deviation) 52.233-3 Protest After Award (AUG 1996) 52.233-4 Applicable Law for Breach of Contract Claim -(OCT 2004) 52.237-2 Protection of Government Buildings, Equipment and Vegetation 252.201-7000 Contracting Officer's Representative - Dec 1991 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (JAN 2009) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (JAN 2009) 252.204-7000 Disclosure of Information (Aug 2013) 252.204-7003 Control of Government Personnel Work Product (APR 1992) 252.225-7041 Correspondence in English (JUN 1997) 252.225-7042 Authorization to Perform 252.229-7000 Invoices Exclusive of Taxes or Duties (JUN 1997) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (MAR 2008) 252.232-7008 Assignment of Claims (Overseas) (JUN 1997) 252.232-7010 Levies on Contract Payments (DEC 2006) 252.233-7001 Choice of Law (Overseas) (JUN 1997) CLAUSES AND PROVISIONS INCORPORATED BY FULL TEXT 52.212-1 Instructions to Offerors-Commercial Items (JUN 2008) 52.212-2 Evaluation-Commercial Items (Jan 1999) 52.212-3 Offeror Representations and Certifications-Commerical Items (NOV 2012) ALT I 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Aug 2012) (Deviation) 52.222-50 Combating Trafficking in Persons (Feb 2009) 52.225-25 Prohibition on Engaging in Sanctioned Activities Relating to Iran-Certification (SEP 2010) 52.252-1 Solicitation Provisions incorporated by Reference (FEB 1998) 52.252-2 Clauses Incorporated by Reference -(FEB 1998) 52.252-5 Authorized Deviations in Provisions (APR 1984) 52.252-6 Authorized Deviations in Clauses (Apr 1984) 252.203-7005 Representation Relating to Compensation of Former DOD Officials (NOV 2011) 252.204-7008 Export Controlled Items (APR 2010) 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items - MAY 2011 (Deviation) Contractor Manpower Reporting. ACCOUNTING FOR CONTRACT SERVICES -The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address https://cmra.army.mil/. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractor); (6) Estimated direct labor dollars paid this reporting period (including sub-contractor); (7) Total payments (including sub-contractor); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (10) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest City, Country, when in an overseas location, using standardized nomenclature provided on website); (11) Presence of deployment or contingency contract language, and, (12) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). (13) As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. The contractor shall notify the Contracting Officer's Representative (COR) by the 5th working day of November whether or not they have completed this report. If the COR is unavailable, the contractor will notify the Contracting Officer. ADDENDUM TO 52.212-1 Instructions to Vendors--Commercial Items - JUN 2008 (m) Delete paragraph (a) (8). (n) Replace Paragraph 52.212-1(b) with the following: INSTRUCTIONS FOR PREPARATION OF QUOTES: The offer due date/local time is 04 October 2013, 12:00 PM, Central European Time. Submit questions by email to thelma.d.walker.civ@mail.mil regarding this RFQ by end of business CET 26 Sep 2013. Answers will be posted on 30 Sep 2013. Acceptable Proposal Submission: Original proposals shall be submitted via E-Mail to: thelma.d.walker.civ@mail.mil Or via fax to: 011-49-6371-86-8070 Attn: Ms T Walker The proposals submitted must clearly identify this notice and the name of the contract specialist on the first page or subject line. Submitters bear the burden of ensuring that the proposals reached the designated contracting office on time and should allow a reasonable time for facsimile transmissions to be completed. All pages of the transmission and attachments must reach the office before the deadline specified and pages of a facsimile transmission that arrive in the office after the specified deadline will not be considered. The submitter bears the risk of non-receipt of facsimile transmission and should confirm by telephone that any facsimile was received. Point of contact for this requirement is T. Walker Phone: 011-49-9464-5406 Email: thelma.d.walker.civ@mail.mil WRITTEN DOCUMENTATION: Offeror shall prepare in three separate volumes as follows (NOTE: offers submitted through AFSI are unacceptable): VOLUME I - ADMINISTRATIVE VOLUME II - TECHNICAL VOLUME III - PRICE The offeror shall submit 1 copy of its entire proposal. The submittal of an incomplete proposal may render the proposal unacceptable and will not be considered. WRITTEN DOCUMENTATION shall include the following: VOLUME I - ADMINISTRATIVE a. Request for Quotes - A copy of the Solicitation/Contract/Order for Commercial Items, (SF 1449) with original signatures of a corporate officer authorized to negotiate for the company. Include name of the company, phone, fax numbers, and email address(es). b. Acknowledged and signed, quote mark original quote mark copies of amendment(s) if applicable. The number of copies required will be shown on the SF 30. c. Completed copy of the Representations and Certifications at FAR 52.212-3, (Alternate I), 52.219-1 (Alternate I), and DFARS 252.212-7000. Complete annual representations and certifications electronically at http://orca.bpn.gov. d. The offeror shall provide (with its proposal) points of contact for administration of the contract during offeror's normal business hours and after normal business hours. The POC for other than normal business hours will be contacted only in the event of emergencies. Accordingly, the named individual(s) should possess sufficient corporate authority to effectively deal with emergency situations and the telephone number provided should be functioning at all times other than normal business hours. If there are different POCs for different conditions, such as weekdays, weekends, holidays, etc., please furnish and explain: (1) Offeror's normal business hours/days: ______________ _________________ (2) POC(s) during normal business hours: ______________ __________________ (NAME) (TELEPHONE) (3) POC(s) for other than normal business hours: ______________ __________________ (NAME) (TELEPHONE) VOLUME II. TECHNICAL The vendor must explain how they will comply with the requirements in the request for quote by submitting a written quote which describes: Sub-Factor 1. Consultant firm and or consultants(s) have a minimum of three years previous experience with The Joint Commission (TJC) either as a certified surveyor, with the Central Office and/or Special Survey Unit committee, or have chaired or co-chaired a JC committee. Sub-Factor 2. Consultant firm and or consultants(s) has TJC Pre-Survey consulting experience in regional DOD Multi-Hospital Organizations within the last 10 years. Sub-Factor 3. Consultant firm and /or consultant(s) have recent publication/presentation on TJC and /or regulatory agency compliance Minimum publications/presentation of 5 in past 2 years. Consultant firm and or consultants(s) demonstrates continuing education on JC and regulatory compliance, thru workshops, webinars, and/or audio conference. Sub-Factor 4. Consultant(s) has completed successful post survey clarification evidence of standards compliance and has experience with Review Hearing Panels at The Joint Commission. Sub-Factor 5. Consultant must be available to conduct quote mark Pre-Survey Assessment quote mark during the week of 28 October to 8 November 2013. Consultant is available off-site by phone during TJC accreditation survey for consultation. Sub-Factor 6. Consultant firm and or consultants(s) demonstrates excellence in survey outcomes in MTF and civilian hospitals as evidenced by no adverse outcomes for the past 5 years. VOLUME III. PRICE a. Schedule Pricing for Requirements. The offeror shall submit proposed pricing for all Line Item Numbers identified in the Request for quote, unless otherwise noted. The quoter shall submit pricing for all contract line items. b. Price Breakdown. The offeror shall provide in sufficient detail the elements that make up the total proposed CLIN pricing. Examples of price breakdown may include direct labor hours and rates, travel costs, and current catalog pricing. (m) The non-FAR Part 12 discretionary FAR, DFARS, AFARS, and LOCAL provisions included herein are incorporated into this solicitation either by reference or in full text. If incorporated by reference, see provision 52.252-1 herein for locations where full text can be found. (End of Addendum to 52.212-1) Addendum to 52.212-2 Evaluation--Commercial Items (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and technical factors considered. To be considered for award, quoter shall describe how they intend to comply with the requirements. If any one of the technical sub-factors is rated Unacceptable, then that offeror's proposal may no longer be considered for award. The Government will use the following standards to rate Technical: (1) Acceptable - Proposal clearly meets the minimum requirements of the solicitation. (2) Unacceptable - Proposal does not clearly meet the minimum requirements of the solicitation. The Government intends to make an award without conducting discussions. After the initial evaluation of proposals is completed, if one or more proposals are rated Acceptable for both Technical and Past Performance, the initial evaluation will become the final evaluation of proposals and award will be made without discussions to the lowest priced offeror. If any technical subfactor is rated Unacceptable after the initial evaluation, the technical factor will be rated Unacceptable and the proposal will no longer be considered for award. If all proposals submitted result in an unacceptable technical evaluation then clarifications may be necessary. The Government evaluation team will evaluate the offeror's response to the Government exchanges with offerors. FACTOR 3: PRICE. Price will be evaluated for reasonableness based on anticipated adequate price competition. Once the technical factors are rated as acceptable, contract award will be made to the technically acceptable quoter with the lowest price. (b) A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier's quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/USA/MEDCOM/DADA19/W9114F-13-T-0075/listing.html)
 

Place of Performance

Address: European Regional Contracting Office ATTN:MCAA E, Building 3705 Landstuhl, Germany APO AE

Zip Code: 09180
 

Record

SN03208467-W 20131002/130930235922-77efd6669a427471f41c6584218d05fd (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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